19-5464 RFP AMD 1.docx

Proposal No. 19-5464

UNIVERSITY OF WISCONSIN

MADISON, WISCONSIN 53715-1218

University of Wisconsin – Madison Amendment #1 to Request For Proposal

THIS IS NOT AN ORDER

OFFICIAL SEALED

Proposal Number: 19-5464

NO PUBLIC OPENING

AMD #1 Issue Date: 12/07/2018

Due Date: 12/19/2018 2:00 PM CST Agent: Janet Bresnahan

Questions regarding this proposal – see Section 2.6

For Submittal Instructions & Proposal Response Format – see Section 2.2 and 2.3

Proposal prices and terms shall be firm for sixty (60) days from the date of the proposal to the opening, unless otherwise specified in this Request for Proposal by the UW-Madison Purchasing Services.

If NO BID (check here) ☐ and return.

19-5464 / AMENDMENT #1 / BLOOD GAS ANALYZERS (3)

Amendment #1 issued to answer questions received from bidders, include an updated Section 4: Requirements and Specifications, and correct typos in the Cost Proposal Excel spreadsheet. The versions of Section 4 and the Cost Proposal contained in this amendment must be submitted with your proposal. Changes are noted in RED.

If this amendment is not signed and returned, your bid may be disqualified.

All other terms and conditions remain the same. Please revise and submit your bid accordingly.

Please replace the following pages reflecting the Section 4 updates and the new link to the corrected Cost Proposal Form: Pages 18-20 and 25 of 33.

In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.

By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.

The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Company Name:

Company Street Address:

Signature:

Type or Print Name:

Title:

Email address:

AMENDMENT #1

QUESTIONS AND ANSWERS

Q1: Section 3.17 PERFORMANCE MEETINGS What are the recommended time frames/range for the performance meetings? Are Call in's via the telephone by our Clinical Team acceptable? In most cases quarterly to semi-annual business reviews are acceptable.

A1: Quarterly performance meetings in person or by phone are acceptable.

Q2: Section 4.1.1 SPECIFICATIONS In reference to analyzers being validated for Veterinary use, will an "OFF LABEL" and or for "RESEARCH ONLY" recommendation be acceptable?

A2: The University will consider OFF LABEL and RESEARCH ONLY analyzers. Since this is not a mandatory requirement it will be scored during the technical evaluation. See revised Section 4, # 4.1.1.

Q3: Section 4.3.3 REAGENTS Our Cartridge pack has a six months shelf life and does not require refrigeration. Is the recommended 18 months room temperature dating, a requirement or recommendation?

A3: This is not a mandatory requirement and will be scored during the technical evaluation.

Q4: ATTACHMENT B: COST PROPOSAL FORM

On the cost proposal it states to list the quantities needed to perform 3,000 samples per annum. Is this 3,000 samples on a per analyzer basis, or is the 3,000 samples the total number of samples to be run across all analyzers?

A4: The 3,000 samples per year is over the three analyzers and not per analyzer.

Q5: EXPECTED VOLUME

Will you be able to provide us with a historic utilization/volume? What is future expected volume and will it be consistent over time?

A5: The number of tests provided in the last 12 months was 2,680 and the previous 12 months was 2,840. Our Cost Proposal is based on 3,000 samples annually. We expect increased samples during the contract term once the new facility opens. The Cost Proposal Form requests pricing for samples in excess of 3,000 annually for Lots 2 and 3.

4. Requirements and Specifications Requirements that include the word “must” or “shall” describe a mandatory requirement. For convenience all mandatory specifications are in bold font below. Failure to meet a mandatory requirement may disqualify your proposal.

Proposer must: 1) indicate whether or not you meet the specifications below; 2) provide a complete and detailed response to each specifications, as required below; 3) if supplemental materials will be provided, clearly mark all supplements with the corresponding section number; and 4) complete any required form(s).

The Proposers response to this Section must clearly demonstrate they can provide products to meet the needs stated in this RFP. The University reserves the right to request supplementary information deemed pertinent to assure Proposers competence, business organization, and financial resources are adequate to successfully perform.

NOTE: Failure to respond to all items in this section may be deemed as sufficient reason to reject a proposal. Format your response to correspond numerically with items on the Submittal Instruction (see Section 2.3.).

SPECIFICATIONSPage 18 of 33

4.1. Equipment Requirements (275 Points):

Provide validation information. If validation information is not available provide information on testing and/or users who are running animal blood through the analyzer. Also provide information on performance with animal blood.

Provide separate lists for:

- measured tests available, and

- calculated tests from measured tests.

List specimen types

Identify analytical methods used

Respond only if answer is “no”

Describe Stat test process

Describe downtime, including routine QC.

Provide sample of the report

List co-oximetry tests performed.

Describe

4.2. Software and Integration (175 Points):

Provide information on the operation system and other software

Provide technical requirements for networking

Explain how this is done.

Describe customization of test menus

Provide screen shots of operation menu

Provide technical specifications for LIS interface.

4.3. Consumables, Reagents and Controls (175 Points):

Describe analyzer quality control

Provide information on distributors for reagents

Describe reagent shelf life

Describe calibrator packs

4.4. Service and Support (175 Points):

Provide details of the warranty and service options proposed.

Also, include information on what company will be performing the services.

Respond only if answer is “no”

Provide installation plan, including any responsibilities of the University

Provide details of training

Provide the lead time for delivery, installation and training from the date of contract award.

Provide power requirements

Describe how manuals are provided.

Attachment B: Cost Proposal Form Below is the URL link to the Product Listing.

To access the above spreadsheet – place your cursor over the link and hit the CONTROL key and wait for the “hand” and click.

Cost which are not specifically identified in the Excel Cost Proposal From will not be compensated under any Contract awarded pursuant to this RFP.

In addition, the following sections need to be completed:

Country of Origin

Shipping Point

FOB SECTION:

If your bid is not FOB Destination, freight prepaid and absorbed by Contractor as requested (refer to Section 3.9), or there are any other handling charges, the bidder must complete this section. If this section is not completed, it will be assumed that all shipments are FOB Destination with freight paid and absorbed by the Contractor. Any charges over and above the net charges in the price list will not be paid unless specifically quoted below.

Responsibility for Risk of Loss – Select one. Vendor (Destination): ______ OR Customer (Origin): ______

Shipping Charges, if any (including tiered pricing for shipping charges):

If you cannot provide a flat fee, please indicate how shipping charges will be invoiced to customer, e.g., actual charges from carrier passed on without mark up; percentage off common carrier’s published list price, etc.

Special and Handling Charges, e.g., Hazardous, DEA, etc., if any. Itemize types of fees and their cost:

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19-5464 Excel Cost Proposal Form-Amendment#1.xlsx Sheet1

Attachment B - Cost Proposal Form - Amendment #1

Costs which are not specifically identified below will not be compensated under any Contract awarded pursuant to this RFP.

Note: The University is requesting three different pricing options, as described below in Lots 1 - 3. Please quote for as many lots as you can. University will evaluate and score all cost options.

Lot 1 – Outright Purchase

ITEM QTY. DESCRIPTION UNIT PRICE LIST NET PRICE EXTENDED

1.1 3 ea BLOOD GAS ANALYZERS Manufacturer:

Model #: $______________ $______________

1.2 1 lot Installation (if not included above) $______________ $______________

1.3 1 lot Training (if not included above). $______________ $______________

1.4 1 yr Service: 1st year after expiration of warranty $______________ $______________

1.5 1 yr Service: 2nd year after expiration of warranty $______________ $______________

1.6 1 yr Service: 3rd year after expiration of warranty $______________ $______________

1.7 1 yr Service: 4th year after expiration of warranty $______________ $______________

1.8 Consumables: Provide a description of consumables, including but not limited to controls, reagents, calibrators and supplies, and the quantity needed to perform 3,000 samples per annum. Refer to specifications for more information on the tests to be performed. While you will be providing the quantities and cost for one year, the award will be based on the five year cost. Add rows as necessary.

1.8.a $______________ $______________

1.8.b $______________ $______________

1.8.c $______________ $______________

1.8.d $______________ $______________

1.8.e $______________ $______________

1.8.f $______________ $______________

1.8.g $______________ $______________

Total Cost $______________

Note: Items 1.4-1.7assume equipment comes with a one year warranty.

Increases to the cost of consumables will need to be capped for the five year term of this agreement.

What is the “not to exceed” annual increase for consumables? _________________%

This "not to exceed" increase will be added to the cost to determine the total cost over 5 years. See 3.6 for firm pricing and notice of price increases.

1.9 - Cost to Purchase a Fourth Instrument in Year 3 - (Optional)

ITEM QTY. DESCRIPTION UNIT PRICE LIST NET PRICE EXTENDED

1.9 1 each BLOOD GAS ANALYZERS Manufacturer:

Model #: $______________ $______________

1.10 - Cost for Co-oximeter Consumables including controls, calibrators, reagents, supplies. - (Optional) Provide pricing for 250 patient samples per year. Add rows as necessary.

ITEM QTY. DESCRIPTION UNIT PRICE LIST NET PRICE EXTENDED

1.1 250 Samples Consumables $______________ $______________

Lot 2 Cost per Sample – Contractor retains ownership of equipment at the end of the five year term.

For the Cost per Sample bid, include the cost of all controls, reagents, supplies, instrument service, calibrators, PM Supplies, installation and training. Bid should assume 3,000 samples per year. No additional charges may be added during the term, unless mutually agreed to in writing.

ITEM QTY. DESCRIPTION UNIT PRICE EXTENDED PRICE

Manufacturer:

Model No.:

Lot 2: Cost per sample in excess of 3,000 annually:

ITEM QTY. DESCRIPTION UNIT PRICE PER SAMPLE

2.2 1 sample 3,001 to 3,500 $________________

2.3 1 sample 3,501 to 4,000 $________________

2.4 1 sample 4,001 to 4,500 $________________

2.5 1 sample 4,501 to 5,000 $________________

2.6 - Cost to Purchase a Fourth Instrument in Year 3 - (Optional) Additional cost per sample if an additional instrument is added in year 3 - use 30 months into the term for cost purposes.

ITEM QTY. DESCRIPTION UNIT PRICE PER SAMPLE

2.6 1 sample BLOOD GAS ANALYZERS Manufacturer:

Model #: $________________

Note: The University and the Contractor agree to negotiate the addition of an instrument if and when it is needed.

2.7 - Cost for Co-oximeter Consumables including controls, calibrators, reagents, supplies. - (Optional) Provide pricing for 250 patient samples per year. Add rows as necessary.

ITEM QTY. DESCRIPTION UNIT PRICE LIST NET PRICE EXTENDED

2.7 250 Samples Consumables $______________ $______________

Lot 3 Cost per Sample – University takes ownership of the equipment at the end of the five year term.

For the Cost per Sample bid, include the cost of all controls, reagents, supplies, instrument service, calibrators, PM Supplies, installation and training. Bid should assume 3,000 samples per year. No additional charges may be added during the term, unless mutually agreed to in writing.

ITEM QTY. DESCRIPTION UNIT PRICE EXTENDED PRICE

Manufacturer:

Model No.:

Lot 3: Cost per sample in excess of 3,000 annually:

ITEM QTY. DESCRIPTION UNIT PRICE PER SAMPLE

3.2 1 sample 3,001 to 3,500 $________________

3.3 1 sample 3,501 to 4,000 $________________

3.4 1 sample 4,001 to 4,500 $________________

3.5 1 sample 4,501 to 5,000 $________________

3.6 - Cost to Purchase a Fourth Instrument in Year 3 - (Optional) Additional cost per sample if an additional instrument is added in year 3 - use 30 months into the term for cost purposes.

ITEM QTY. DESCRIPTION UNIT PRICE PER SAMPLE

3.6 1 sample BLOOD GAS ANALYZERS Manufacturer:

Model #: $________________

Note: The University and the Contractor agree to negotiate the addition of an instrument if and when it is needed.

3.7 - Cost for Co-oximeter Consumables including controls, calibrators, reagents, supplies. - (Optional) Provide pricing for 250 patient samples per year. Add rows as necessary.

ITEM QTY. DESCRIPTION UNIT PRICE LIST NET PRICE EXTENDED

3.7 250 Samples Consumables $______________ $______________

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