19-000 Project Manual Tractor Upfit 2026-07-06.pdf

MONTGOMERY TOWNSHIP

MONTGOMERY COUNTY

PENNSYLVANIA

PROJECT MANUAL FOR

SUPPLY AND INSTALLATION OF FRONT PTO, FRONT 3-POINT HITCH,

AND 11-FOOT OR 12-FOOT PLOW FOR JOHN DEERE 6120M TRACTOR

JUNE 2026

Montgomery Township

Supply and Installation of Front PTO, Front 3-Point Hitch, and 11-Foot or 12-Foot Plow for John Deere 6120M Tractor

TABLE OF CONTENTS

Project Title Page

Table of Contents

Advertisement for Bids

Bidder Requirements & Instructions

Bid Bond

Bidder’s Acknowledgement Form

Bidder Qualification Statement

Non-Collusion Affidavit

Agreement of Surety Company

Public Works Employment Verification Form

Agreement

Performance Bond

Payment Bond

Certificate of Insurance

Contractor’s Affidavit

Contractor’s Release of Liens

Consent of Surety to Final Payment

Technical Specifications

ADVERTISEMENT FOR BIDS

Montgomery Township will receive sealed bids online for Supply and Installation of Front PTO, Front 3-Point Hitch, and 11-Foot or 12-Foot Plow for John Deere 6120M Tractor. All Bid Documents and solicitation details are available, and sealed bids may be submitted and updated online via PennBid (www.pennbid.net) until July 27, 2026, at 10:00 AM at which time the bids shall be publicly opened and read aloud at 1001 Stump Road, Montgomeryville, PA 18936.

Montgomery Township is soliciting sealed bids from qualified suppliers/dealers for all labor and materials required to transport a John Deere 6120M tractor off-site, supply and installation of a LAFORGE PR5.5/6R front power take-off (PTO) and front 3-point hitch system, and an 11-foot or 12-foot 3-point hitch mounted hydraulic angle snowplow, including any required adapter kits, hardware, and integration with an existing John Deere 6120M tractor, and transport of the tractor back to the Township.

All documents and solicitation details are available online at no cost on PennBid. A nominal fee of 0.33% of the bid amount (minimum $150 and maximum $6,000) is assessed by PennBid only to bidders who are awarded contracts.

A Bid Bond in the amount of 10% of the maximum amount bid is required to be submitted with each bid. The successful bidder will be required to submit within the time limit specified in the Contract Documents, the Performance Bond and Payment Bond each in an amount of 100% of the contract amount.

This project is subject to applicable provisions of Act 127 Pennsylvania Public Works Employment Verification as amended.

All bids shall remain subject to acceptance for sixty (60) days after the Bid Opening or for such period of time that Bidder may agree to in writing upon request. Bids may be withdrawn within two (2) business days after the opening of bids only by the withdrawing Bidder’s strict compliance with 73 P.S. Section 1602 and any subsequent amendments.

Montgomery Township reserves the right to reject any and all bids for any cause whatsoever, to eliminate any item or items from the contract, and to waive any informality in the bids.

The project will be managed by Montgomery Township.

By order of:

Owner: Montgomery Township Dated: July 2026

END OF DOCUMENT

http://www.pennbid.net/

Bidder Requirements & Instructions

BIDDER REQUIREMENTS & INSTRUCTIONS

1 Introduction

Montgomery Township is soliciting sealed bids from qualified suppliers/dealers for all labor and materials required to transport a John Deere 6120M tractor off-site, supply and installation of a LAFORGE PR5.5/6R front power take-off (PTO) and front 3-point hitch system, and an 11-foot or 12-foot 3-point hitch mounted hydraulic angle snowplow, including any required adapter kits, hardware, and integration with an existing John Deere 6120M tractor, and transport of the tractor back to the Township.

Bids must meet all specifications and be delivered/performed as described herein.

2 Intent & Scope of Work

The intent of this request for bids is to acquire equipment that meets or exceeds the performance, quality, compatibility, safety, and durability requirements as outlined. The supplier shall:

• Provide all parts, materials, labor, tools, equipment, freight, and incidentals.

• Supply and mount the front PTO and front 3-point hitch system.

• Install/adjust the front hitch and PTO to fully integrate with the John Deere 6120M tractor’s hydraulics and driveline.

• Provide a compatible 11-foot or 12-foot, 3-point hydraulic angle snowplow and necessary mounting hardware.

• Perform testing and demonstration upon completion.

• Provide operator/user manuals, warranty information, and training.

3 Bid Submission Requirements

3.1 Bid Bond

Bids must be accompanied by a certified check, bid bond, or irrevocable letter of credit in the amount of ten percent (10%) of the total bid amount. The form included with bid documents, or a form approved by the TOWNSHIP, shall be used by the Contractor.

3.2 Agreement of Surety

Each bid must be accompanied by a completed, signed, Agreement of Surety. The form included with bid documents, or a form approved by the TOWNSHIP, shall be used by the Contractor.

3.3 Performance Bond

Each bid must be accompanied by proof, from firm qualified to issue bonds in Pennsylvania, that the Contractor will be able to supply a performance bond equal to one hundred percent (100%) of the bid amount for the term of the award within ten (10) days of the bid award. The form included with bid documents, or a form approved by the TOWNSHIP, shall be used by the Contractor.

3.4 Payment Bond

In accordance with the Pennsylvania Codified Statutes, Contractor at its expense, will furnish a payment bond, or payment escrow account, to the TOWNSHIP equaling one-hundred percent (100%) of the full amount of this Agreement. The form included with bid documents, or a form approved by the TOWNSHIP, shall be used by the Contractor.

3.5 Non-Collusion Affidavit

Each bid must be accompanied by a completed, signed, and notarized Non-Collusion Affidavit. The form included with bid documents, or a form approved by the TOWNSHIP, shall be used by the Contractor.

3.6 Bidder Qualification Statement

A. Each bid must be accompanied by a completed Bidder Qualification Statement, with all necessary supporting documentation. The form included with bid documents, or a form approved by the TOWNSHIP, shall be used by the Contractor.

B. Contractor must have been in business for a minimum of five (5) years and have a minimum of three (3) years of fleet experience. Three to five current references are required.

C. Contractor must demonstrate:

1. Certification or authorization to sell/install LAFORGE products (or approved equal).

2. Experience installing front PTO and 3-point hitch systems on John Deere tractors.

3. Ability to provide warranty and after-sales support.

4. Proof of insurance and business license.

3.7 Bid Form

The Bid Form is provided on PennBid and is to be submitted electronically via the PennBid website. Refer to the “How to Submit a Bid” guide on the PennBid website for instructions and guidance <https://pennbid.net/vendor-training-documents/>.

3.8 References

Each bid must be accompanied by a list of references. References should include the company/business name, contact person, and contact phone number. This information can be provided in the Bidder Qualification Statement.

3.9 Insurance

A. Throughout the life of this Agreement, the Bidder shall pay for and maintain in full force and effect with an insurance company(ies) admitted by the Pennsylvania https://pennbid.net/vendor-training-documents/

Insurance Commissioner to do business in the Commonwealth of Pennsylvania and rated not less than A in the most current available Best's Key Rating Guide (Property- Casualty), the policies of insurance provided in the Agreement.

3.10 Indemnification

Contractor, for itself, its successors and assigns, hereby agrees to indemnify, defend and hold harmless TOWNSHIP and the TOWNSHIP’s officers, directors, employees, elected officials, successors and assigns as included in the Agreement

3.11 List of Subcontractors

No subcontractors are permitted under this contract.

3.12 Government Requirements

Bids shall be submitted on the basis of full and total compliance with all Federal and State laws, regulations, statutes and requirements pertaining to the Work.

3.13 Steel Products Procurement Act

CONTRACTOR shall comply with the Steel Products Procurement Act (P.L. 6, No. 3 enacted March 3, 1978).

3.14 Public Works Employment Verification

CONTRACTOR is advised that this project is subject to requirements of the Public Works Employment Verification Act (P.L. 1086, No. 127 enacted July 5, 2012) if the Contract Price exceeds $25,000. CONTRACTOR shall comply with the requirements of the Public Works Employment Verification Act, including submission of the Public Works Employment Verification Form included with these bid documents to the TOWNSHIP if the Contract Price exceeds $25,000.00.

4 Instructions to Bidders

4.1 Evaluation of Bids

This “Instructions to Bidders” (“ITB”) constitutes only an invitation to submit responsive and responsible bids to Montgomery Township, Montgomery County, Pennsylvania, (TOWNSHIP).

B. Notwithstanding any other provisions of this ITB, the TOWNSHIP reserves the right:

1. to determine, in its sole discretion, whether any aspect of a bid satisfactorily meets the criteria established in this ITB

2. to request additional information from any bidder to investigate and ascertain the bidder's capability, reliability, and responsibility to perform this Contract

3. to waive immaterial defects in any bid

4. to reject any or all bids with or without cause

5. to reject any bid which does not comply with this ITB

6. to re-advertise for new bids

7. to reject any bid which appears to be unbalanced, fraudulent, deceptive, misleading, unfair, not in good faith, or which takes undue advantage of the TOWNSHIP or the Contract; and

8. to take any action which the TOWNSHIP deems appropriate.

C. The TOWNSHIP intends to take action and select one bid which, in the sole opinion of the Township Board of Supervisors, is most favorable to the taxpayers of the

TOWNSHIP.

D. The procedures set forth in this ITB are for the convenience of the TOWNSHIP only and shall not give rise to any right in any person.

E. In the event that a contract is not awarded for any reason or that this bid is withdrawn for any reason, the TOWNSHIP shall have no liability to any bidder for any costs or expenses incurred or lost profits in connection with this bid or transactions contemplated by this ITB, or otherwise.

F. No proposal will be considered from any person, firm or corporation, who has defaulted in the performance of any previous contract or agreement made with the TOWNSHIP or who has conclusively shown to have failed to perform satisfactorily such contract or agreement.

4.2 Bid Evaluation Criteria

Bids will be evaluated on:

A. Compliance with Technical Specifications.

B. Total Cost.

C. Warranty coverage.

D. Delivery and installation schedule.

E. Vender experience and references

4.3 Bid Documents

The biding documents include the following: advertisement or invitation to bid, Bidder Requirements & Instructions, Bid security of acceptable form, if any, the Bid Form with any supplements (PennBid on line Bid Table), the PennBid Questionnaire, Bidder Qualification Statement, Non-Collusion Affidavit, Agreement of Surety Company, Agreement, Performance Bond, Payment Bond, Certificate of Insurance, Contractor’s Affidavit, Contractor’s Release of Liens, Consent of Surety to Final Payment, the Public Works Employment Verification Form, and any Addenda issued by the TOWNSHIP.

4.4 Bid Security

Bid security in the amount of ten percent (10%) of the Total Amount of Bid shall accompany all bid proposals. The required security must be in the form of a certified or bank cashier’s check made payable to Montgomery Township, irrevocable letter of credit, or a bid bond issued by a surety licensed to conduct business in the Commonwealth of Pennsylvania and names in the current list of “Surety Companies Acceptable on Federal Bonds” as published in the Federal Register by the Audit Staff Bureau of Account, US Treasury Department. The Bid Security of the successful bidder will be retained until the bidder has executed the agreement and furnished the required Contract Security, whereupon it will be returned; if the bidder fails to execute and deliver the Contract and furnish the required Contract Security within ten (10) days of the Notice of Award, the TOWNSHIP may annul the Notice of Award and the Bid Security of that bidder will be forfeited. The Bid Security of any bidder who the TOWNSHIP believes to have a reasonable chance of receiving the award may be retained by the TOWNSHIP until the earlier of the seventh day after the executed Contract is delivered by the TOWNSHIP to the Contractor and the required Contract Security is furnished or the sixty-first (61) day after the Bid Opening, Bid Security of other bidders will be returned within fourteen (14) days of the Bid.

4.5 Late Bids

Late bids will not be accepted.

4.6 Withdrawal of Bids

Each and every bidder who submits a bid specifically waives any right to withdraw that bid for sixty (60) days, unless the bidder submits credible evidence that the reason for the price bid being substantially lower was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional and substantial arithmetical error or any unintentional omission of a substantial quantity of work, labor, material or services made directly in the compilation of the bid; provided, that: (1) notice of a claim of the right to withdraw such bid is made in writing with the contracting body within two business days after the opening of bids; and (2) the withdrawal of the bid would not result in the awarding of the contract on another bid of the same bidder, his partner or to a corporation or business venture owned by or in which he has a substantial interest. No bidder who is permitted to withdraw a bid shall supply any material or labor to, or perform any subcontract or other work agreement for any person to whom a contract or subcontract is awarded in the performance of the contract for which the withdrawn bid was submitted;

without the written approval of the contracting body; all in accordance with the provisions of Pennsylvania Act 4 of 1974, as found at 73 P.S. Section 1602 et seq, regarding Public Contracts - Withdrawal of Bids

4.7 Information and Submission Irregularities

Proposals or bids which contain erasures, alterations, conditional bids, omissions, or irregularities of any kind may be rejected as informal.

4.8 Addenda

Any inquiries regarding this Bid must be submitted online via PennBid. Any additional information, deletions, or clarifications will be sent to all potential Bidders as a written addendum to the Specifications, and as such shall become an integral part of the Specifications and subsequent contract.

4.9 Changes, Award, and Rejection of Bids

The TOWNSHIP reserves the right to waive, change, add, or delete any terms or conditions of this Bid. The TOWNSHIP reserves the right to reject any or all proposal or portions of proposals submitted in response to this Bid. All Bids become the property of the TOWNSHIP. The TOWNSHIP reserves the right to use, for its benefit, ideas contained in the proposals submitted. The TOWNSHIP is not liable for any costs or any damages that may be incurred by a Contractor(s) or prospective Contractor(s) in the preparation, formulation, or presentation of a proposal(s). In case of ambiguity or lack of clarity, TOWNSHIP may adopt such interpretations as may be advantageous to TOWNSHIP. The TOWNSHIP may, in its discretion, request Contractors to make an oral presentation to TOWNSHIP and/or its designee(s) in support of their proposals. Upon review of Bid, TOWNSHIP may select the proposal or proposals that, in its judgment, are most advantageous to TOWNSHIP, and thereupon select the Contractor or Contractors with whom to negotiate a contract or contracts. Such determination shall be solely at the discretion of the TOWNSHIP.

4.10 Quantities

This contract is a lump sum fee for a complete, operational assembly as further described in the technical specifications.

4.11 Bonds

A. In accordance with the Pennsylvania Codified Statutes, Contractor at its expense, will furnish a performance bond, or performance escrow account, to the TOWNSHIP equaling one hundred percent (100%) of the full amount of this Agreement. Failure to fully perform the Specifications will result in the forfeiture of these funds to the

TOWNSHIP.

B. In accordance with the Pennsylvania Codified Statutes, Contractor at its expense, will furnish a payment bond, or payment escrow account, to the TOWNSHIP equaling one hundred percent (100%) of the full amount of this Agreement.

4.12 Tax Exemptions

A. Contractor will be responsible for the payment of all Excise, Sales, or Use Taxes, and all other taxes required by law on all labor, materials, tools, apparatus, equipment, fixtures, and incidentals which Contractor purchases or uses for the purpose of fulfilling the work.

B. Tax Exemption. Contractor may purchase equipment, materials and supplies exempt from tax through the use of an Exempt Purchaser's Certification and Sales and Use Tax Exemption Certificate furnished by TOWNSHIP if the equipment, materials and supplies being purchased will be directly used in this project, including restoration activities which are directly associated with and necessary to complete this project.

C. Contractor, in preparing his proposal, shall ascertain those items that will be tax exempt in accordance with Commonwealth of Pennsylvania Law and Department of Revenue Regulations. TOWNSHIP shall not be responsible for additional payments to Contractor for any tax payments for those items not tax exempt.

5 Signing of Agreement

When the TOWNSHIP gives a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement. Within 15 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement to the Township with the required Bonds and insurance certificate(s). Owner shall deliver one fully signed counterpart to Successful Bidder within sixty (60) days of the date of the Notice of Award.

6 Equipment and Supplies

All labor, materials, supervision, equipment, and supplies required for the performance of this work shall be furnished and maintained by Contractor.

Street Address 2

City State Zip Code

Doing Business As:

(if different from Legal Name)

Commonwealth of Pennsylvania Public Works Employment Verification Form

Complete and return the form to the contracting Public Body prior to the award of the contract.

Company Legal Name: ___________________________________________________________

Mailing Address: ______________________________________________________

Check one: Contractor Subcontractor

Contracting Public Body: _________________________________________________________

Contract/Project Number: ________________________________________________________

Project Description: _____________________________________________________________

Project Location: _______________________________________________________________

Date Enrolled in E-Verify (MM/DD/YYYY): ___________________________________________ As a contractor/subcontractor for the above referenced public works contract, I hereby affirm that as of today’s date, __________________________, our company is in compliance with the Public Works Employment Verification Act (‘the Act’) through utilization of the federal E-Verify Program (EVP) operated by the United States Department of Homeland Security. To the best of my/our knowledge, all employees hired are authorized to work in the United States.

It is also agreed to that all public works contractors/subcontractors will utilize the federal EVP to verify the employment eligibility of each new hire within five (5) business days of the employee start date throughout the duration of the public works contract. Documentation confirming the use of the federal EVP upon each new hire shall be maintained in the event of an investigation or audit.

I,____________________________________________, authorized representative of the company above, attest that the information contained in this verification form is true and correct and understand that the submission of false or misleading information in connection with the above verification shall be subject to sanctions provided by law.

Authorized Representative Signature Date of Signature

Printed Name: _________________________________________________________________

Phone Number: ______________________ Email: ____________________________________

Street Address 1

PENAL SUM FORM

EJCDC C-430 Bid Bond (Penal Sum Form) (MODIFED)

Prepared by the Engineers Joint Contract Documents Committee.

BID BOND

00 43 13-1

DOCUMENT 00 43 13

BID BOND

Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

1001 Stump Road Montgomeryville, PA 18936-9605

BID

Bid Due Date: July 27, 2026 Description (Project Name and Include Location):

Supply and Installation of Front PTO, Front 3-Point Hitch, and 11-Foot or 12-Foot Plow for John Deere 6120M Tractor, Montgomery Township, Montgomery County, Pennsylvania

BOND

Bond Number:

Date (Not earlier than Bid due date):

Penal sum $

(Words) (Figures)

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.

BIDDER SURETY

(Seal) (Seal)

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature Signature (Attach Power of Attorney)

Print Name Print Name

Title Title

Attest: Attest:

Signature Signature

Note: Above addresses are to be used for giving any required notice. Provide execution by any additional parties, such as joint venturers, if necessary.

PENAL SUM FORM

EJCDC C-430 Bid Bond (Penal Sum Form) (MODIFED)

BID BOND

00 43 13-2

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond shall be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2 All Bids are rejected by Owner, or

3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid due date without Surety’s written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term “Bid” as used herein includes a Bid, offer, or proposal as applicable.

12. Any action filed under the bond must be commenced in the Montgomery County Court of Common Pleas or the United States District Court for the Eastern District of Pennsylvania. This is a legal requirement and not subject to negotiation or change.

BIDDER’S ACKNOWLEDGEMENT FORM

00 45 10-1

DOCUMENT 00 45 10

PROJECT IDENTIFICATION: Montgomery Township – Supply and Installation of Front PTO, Front 3-Point Hitch, and 11-Foot or 12-Foot Plow for John Deere 6120M Tractor

ARTICLE 1 – BID RECIPIENT

1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with TOWNSHIP in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 - BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. The Bid will remain subject to acceptance for sixty (60) days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of TOWNSHIP.

ARTICLE 3 - BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents, as set forth in the Agreement, that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of all of which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has observed the Township’s John Deere Tractor and become familiar with and is satisfied as to its’ general conditions that may affect cost, progress, and performance of the Work.

C. Bidder is experienced with and is certified to install and maintain the equipment and materials proposed in the this bid.

D. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the Work.

E. Bidder has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions of existing equipment which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto.

F. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder has given TOWNSHIP written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by TOWNSHIP is acceptable to Bidder.

00 45 10-2

H. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance of the Work for which this Bid is submitted.

ARTICLE 4 - BIDDER’S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding;

D. Bidder has not sought by collusion to obtain for itself any advantage over any other bidder or over

TOWNSHIP; and

E. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01 E.:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of TOWNSHIP, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive TOWNSHIP of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of TOWNSHIP, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

4. “coercive practice” means harming or threatening to harm directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

ARTICLE 5 - BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents at the prices indicated for each line item specified in the bid form.

5.02 Unit Prices have been computed such that the unit price of each item includes Contractor’s overhead and profit for each separately identified item.

5.03 Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents.

5.04 Bidder acknowledges understanding of Section 4.1 and 4.2 of the Bidder Requirements and Instructions regarding the evaluation of the Bids.

ARTICLE 6 - TIME OF COMPLETION

6.01 Bidder agrees that the Work will be completed and ready for final payment within the number of calendar days indicated in the Agreement.

00 45 10-3

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the times specified above, which shall be stated in the Agreement.

ARTICLE 7 - ATTACHMENTS TO THIS BID

7.01 The following documents are submitted along with this document and made a condition of this Bid:

A. PennBid Bid Form/Bid Table

B. Bid Bond Form (Document 00 43 13) or other Bid Security

C. Bidder Acknowledgement Form (Document 00 45 10)

D. Bidder Qualification Statement Form (Document 00 45 13)

1. Equipment Specification Sheets including Model Numbers

2. Certification/Authorization to Install Specified Products

3. Warranty Information

4. Proof of Insurance

5. References

E. Non-Collusion Affidavit Form (Document 00 45 19)

F. Agreement of Surety Form (Document 00 45 53)

G. Public Works Employment Verification Form (Document 00 73 00 Appendix B)

H. List of Proposed Subcontractors, Proposed Suppliers, and other individuals and entities required to be identified in this Bid.

ARTICLE 8 - COMMUNICATIONS

8.01 Communications concerning this Bid shall be addressed to the following individual:

If the address, telephone number, and fax number of the above individual is different than noted at the end of the Bid Form, note the address, telephone number, and fax number of the above individual:

Business Address:

Telephone No.: ( )

Fax No.: ( )

Email:

ARTICLE 9 - DEFINED TERMS

9.01 The terms used in this Bid with initial capital letters have the meanings indicated in the Bidder Requirements and Instructions, and the Agreement.

00 45 10-4

ARTICLE 10 - BID SUBMITTAL

10.01 This Bid is submitted on , 20 . by:

If Bidder is:

An Individual

Name (typed or printed):

By:

(Individual’s signature)

Doing business as:

A Partnership

Partnership Name:

(Signature of general partner – attach evidence of authority to sign)

Title:

A Corporation

Corporation Name: (SEAL)

State of Incorporation:

Type:

(General Business, Professional, Service, Limited Liability)

(Signature – attach evidence of authority to sign)

Attest

Date of Qualification to do business in Pennsylvania is / / .

00 45 10-5

A Joint Venture

Name of Joint Venture:

First Joint Venturer Name: (SEAL)

(Signature of first joint venture partner – attach evidence of authority to sign)

Second Joint Venturer Name: (SEAL)

(Signature of second joint venture partner – attach evidence of authority to sign)

Name (typed or printed):

Title:

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.)

BIDDER QUALIFICATION STATEMENT

00 45 13-1

DOCUMENT 00 45 13

1. INTRODUCTION

1.1 This document must be included as part of the Bid submission. Failure to submit a fully completed and executed Bidder Qualification Statement may be considered justification for rejection of the bid.

1.2 This Bidder Qualification Statement is submitted with respect to the following project:

Contract For: Supply and Installation of Front PTO, Front 3-Point Hitch, and 11- Foot or 12-Foot Plow for John Deere 6120M Tractor

2. GENERAL INFORMATION

2.1 Name of Bidder:

2.2 Address of Bidder:

2.3 Telephone No. of Bidder:

3. ORGANIZATIONAL BACKGROUND

3.1 Type of Organization:

Corporation Individual

Partnership Joint Venture

Other:

3.2 How long has your organization been in business

a. As a Contractor? years

b. As a Contractor engaged in construction work of the type proposed under this Contract:______ years

c. Under your current business name? ______ years

3.3 If the bidder is a corporation, complete this section:

a. Date & State of Incorporation:

b. Names & Titles of Officers:

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3.4 If the Bidder is other than a corporation, describe the structure of your organization including date of initiation as a business and list the principals involved:

3.5 What portions of the work (i.e. trades work items, etc.) included in the proposed contract will be performed by subcontractors?

4. WORK HISTORY

4.1 Attach or list the following information on similar projects which your organization has completed in the past five (5) years. Name and type of project, owner, engineer, contract amount, date of completion.

4.2 Attach or list the following information on similar project which your organization now has in progress. Name and type of project, owner, engineer, contract amount, scheduled date of completion.

00 45 13-3

4.3 Has your organization ever defaulted on or otherwise failed to complete any work under contract? If so, note the circumstances:

4.4 Has any officer, partner or principal of your organization ever been an officer, partner or principal of another organization which defaulted on or otherwise failed to complete any work under contract? If so, note the circumstances:

4.5 Provide the construction experience (length, type) of the principal individuals of your organization which would be assigned to perform the proposed work under this Contract:

4.6 Are there any actively filed claims resulting in pending litigation by any municipality? If so, provide the docket number(s) associated with the claim(s):

5. REFERENCES

5.1 Bonding Company

and Agent

5.2 Bank

5.3 Trade

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6. FINANCIAL STATEMENT

6.1 Attach a copy of a recent financial statement as prepared by your auditor.

7. CERTIFICATION

7.1 This Bidder Qualification Statement has been prepared on behalf of the following organization:

Name of Organization:

Name of Preparer:

Title of Preparer:

Date:

7.2 AFFIDAVIT

State of , County of

I, , being duly sworn, according to (Name of Official) law, depose and say that I am the ___, (position) of the above organization, and that the responses provided in the Bidder Qualification

Statement, including any attachments thereto are true and correct to the best of my knowledge and belief.

Sworn and Subscribed _________________________ (Signature of Official) to before me this day of , 20 .

Notary Public

DOCUMENT 00 45 19

NON-COLLUSION AFFIDAVIT

COMMONWEALTH OF:

COUNTY OF :

I, , of , (Name) (Name of Contractor) in the County of and the State of , of full age, being duly sworn according to law on my oath depose and say that:

I am of the firm of , the Bidder making the Proposal for the above Project, and that I executed the said Proposal with full authority so to do; that said Bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named Project; and that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the Montgomery Township relies upon the truth of the statements contained in said Proposal and in the statements contained in this affidavit in awarding the Contract for the said Project, the undersigned, on behalf of the Bidder, has not been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction involving conspiracy or collusion with respect to bidding on any public contract within the last three (3) years.

A person's affidavit stating that the person has been convicted or found liable for any act, prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract within the last three (3) years, does not prohibit a governmental agency from accepting a bid from or awarding a contract to that person, but may be a ground for administrative suspension or debarment at the discretion of a governmental agency under the rules and regulations of that agency, or, in the case of a governmental agency with no administrative suspension or debarment regulations or procedures, may be a ground for consideration on the question whether such agency should decline to award a contract to that person on the basis of a lack of responsibility.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by

(Name of Contractor)

(Signature)

(Print or Type Name and Title)

Subscribed and sworn to before me this day of , 20 .

Notary Public of

My commission expires , 20 .

NON-COLLUSION AFFIDAVIT

00 45 19-1

DOCUMENT 00 45 53

AGREEMENT OF SURETY COMPANY

We, as Surety, a corporation existing under the laws of the (Surety Company)

State of , and authorized to transact business in the Commonwealth of

Pennsylvania hereby agree intending to be legally bound hereby, to execute and deliver to the

Montgomery Township, 1001 Stump Road, Montgomeryville, PA 18936-9605 within the time limit specified in the Contract Documents, the Performance Bond and Payment Bond in the forms included in the Contract Documents or equivalent each in an amount of 100% of the contract amount, in favor of Owner, as required for the faithful performance and proper fulfillment of

Supply and Installation of Front PTO, Front 3-Point Hitch, and 11-Foot or 12-Foot Plow for John Deere 6120M Tractor on behalf of

(Bidder, Name and Address) provided that the above contract is awarded to Bidder within sixty (60) days after the date of opening of the bids or otherwise as set forth in the Instructions to Bidders.

Surety Company further agrees that should Surety Company, after notification of such award, omit or refuse to execute the required bonds then Surety Company shall pay to Owner any difference between the total amount specified in Bidder's proposal for the required work and the amount for which Owner may procure the same work if the latter amount be in excess of the former and after deduction therefrom of payment made by reason of the forfeiture of the proposal security.

IN WITNESS WHEREOF, the Surety Company has hereunto set its hand and seal this day of

, 20 .

SURETY

Company:

(Corp. Seal) Signature:

Name and Title:

NOTE: This statement, if executed by any person other than the President or Vice President of the Surety Company, must be accompanied by a current and effective certificate showing authority conferred upon the person so signing to execute such instruments on behalf of the Surety Company represented.

AGREEMENT OF SURETY COMPANY

00 45 53-1

Agreement

AGREEMENT

THIS AGREEMENT for services entered into this _______ day of ____________________, 2026, by and between ___________________________________________________, with an address of

__________________________________________________________________ (“Contractor”) and

Montgomery Township, a second class township with its principal office at 1001 Stump Road, Montgomeryville, Pennsylvania 18936 ("Township").

WHEREAS, the Township has requested Contractor to provide all labor and materials required to transport a John Deere 6120M tractor off-site, supply and installation of a LAFORGE PR5.5/6R front power take-off (PTO) and front 3-point hitch system, and an 11-foot or 12-foot 3-point hitch mounted hydraulic angle snowplow, including any required adapter kits, hardware, and integration with an existing John Deere 6120M tractor, and transport of the tractor back to the Township; and

WHEREAS, Contractor is qualified to and has agreed to perform such services as are more particularly described in a Proposal dated ____________________________________________, for the unit prices shown in the Proposal.

NOW, THEREFORE, the parties hereto, intending to be legally bound, hereby agree as follows:

1. Services.

A. Contractor will perform the services described in the Proposal which is attached to this Agreement (the “Services”). These Services shall be performed in accordance with the terms of this Agreement and the Proposal and in accordance with all regulatory requirements in effect. The scope of the Services to be performed by Contractor may be modified from time to time by an addendum to this Agreement agreed to in writing by Contractor and the Township. Under no circumstances shall Contractor subcontract any of the Services hereunder without the prior written consent of the Township, which consent may be withheld in the Township’s sole discretion. If the terms of this Agreement and the Proposal are inconsistent, the terms of this Agreement shall control.

B. The Contractor represents and warrants to the Township that it is under no contractual or other restrictions or obligations which are inconsistent with the execution of this Agreement, or which will interfere with the performance of its duties.

2. Contractor’s Responsibility.

The responsibilities of the Contractor under this Agreement are as follows:

A. The Services will be performed on behalf of and solely for the exclusive use of the Township and for no others. The Services performed by Contractor shall be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the same profession and field in the same locale acting under similar circumstances and conditions.

B. The Contractor shall be and remain liable in accordance with applicable law for all damages to the Township caused by the Contractor’s negligent performance of any of the Services furnished under this Agreement or furnishing services contrary to the terms of this Agreement.

3. Compensation.

A. The contractor shall submit one invoice upon completion.

B. The Township shall compensate Contractor in accordance with the rates set forth in the Proposal.

C. Unless the Township in good faith disputes any item on an invoice, the Township agrees to pay Contractor’s invoices within thirty (30) days of the invoice date, but no earlier than ten (10) days after the next meeting of Montgomery Township Board of Supervisors (the “Township Board”), provided that the invoice is delivered at least ten

(10) days prior to the date the Township Board meets to approve any unpaid invoices;

otherwise, the invoice will be paid within ten (10) days of the next meeting of the Townships Board.

D. The TOWNSHIP reserves the right to withhold payment to Contractor or to require Contractor to return payments, or parts therefore, received from the TOWNSHIP in the event the Contractor’s performance does not comply with the provisions of these Specifications, or does not comply with applicable local, state, or federal standards, regulations, or policies.

E. Tax Exemptions

(i) Contractor will be responsible for the payment of all Excise, Sales, or Use Taxes, and all other taxes required by law on all labor, materials, tools, apparatus, equipment, fixtures, and incidentals which Contractor purchases or uses for the purpose of fulfilling the work.

(ii) Tax Exemption. Contractor may purchase equipment, materials and supplies exempt from tax through the use of an Exempt Purchaser's Certification and Sales and Use Tax Exemption Certificate furnished by TOWNSHIP if the equipment, materials and supplies being purchased will be directly used in this project, including restoration activities which are directly associated with and necessary to complete this project.

F. If Contractor determines at any time prior to the completion of its Services that the amount of its estimate for such Services will be exceeded, Contractor shall notify the Township in writing the cause of such excess cost and of its best estimate to complete the remaining Services. The Township shall have the right upon receipt of such estimate to: (1) increase the Contractor budget by the negotiated amount; (2) insist on completion of the Services for the price and scope originally outlined on the Appendix;

or (3) agree with Contractor for a reduction in the scope of Services remaining to be performed under the Proposal, so that the total amount to be paid for the Services shall approximate the original estimate.

G. In the event that the Township disputes any invoice submitted by Contractor it will, prior to the scheduled payment date of such invoice, advise Contractor in writing of the dispute and the cause of such dispute with a suggested resolution of the dispute if one is available.

H. Invoice shall be sent directly to:

Montgomery Township Department Public Works 1001 Stump Road Montgomeryville, Pennsylvania 18936

4. Disputes.

All controversies or claims arising out of or related to this Agreement, or breach thereof, shall be filed in the Court of Common Pleas of Montgomery County, Pennsylvania. The prevailing party shall be entitled to recover its reasonable attorney fees and costs. Neither party will be responsible to the other for punitive or consequential damages including, but not limited to, loss of profit, loss of investment or business interruption.

5. Indemnification and Insurance.

A. Contractor, for itself and its successors and assigns, hereby agrees to reimburse the Township for reasonable attorney fees/costs of suit that it incurs, indemnify, and hold harmless, the Township, and its officers, supervisors, employees, attorneys, successors and assigns from and against losses, liabilities, claims, demands, causes of action, damages, costs, including reasonable attorneys’ fees, and expenses of every kind and nature, whether or not covered by insurance, arising out of, resulting from or caused by, in whole or part, any negligent act, error, omission or willful misconduct on part of Contractor, its agents, employees or subcontractors in connection Contractor’s performance of the services pursuant to this Agreement, including but not limited to, those in connection with loss of life, bodily injury, personal injury, damage to property, contamination or adverse effects on the environment, any liability for fines, fees or penalties for violations of any statutes, ordinances, codes, rules, regulations or standards applicable to the services performed by Contractor, its agents, employees or subcontractors (hereinafter “Acts and/or Omissions”). These obligations contained within this Section shall survive the termination of this Agreement. Notwithstanding anything to the contrary as may be contained above, the Contractor shall reimburse the Township for reasonable attorney’s fees/costs of suit that it incurs in defending any suits or claims attributable (as determined by a Court of competent jurisdiction) to any Acts and/or Omissions.

B. Throughout the life of this Agreement, the Contractor shall pay for and maintain in full force and effect with an insurance company(ies) admitted by the Pennsylvania Insurance Commissioner to do business in the Commonwealth of Pennsylvania and rated not less than A in Best Insurance Key rating Guide, the following…