18MACISNG1 - Attachment A - Final.docx

75 Pleasant Street, Malden, Massachusetts 02148-4906 Main Telephone: (781) 338-3000 TTY: N.E.T. Relay 1-800-439-2370

Copyediting and Document Design Services

Alternate ID: 18MACISNG1 COMMBUYS Document #: BD-18-1026-DOE02-DOE01-25540

Background:

Academic Vision of the Center for Instructional Support:

Every student in Massachusetts has access to a safe and supportive school environment that cultivates their academic curiosity and confidence. Students have equitable access to an excellent education.

Students read meaningful texts across content areas, work on complex real-world problems, and share their ideas through speaking and writing using evidence, all in an effort to understand the world and their roles in it.

Instruction is most powerful when educators have access to high quality instructional materials and professional learning that promotes inclusive practice accessible to all students, including English learners and students with disabilities, and also supports authentic, engaging, and integrated student learning experiences.

To support standards-based learning, we believe that every student should engage:

· with grade-appropriate text every day

· with meaningful real-world problems every day

· in scientific conversations using data every week ... in a school environment that supports social-emotional learning, health, and safety.

Scope of Service:

The Department of Elementary and Secondary Education, under this Departmental Master Agreement, will identify individuals or organizations for professional copyediting and document design services.

Awarded copyediting and document design service vendors may need to work on a variety of materials, including but not limited to:

· Curriculum standards and framework documents

· Technical guidance documents

· Newsletters, brochures or other materials

· Website or social media content

· Training materials

· Progress reports

· Annual reports

This is just a sample of copyediting and document design projects. Actual projects will be made available by posting a Request for Response to COMMBUYS with the details of the project.

Hypothetical projects include.

· The Department of Elementary and Secondary Education (the Department) is seeking a professional editor to review a technical document for an educational audience containing approximately 1,200 pages containing approximately 390,000-words, as well as comments made by 4 other reviewers and incorporate comments. Editor will also be asked to proofread, rearrange and substantially revise in order to improve readability while keeping content intact.

· The Department is seeking one or more vendors to provide professional copyediting and document design services to edit professional development materials for four graduate level courses in a fixed timeframe. The Deparement will provide a style guide and/or template to which the final document design must adhere.

· The Department is seeking a vendor to provide professional services for copyediting and document design of the ELA/literacy and mathematics frameworks. The ELA/Literacy frameworks document is approximately 175 pages; the math frameworks document is approximately 200 pages. Vendor must provide consistency between the two documents as well as within each one. For example, in the ELA/literacy framework we use “e.g.” within parentheses and “for example” without; that must be done consistently in the math framework as well.

· The Department is seeking a vendor to design a new instructional support newsletter. Content for the first edition will be provided to the vendor in an unformatted Word file. The vendor will copyedit the text and then design the document in accordance to ESE’s official style guide and web accessibility requirements. The designed document will serve as a template for future editions of the newsletter.

This is a Rolling Enrollment Bid. Bidders can submit a response at any time while this posting is open on COMMBUYS (Open date to 12/31/2021).

This BID does not commit ESE to approve a contract, pay any costs incurred in the preparation of a bidder’s response to this BID, or to procure or contract for services. ESE reserves the right to accept or reject any and all responses received as a result of this BID, to negotiate with any or all qualified vendors, and to cancel in part or in its entirety this BID if it is in the best interest of ESE or the Commonwealth of Massachusetts to do so.

Budget:

Vendor must submit a range of rates (low to high) charged for copyediting services and the basis for the fees, whether hourly, by the page or by the word and explain the conditions that would affect the range in rates. Rates must be all inclusive of services, materials and travel.

Vendor must also submit a range of rates (low to high) charged for document design services as the basis for the fees, whether hourly, by the page, or by the word and explain the conditions that would affect the range in rates. For document design services, assume any pictures or graphics would be provided by the Department.

Required Specifications:

· Minimum of 5 years experience providing copyediting and document design services.

· Proven ability to meet deadlines

Preferred Qualifications:

Three years previous experience with copyediting and designing educational materials.

Submission Requirements:

The following materials must be included in your proposal:

1. Resume or curriculum vitae

2. Inventory of materials you have edited and/or designed.

This list should contain between 5 and 20 items and be included in a chart with the following information for each item:

· Completion date / year;

· Title

· Length (in words)

· Language material was written in

· Type of material (i.e. report, grant, brochure, etc.)

· Target audience

· Brief description / other information (no more than 20 words)

· Optional – Hyperlink (if available online)

Sample:

3. Two editing samples that are included on your inventory. Please only submit two samples.

4. Two design samples that are included on your inventory. Please only submit two samples.

5. Provide at least two business references on form provided.

6. Submit a fee schedule showing the maximum rate by word, by page and/or by hour expected to be charged.

Responses MUST be uploaded (as one single document) to COMMBUYS no later than the bid opening date and time: 12/31/2021 - 4:00 PM ET. Responses not posted to COMMBUYS will not be considered for evaluation. Do not Email and/or mail responses to the department. BIDDERS IMPORTANT NOTE: When uploading your response on COMMBUYS please be sure to enter a $0 dollar amount and check off the “no charge”(Make sure “No Bid” is NOT selected) option, otherwise your upload will default to the No Bid option and the department will not be made aware of the upload. This step will ensure accuracy when the bid closes for review and the department awards the bid. Failure to follow this step may result in disqualification of your response due to the department not being properly notified of your response.

In order to respond to this bid, please register on the COMMBUYS website. If you need assistance with registering please contact the COMMBUYS helpdesk at: COMMBUYS@state.ma.us or (888) 627-8283 or (617) 720-3197.

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