182477-event.pdf

Awarded To: F.M. Haskell Corporation

Award of contract to Haskell Corporation as low bidder.

Fabrication and Welding of a Specialized Security Project Department of Corrections is needing fabrication and welding of a specialized security project at the Draper Prison, including 5(five) pre-fabricated steel "Recreation Enclosures"

Released 2/2/2017 12:00 AM MST Type Invitation for Bid Open 2/2/2017 12:30 PM MST Number JM17020 Close 2/22/2017 5:00 PM MST Currency US Dollar Sealed Until 2/22/2017 5:00 PM MST

Contacts

Jake Macfarlane jmacfarlane@utah.gov

Phone

Commodity Codes

Commodity Code Description

72150 Specialized trade construction and maintenance services including elevator install and maintenance services and athletic facilities and golf courses and recreational enclosures

11170 Alloys including basic steels and stainless steel

20140 Storage vessels and tanks including oil storage tanks and fiberglass tanks and steel tanks and plastic including polyethylene tanks and holding tanks and air receiver tanks

23270 Welding and soldering and brazing machinery and accessories and supplies

30190 Construction and maintenance support equipment including ladders and scaffolding and construction sheds and trailers

72120 Nonresidential building construction services including commercial and office building new construction services and construction services and renovation and repair services

72121 Industrial building and warehouse construction services including new industrial building construction services and remodeling services and industrial plant construction services, tank installation and removal and disposal and related services

72154 Fence construction services and rangeland fence and fence installation

99901 DFCM Division Facilities and Construction and Managment mailto:jmacfarlane@utah.gov

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit Utah Department of Corrections

INVITATION FOR BIDS

Fabrication and Welding of a Specialized Security Project

SOLICITATION # JM17020

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: pre-fabrication of 5 steel "Recreation Enclosures" in a fashion that installation of the enclosures can be re-assembled on-site with no welding, cutting or grinding on-site. The project will be bid to include use of drawings provided by UDC, mandatory site visit to verify conditions, and field measurements.

This contract will result in one contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

The contract resulting from this IFB will be for FIVE (5) years.

Background

The Utah Department of Correction's ("UDC") two-pronged mission is to help offenders succeed and maintain public safety. Our dedicated team of professionals ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. UDC Security guidelines will be strictly enforced, and all persons on site will pass a background check. A mandatory off-site pre-construction meeting will be required to discuss location and criteria. UDC will provide auto cad drawings to help assist in the bidding process and a mandatory field measure and site visit will be required.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the Utah Department of Corrections is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #JM17020. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.●

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Prerequisites Required to View Event Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments

Section.

5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids can be submitted electronically, through SciQuest, or by submitting a hard copy to the address provided below.

10. The cost for this IFB will be evaluated as described in this prerequisite.

Buyer Attachments

1. Attachment A - Terms and Conditions for Goods & Services (Agency Contract)

2. Attachment B - Scope of Work

3. Claim of Business Confidentiality Form

4. Recreation Enclosure Structural Drawings

5. Recreational Enclosure Photos https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/182477-363785386Agency%20-%20Terms%20and%20Conditions%20for%20Goods%20%26%20Services%20882016.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1551291131&Signature=d6L8WO0vdUuSF6diIcSUylQDQSg%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/182477-459627815Attachment%20B%20-%20Scope%20of%20Work%20%28revised%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1551291131&Signature=6NxmBmTdsBUQAYoImP6k55viqH0%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/182477-349604152confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1551291131&Signature=oGkrM1ly2%2FNkwE8k2gnKPST%2F0dQ%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/182477-459628389Recreation%20Enclosures%20drawings.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1551291131&Signature=gQiRPUMmGsMzUBmptF1up8WFBEs%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/182477-459629504Additional%20Photos.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1551291131&Signature=foCgV38Cmky%2F5Pigj0orckdS%2BPc%3D

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2. Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.3. Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.4. Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.5. Bidder acknowledges that it attended the pre-bid conference on February 13th, 2017 at 11:00am and the mandatory site-visit on February 15th, 2017 at 11:30am. If the bidder did not attend the pre-bid conference and mandatory site visit then its bid will be rejected.

1.6. Bidder acknowledges that all persons performing services under this contract will be required to pass a criminal background check before being allowed entry to the site.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6. Identify your firm's type of business.

Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 5 Steel Recreational Enclosures 1 EA - Each 120 days after award

Please quote the total, all-inclusive price of the project.

27 February 2017