Attachment_3._Quotation_Submission_Requirement.docx

Attachment 3

QUOTATION SUBMISSION REQUIRMENT

NOTE: Quotes that fail to follow the quotation submission requirements may be determined unacceptable and may be rejected from further consideration.

Government intends to make award without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

All quotes shall consist of sections addressing the following:

PRICE – Offeror shall ensure that the pricing is provided for all items and that their representations and certifications are complete.

TECHNICAL CAPABILITY – The technical capability shall be made up of the following sub-factors:

- Offeror shall provide a reseller/partnership certificate that evidences the company’s eligibility and capability to provide each of the requested products.

- Quote shall include the pictures with detailed description for each of the products being quoted.

- Offerors shall provide its vendor specific capability and methodology to provide each of the required services under CLINs 0001-0004 to cover all Service Locations listed in the Attachment 2. A simple regurgitation of the Scope of Work language will not be considered acceptable for this submission.

- Offeror’s previous experience in providing same or a similar products, including the services, to the government.

This submission is limited to 10 pages.

KEY PERSON – A Resume should be submitted for the candidate who will be assigned to this contract. The resume should address qualifications to perform the tasks (CLINS 0001-0004) in the PWS. Each resume shall be limited to four (4) pages and shall provide the following information:

a. Educational degrees or other relevant education.

b. Work history as it relates to the PWS task (s) to be assigned to that individual.

c. Successful accomplishments of challenging tasks relevant to their work assignments.

PAST PERFORMANCE - Offeror’s are required to provide past performance references for at least 2 contract completed during the past four years or currently in process for substantially similar services as are being solicited under this RFQ. Failure to submit the required Relevant Past Performance Information with your proposal may result in rejection of the proposal. The Government may contact the reference to assess the quality of the services provided by the offeror. At the minimum the following must be provided:

a. Name and address of the referenced agency/organization/company

b. Point of contact and contact information

c. Contract number or reference number

d. A complete description of the work that was performed

This submission is limited to 5 pages.

ELECTRONIC TRANSMISSION OF QUOTATIONS

Quotes shall be emailed to the below address by the established due date. Quotes received after the established due date may be considered unacceptable and may be rejected. Email address: paul.premoe@ihs.gov

EVALUATION FACTORS FOR AWARD

(a) The Government intends to award a fixed priced Indefinite Delivery Indefinite Quantity (IDIQ) purchase order resulting from this solicitation to the responsible offerors whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Technical Capability

(2) Key Person

(3) Past Performance

(4) Price, including all price related factors

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract after acceptance of the offeror. Before the offer's specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government will conduct a best value evaluation to determine offerors for award. In doing so the Government may award to other than the lowest priced quotation or other than the highest technically rated quotation. All quotes shall be evaluated based on the following:

(1) TECHNICAL CAPABILITY

Technical Capability is to evaluate soundness of each Vendor’s demonstrated relevant knowledge and competence with regard to the Government’s requirements and program objectives; relevant capability to perform; understanding of, and approach to the work that the Vendor would have to perform under the prospective Contract.

(2) KEY PERSON

The government is to evaluate the proposed candidate’s demonstrated relevant knowledge and competence with regard to the Government’s requirements and program objectives; degree(s) obtained; and relevant previous experience.

(3) PAST PERFORMANCE

The Vendor will be evaluated to assess the demonstrated quality of performance on relevant experience on projects that are recent (within 4 years) and similar in scope, size and duration as identified in the PWS. Offerors are required to provide corporate references for no less than one contract completed during the past three years or currently in process for the same services as are being solicited under this solicitation. Provide applicable contract/order numbers, dollar values, description of tasks performed, and periods of performance. Contact information must include the name, phone number, mailing and e-mail address of the person who can verify the past experience. The Government may supplement the information offerors provide with other performance information from other source(s) such as its own experience with the offeror.

(4) PRICE EVALUATION

A detailed line by line price quote is required. The award will be fixed-price except the travel and shipping costs. Travel costs will be reimbursed in accordance with the Federal Travel Regulations. The formula below will be used to arrive at the evaluation price:

Total Price for CLIN0001 + Total Price for CLIN0002 + Total Price for CLIN0003 + Total Price for CLIN0004 + Total Price for CLIN0005 + Total Price for CLIN0005 + Total Price for CLIN0006 + Total Price for CLIN0007 + Total Price for CLIN0008 + Total Price for CLIN0009 + Total Price for CLIN0010 + Total Price for CLIN0011 + Total Price for CLIN0012 + Total Price for CLIN0013 + Total Price for CLIN0014 + Total Price for CLIN0015 + Total Price for CLIN0016 + Total Price for CLIN0017 + Total Price for CLIN0018 = Total Evaluation Price