18-1119 Village Library_Project Manual.pdf

METROPOLITAN LIBRARY

COMMISSION OF OKLAHOMA CITY

PROJECT:

VILLAGE LIBRARY RENOVATION

10307 N. Pennsylvania Avenue, The Village, Oklahoma 73120

Bid Package

PROJECT MANUAL

Job No. 18-1384-S10

Date: 11/19/2018

Set Number_______

(Blank page)

METROPOLITAN LIBRARY

COMMISSION OF OKLAHOMA CITY

PROJECT:

VILLAGE LIBRARY RENOVATION

10307 N. Pennsylvania Avenue, The Village, Oklahoma 73120

Bid Package

11/19/18

ARCHITECT LWPB Architecture

405.722.7270

MECHANICAL/ELECTRICAL ENGINEER Alvine Engineering 405.936.3480

PARTNER-IN-CHARGE Dennis Ward, AIA

INTERIOR DESIGNER Angela Clarkson, IIDA, NCIDQ

SPECIFICATIONS Randy Brooks, AIA

THE PROFESSIONAL SERVICES OF THE ARCHITECT ARE UNDERTAKEN FOR AND ARE PERFORMED IN THE INTEREST OF THE METROPOLITAN LIBRARY COMMISSION OF OKLAHOMA CITY. NO CONTRACTUAL OBLIGATION IS ASSUMED BY THE ARCHITECT

FOR THE BENEFIT OF ANY OTHER PERSON INVOLVED IN THE PROJECT.

VILLAGE LIBRARY

INTERIOR RENOVATION

19 NOVEMBER 2018

18-1384-S10 TABLE OF CONTENTS Page 1 2018 – Village Library Renovation November 2018

TABLE OF CONTENTS

TITLE PAGE

TABLE OF CONTENTS

DIVISION 00 – CONTRACT & BIDDING DOCUMENTS

00 0100 NOTICE TO BIDDERS

00 1000 GENERAL BIDDING TERMS AND CONDITIONS

00 2000 SPECIAL TERMS AND CONDITIONS

00 3000 BID PROPOSAL

00 4000 SUBSTITUTION REQUIEST FORM

00 5000 AFFIDAVIT FOR FILING WITH A COMPETITIVE BID

00 5200 AGREEMENT FORM

00 6000 BUSINESS RELATIONSHIPS AFFIDAVIT

00 7300 SUPPLEMENTAL CONDITIONS

00 8010 REQUEST FOR INFORMATION PROTOCOL

00 8020 REQUEST FOR INFORMATION FORM

DIVISION 01 – GENERAL REQUIREMENTS

01 1000 SUMMARY

01 2000 PRICE AND PAYMENT PROCEDURES

01 2300 ALTERNATES

01 3000 ADMINISTRATIVE REQUIREMENTS

01 4219 REFERENCE STANDARDS

01 5000 TEMPORARY FACILITIES AND CONTROLS

01 6000 PRODUCT REQUIREMENTS

01 7000 EXECUTION & CLOSEOUT REQUIREMENTS

DIVISION 02 – EXISTING CONDITIONS

01 4100 DEMOLITION

DIVISION 03 – CONCRETE

(Not Used)

DIVISION 04 - MASONRY

(Not Used)

DIVISION 05 - METALS

(Not Used)

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

06 1000 ROUGH CARPENTRY

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 9005 JOINT SEALERS

18-1384-S10 TABLE OF CONTENTS Page 2

DIVISION 08 - OPENINGS

08 1113 HOLLOW METAL DOORS AND FRAMES

08 1416 FLUSH WOOD DOORS

08 3100 ACCESS DOORS AND FRAMES

08 8000 GLAZING

DIVISION 09 - FINISHES

09 2116 GYPSUM BOARD ASSEMBLIES

09 3000 TILING

09 5100 ACOUSTICAL CEILINGS

09 6500 RESILIENT TILE FLOORING

09 6813 TILE CARPETING

09 7200 WALL COVERINGS

09 9000 PAINTS AND COATINGS

DIVISION 10 – SPECIALTIES

10 1400 SIGNAGE

DIVISION 11 – EQUIPMENT

(Not Used)

DIVISION 12 – FURNISHINGS

12 3040 LAMINATE CLAD CASEWORK AND RELATED PRODUCTS

DIVISION 13 – SPECIAL CONSTRUCTION

(Not Used)

DIVISION 14 – CONVEYING EQUIPMENT

(Not Used)

Metropolitan Library System 2018 - Village Library Renovation

TABLE OF CONTENTS - 1 TABLE OF CONTENTS

December 2018

TABLE OF CONTENTS

DIVISION 21 - FIRE SUPPRESSION

21 0500 COMMON WORK RESULTS FOR FIRE SUPPRESSION 4

21 1300 FIRE SUPPRESSION SPRINKLERS 3

DIVISION 22 - PLUMBING

22 0400 COMMON REQUIREMENTS FOR PLUMBING 20

22 0719 PLUMBING PIPING INSULATION 5

22 1005 PLUMBING PIPING 10

22 1006 PLUMBING PIPING SPECIALTIES 2

22 4000 PLUMBING FIXTURES 6

DIVISION 23 - HEATING, VENTILATING, AND

AIR-CONDITIONING (HVAC)

23 0400 COMMON REQUIREMENTS FOR HVAC 26

23 0713 DUCT INSULATION 4

23 3100 HVAC DUCTS AND CASINGS 7

23 3300 AIR DUCT ACCESSORIES 10

23 3423 HVAC POWER VENTILATORS 3

23 3700 AIR OUTLETS AND INLETS 3

DIVISION 26 - ELECTRICAL

26 0400 COMMON REQUIREMENTS FOR ELECTRICAL 10

26 0519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND

CABLES

26 0526 GROUNDING AND BONDING 2

26 0529 HANGERS AND SUPPORTS 3

26 0533.13 CONDUIT 4

26 0533.16 BOXES 4

26 0553 IDENTIFICATION FOR ELECTRICAL SYSTEMS 2

26 2726 WIRING DEVICES 4

26 5100 INTERIOR LIGHTING 3

11/19/2018 11/19/2018

C.A. NO. 842

EXPIRES 30/JUNE/2020

C.A. NO. 842

EXPIRES 30/JUNE/2020

AMOHALKO

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https://ok.gov/pels/documents/Rules%20-%20Chapter%2015%20-%20July%202013.pdf https://ok.gov/pels/documents/Rules%20-%20Chapter%2015%20-%20July%202013.pdf

18-1384-S10 000100 - NOTICE TO BIDDERS Page 1

SECTION 000100

NOTICE TO BIDDERS

METROPOLITAN LIBRARY COMISSION OF OKLAHOMA COUNTY

Ronald J. Norick Downtown Library Business Office – Purchasing

300 Park Avenue Oklahoma City, OK 73102

Phone: (405) 606-3794 Fax: (405) 606-3799

The Metropolitan Library System will receive sealed bids for the following equipment & services:

Interior Renovation for Village Library 10307 N. Pennsylvania Avenue The Village, OK 73120

INFORMATION ON BID PROCEDURES:

1. Bid receipt deadline is 2:00 p.m. Central Standard Time on December 10, 2018. Bids received after this date and hour will not be accepted. Bids shall be in a sealed envelope, clearly marked “Sealed Bid – Interior Renovation – Village Library” and shall have the solicitation number (ITB 19-022-07), name of Vendor, and the time and date of the bid opening. A public bid opening will be held following the bid receipt deadline, in Room A, Downtown Library, 4th Floor, 300 Park Avenue, Oklahoma City, OK 73102.

2. Individual bids will be received for the renovation. Bids shall be in accordance with Plans and Specifications as prepared LWPB Architecture, Oklahoma City, OK. The kinds of materials, construction plans and work to be done for the project and on which bids will be received are as shown in the Bid Documents for said project. The bid proposal will be a lump sum for all of the work, as shown in the Bid Documents.

3. Digital copies of the Plans and Specifications will be made available to all prime bidders and major subcontractors at no cost. Digital copies can be downloaded at http://www.govbids.com/scripts/OkieBids/ public/home1.asp beginning November 19, 2018 upon free vendor registration. Digital copies can be requested starting November 19, 2018 from the Business Office, Downtown Library, 3rd Floor, 300 Park Avenue, Oklahoma City, OK 73102 or by calling (405) 606-3794. Bids must be received prior to the bid closing date and time. Bid proposals may be mailed or hand delivered to the Business Office, Downtown Library, 3rd Floor, 300 Park Avenue, Oklahoma City, OK 73102, ATTN: John Rahhal. For hand delivered bids, check in at the first-floor security desk.

4. Any substitutions submitted to the Architect must meet the minimum requirements of the original Plans and Specifications and Bid Documents. All substitution requests must be submitted by 5:00 p.m. CST on November 26, 2018, in accordance with this document.

5. A pre-bid meeting will be held on Monday, November 26 at 3:00 pm in Meeting Room B at the Village Library.

6. All bids shall be made on the form(s) furnished in the Bid Documents and shall be filed on or before the time specified above. Bid Bond is required for projects exceeding $50,000. 5% of the total bid price.

7. Following the evaluation of the bids, a recommendation will be submitted to the Metropolitan Library Commission for approval.

END OF SECTION

19 NOVEMBER 2018

18-1384-S10 000200 – GENERAL BIDDING TERMS & CONDITIONS Page 1 2018 – Village Library Renovation November 2018

SECTION 000200

GENERAL BIDDING TERMS AND CONDITIONS

1. Definitions:

1.1 “Bid” or “proposal” means an offer to provide the goods and/or services by the bidder in response to a solicitation.

1.2 “Bidder” means an individual or legal entity that submits a bid in response to a solicitation.

1.3 “Solicitation” means a request or invitation by the Metropolitan Library System (MLS) for a supplier to sell goods and/or services to the MLS. A solicitation may be an Invitation to Bid, a Request for Proposal, or a Request for Quote.

1.4 “Supplier”, “vendor”, or “contractor” means an individual or legal entity that sells or desires to sell goods and/or services to the MLS.

2. Preparation and Submission of Bids

2.1 These General Bidding Terms and Conditions, any Special Terms and Conditions, and the provisions of the Solicitation Specifications and/or attachments apply to and become a part of the terms and provisions of the Bidder's Proposal. Bidders are expected to examine these general instructions and any special instructions and conditions prior to submitting the bid proposal. Failure to comply with any of the instructions contained herein may result in rejection of the bid.

2.2 Submitted bids shall include the “Bidder Information Sheet”, a properly executed “Affidavit for Filing a Competitive Bid”, a “Business Relationships Affidavit”, a completed W-9, and any other forms required by this solicitation.

2.3 Bids must be submitted to the MLS Business Office in a sealed envelope or package. The solicitation number and response due date must appear on the face of the envelope or package.

The bidder name and address must also appear on the face of the envelope or package. Bid proposals must be submitted in ink or typewritten, and signed by the Bidder.

2.4 Bidders are invited, prior to submitting any proposal, to visit the job site and to examine carefully all local conditions. The Bidders should inform themselves, by their independent research, of the difficulties to be encountered and the accessibility of the work. Bidders should take into all accounts the attending circumstances affecting the cost of doing the work or the time required for its completion. It is the responsibility of the Bidder to obtain all necessary information required to make an intelligent proposal. Bidders should rely exclusively upon their own measurements, estimates, investigations and other data that are necessary for full and complete information upon which the proposals are to be based.

2.5 The bids filed with the Business Office will be opened immediately after the time stated in the "Notice to Bidders" and read aloud. For projects exceeding $50,000, bids received more than ninety-six (96) hours excluding Saturdays, Sundays and holidays before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same. Bids received after the response due date and time shall be considered non responsive and shall not be considered for any resulting award. Bidders are invited to attend at the time set for opening proposals.

3. Sales Tax and Incurred Expenses

19 NOVEMBER 2018

18-1384-S10 000200 – GENERAL BIDDING TERMS & CONDITIONS Page 2

3.1 The Library is qualified for exemption from State and Local Sales Tax. Bidders shall not include these taxes in price quotes.

3.2 All costs and time incurred by the Bidder in preparing the response to the bid requirements and specifications or that is required to finalize the bid award and/or contract, is at the sole expense of the Bidder. The MLS will not be held responsible or accountable for any costs incurred by the Bidder in preparing the bid proposal.

4. Insurance, Bonds, and Indemnification

4.1 At contractor’s expense, the contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work performed by the contractor. The minimum scope of such insurance is as follows:

4.1.1 Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. Coverage shall include product liability and completed operations.

4.1.2 Automobile Insurance: Coverage to include all Contractor’s owned, non-owned, and hired vehicles, with minimum limits of $1,000,000 for bodily injury and property damage each occurrence.

4.1.3 Workers Compensation and Employers Liability: Contractor agrees to comply with applicable federal and state workers compensation statutes.

4.1.4 On all policies the insurer shall agree to waive all rights of subrogation against the

Metropolitan Library System (MLS), its officers, officials, employees, Boards and Commissions. The MLS must be shown as an additional insured on all policies, except workers compensation coverage.

4.2 Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to

MLS.

4.3 The contractor shall furnish MLS with certificates of insurance detailing coverage requirements by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on the insurer’s behalf. The certificates are to be received and approved by MLS and shall be furnished with the proposal. The requirements of waiver of subrogation and naming the MLS as an additional insured will only be required after the contract is awarded. MLS reserves the right to require complete, certified copies of all required insurance policies, at any time.

4.4 For projects exceeding $50,000, the MLS requires all bidders to submit with the bid proposal a

Bid Bond in the amount of five percent (5%) of the total bid price.

4.5 For projects exceeding $50,000, the MLS requires the successful bidder to provide a Performance Bond in the amount of one-hundred percent (100%) of the total bid price to ensure completion of the work.

4.6 For projects exceeding $50,000, the MLS requires the successful bidder to provide a Payment

Bond in the amount of one-hundred percent (100%) of the bid price to assure that MLS is

19 NOVEMBER 2018

18-1384-S10 000200 – GENERAL BIDDING TERMS & CONDITIONS Page 3 2018 – Village Library Renovation November 2018 protected from the action of subcontractors, suppliers and employees for unpaid debts of the contractor.

4.7 For projects exceeding $50,000, the MLS requires the successful bidder to provide a Defect

Bond in the amount of one-hundred percent (100%) of the bid price to provide corrections of defects in the construction and equipment for one year after acceptance of the work.

4.8 The successful bidder agrees to defend, indemnify and hold harmless MLS, the Metropolitan Library Commission, its officers, officials, employees, Boards and Commissions from any and all claims, judgements, suits, demands, or other liabilities arising out of or resulting from or related to the work performed in connection with this bid that are due to the negligence or fault of the successful bidder or any of its agents, employees, subcontractors or suppliers.

5. Delivery and Installation Requirements

5.1 All Prices quoted shall be F.O.B destination unless otherwise stated in the solicitation.

5.2 Bid proposals must show the number of days estimated for production, delivery and installation of the product, services, work and/or project under normal conditions. Unrealistically short or long completion dates may cause bids to be rejected. The Manager of Planning and Assessment must be kept advised at all times of the commencement date and the progress of the work being performed by the successful bidder.

5.3 Final inspection and acceptance shall be at destination.

6. Quantities And Measurements

6.1 All quantities and measurements indicated in the technical specifications shall be considered on a more or less basis. Contractors must rely on their own measurements and calculations for material and supplies. Invoices and claims will be processed for payment based upon the exact quantity of material delivered and/or work performed by the contractor.

7. Manufacturers’ Name/Approved Equivalents

7.1 Unless otherwise specified, manufacturers’ names, brand names, information and/or catalog numbers listed in specifications are for information and not intended to limit competition. Bidder may offer any brand for which they are an authorized representative, and which meets or exceeds the specification for any item(s). If bids are based on equivalent products, indicate on the bid form the manufacturer’s name and number. Bidder shall submit sketches, descriptive literature, and/or complete specifications with their bid. Reference to literature submitted with a previous bid will not satisfy this requirement. The bidder shall also explain in detail the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto.

8. Interpretation Of Specifications

8.1 Any exceptions to these general instructions and any deviations from the specifications must be submitted in writing, attached and made a part of the bidder’s proposal. If the bidder does not indicate any exceptions, it will be construed to mean that the bidder proposes to comply with all instructions and all terms and conditions and specification contained in the solicitation the price quoted in the proposal.

19 NOVEMBER 2018

18-1384-S10 000200 – GENERAL BIDDING TERMS & CONDITIONS Page 4 2018 – Village Library Renovation November 2018

8.2 A bidder requiring an interpretation of any documents included in the solicitation may submit a written request to the Purchasing Officer twenty-four (24) hours prior to the pre-bid conference.

The person submitting such a request will be responsible for its prompt delivery. An interpretation of the bid package documents will only be made by an Addendum. The Addendum will be duly issued and a copy of such Addendum will be mailed or delivered to each person receiving/requesting the solicitation. However, it is the responsibility of the bidder to contact the Purchasing Officer/Business Office to determine if there have been any addenda to the solicitation. The MLS will not be responsible for any other explanations or interpretations of the proposed documents other than those described in official addenda to the solicitation.

9. Evaluation And Acceptance Of Proposal

9.1 All bid proposals received at the published bid opening date and time will be opened and read aloud. Unless alternate criteria are included in any specifications, the criteria used to determine best and lowest bidder will be the Bidder's compliance with all requirements and technical specifications, completion dates, experience, qualifications, history of contract relations with the MLS, references if required, and pricing.

9.2 Preferential Consideration of Local Vendors

9.2.1 The Metropolitan Library System, in accordance with its purchasing policy as amended by the Metropolitan Library Commission on May 15,1986, will give preferential consideration when purchasing supplies, and/or services, through the competitive bidding process, to Oklahoma County residents, vendors and contractors whose property taxes directly support the Metropolitan Library System.

9.2.2 Preferential consideration will only be given when all other factors used in determining lowest and best bidder are equal, and when the differential between the local and non-local vendor's bid price does not exceed 5% or $1,000, whichever is less.

9.3 The Library reserves the right to; award by item, groups of items or all items of the bid; to reject any or all bids received, in whole or in part, and to waive any technical defects, irregularities and omissions, if found to be in the best interest of the Library.

9.4 The administration will submit to the Library Commission, a recommendation of contract award based on the evaluation of the successful Bidder's proposal.

10. Choice of Law & Venue

10.1 Any claims, disputes, or litigation relating to the solicitation, or the execution, interpretation, performance, or enforcement of the contract shall be governed by the laws of the State of Oklahoma.

10.2 Venue for any action, claim, dispute or litigation relating in any to the contract shall be in Oklahoma County, Oklahoma.

11. Termination for Cause

11.1 The MLS may terminate the contract for default or any other just cause upon notice to the supplier.

19 NOVEMBER 2018

18-1384-S10 000200 – GENERAL BIDDING TERMS & CONDITIONS Page 5 2018 – Village Library Renovation November 2018

11.2 The Library may terminate the contract immediately, without notice to the supplier, when violations are found to be an impediment to the function of the Library and/or detrimental to its cause or when conditions preclude notice.

11.3 If the Contract is terminated, the MLS shall be liable only for payment for products and/or services delivered and accepted.

12. Termination for Convenience

12.1 The MLS may terminate the Contract, in whole or in part, for convenience if it is determined that termination is in the best interest of the MLS. The MLS will deliver a Notice of Termination for Convenience to the supplier specifying the effective date of the Contract termination. The Contract termination shall be a minimum of 60 days from the date of the Notice of Termination for Convenience.

12.2 If the Contract is terminated, the MLS shall be liable only for payment for products and/or services delivered and accepted or according to any Special Terms and Conditions.

13. Compliance With Applicable Laws

13.1 The products and services supplied under this contract shall comply with all applicable federal, state and local laws, ordinances, codes, and regulations including those of the Metropolitan Library System. The supplier shall maintain all applicable licenses and permit requirements.

14. Payment

14.1 Payment shall be made to the Contractor after products have been delivered and accepted or services have been provided and accepted.

15. Special Terms and Conditions

15.1 Any requirements of the Solicitation Specifications apply with the same force and affect as these General Bidding Terms and Conditions. However, conflicts or inconsistencies shall be resolved in favor of the Solicitation Specifications.

18-1384-S10 000300 – SPECIAL TERMS & CONDITIONS Page 1

SECTION 000300

SPECIAL TERMS AND CONDITIONS

1. Pre-Installation Project Meeting:

1.1. After contract award, a pre-construction conference will be held at the site with all Contractors, the Architect, and the Library in attendance. The date and time will be set after the contract(s) have been awarded.

2. Construction Schedule:

2.1. Award Contract: December 13, 2018

2.2. Earliest Construction Start Date: January 21, 2019

2.3. All Work to be Completed No Later Than: March 1, 2019

3. Installation

3.1. Installation shall be done under the supervision of an authorized agent of the Contractor and according to the installation floor plan. The Contractor shall take special precautions and shall make all necessary provisions to protect the carpeting from soiling, stretching or other damage.

The Contractor shall take all necessary precautions to protect the building from damage during the installation. Should the Contractor cause any damage during the installation, the expense of restoring the damage to its original condition shall be charged to the Contractor.

18-1384-S10 003000 – BID PROPOSAL Page 1

SECTION 003000

BID PROPOSAL

Interior Renovation for Village Library Bid Opening Date & Time: December 10, 2018 at 2:00 p.m. CST

Firm/Vendor:

Full Corporate Name

Address:

Street Address

City, State, Zip Code

Contact:

Contact Name

Telephone

Email

Tax ID #:

Executive Director, Chair, and Members of the Commission:

The undersigned, as the Bidder, declares that, before preparing this bid, (s)he has read carefully the requirements for bidders, specifications, and affidavits, and that (s)he is familiar with all provisions of the same. Said Bidder proposes and agrees that if the proposal is accepted, (s)he will enter into a contract with the Library after acceptance of this proposal by the Commission.

BID PROPOSAL:

1. Provide all labor, equipment, material and supplies necessary to complete the renovation at Village Library in accordance with all the specifications contained herein.

2. List BASE BID COST, ALTERNATE COST, and CONSTRUCTION DAYS numerically and in printed words.

3. All pricing shall include freight and installation. The Metropolitan Library System is tax exempt.

4. Best bidder will be determined by the sum of the Base Bid and such alternates accepted by the Library Commission, and taking into account the proposed construction schedule.

18-1384-S10 003000 – BID PROPOSAL Page 2

LINE ITEM DESCRIPTION COST

BASE BID Renovate Village Library $______________

$________________________________________________________DOLLARS

ADD ALTERNATE Replace ceiling tile, grid and light fixtures at service desk and programming staff area.

$________________________________________________________DOLLARS

TOTAL COST $______________

MOBILIZATION TIME in __________ Calendar Days

PROJECT COMPLETION in ________ Calendar Days

The bidder has the following Addenda, receipt of which is hereby acknowledged:

# Date Initialed # Date Initialed

BID SUMMARY:

The undersigned, of lawful age, being first duly sworn upon oath deposes and says: that (s)he has the lawful authority to execute the within and foregoing proposal; and that (s)he has executed the same by subscribing his/her name hereto under oath for and in behalf of said Bidder.

Subscribed and sworn to Before Me

Signed By:

This day of 2018.

Print Name: _________________________________________________________________________

Title: ________________________________________________________________________________

Notary Public

Date: _______________________________________

Commission Expires: __________________________

18-1384-S10 004000 – SUBSTITUTION REQUEST FORM Page 1

SECTION 004000

SUBSTITUTION REQUEST FORM

Project: VILLAGE LIBRARY 10307 N. Pennsylvania Avenue The Village, OK 73120

Specified Item:

Material / Product Location

The undersigned requests consideration of the following proposed substitution:

Manufacturer Product/Model

List all difference between specified item and proposed substitution including materials, sizes, appearance, warranties and construction:

Specified Item Proposed Substitution

The undersigned certifies that the following paragraphs, unless modified or clarified by attachments, are correct:

1. Submit a completed Substitution Request Form to the Architect for approval by close of business on November 26, 2018. Substitution requests received after this date and time will not be considered.

2. The proposed substitution does not affect dimensions shown on the Drawings and Specifications.

3. The undersigned shall reimburse Owner for review or redesign services associated with or caused by the substitution.

4. The undersigned will coordinate installation and make changes to other Work which may be required for the Work to be complete with no additional cost to Owner.

5. The proposed substitution will have no adverse effect on other trades, the construction schedule, or specified warranty requirements.

6. Maintenance and service parts will be locally available for the proposed substitution.

18-1384-S10 004000 – SUBSTITUTION REQUEST FORM Page 2

7. Attached data also includes a description of any revisions to the Contract Documents which the proposed substitution will require for its proper installation.

The undersigned certifies that the function, appearance and quality of the proposed substitution are equivalent or superior to the specified item.

List of Attachments: Substitutions will not be approved unless accompanied by supporting data including product descriptions, photos, drawings, specifications, test data, warranties, finish samples, and all other information which describes the product.

Submitted By:

Representative ________________________________________________________________________ Print Name

Signature Date

Firm _______________________________________________________________________

Print Name of Firm

Address _______________________________________________________________________

City, State, Zip Code

Contact ________________________________________________________________________ Telephone

Email

For Use by the Design Consultant:

Accepted Not Accepted Accepted As Noted Received Too Late

18-1384-S10 005000 – AFFIDAVIT FOR FILING A COMPETITIVE BID Page 1

SECTION 005000

AFFIDAVIT FOR FILING WITH A COMPETITIVE BID

State of ______________________________________

County of _____________________________________

__________________________________, of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the Bidder to submit the attached bid. Affiant further states that the bidder has not been a party to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to restrain from bidding; or with any official or employee of the Metropolitan Library Commission of Oklahoma County as to quantity, quality, or price in the prospective contract, or any other terms of said prospective contract; or in any discussions between bidder and any official or employee of the Metropolitan Library Commission of Oklahoma County concerning exchange of money or other thing of value for special consideration in the letting of a contract.

Affiant is advised that under the Oklahoma State Law:

No person, firm, or corporation who is convicted of or pleads guilty to a felony involving fraud, bribery, corruption of sales to the state or to any of its political subdivisions, may make a sale of real or personal property to the state or any political subdivision thereof.

Affiant further states that (s)he has not been convicted of or pleaded guilty to any such violation.

Subscribed and sworn before me

This _____ day of__________________, 2018.

Signed By: _________________________

Print Name: _________________________

Title _______________________________

Date: ____________________________

Notary Public: ____________________

My Commission Expires: ____________

2018 - Village Library Renovation 00 5200 - 1 AGREEMENT FORM

November 19, 2018

SECTION 00 5200

AGREEMENT FORM

PART 1 GENERAL

1.01 FORM OF AGREEMENT

A. AIA Document A105, Standard Short Form of Agreement Between Owner & Contractor - 2017, forms the basis of Contract between the Construction Manager, acting on Behalf of the Owner, and the Contractor.

B. The Agreement to be executed is attached following this page.

C. RELATED REQUIREMENTS

1. Section 00 7200 - General Conditions.

2. Section 00 7300 - Supplementary Conditions.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

AIA

Document A105TM – 2017 Standard Short Form of Agreement Between Owner and Contractor

AIA Document A105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 12:36:17 ET on 11/12/2018 under Order No.6705850194 which expires on 11/29/2018, and is not for resale.

User Notes: (1263485780)

ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

AGREEMENT made as of the « » day of « » in the year « » (In words, indicate day, month and year.)

BETWEEN the Owner:

(Name, legal status, address and other information)

«Metropolitan Library Commission of Oklahoma County »« » «300 Park Avenue » «Oklahoma City, OK 73102 » and the Contractor:

(Name, legal status, address and other information) for the following Project:

(Name, location and detailed description)

The Architect:

(Name, legal status, address and other information)

The Owner and Contractor agree as follows.

AIA Document A105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 12:36:17 ET on 11/12/2018 under Order No.6705850194 which expires on 11/29/2018, and is not for resale.

TABLE OF ARTICLES

1 THE CONTRACT DOCUMENTS

2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

3 CONTRACT SUM

4 PAYMENTS

5 INSURANCE

6 GENERAL PROVISIONS

7 OWNER

8 CONTRACTOR

9 ARCHITECT

10 CHANGES IN THE WORK

11 TIME

12 PAYMENTS AND COMPLETION

13 PROTECTION OF PERSONS AND PROPERTY

14 CORRECTION OF WORK

15 MISCELLANEOUS PROVISIONS

16 TERMINATION OF THE CONTRACT

17 OTHER TERMS AND CONDITIONS

ARTICLE 1 THE CONTRACT DOCUMENTS

The Contractor shall complete the Work described in the Contract Documents for the Project. The Contract Documents consist of

.1 this Agreement signed by the Owner and Contractor;

.2 the drawings and specifications prepared by the Architect, dated « », and enumerated as follows:

Drawings:

Number Title Date

Specifications:

Section Title Pages

.3 addenda prepared by the Architect as follows:

Number Date Pages

.4 written orders for changes in the Work, pursuant to Article 10, issued after execution of this

Agreement; and

AIA Document A105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 12:36:17 ET on 11/12/2018 under Order No.6705850194 which expires on 11/29/2018, and is not for resale.

.5 other documents, if any, identified as follows:

ARTICLE 2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

§ 2.1 The Contract Time is the number of calendar days available to the Contractor to substantially complete the Work.

§ 2.2 Date of Commencement:

Unless otherwise set forth below, the date of commencement shall be the date of this Agreement.

(Insert the date of commencement if other than the date of this Agreement.)

§ 2.3 Substantial Completion:

Subject to adjustments of the Contract Time as provided in the Contract Documents, the Contractor shall achieve Substantial Completion, as defined in Section 12.5, of the entire Work:

(Check the appropriate box and complete the necessary information.)

[ « » ] Not later than « » ( « » ) calendar days from the date of commencement.

[ « » ] By the following date: « »

ARTICLE 3 CONTRACT SUM

§ 3.1 The Contract Sum shall include all items and services necessary for the proper execution and completion of the Work. Subject to additions and deductions in accordance with Article 10, the Contract Sum is:

§ 3.2 For purposes of payment, the Contract Sum includes the following values related to portions of the Work:

(Itemize the Contract Sum among the major portions of the Work.)

Portion of the Work Value

§ 3.3 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and hereby accepted by the Owner:

(Identify the accepted alternates. If the bidding or proposal documents permit the Owner to accept other alternates subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for each and the date when that amount expires.)

§ 3.4 Allowances, if any, included in the Contract Sum are as follows:

(Identify each allowance.)

Item Price

§ 3.5 Unit prices, if any, are as follows:

(Identify the item and state the unit price and quantity limitations, if any, to which the unit price will be applicable.)

Item Units and Limitations Price per Unit ($0.00)

ARTICLE 4 PAYMENTS

§ 4.1 Based on Contractor’s Applications for Payment certified by the Architect, the Owner shall pay the Contractor, in accordance with Article 12, as follows:

AIA Document A105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 12:36:17 ET on 11/12/2018 under Order No.6705850194 which expires on 11/29/2018, and is not for resale.

(Insert below timing for payments and provisions for withholding retainage, if any.)

§ 4.2 Payments due and unpaid under the Contract Documents shall bear interest from the date payment is due at the rate below, or in the absence thereof, at the legal rate prevailing at the place of the Project.

(Insert rate of interest agreed upon, if any.)

ARTICLE 5 INSURANCE

§ 5.1 The Contractor shall maintain the following types and limits of insurance until the expiration of the period for correction of Work as set forth in Section 14.2, subject to the terms and conditions set forth in this Section 5.1:

§ 5.1.1 Commercial General Liability insurance for the Project, written on an occurrence form, with policy limits of not less than « » ($ « » ) each occurrence, « » ($ « » ) general aggregate, and « » ($ « » ) aggregate for products-completed operations hazard.

§ 5.1.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Contractor, with policy limits of not less than « » ($ « » ) per accident, for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of those motor vehicles along with any other statutorily required automobile coverage.

§ 5.1.3 The Contractor may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided that such primary and excess or umbrella insurance policies result in the same or greater coverage as those required under Section 5.1.1 and 5.1.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require exhaustion of the underlying limits only through the actual payment by the underlying insurers.

§ 5.1.4 Workers’ Compensation at statutory limits.

§ 5.1.5 Employers’ Liability with policy limits not less than « » ($ « » ) each accident, « » ($ « » ) each employee, and « » ($ « » ) policy limit.

§ 5.1.6 The Contractor shall provide builder’s risk insurance to cover the total value of the entire Project on a replacement cost basis.

§ 5.1.7 Other Insurance Provided by the Contractor (List below any other insurance coverage to be provided by the Contractor and any applicable limits.)

Coverage Limits

§ 5.2 The Owner shall be responsible for purchasing and maintaining the Owner’s usual liability insurance and shall provide property insurance to cover the value of the Owner’s property. The Contractor is entitled to receive an increase in the Contract Sum equal to the insurance proceeds related to a loss for damage to the Work covered by the Owner’s property insurance.

§ 5.3 The Contractor shall obtain an endorsement to its Commercial General Liability insurance policy to provide coverage for the Contractor’s obligations under Section 8.12.

§ 5.4 Prior to commencement of the Work, each party shall provide certificates of insurance showing their respective coverages.

§ 5.5 Unless specifically precluded by the Owner’s property insurance policy, the Owner and Contractor waive all rights against (1) each other and any of their subcontractors, suppliers, agents, and employees, each of the other; and

(2) the Architect, Architect’s consultants, and any of their agents and employees, for damages caused by fire or other

AIA Document A105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 12:36:17 ET on 11/12/2018 under Order No.6705850194 which expires on 11/29/2018, and is not for resale.

causes of loss to the extent those losses are covered by property insurance or other insurance applicable to the Project, except such rights as they have to the proceeds of such insurance.

ARTICLE 6 GENERAL PROVISIONS

§ 6.1 The Contract The Contract represents the entire and integrated agreement between the parties and supersedes prior negotiations, representations or agreements, either written or oral. The Contract may be amended or modified only by a written modification in accordance with Article 10.

§ 6.2 The Work The term “Work” means the construction and services required by the Contract Documents, and includes all other labor, materials, equipment, and services provided, or to be provided, by the Contractor to fulfill the Contractor’s obligations.

§ 6.3 Intent The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work by the Contractor. The Contract Documents are complementary, and what is required by one shall be as binding as if required by all.

§ 6.4 Ownership and Use of Architect’s Drawings, Specifications and Other Documents Documents prepared by the Architect are instruments of the Architect’s service for use solely with respect to this Project. The Architect shall retain all common law, statutory, and other reserved rights, including the copyright. The Contractor, subcontractors, sub-subcontractors, and suppliers are authorized to use and reproduce the instruments of service solely and exclusively for execution of the Work. The instruments of service may not be used for other Projects or for additions to this Project outside the scope of the Work without the specific written consent of the Architect.

§ 6.5 Electronic Notice Written notice under this Agreement may be given by one party to the other by email as set forth below.

(Insert requirements for delivering written notice by email such as name, title, and email address of the recipient, and whether and how the system will be required to generate a read receipt for the transmission.)

ARTICLE 7 OWNER

§ 7.1 Information and Services Required of the Owner § 7.1.1 If requested by the Contractor, the Owner shall furnish all necessary surveys and a legal description of the site.

§ 7.1.2 Except for permits and fees under Section 8.7.1 that are the responsibility of the Contractor, the Owner shall obtain and pay for other necessary approvals, easements, assessments, and charges.

§ 7.1.3 Prior to commencement of the Work, at the written request of the Contractor, the Owner shall furnish to the Contractor reasonable evidence that the Owner has made financial arrangements to fulfill the Owner’s obligations under the Contract. The Contractor shall have no obligation to commence the Work until the Owner provides such evidence.

§ 7.2 Owner’s Right to Stop the Work If the Contractor fails to correct Work which is not in accordance with the Contract Documents, the Owner may direct the Contractor in writing to stop the Work until the correction is made.

§ 7.3 Owner’s Right to Carry Out the Work If the Contractor defaults or neglects to carry out the Work in accordance with the Contract Documents and fails within a seven day period after receipt of written notice from the Owner to commence and continue correction of such default or neglect with diligence and promptness, the Owner may, without prejudice to other remedies, correct such deficiencies. In such case, the Architect may withhold or nullify a Certificate for Payment in whole or in part, to the extent reasonably necessary to reimburse the Owner for the cost of correction, provided the actions of the Owner and amounts charged to the Contractor were approved by the Architect.

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§ 7.4 Owner’s Right to Perform Construction and to Award Separate Contracts § 7.4.1 The Owner reserves the right to perform construction or operations related to the Project with the Owner’s own forces, and to award separate contracts in connection with other portions of the Project.

§ 7.4.2 The Contractor shall coordinate and cooperate with the Owner’s own forces and separate contractors employed by the Owner.

ARTICLE 8 CONTRACTOR

§ 8.1 Review of Contract Documents and Field Conditions by Contractor § 8.1.1 Execution of the Contract by the Contractor is a representation that the Contractor has visited the site, become familiar with local conditions under which the Work is to be performed, and correlated personal observations with requirements of the Contract Documents.

§ 8.1.2 The Contractor shall carefully study and compare the Contract Documents with each other and with information furnished by the Owner. Before commencing activities, the Contractor shall (1) take field measurements and verify field conditions; (2) carefully compare this and other information known to the Contractor with the Contract Documents; and (3) promptly report errors, inconsistencies, or omissions discovered to the Architect.

§ 8.2 Contractor’s Construction Schedule The Contractor, promptly after being awarded the Contract, shall prepare and submit for the Owner’s and Architect’s information a Contractor’s construction schedule for the Work.

§ 8.3 Supervision and Construction Procedures § 8.3.1 The Contractor shall supervise and direct the Work using the Contractor’s best skill and attention. The Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences, and procedures, and for coordinating all portions of the Work.

§ 8.3.2 The Contractor, as soon as practicable after award of the Contract, shall furnish in writing to the Owner, through the Architect, the names of subcontractors or suppliers for each portion of the Work. The Contractor shall not contract with any subcontractor or supplier to whom the Owner or Architect have made a timely and reasonable objection.

§ 8.4 Labor and Materials § 8.4.1 Unless otherwise provided in the Contract Documents, the Contractor shall provide and pay for labor, materials, equipment, tools, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work.

§ 8.4.2 The Contractor shall enforce strict discipline and good order among the Contractor’s employees and other persons carrying out the Contract Work. The Contractor shall not permit employment of unfit persons or persons not skilled in tasks assigned to them.

§ 8.5 Warranty The Contractor warrants to the Owner and Architect that: (1) materials and equipment furnished under the Contract will be new and of good quality unless otherwise required or permitted by the Contract Documents; (2) the Work will be free from defects not inherent in the quality required or permitted; and (3) the Work will conform to the requirements of the Contract Documents. Any material or equipment warranties required by the Contract Documents shall be issued in the name of the Owner, or shall be transferable to the Owner, and shall commence in accordance with Section 12.5.

§ 8.6 Taxes The Contractor shall pay sales, consumer, use, and similar taxes that are legally required when the Contract is executed.

§ 8.7 Permits, Fees and Notices § 8.7.1 The Contractor shall obtain and pay for the building permit and other permits and governmental fees, licenses, and inspections necessary for proper execution and completion of the Work.

AIA Document A105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 12:36:17 ET on 11/12/2018 under Order No.6705850194 which expires on 11/29/2018, and is not for resale.

§ 8.7.2 The Contractor shall comply with and give notices required by agencies having jurisdiction over the Work. If the Contractor performs Work knowing it to be contrary to applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities, the Contractor shall assume full responsibility for such Work and shall bear the attributable costs. The Contractor shall promptly notify the Architect in writing of any known inconsistencies in the Contract Documents with such governmental laws, rules, and regulations.

§ 8.8 Submittals The Contractor shall promptly review, approve in writing, and submit to the Architect shop drawings, product data, samples, and similar submittals required by the Contract Documents. Shop drawings, product data, samples, and similar submittals are not Contract Documents.

§ 8.9 Use of Site The Contractor shall confine operations at the site to areas permitted by law, ordinances, permits, the Contract Documents, and the Owner.

§ 8.10 Cutting and Patching The Contractor shall be responsible for cutting, fitting, or patching required to complete the Work or to make its parts fit together properly.

§ 8.11 Cleaning Up The…