18-0092 3rd Extension of Emergency EPS~1.pdf
PDF 500 KB Posted
- Solicitation number
- 19-557THA-BUSSY-B-8695
- Issued by
- Dupage County, Illinois
About this file
This document is an Emergency Purchase Statement for the Illinois Tollway Authority. It details the need for a three-month extension to an emergency contract with Law Enforcement Systems LLC (LES) to continue providing out-of-state registration retrieval services. LES had previously provided these services on a sole-source basis to support the Tollway's transition to a new back-office system. A subsequent competitive bid was protested, leading the Tollway to issue a 90-day emergency contract with LES in January 2018 to maintain service. After working with the awarded vendor for several months, it was determined they could not meet the service requirements, necessitating this further extension. The extended contract period is from July 1, 2019 to September 30, 2019, with a contract limit increase of $300,000.
The Tollway requires these services to enable the timely pursuit of toll violators and collection of $250,000 to $450,000 in weekly revenue. The Tollway had rebid the work but received only a non-responsive offer, leading to the need for this emergency extension to provide time for a successful rebid. Funding will be from sources other than federal or state-appropriated funds.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1
EMERGENCY PURCHASE STATEMENT
Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Actual end date and cost will be reported later.
Select the type of funding to be used:
Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.
I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
EMERGENCY PURCHASE EXTENSION
Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Extension Justification Actual or Estimated*:
Actual or Estimated*:
Select the type of funding to be used:
Describe the scope of the original emergency (supply, service, etc.):
Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:
Was authorization to proceed verbally given?
Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.
Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
EMERGENCY PURCHASE FINAL COST AND TERM
Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.
11.0.0.20130303.1.892433.887364
| PageCount: |
| ReferenceNumber: B-8695 / B-5554 / B-3264 / B-2056 |
| CurrentPage: |
| VendorZip: 53203 |
| VendorState: WI |
| VendorCity: Milwaukee |
| VendorAddress: 633 W Wisconsin Avenue |
| Vendor: Law Enforcement Systems LLC |
| AgencyZip: 60515 |
| AgencyState: IL |
| AgencyCity: Downers Grove |
| AgencyAddress: 2700 Ogden Avenue |
| AgencyDivision: Business Systems |
| AgencyUniversity: Illinois State Toll Highway Authority |
| CurrentMasterPage: |
| MasterPageCount: |
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| AuthorizedSignature: |
| TitleField: Chief of Procurement / APO |
| TitleField: John Donato |
| TitleField: 06/07/2019 |
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| Start: 07/02/2018 |
| End: 10/01/2018 |
| AmountOfOriginal: $700,000.00 |
| ActualOrEstimated2: Estimated * |
| ExpectedExtensionStartDate: 07/01/2019 |
| ExpectedExtensionEnd: 09/30/2019 |
| AmtExtensionExpenditure: $300,000.00 |
| ActualOrEstimated3: Estimated * |
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| TextField1: Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services for the Tollway via sole source contract through 06/30/2017 (IPB #22037863). The sole source contract was necessary to mitigate risks as the Tollway transitioned to a new back-office system. Since transitioning to the new system, the Tollway pursued a replacement contract via competitive bid which was awarded on 08/21/2017 (IPB #22040567). On 09/05/2017, one of the six bidding vendors filed a protest with the office of the Chief Procurement Officer. During this time, the Tollway processed two small purchase contracts with LES to ensure business continuity. On 12/12/2017, the Chief Procurement Officer issued a letter denying the protest. On 12/20/2017, the Tollway executed a contract with RGA Solutions LLC (“RGA”) to perform services under contract. On 01/10/2018, the Tollway issued a 90-day emergency procurement with LES (IPB#22041782) to ensure services continued until the new contract with RGA was up and running to performance standards. After working with the awarded vendor for several months, it was determined that they could not provide the services that the IFB and resulting contract required. The Tollway issued this emergency contract in order to prevent a serious disruption in critical State services that affect the collection of substantial State revenues. |
| TextField2: Law Enforcement Systems LLC (“LES”) uses the license plate information provided by the Tollway to gather registered vehicle owner information from the departments of motor vehicles from United States jurisdictions and Canadian provinces. LES then returns the registered vehicle information (which includes the name and address of the registered owner) thus enabling the Tollway to pursue the violators for toll collection, fees, and fines. Per policy, the Tollway must issue notices within 90 days of the violation or they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000 to $450,000 in revenue per week. |
The Tollway previously requested a three-month extension to this emergency contract with an increase of $300,000.00 to the contract limit, which expires 06/30/2019. On 03/14/2019, the Illinois Tollway published the new RFP in BidBuy on B-6321, with a bid opening date of 04/25/2019. One offer was received; which was found non-responsive. We request a three month extension on this emergency contract with a contract limit increase in the amount of $300,000 to allow time for a rebid.
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