17868_Q and A_Vol.1.docx
DOCX document 31 KB Posted
- Attached to
- IQMS for DMV DL/ID System Replacement Project
- Solicitation number
- S-73000-00017868
- Issued by
- Oregon
About this file
This is a Questions and Answers document issued by the Oregon Department of Transportation (ODOT) Procurement Office regarding Request for Quote (RFQ) S-73000-00017868 for Independent Quality Management Services (IQMS) for the Driver License/Identification System Replacement Project. The procurement is for quality management services supporting the Oregon Department of Motor Vehicles' system replacement initiative. The RFQ timeline specifies a deadline for questions and clarifications of 5 business days from the RFQ issue date, with the same 5-business-day window for RFQ protests. The original quote submittal deadline of October 19, 2026, was extended to Friday, October 23, 2026, at 5:00 PM in response to bidder inquiries regarding proposal preparation time. The authorized purchaser will conduct reviews of submitted quotes in a timely manner, with optional interviews and consultant selection to follow. An award protest opportunity of 7 calendar days from the Notice of Intent to Award is available to interested parties.
No pricing terms, contract value, contract term, set-asides, or funding source information is provided in this Questions and Answers document. The document serves primarily to clarify procedural timelines and deadlines for the procurement process. The response indicates that extensions beyond the October 23, 2026, deadline are not available due to project timeline constraints.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment A_Project Charter_Final.docx | DOCX document | |
| DMV IQMS RFQ_Final.docx | DOCX document | |
| Exhibit 3_Statement of Work_Final.docx | DOCX document | |
| Attachment B_Business Case_Final.docx | DOCX document |
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Text version
ODOT Procurement Office
ODOT Procurement Office 355 Capitol St. NE Salem, OR 97301 Telephone: 503-986-2710 Email: katie.bighill@odot.oregon.gov Date: October 14, 2026 RE: S-73000-00017868 IQMS for Driver License/Identification System Replacement Project
This Questions and Answers document is ODOT’s response to questions asked by parties interested in this Request for Quote (RFQ). The responses are being made available to all parties interested in this RFQ. This Questions and Answers document does not change or otherwise modify the RFQ documents; the RFQ documents can only be changed by Addendum issued on ORBUYS.
Questions and Answers, Vol No. 1
Q: We are very excited about this RFQ but will not be able to meet the October 19, 2026, due date.
Our questions are in regard to the proposal due date. Is October 19, 2026, correct? (typically, IQMS proposals have a due date 3 weeks or more from issuance) If it is correct, would it be possible to extend the due date a couple more weeks (or nearly a couple more weeks)?
A: The authorized purchaser has determined it is in their best interest to extend the Bid Opening date to Friday October 23, 2026, at 5:00pm. Due to the timeline for this project an extension beyond this date is not available.
Q: Could you please clarify the question due date and the project due date for the Oregon Department of Transportation for Best Value Analysis Process for IQMS for the Oregon Driver & Motor Vehicle Service’s Drive License/Identification System Replacement Project?
A: Pursuant to Section 6 of the RFQ the timeline is as follows:
6. RFQ Timeline
| Schedule Item |
| Date |
| Deadline for Questions and Clarifications |
| 5 business days from RFQ Issue date |
| Deadline for RFQ Protests |
| 5 business days from RFQ Issue date |
| Quote Submittal Deadline/ Offer Due Date |
| See “Bid Opening Date” and time posted in OregonBuys Bid for this RFQ |
| Authorized Purchaser review of Quotes |
| Conducted by Authorized Purchaser in a timely manner |
| Authorized Purchaser conducts interviews (optional) |
| Conducted by Authorized Purchaser in a timely manner |
| Consultant Selection |
| Selected by Authorized Purchaser in a timely manner |
| Award Protest Opportunity |
| 7 calendar days from Notice of Intent to Award |
***End of Document*** Page 2 of 3 Q & A Vol No. 1 SOLICITAION NO. S-73000-00017868 image1.wmf
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