178-20260115124126 GLUCKSTADT.pdf

BID FORM

To: Mayor and Board of Aldermen City of Gluckstadt, Public Works 107 Lone Wolf Drive

Gluckstadt, Mississippi 39110

From: _____________________________

(Name) (Address)

(Email Address)

(Phone #)

In accordance with the published Bid Notice, the undersigned does hereby agree to furnish the commodities, supplies, equipment, materials and/or services to the City of Gluckstadt, Mississippi, for the prices as shown on the attached listing. Unless otherwise indicated, prices will be F.O.B.

Gluckstadt.

All prices submitted shall be good and valid from APRIL 1, 2026 THRU SEPTEMBER 30, 2026.

Acceptance by the Mayor and Board of Aldermen shall be sufficient to constitute a valid contract.

THIS, the_____ day of________________, 20____

(Bidder)

By:______________________________

(Title) (Signature)

ADVERTISEMENT FOR BIDS

Notice is hereby given that the Mayor and Board of Aldermen of the City of Gluckstadt, Mississippi, will receive written and electronic sealed bids for the purchase of services, commodities, and/or supplies for Public Works and contracts for public construction as listed below. Bids will be received until the hour of 10:00 am., Tuesday, February 24, 2026, in the Conference Room of the City of Gluckstadt Public Works Building located at 107 Lone Wolf Drive, Gluckstadt, MS, 39110.

Asphalt (FOB – Plant) (6 month) Asphalt (FOB - City of Gluckstadt) (6 month)

Official bid documents can be downloaded and electric bids can be submitted at Central Bidding www.centralauctionhouse.com. For any questions relating to the electronic bidding process and to register, please call Central Bidding at 225-810-4814. All Bids that are mailed or hand delivered must be sealed and clearly marked “Sealed Bid” with the item you are bidding listed on the envelope. Please put only one bid form in each envelope. All bids shall be submitted in duplicate.

Bids will only be accepted on forms provided by the City or downloaded from www.centralbidding.com and the prices quoted will be binding for the period from APRIL 1, 2026 THRU SEPTEMBER 30, 2026, unless otherwise indicated. Contracts for purchase will be made from the lowest and/or best bids submitted, but the Mayor and Board of Aldermen reserve the right to reject any and all bids, and accept or reject any part of a bid.

All bids properly submitted in accordance with this notice will be opened at 10:00 am, February 24, 2026 in the Conference Room of the City of Gluckstadt City Hall located at 343 Distribution Drive, Gluckstadt, MS 39110.

Electronic Bidding: www.centralbidding.com Hand Delivery: City of Gluckstadt, Attn: Amber Trotter, 107 Lone Wolf Drive, Gluckstadt, MS 39110 Mailing Address: City of Gluckstadt, Attn: Amber Trotter, 107 Lone Wolf Drive, Gluckstadt, MS 39110

CITY OF GLUCKSTADT, MISSISSIPPI

BY: /s/Lindsay Kellum Lindsay Kellum, City Clerk

Publish: January 22 and January 29, 2026

Furnish 2 proofs of publication/City of Gluckstadt http://www.centralauctionhouse.com/ http://www.centralbidding.com/ http://www.centralbidding.com/

INSTRUCTIONS TO BIDDERS

PREPARATION OF PROPOSAL: Only proposals submitted on the appropriate letterhead or Bid Proposal Form will be considered. Each proposal shall be legibly written, printed in ink or typed.

In the case of conflict, words shall govern over figures. Proposals shall also clearly indicate the name or names of those person(s) or firm(s) submitting such proposal and the failure to sign a proposal will disqualify same. The bid price shall include all parts, labor, materials and related incidentals required to complete the work.

All proposals shall be submitted in DUPLICATE and shall be addressed to:

City of Gluckstadt 107 Lone Wolf Drive Madison, MS 39110

Attn: AMBER TROTTER

The outside of the envelope shall be clearly identified as a SEALED BID and marked with the item you are bidding along with the bidder's name and address. Bids for labor shall also include Certificate of Responsibility Number which must be clearly listed on the outside of the packaged sealed bid. Failure to do so will result in the bid being rejected.

REJECTION OF PROPOSAL: Proposals may be rejected in the case of any omission, alteration of forms, additions, or conditions not called for, unauthorized alternate bids, incomplete bids, erasures or irregularities of any kind.

ACCEPTANCE AND/OR REJECTION OF BIDS: Proposals will be compared on the basis of Total Base Bid or line item bid, as is appropriate. The City will also consider such factors as delivery time, parts availability, past performance of the bidder in doing business with the City, current or pending litigation between the City and the Contractor or vendor, should the bidder have held previous contracts with the City, and other relevant factors in determining which bid it deems as lowest and best.

The City reserves the right to reject any and all bids and to waive minor irregularities and technicalities which do not detract from the best interests of the City.

When necessary to ensure ready availability of services, supplies, or for public projects and the timely completion of public projects, the Mayor and Board of Aldermen reserve the right to accept no more than two alternate bids. However, no purchases will be made through alternate bidders unless the lowest and best bidder, for reasons beyond his control, cannot deliver the commodities or services contained in his bid in a timely manner. In that event, purchase of such commodities or services may be made from one of the bidders whose bid was accepted as an alternate.

Bid Security: Each bid for labor must be accompanied by a certified check of the bidder or a bid bond, prepared on the form of a bid bond duly executed by the bidder as principal and having as surety thereon a surety company licensed by the State of Mississippi and signed by an agent resident in Mississippi in the amount of Five Percent (5%) of the total bid for each labor category for which a bid is offered.

Liquidated Damages for Failure to Enter into Contract (Labor Bids): The successful labor bidder, upon his failure or refusal to execute and deliver the contract and bonds required ten (10) days after he has received notice of the acceptance of his bid, shall forfeit to the Owner, as liquidated damages, the security deposited with his bid. Any contractor submitting a proposal for these services who fails to respond to the "Notice of Intent to Issue Work Order" and thus refuses to accept a "Work Order" may be disqualified from any future consideration of work for the remainder of the current bid term and the entire following term.

Qualifications of Bidder (Labor Bids): The City may make such investigations as it deems necessary to determine the ability of the labor bidder to perform the work and the bidder shall furnish to the City all such information and data for this purpose as the Owner may request. The City reserves the right to reject the bid if the evidence submitted by or investigation of such bidder fails to satisfy the City that such bidder is properly qualified to carry out the work contemplated therein. Responsive bidders must have complied in a timely manner with all bidding criteria and requirements set forth in these contract documents. Each bidder must have his principal, permanent, full time business residence within a 50 mile radius of central Gluckstadt, Mississippi and be capable of responding in a timely fashion to any project awarded, including emergency repair work. Additionally, each Bidder shall have been engaged in the type of work for which a bid is offered for a period of not less than 5 years.

AWARD OF BID: The City Board will award the bid based on the line item bid unless otherwise specified, as is appropriate as soon as practicable after the tabulation of said bids and the other necessary information submitted by the bidder can be evaluated, to the bidder whose proposal is considered to be the lowest and best bid. In no case will an award be made until any and all investigations are completed concerning the qualifications and compliance with these specifications.

INTERPRETATION OF BID DOCUMENTS: Any prospective bidder who is in doubt as to the true meaning and intent of any part of these specifications may submit to the Public Works Director a written request for interpretation thereof. A formal interpretation will be given by addendum to all known prospective bidders. No oral interpretation made to any bidder shall be considered an effective modification of any of the provisions of these specifications.

BIDDERS CERTIFICATION: The bidder shall certify that the proposed bid meets these specifications in their entirety or shall list any deviations thereto. Deviations may be cause for disqualification of bids should it be in the City's best interest to do so.

GENERAL INFORMATION: Bidders shall inform themselves and comply with all pertinent City regulations and ordinances, state and federal laws, licenses and tax liability which may in any manner affect their bids and their fulfillment of the contract. Prices quoted shall not increase during the contract period, unless otherwise noted, and any price decrease shall be credited to the City. Price quoted shall include all delivery and shipping costs for receipt of materials and/or services at the delivery point or as noted on the bid form. Bid prices to be effective from APRIL

1, 2026 THRU SEPTEMBER 30, 2026.

The quantities specified are not necessarily actual quantities proposed for immediate purchase but are simply estimated quantities based upon prior annual purchases by the City. Unit Prices are requested for all items listed even though a zero (0) quantity may show that there have been no recent purchases.

Bid prices shall, unless otherwise noted, include delivery to the City of Gluckstadt. Materials picked up by the City of Gluckstadt at the supplier’s place of business may be discounted. The percentage discounts offered to the City for materials picked up at the supplier’s place of business should be noted in the space provided at the bottom of the bid form.

To: Equipment/Services/Materials Suppliers

From: City of Gluckstadt, Public Works Department

Re: Term Bids

The City of Gluckstadt, Madison County, Mississippi, will be receiving bids until 10:00 am.

February 24, 2026, at which time said bids will be publicly opened at City Hall for various materials and services which include the following:

Form No. Description

(5) Asphalt (FOB – Plant (6 month) (5-A) Asphalt (FOB - City of Gluckstadt) (6 month)

FORM # 5

ASPHALT

Bid TYPE: Line Item All asphalt shall be in accordance with the City of Gluckstadt Subdivision Regulations. BIDS

SHALL BE BASED ON F.O.B. AT PLANT, LOADED IN CITY OF GLUCKSTADT

TRUCKS OR FOB DELIVERED TO VARIOUS LOCATIONS IN CITY OF GLUCKSTADT.

Bids shall run from APRIL 1, 2026 THRU SEPTEMBER 30, 2026.

Bidder: ___________________________________ Address: ___________________________________ Phone #: ___________________________________ Email: ___________________________________

ITEM

NO.

ITEM

DESCRIPTION

PROPOSAL

QUANTITY

ITEM

UNIT

UNIT

PRICE

TOTAL

PRICE

1. Base Course (BB-1A) Loaded 100 Ton $ $

2. Base Course (BB-1A) Delivered 100 Ton $ $

3. Base Course (BB-1B) Loaded 100 Ton $ $

4. Base Course (BB-1B) Delivered 100 Ton $ $

5. Surface Course (SC-2) Loaded 100 Ton $ $

6. Surface Course (SC-2) Delivered 100 Ton $ $

7. Surface Course (SC-1A) Loaded 100 Ton $ $

8. Surface Course (SC-1A) Delivered 100 Ton $ $

9. Surface Course (SC-1B) Loaded 100 Ton $ $

10. Surface Course (SC-1B) Delivered 100 Ton $ $

FORM # 5A

ASPHALT

Bid Type: Line Item All asphalt shall be in accordance with the City of Gluckstadt Subdivision Regulations. BIDS

SHALL BE F.O.B. CITY OF GLUCKSTADT, INSTALLED AT VARIOUS LOCATIONS.

Bids shall run from APRIL 1, 2026 THRU SEPTEMBER 30, 2026.

Bidder: ___________________________________ Address: ___________________________________ Phone #: ___________________________________ Email: ___________________________________

ITEM

NO.

ITEM

DESCRIPTION

PROPOSAL

QUANTITY

ITEM

UNIT

UNIT

PRICE

TOTAL

PRICE

1. Cold Mix 10 Ton $ $

2. Base Course (BB-1A) 100 Ton $ $

3. Surface Course (SC-1B) Loaded 100 Ton $ $

4.

Failed Areas (Dig out and replacement of full depth asphalt)

10 Ton $ $

LOCAL ROADS

5a. Surface Course (SC-1A) 1,000 Ton $ $

5b.

Milling of Asphalt Surface

(<3,000 SY)

1 LS $ $

5c.

Milling of Asphalt Surface

(>3,000 SY)

4,000 SY $ $

5d.

Failed Areas (Dig out and replacement of full depth asphalt)

TOTAL 5(a-d) $

FORM # 5-A (Continued)

COLLECTOR ROADS

6a. Surface Course (SC-1A) 1,000 Ton $ $

6b. Milling of Asphalt Surface

(<3,000 SY) 1 LS $ $

6c. Milling of Asphalt Surface

(>3,000 SY) 4,000 SY $ $

6d.

Failed Areas (Dig out and replacement of full depth asphalt)

TOTAL 6(a-d) $

ARTERIAL ROADS

7a. Surface Course (SC-1A) 1,000 Ton $ $

7b. Milling of Asphalt Surface

(<3,000 SY) 1 LS $ $

7c. Milling of Asphalt Surface

(>3,000 SY) 4,000 SY $ $

7d.

Failed Areas (Dig out and replacement of full depth asphalt)

TOTAL 7(a-d) $

PARKING LOTS

8a. Surface Course (SC-1A) 1,000 Ton $ $

8b. Milling of Asphalt Surface

(<3,000 SY) 1 LS $ $

8c. Milling of Asphalt Surface

(>3,000 SY) 4,000 SY $ $

8d.

Failed Areas (Dig out and replacement of full depth asphalt)

TOTAL 8(a-d) $

MULTI-USE PATH

9a. Surface Course (SC-1A) 250 Ton $ $

9b. Milling of Asphalt Surface

(<6,000 SY) 1 LS $ $

9c.

Failed Areas (Dig out and replacement of full depth asphalt)

TOTAL 9(a-c) $

Notes:

1. All Bid Prices, except Item #1, include hauling, labor, equipment, materials, and installation at various locations designated by the City of Gluckstadt.

2. Item # 1 Bid Price includes labor, materials and hauling to the City of Gluckstadt's Public

Works Department Shop.

3. The quantities specified are not actual quantities proposed for immediate purchase, but are simply estimated quantities used to establish unit prices for purchases by the City for the six month term.

4. The hot mix asphalt (HMA) mixtures shall meet the established production requirements and standards. In the event that it falls below established standards, the contractor is obligated to promptly rectify the situation at their expense.

5. For items 5-8 the application of asphalt shall commence no later than 48 hours and be completed no later than 96 hours from the time milling of the street under repair is commenced. Failure to comply with this requirement will result in $500.00 per day in liquidated damages. The Public Works Director will determine if rain days or other environmental conditions warrant an extension of time. The City at is option will execute the Contractors bid bond for failure to start the work within 30 days of the purchase order date. The City will also at its option execute the Contractors bid bond for failure to complete the work within 60 days of the purchase order date unless otherwise specified on the purchase order. Time extensions will be awarded at the discretion of the Public Works Director in extraordinary circumstances.

Multi-Use Path Notes:

This work consists of overlaying a new asphalt surface onto an existing multi-use path or a prepared surface intended for a multi-use path at various locations within the City of Gluckstadt.

This work shall include furnishing, delivering and placement of hot mix asphalt pavement in one or more lifts, in reasonably close conformity with the lines, grades, thicknesses, and typical cross sections stated on the Purchase Order, and in strict accordance with the City of Gluckstadt Subdivision Regulations. Asphalt paving equipment and haul trucks must be able to travel on and overlay multi-use path width’s ranging from 8-ft to 12-ft in remote areas with difficult terrain and limited access. The maximum allowable load shall be 10-tons on any haul truck traveling on the multi-use path to deliver asphalt to the paver. No separate payment will be made to the Contractor for construction and removal of temporary access paths along City-owned property. No separate payment shall be made for removal and replacement of multi-use path bollards.