172141-event.pdf

Salt Lake County Contracts and Procurement, on behalf of Salt Lake County Wheeler Historic Farm is looking for a vendor to bid on a contract to provide a Sunday Farmer’s Market on the West Lawn including only 54 booths with limited electrical power June through October, weather permitting.

Wheeler Historic Farm is a facility owned and operated by Salt Lake County Parks and Recreation. The Farm covers approximately 75 acres and is situated in the Murray/Salt Lake City area. The Farm is open year round with the busy season being in good weather May – October. The Farm is seeking an outside vendor to provide a Farmer’s Market (a food market at which local farmers sell fruit and vegetables and often meat, cheese, and bakery products directly to consumers) on Sundays when contracted farm rentals of the Activity Barn are at a low.

The premises are generally depicted on attached map and consist of the West Lawn and Pavilion area of Wheeler Historic Farm. (Please refer to circled area on map).

2.0 CONTENTS:

If any provision or specification in this “Request for Bid and Resulting Contract” (RFC) is ambiguous or is disputed by a bidder, the bidder must notify the CountyContracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these bid specifications or provisions of this RFC shall be received following opening

Wheeler Farm Sunday Farmer’s Market Salt Lake County Contracts and Procurement, on behalf of Salt Lake County Wheeler Historic Farm is looking for a vendor to bid on a contract to provide a Sunday Farmer’s Market.

Open 12/27/2016 12:00 PM MST Type Invitation for Bid Close 1/9/2017 2:00 PM MST Number SLCO PAR34437 RFC Sealed Until 1/9/2017 2:00 PM MST Currency US Dollar

Contacts

Brian Anderson bjanderson@slco.org

Phone

Buyer SciQuest SLCOSciQuest@slco.org

Phone

Commodity Codes

Commodity Code Description

90101 Concessions and vending and food trucks and catering and recreation rental services including boat rentals and personal watercraft rentals and horseback riding

50192 Snack foods including potato chips and pretzels and dried or processed meats and popcorn and dried fruits

50300 Fresh fruits

50320 Dried fruit

50340 Frozen fruit

50360 Canned or jarred fruit

73130 Food and beverage industries including beverage processing and meat and poultry and seafood processing and fruits and vegetables processing and dairy and eggs processing

Description mailto:bjanderson@slco.org mailto:SLCOSciQuest@slco.org of the bids.

3.0 CONTRACT TERM:

The contract resulting from this solicitation will become effective on the date of execution with a five (5) year term. The County reserves the right to review the contract(s) on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

4.0 ANNUAL REVENUE:

No minimum or maximum quantity or revenue under this contract can be specified. For information purposes only and not as a guarantee of usage by the County, approximate annual amount under this contract may be $3,000.00.

5.0 AWARD:

Salt Lake County may award bids and contracts to suppliers through a preference system. Please refer to the preference attachment. This Contract will be awarded to the highest responsive, responsible bidder bidding the highest overall price.

The price must include all set-up, assembly and delivery per specifications. Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County.

6.0 QUESTIONS:

Questions shall be submitted through SciQuest – Utah Public Procurement Portal. ( https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah) Questions are due prior to the question date and time specified. If a question/answer changes the RFC document, the change will be released in an addendum.

Do NOT contact the Agency, Division, Department, or other County officers or employees.

9.0 PRICE ESCALATION / DE-ESCALATION:

Pricing is to remain firm for the first 24 month term of the resulting contract. Prices for the balance of the term of the resulting contract may not increase more than 3% from the prior term. Price increase requests should be submitted to Salt Lake County, at least 90 days prior to contract renewal and, if approved, would be incorporated into the term of the contract. Price increase requests must be supported by written documentation from the contractor detailing their cost increases. Price de-escalation is to be immediately communicated to the County and will be incorporated into the contact.

10.0 AUDITING:

The vendor agrees, at no additional cost, to make available to Salt Lake County all records including invoices relative to this contract. Information to assist Salt Lake County personnel in performing periodic audits and price checks will be provided during regular business hours.

11.0 NON-EXCLUSIVE CONTRACT:

The contract to be awarded shall be non-exclusive. Salt Lake County reserves the right to purchase at its discretion, any product or service covered by the resulting contract from other sources during the term of the contract.

12.0 TERMS AND CONDITIONS

Bidder agrees that if awarded a contract under this solicitation, Salt Lake County’s Terms and Conditions, attached, will apply.

13. PAYMENT

A check is to be issued and received by the 10th of each month made payable to Wheeler Historic Farm for services provided in the previous month.

Prerequisites Required to View Event Required to Enter Bid

1. SLCo Specification Requirements

2. Refer to the Terms and Conditions document in the Buyer Attachments area.

3. Must have 5 years experience with Farmer's Markets

Buyer Attachments

1. Contract Signature Page

2. Specifications

3. Map of Wheeler Farm

4. Request for Protected Record

5. Award through Preference System

6. Environmental Compliance

7. Terms and Conditions

8. Supplier Management Form https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/172141-389347325RFC%20Bidder%20Cover%20Summary%20Fillable%20PDF.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1547068031&Signature=PqDpy%2FnhhPJxT8s7nO0NcFMiF6M%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/172141-431180229Wheeler%20Farm-%20Farmer%27s%20Market%20Specifications%20BJA.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1547068031&Signature=zQgrGNxHlTR1GMMUJy2zqYAfsNE%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/172141-431183052WheelerFarm-MP-FarmersMarketArea%20%282%29.jpg?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1547068031&Signature=%2BRZgYn0mbnW%2FbUAg0cytZO%2FC48c%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/172141-384655068Buyer%20Attachment%20Claim%20of%20Business%20Confidentiality.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1547068031&Signature=0gdneRxzttyqjfsdl5JX8Qyrz7Y%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/172141-384655078Preference%20System%20Attachment%20Oct%202015.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1547068031&Signature=2QMo1xWruwxsHTJlXxweq3gS%2F6c%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/172141-384655663Environmental%20Compliance%20Practices%20.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1547068031&Signature=FMWwQkblH1KvgsBFkXaY125WNvo%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/172141-384656065Buyer%20Attachment%20RFB%20Standard%20Terms%20and%20Conditions%2027Jan2014.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1547068031&Signature=cZib6cDqhR4TucP1C5cszZefk%2BQ%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/172141-431230438Supplier%20Management%20Form%205.11.16.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1547068031&Signature=ErR8PSZd9hTcalsB1%2FVmtyMD8kw%3D

Questions Required Questions

1.1. Bidder agrees at a minimum to meet the required specifications.

1.2. Bidder requests a claim of business confidentiality and has attached the Request for Protected Information form.

1.3. Provide legal supplier name and DBA if applicable

1.4. Bidder agrees to all Salt Lake County Terms and Conditions as listed in the attachment.

1.5. Bidder requests preference(s) per the Preference System attachment. Bidder must prepare and attach the preference form.

1.6. Specification Attachment: There is a “Specifications Requirement” document under the Buyer Attachments area.

Please fill out completely and attach as part of your bid submission under the Supplier Attachments area. Bidder has attached the specification requirement.

1. Bidder Information

1.1. Provide legal supplier name and DBA if applicable

1.2. Provide ordering address

1.3. Provide supplier contact person, telephone number and email contract

1.4. The signature page for both the bid and contract has been uploaded in the Vendor Attachments area.

1.5. Vendor has attached the Supplier Management Form in the Vendor Attachment area.

1.6. Vendor to attach the Pricing Schedule to the Vendor Attachment section of their bid

2. Acceptance of Buyer Attachments

2.1. Bidder requests preference(s) per the Preference System attachment. Bidder must prepare and attach the preference form.

2.2. Bidder agrees to comply with the County's environmental compliance statement and non-debarment certification.

Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 Pricing Schedule 1 EA - Each

Pricing paid to the County monthly to run and Operate the Farmers Market from June through October each year

09 January 2017