171-180000002112 - Attachment 1 - Equipment List and Pricing.xlsx

0) Pricing Instructions

BIDDER NAME:

STATE OF MICHIGAN

Request For Proposal No. 171-180000002112 Power, Environmental Monitoring and HVAC for State Hosting Centers and Switch Rooms

Attachment 1 Equipment List and Pricing

1. Bidders may submit proposals on any or all Modules (Module 1A, 1B, 2A, 2B)

2. Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Bidder may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).

3. The Bidder is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.

4. By submitting its proposal, the Bidder certifies that the prices were arrived at independently, and without consultation, communication, or agreement with any other Bidder.

5. Bidder will provide Fixed Hourly Labor Category Rates – fully loaded hourly rates that include all direct and indirect costs and profit for the Contractor to perform additional future services required by the State. Cost structures for future SOW’s are expected to be based on defined milestones or deliverables.

6. All product quantities included in the pricing tables are State estimates only and do not represent a firm commitment on the State's part to purchase.

1) Module 1A - Maintenance

(This includes preventative maintenance and break/fixes)

2) Module 2A - Maintenance

(This includes preventative maintenance and break/fixes)

3) New Equipment & SW Purchases

MSRP Sources - Identify and/or describe the source(s) for the MSRP list(s), that will be used during the Contract.

Equipment & Software Pricing The State will leverage the awarded Contractor to procure Hardware and Software. The State intends to contract for a Minimum Discount from the MSRP for Equipment & Software.

Table 1 - Provides bidders with a format for providing Minimum Discount from MSRP for hardware and software products they can offer the State for the duration of the Contract.

“Manufacturer's Suggested Retail Price” (‘MSRP”) mean prices recorded in a catalog, price list, schedule, or other verifiable and established record that is regularly maintained by Manufacturer and is published or otherwise available for customer inspections.

The Contractor shall provide product pricing to the State for new Equipment and Software, based on a minimum percentage discount off a MSRP which will be used to establish a product’s not-to-exceed price to the State.

Contractor may (and is encouraged) to provide additional discounts. The State reserves the right to negotiate individual transaction and agreement pricing, as it deems in its best interests. The State reserves the right to establish and use other contracts, as it deems in its best interests.

4) Fixed Hourly Rate Card

Position Title Hourly Rate (Fixed for Contract Duration)

Hourly Rate Card The State may leverage Contractor resources on a time and materials basis or use the rates provided to arrive at a reasonable fixed price for future unplanned project activities.

Bidders should list position title and corresponding hourly rate for all applicable staff.

The hourly rates provided shall be firm for the duration of the Contract and be all-inclusive.

Hourly Rate Card - Time and Materials Approach In the event of an incident with the electric or mechanical infrastructure not currently under the fixed price portion of this contract, the Program Manager or their designee may request the Contractor service this infrastructure on a Time and Materials basis.

The following will apply in this scenario:

1) The Contractor will appear onsite with time being of the essence.

2) The Contractor will assess the situation and perform the necessary action to mitigate the incident at that time.

3) The Billable hours will be based on the actual time worked. Time starts when the Contractor logs into the State System, and ends when the Contractor logs out of the State System

4) If the work performed in #2, was a temporary solution, no work towards a permanent fix will begin until a Purchase Order has been issued by the State or the Program Manager has requested an expedited service. The Quote will be supplied to the State within 1 business day.

5) Attachment 10 - Pricing

6) Pricing Assumption

If applicable, the bidder shall list any pricing assumptions in this tab of Attachment 1.