17-RFQ 552688 Ground Maintenance forDDC.pdf

City of Detroit Office of Contracting and Procurement (OCP)

Request for Quotation– RFQ 552688 Ground Maintenance for DDC

Revised 12/2/2025

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ NO. 552688

RFQ Ground Maintenance for Detroit Detention Center

**PREAPPROVED DETROIT SUPPLY SCHEDULE VENDORS

ONLY**

Buyer: Tamiko Williams tamiko.williams@detroitmi.gov

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE Friday, October 23, 2026

QUESTIONS DUE Friday, October 30, 2026 on or before 4:00 p.m.

All questions must be submitted online in the Supplier Portal

ANSWERS DISTRIBUTED Within 48 hours

QUOTES DUE DATE * Friday, November 6, 2026 @ 3:00 p.m. EST In the Supplier Portal as specified in this RFQ.

* Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Bonfire, and bids submitted outside of Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Bonfire on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

mailto:tamiko.williams@detroitmi.gov https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of Detroit Police Department (DPD) Detention Center (DDC) is seeking qualified vendors to provide Ground Maintenance services for a period of two years.

The Detroit Police Department (DPD) averages approximately 20,000 detainees (age 18 and over), a year, equating to 1,666 per month, 385 per week, and 55 per day. The average number of detainees in custody per day is 84, and the maximum number of detainees the DDC can house is 200 detainees (150 males and 50 females).

2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

The DDC is a 24 hours per day, 7 days per week, 365 days per year facility. The vendor will provide landscaping services for the DDC on a custom schedule included in the scope of work section and the bid sheet. This includes performance of weekly scheduled mowing, edging, trimming, and cleaning/blowing hard surfaces, including sidewalks and parking lots, from clippings and debris. As-needed tasks included trimming of weeds, bushes, and trees.

Other seasonal tasks include Spring and Fall cleanup of leaves and debris, and Winter snow removal, de-icing, and salting of exterior walkways and parking lots. Additional tasks may be requested at the discretion of the DDC’s Building Manager.

All contract employees are to be bonded and have successfully completed all security clearances through the Michigan Department of Corrections and/or the Detroit Police Department.

3. STATEMENT OF WORK

The vendors shall provide the Detroit Police Department (DPD) with ground maintenance services at its detention center. The work to be performed under the contract consists of furnishing qualified personnel and proper landscaping equipment/supplies needed to provide commercial landscaping services and grounds maintenance for the Detroit Police Department at the DDC facility. The DDC is located at 17601 Mound Rd, Detroit, Michigan 48212. The City of Detroit reserves the right to include additional locations for the contract duration.

The vendor shall perform grounds maintenance at each location within the facility per the detailed specifications (on a weekly, monthly, as needed, and/or seasonal basis).

The awarded vendor shall adhere to all requirements stated in this solicitation.

All EMERGENCIES shall be brought to the immediate attention of DDC by calling the Control Center (Dispatch) at (313) 933-3437.

All grounds and building issues or defects shall be brought to the attention of the Grounds Manager or DDC Manager.

The vendor shall provide a weekly attendance report for all employees. The reports shall be received by the Grounds Manager or designated representative on Mondays, or the day proceeding scheduled time off, if a holiday falls on Monday.

The vendor shall provide and keep drug screen records for all employees and follow the required guidelines of the Michigan Department of Corrections and/or the Detroit Police Department. The vendor shall provide criminal background checks for all employees.

Pursuant to Michigan law, all agencies subject to IRS Pub. 1075 are required to ask the Michigan State Police to perform fingerprint background checks on all employees, including Contractor and Subcontractor employees, who may have access to any database of information maintained by the federal government that contains confidential or personal information including, but not limited to, federal tax information. Further, pursuant to Michigan law, any agency described above is prohibited from providing Contractors or Subcontractors with the result of such background check.

For more information, please see Michigan Public Act 427 of 2018. Upon request, or as may be specified in the scope of work. Contractor must perform background checks on all employees and subcontractors and its employees prior to their assignment. The scope is at the discretion of the State and documentation must be provided as requested. The Contractor is responsible for all costs associated with the requested background checks. The State, in its sole discretion, may also perform background checks.

SUMMER SCHEDULE

WEEKLY TASKS

• Mowing of the yellow areas in Images 1 – 4

• Mowing of the green areas in Image 1 (interior courtyards). Detailed views in Image 2.

These areas can only be accessed from a small door and are to be done with a push mower only.

• Every weekly area is to be mowed at a minimum of every 7 days and a maximum of every 10 days.

MONTHLY TASKS

• Whipping and spraying of the red areas in Image 1.

• Spraying of the area between the fences in Image 6. All perimeter fencing that goes around the interior of the DDC needs to be sprayed from the outside due to the C-Wire that is between the two fences needs to be sprayed on a monthly basis. There is not a safe way to enter into the area for it to be sprayed.

AS-NEEDED TASKS

• Whipping and spraying of the red area in Image 3, approximately 2 times per year.

• Weeds, bushes, and tree maintenance. This task is extremely important, as it is vital for safety, security, and legal compliance. Overgrown grass and weeds create blind spots on the grounds, harbor pests, etc.

WINTER SCHEDULE

All winter tasks are as needed, based on the weather. All yellow areas in Image 7 are plowed and salted.

DAILY TASKS

• De-icing will need to be done on a daily basis, as it gets extremely icy due to the heavy foot and vehicle traffic between the walkways, DDC grounds, sally ports, and parking lot.

WEEKLY TASKS

• Four (4) salt boxes should be placed in the blue area in Image 7 and filled up on a weekly basis. There are six (6) gates that will need to be opened by DDC staff, and the vendor will call the front desk to have them opened.

The Barn towards the rear of the property is where the salt bins are stored as well as the bulk salt. The bulk salt bin inside can hold approximately 30 tons or 28 cubic feet of Bulk Rock Salt. Currently it is full of salt. A Skid Steer, Backhoe, or Tractor with a bucket is needed to be able to use it.

SEASONAL TASKS

• Spring and Fall cleanup of leaves and debris.

4. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for a period of two (2) years with one (1) year renewal option. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFQ.

5. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

6. MINIMUM QUALIFICATIONS

Vendor must have a minimum of three (3) years’ experience providing commercial grounds maintenance services. Past performance and experience may be factors in making the award.

We have been engaged in comparable services for a period of _________________ years.

We have provided services of a similar nature to the specified for the following:

(Three references are required). Complete in entirety:

COMPANY ADDDRESS PHONE NO. CONTACT

1. _________________________________________________________________________

2. _________________________________________________________________________

3. _________________________________________________________________________

TECHNICAL INFORMATION

• Experienced and professional staff with landscape knowledge and skills are required.

• Services require a riding mower and a walk-behind mower with bag attachment to remove clippings, weed whip, hedge trimmers, rakes, pruners, loppers, blowers and other landscaping tools for cleanup and performing necessary duties.

• Staff person required to have basic knowledge of plant material and weed identification and ability to diagnose and treat turf issues.

• Good communication is necessary for scheduling and rescheduling duties, job completion, or any possible issues or concerns that may arise.

EQUIPMENT, TOOLS, AND MATERIALS

The vendor shall provide all commercial equipment and tools, both powered and unpowered, required to perform the services described in this specification. All equipment and tools shall be maintained and in proper working conditions.

PERSONNEL REQUIREMENTS

The Grounds Manager shall arrange for the DDC to issue identification badges to all personnel assigned to work on or around the premises of each facility during the life of the contract. The vendor shall make their employees available for photo identification badges, on a schedule to be worked out with DDC’s Building Manager.

All personnel shall be instructed to present their ID Badges to Security staff upon entrance into the facility when reporting to work and shall display their badges while working. Unauthorized individuals will not be allowed on the property. The vendor shall see that all employees wear their DDC badges during duty and surrender them upon request to the Security staff or other designated representatives of DDC.

The vendor shall immediately notify the DDC Manager when an employee is dismissed or terminated, or if badges become lost. Employees of the vendor will be held accountable for their badges during the life of the contract; lost badges may be replaced at DDC’s charge of $25.00 or the applicable rate at the time.

All vendor’s personnel shall wear a standard uniform acceptable to the Grounds Manager or their designated representative and shall include DDC’s badge for proper and immediate identification.

The uniform shall clearly identify the name of the vendor’s company.

The uniform shall have the vendor’s name easily identifiable and affixed in a permanent manner such as a badge/monogram. Color or color combinations, as appropriate, may be used for the uniforms and shall be approved by DDC. The preceding uniforms and identification details shall be subject for review by the Grounds Manager or their designated representative.

The vendor shall initiate a police security check for each assigned employee and the results submitted by the vendor’s representative to DDC before an employee enters on duty. The vendor will be notified if any employee is determined to be unsuitable for work at DDC. DDC’s determination shall be final.

Equipment operators must be properly trained before being assigned to operate equipment. DDC may require the operator to demonstrate proficiency, which is satisfactory to the Grounds Manager or designated representative. The vendor shall have sufficient personnel trained to operate their equipment.

Vendor employees who punch timecards for others or who fail to sign daily payroll records are subject to disciplinary action and permanent dismissal from DDC work and premises. Timesheets will be submitted by the vendor to the Grounds Manager or designated representative on a weekly basis.

Staffing by the vendor will be maintained at specific levels to perform all assigned tasks in a smooth and orderly manner. DDC staff will verify that the vendor meets staffing requirements for the facility maintenance schedule. Staffing patterns shall not be changed without specific written approval the Grounds Manager or representative of DDC.

Vendor Staff Information:

1. Vendor staff must have completed the DDC Safety Orientation and complete a CAJ-100 form on the first day of their assignment.

2. At the security entrances, vendor must call the front desk to have them provide access in and out.

3. Vendor staff MUST follow all DDC Safety Procedures.

4. The following is just a guideline: Vendor Staff may be directed by any DDC staff member to complete a specific assignment/task.

5. Vendor staff are required to keep track of time to ensure that all duties are properly and thoroughly completed prior to the end of their shift.

7. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

8. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all quotes received;

2) waive any non-conformity;

3) re-advertise for quotes;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.

9. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008

Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and http://www.michigan.gov/SIGMAVSS

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

10. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.

11. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

12. GENERAL CONDITIONS:

It is the responsibility of the Bidder to review General Conditions located on the City of Detroit’s website.

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

CORRECTION FLUID IS NOT ACCEPTABLE.

2. LOCAL PREFERENCE CONDITIONS

It is the responsibility of the Bidder to review the Local Preference Conditions attached to this bid and comply with all requirements therein.

http://www.detroitatwork.com/

3. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

4. RENEWAL

The proposed agreement may be renewed per contract terms. Both parties must agree to an extension under the same terms and conditions as exist in the then current contract.

5. AWARD (multiple)

Single or Multiple Award(s) will be made on a low bid basis, as determined by the City of Detroit based on contractor’s ability and equipment as described in the specification. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award. The City of Detroit reserves the right to limit the amount of the award per contractor.

6. TERMINATION OF CONTRACT

The City reserves the absolute right to terminate this contract in whole or in part, for the convenience of the City at its sole discretion on thirty (30) days written notice to the Vendor.

7. SPECIFICATION CHECK

We have read the specifications thoroughly and we:

( ) Are able to meet specifications without deviation.

( ) All deviations are properly outlined on an attached sheet marked ________________ for identification.

SIGNED: __________________________________________

TITLE: ___________________________________________

8. F.O.B.

Goods are to be F.O.B. delivered to location(s) within the City of Detroit and other specified locations as indicated.

9. INSURANCE

9.01 The Contractor shall maintain at its expense during the term of this contract, the following insurance:

9.01.1 Worker’s Compensation insurance with Michigan statutory limits and Employer’s Liability insurance with limits of $500,000.00 each accident, $500,000.00 each disease, $500,000.00 each disease/each employee. For Federal and State Funded Training Programs and etc., is required to secure insurance for worker’s compensation for all of its participants and The City of Detroit should also be listed as an additional insured.

9.01.2 Commercial General Liability insurance with a combined single limits of $1,000,000.00 per occurrence subject to a minimum aggregate limit of $2,000,000.00

9.01.3 Automobile Liability insurance covering all owned, hired and non-owned vehicles with personal protection insurance and property protection insurance to comply with the provisions of the Michigan No-Fault Insurance Act, including residual liability insurance with a minimum combined single limit of $1,000,000.00. Include MCS90 endorsement (if hazardous waste will be transported by vendor’s auto) with minimum property damage limits of $1,000,000.00 each occurrence.

9.02 If during the term of this contract, changed conditions or other pertinent factors, should in the reasonable judgment of the City, render inadequate the insurance limits, the Contractor will furnish on demand such additional coverage as may reasonably be required under the circumstances. All such insurance shall be effected at the contractor's expense, under valid and enforceable policies.

9.03 All policies shall name the Contractor as the insured and shall be accompanied by a commitment from the insurer that such policies shall not be canceled or reduced without at least thirty (30) days' prior notice to the City. The Commercial General Liability insurance policy shall name the City as an additional insured.

Certificates of insurance evidencing such coverage shall be submitted to the Finance Department, Office of Contracting and Procurement, prior to the commencement of performance under this contract and at least fifteen (15) days prior to the expiration dates of expiring policies.

10. BID WITHDRAWAL

No bid shall be withdrawn for 90 days from submission deadline. Bidders may reduce this period if stated on bid, but such bids may be rejected on the basis of the reduced time period.

This paragraph supersedes paragraph 14 of the General Conditions.

11. EQUALIZATION FACTOR

Per Section 17-5-12 (c)(1) of the Detroit City Municipal Code, “The bidder that makes the lowest bid, as evaluated or scored, shall be deemed the lowest equalized bidder. If the lowest equalized bid is evaluated or scored below the lowest responsible bid submitted, the lowest equalized bidder shall be awarded the contract, provided that, the contract awarded to such bidder shall not exceed, more than 12 percent above the lowest responsible bid submitted, or $100,000.00, whichever is less.”

The firm making the lowest responsive, responsible bid evaluated according to the Equalization Allowance Table* shall be deemed the lowest bidder. (see Equalization Credit Statement).

Vendors who wish to receive Equalization credit for bids submitted must submit their CRIO-issued Detroit Based Business certificate with their bid document to substantiate eligibility. The CRIO certificate must be submitted with each and every bid response submitted by the vendor. Failure to submit the CRIO certificate will result in equalization credit not being applied to your bid.

12. EXPERIENCE AND REFERENCES

Past performance and experience may be factors in making the award.

We have furnished goods and/ or services of a similar nature, as follows (Complete in entirety):

Company Address Phone Number Contact Name

Section 5. General Conditions and Requirements for RFQ

1. CONTRACT APPROVAL

Upon contract award, the City and the successful Respondent shall execute a professional services contract, which shall contain all contractual terms and conditions in a form provided by the City.

No contract shall become effective until the contract has been approved by the required City Departments and Detroit City Council and signed by the City of Detroit, Chief Procurement Officer. Prior to the completion of this approval process, the successful Respondent shall have no authority to begin work under the contract. The Chief Financial Officer shall not authorize any payments to the successful Respondent prior to such approvals; nor shall the City incur any liability to reimburse the successful Respondent regarding any expenditure for the purchase of materials or the payment of services.

2. PAYMENT

All properly executed invoices submitted by the successful Respondent will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

3. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

http://www.detroitmi.gov/Supplier

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non- Payment! **

Required vendor steps to invoice:

1) Vendors should submit their invoices via City of Detroit Oracle Vendor Portal.City of Detroit Oracle Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Contract number

• Purchase order number

• Total Invoice amount

• The wording “ Goods/Services” (must be noted on every invoice)

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need payment assistance, please contact the Office of Departmental Financial Services

(ODFS) 313-410-7804.

For technical assistance, please visit detroitmi.gov/suppliersupport.

https://ebkk.login.us8.oraclecloud.com/oam/server/obrareq.cgi?ECID-Context=1.006GbR8nJ1j0zkVay1Na6G001bnV0000sM%3BkXjE

4. ASSIGNMENT

The services to be performed by the successful Respondent shall not be assigned, sublet, or transferred, nor shall the successful Respondent assign any monies due or to become due to him under any contract entered into with the City pursuant to these specifications, without prior written approval of the City.

5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

The City reserves the right to modify the services provided by the successful Respondent awarded a contract. Any modification and resulting changes in pricing shall be made by amendment to the contract by the successful Respondent and the City.

6. NEWS RELEASE

News releases pertaining to these proposal specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

7. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website for specific contact information regarding these opportunities.

Contractors are encouraged to employ innovative approaches, including ethically and responsibly leveraging artificial intelligence and advanced technologies, to enhance goods delivery, services, and operational performance. Vendors using AI solutions will be asked to provide information on how the AI solution functions.

8. OFFICE OF INSPECTOR GENERAL

In accordance with Section 2-106.6 of the City Charter, this Contract shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Contract has an interest in the Contract and fails to disclose such interest.

This Contract shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria or payment to a Public Servant in relation to the Contract.

https://urldefense.com/v3/__https:/descmiworks.org/business-services/__;!!NcXZSU8rfchoEksI!efgwb7Az7YQ1WNYz08X3skt7ah9Lt0tZnoFrliM4GlUH9iYP4Dtz_l03Xya-8iVDi2esZRdC59m0O9Xl8DlelS4a5w$

A fine shall be assessed to the Contractor in the event of a violation of Section 2-106.6 of the City Charter. If applicable, the actions of the Contractor, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any Public

Servant, City agency, program or official act, contractor and subcontractor providing goods and services to the City, business entity seeking contracts or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public Servant, contractor, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City contract or program, to cooperate with the Inspector General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

Any Public Servant who willfully and without justification or excuse obstructs an investigation of the

Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment or any other applicable penalty.

As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

REQUIRED DOCUMENTS

Required Response Item

1. Attachment A – Respondent Questionnaire

Respondent shall provide their Organization Experience, per the requirements provided in Attachment A.

2. Attachment C – Pricing Respondent shall provide their Pricing proposal, per the requirements provided in Attachment C.

3. Attachment D1 – Forms, Affidavits and Documents – Bid Requirements Respondent shall provide their completed Certificate of Authority, Non-Collusion Affidavit, and Affidavit of Disclosure of Interests, in Attachment D1.

4. Attachment D2 – Conditions of Award - Award Winners Only Respondent will be required to provide their completed Forms, Affidavits, Insurance and Documents, if they are selected as the award winner provided in Attachment D.

5. Attachment E – Model Professional Services Contract Respondent shall provide their agreement to the Model Professional Services Contract or note any exceptions provided in Attachment E.

6. Maintenance Schedule Pictures 1-8