J9_ATTACHMENT_Facility_survey_Vol1_Part1.pdf

KITTRELL

Job Corps Center Kittrell, NC

Facility Planning Report Volume I

Planning Strategy

Final March 2015

Department of Labor/ Office of Job Corps

KITTRELL

Job Corps Center Kittrell, NC

Facility Planning Report Volume I

Planning Strategy

Final March 2015

Kittrell JCC entrance sign

VOLUME I - PLANNING STRATEGY

Acronyms and Abbreviations Defi nition of Terms Executive Summary Existing Site Plan Center Statistics Facility Survey Assessment Results and Recommendations

1.0 INTRODUCTION

• Objective and Scope

• Report Contents

2.0 EXISTING CONDITIONS

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Environmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Current Projects

• Health and Life Safety Issues

3.0 PLANNING ANALYSIS

• Space Utilization Analysis

• Federal Real Property Asset Management

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Planning Analysis Results and Conclusions

4.0 RECOMMENDATIONS

• Status of Previous Plan

• Proposed Plan

• Funded Not Corrected (FNC) Defi ciencies

• Summary of Proposed Plan

• Proposed Site Plan

• Implementation Plan

• SummaryList of National Projects

• Project Data Sheets

VOLUME II - SUPPORTING DATA

Acronyms and Abbreviations Defi nition of Terms Executive Summary

1.0 SITE LAYOUT AND PLANS

• Location Map

• Exisiting Site Plan

2.0 DESCRIPTIONS

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Environmental Management Report

• Asbestos Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 DEFICIENCIES

APPENDICES - CORRESPONDENCE AND REPORTS

Appendix A.

• Center Review Meeting Minutes

• Survey Brief

• Student Questionnaire

Appendix B.

• Life Safety Defi ciencies and List

Appendix C.

• O&M Defi ciencies List

Appendix D.

• Active Warranty List

Appendix E.

• FRPC Performance Measures Matrix

Acronyms and Abbreviations

ACRONYMS AND ABBREVIATIONS

A Amperage ABAAS Architectural Barriers Act Accessibility Standard ACM Asbestos-Containing Materials AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 BTU British Thermal Units\ CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television CDC Child Development Center CDC Centers for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Feet per Minute CIS Center Information System CMA Certified Medical Assistant CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CAN Certified Nursing Assistant CO Carbon Monoxide CO Contracting Officer COR Contracting Officer’s Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CTP Career Transition Period CTS Career Transition Services

CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CW Cold Water CWA Clean Water Act DDC Direct Digital Controls DFAM Division of Facilities and Asset Management DOL Department of Labor EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician

EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) EPMD Ethylene Propylene Diene Terpolymer ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallons per Hour GSA General Services Administration GSF Gross Square Feet HID High Intensity Discharge HP Horsepower HSD High School Diploma HTW Hazard and Toxic Waste HVAC Heating, Ventilating, and Air Conditioning HW Hot Water IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code KBTU Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Amps kw Kilowatt JCC Job Corps Center JCDC Job Corps Data Center JCH Job Corps Handbook kWh Kilowatt Hours LAN Local Area Network LED Light Emitting Diode LF Linear Feet MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch NEC National Electric Code NEMA National Electrical Manufacturers Association NEPA National Environmental Protection Act NFPA National Fire Protection Association NMD Not Mission Dependent NSF Net Square Feet OA Outreach and Admissions OBS On Board Strength OCM Office of Contract Management OIG Office of Inspector General O&M Operations and Maintenance OSHA Occupational Safety and Health Administration PA Public Address pCi Picocurie PV Photovoltaic PVC Polyvinyl Chloride RCRA Resource Conservation and Recovery Act RTU Rooftop Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Feet SPCC Spill Prevention, Control and Countermeasure SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency)

T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards UL Underwriters Laboratories USDA U. S. Department of Agriculture V Volt VCR Video Cassette Recorder VST Vocational Skills Training W Watt WAN Wide Area Network WBL Work-Based Learning WIA Workforce Investment Act WIB Workforce Investment Board

Defi nition of Terms

DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): The actual number of students on Center on a day to day basis.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

Executive Summary

Dormitory Building 6

Food Sevice/Culinary Arts Building 5

Vocational shop in Vocational Building 25

Gym in Gymnasium Building 4

This report documents the results, conclusions and recommendations for the facility survey completed at Kittrell Job Corps Center (JCC), Kittrell NC the week of October 06, 2014. The U.S.

Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the xx-acre Center are noted in Figure ES-1 (Existing Site Plan) and Table ES-1 (Center Statistics), respectively. The survey results indicate the site and buildings generally are in good condition. Operation and maintenance of the Center and preventive maintenance practices SchoolDude. For the PY14 reporting year, 13 regional life safety deficiencies valued at $29,749 were identified. Additional 20 life safety O&M deficiencies were identified. The total number of previously funded but not corrected deficiencies is seven and totals $77,458. The long range plan includes one National project in amount of $5.11 million and five Regional projects, involving total of $0.46 million. Table ES-2 (Facility Survey Assessment Results and Recommendations Chart) summarizes the facility assessment and recommendations for projects.

Section 4.0 of this report includes the proposed site plan based on these recommendations.

EXECUTIVE SUMMARY

Table ES - 1 Center Statistics Date: 03/12/2015

Federally Owned (DOL) 1978Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

DOL Owned Treatment Works

Duke Energy Progress

Propane

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

144,866

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

04/11/1990

Site Access: No

5Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

DOL Owned Treatment Works

Air Pollution Sources: None

Ty Graham

(252)438-6161Phone No.:

Center Director:

Adams and Associates, Inc.Operating Contractor:

Contract Strength: Resident Men: Resident Women: Non-residents:

Nursing Assistant 60 Technical Trades (Off-Ctr) 60 ACT (Off-Ctr) 40 Office Administration 30 Facilities Maint. and Const. 25 Brick Masonry 25 Culinary Arts 25

No. Of Buildings:

350 150 150 50

Real Estate Management

Buildings

Program

JCC# 406 KITTRELL 1096 US Hwy, #1 South, Kittrell, NC 27544

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 4%

0Building Age Unknown :

(252)492-9630Fax No.:

Under Ground Tanks: 1

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 3,724

Energy Audit Done: Yes

Status of ECM: Implemented

1,897

73%

105,440

Buildings with Access to Services: 7

4Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 6

3Buildings in Total Compliance:

52,913

GSF

61,405 42 30,548 21

Average Building Age: 45

Vocations (265):

Radon Surveys Reqd: 3

Age Distribution

Mitigated: 2

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

KITTRELL JCC

Century Link/Verizon

50.00

08/01/2013Start / End Dates: 07/31/2014/

Compliance Comments Category Status National Register of Historic Places N/A Energy Not meeting goals for energy and water Environment Asbestos and mold in several locations Sustainability Partially In Compliance Accessibility Not in compliance

Table ES – 2 406 Kittrell JCC

PY14 Facility Survey Assessment Results and Recommendations

Background Site Condition

Located on 50 acres of land in Kittrell, NC.

Federally Owned (DOL) and operated by Adams and Associates Inc.

Activated as a Job Corps Center in 1978.

144,866 GSF within 17 buildings and 2,435 GSF in 12 structures.

105,440 NSF within 17 buildings.

Provides residential living, academic education, recreation and vocational training for 150 resident female students, 150 resident male students, and 50 non-resident students.

Roads and Pavement FAIR Deficiency to address

Power GOOD Natural Gas GOOD Central Plant N/A Water Supply GOOD Sewage GOOD

Building Condition (By Function) Student Housing FAIR Education GOOD Food Service GOOD Recreation GOOD Medical/ Dental GOOD Administration GOOD Storage Support GOOD

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective: The primary objective of the plan is to improve site and building conditions, and to improve housing facilities. Construction of Vocational/Warehouse/Maintenance Building was funded in 2014.

National Projects:

Project 3164: Construct a 104-bed dormitory building;

$5.11 Million

Regional Projects:

Deficiencies 78653 & 85678: Repave the main road and parking; $167,579

Deficiencies 103847, 103887 & 103851: Improve the Center security system; $104,713

Deficiency 103845: Upgrade electrical distribution system in Building 2; $101,991

Deficiency 103835: Replace fire alarm system in Building 5; $43,871

Deficiencies 104938 & 104939: Replace HVAC units in Buildings 6 & 7; $38,220

Recently Funded 13 $29,749 2 $35,700 Prior Funded 0 $0 7 $77,458 O&M 20 Non CRA

Funded 38 Non CRA Funded

Unfunded 0 $0 60 2,026,432

OMB Score Card Metrics Current

Goal Kittrell

JCC

Recommendations

EO13423 FY

2014 GOAL

KBTU/GSF/YR

74.90 82.75

O&M Costs $/

GSF

5.10 8.41

% MC 58 97.86

% MDNC 37 2.14

% NMD 5 0

%Utilization

Office 97 95.58

Housing 98 98.04 Warehouse 96 100

FCI 0.919 0.95

%FCI < 0.90 15.2 1.5

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red

= Beyond 10% of Goal

1.0 - Introduction

A team of Engineering Support Contractor (ESC) architects and engineers completed a facility survey for Kittrell JCC the week of October 06, 2014. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

1.0 INTRODUCTION

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term.

National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

2.0 - Existing Conditions and findings documented during this program year survey.

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided.

The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

ific focus on the

2.0 EXISTING CONDITIONS

Background

Kittrell Job Corps Center (JCC) is located on 50 acres of land in Kittrell, North Carolina. The land and buildings are federally owned by Department of Labor (DOL) and operated by Adams and Associates, Inc. The Center was activated for Job Corps utilization in 1978. The Center has 144,866 gross square feet (GSF) in 17 buildings and 2,435 GSF in 12 structures. Kittrell JCC provides residential living, academic education, recreation, and vocational training for a population of 350 students, consisting of 150 resident men, 150 resident women, and 50 non-resident students. The total building area at the Center is 105,440 net square feet (NSF), including 1,900 NSF of vacant space, as compared to the DOL suggested space guideline range of 87,900 NSF to 96,500 NSF for a Center with this student population.

Ownership

Kittrell Job Corps Center is a federally owned center that was originally activated in 1978. The former Kittrell College was purchased by the Government from the Kittrell College Board of Trustees on February 22, 1988, for $1,293,617.00. At that time the site contained 18 buildings situated on 50 acres. The Center currently has 17 buildings and 12 structures. The Department of Labor is responsible for the repair and maintenance of all buildings at this federally owned campus.

General Site Conditions

View of the campus area

The Center is located in the Eastern Time zone at north latitude and 78.4° west longitude.

It has an average elevation of 440 feet above sea level. January temperatures in Kittrell, range from an average low of 30 degrees Fahrenheit to an average high of 50 degrees Fahrenheit. July temperatures range from an average low of 68 degrees Fahrenheit to an average high of 89 degrees Fahrenheit. Kittrell is considered to be part of the humid subtropical region, with annual precipitation of 46.5 inches with snowfall amounting to 3”.

Kittrell College was a two-year historically black college from about 1886 until 1975. It was associated with the African Methodist Episcopal Church. After the college closed in 1975, many of its facilities became the Kittrell Job Corps Center campus.

The campus is located in a rural area and is surrounded by heavily wooded areas on three sides. The main entrance is from US Highway 1 on the southeast border of the site. The main internal road traverses the site in an east-west direction and terminates at the sewage treatment plant. Several driveways branch off the main road to individual buildings. Numerous potholes and alligatoring of surfaces were evident in several locations of the campus roads.

The site slopes down towards the west with intermittent steeper areas, having approximately 90’ elevation difference. Steep slopes around the dormitories and cafeteria allow ground access to the buildings at different levels. The campus plan is linear and generally apportioned into day activities in the east and night activities in the west. An overhead high-voltage power utility line crosses the site, dividing the site into night and day campuses. Functional groupings are generally good, having dormitories at the west lower end of the property, cafeteria and recreation in the middle and administration, education and vocation functions at the south upper level.

Potable water for domestic use and fire protection is supplied by the Kittrell Water Association. Water distribution throughout the Center is adequate, well maintained, and in good condition. The Center is provided with fire hydrants which are effectively distributed throughout the site. The Center is supported by the Kittrell Volunteer Fire Station about 3/4 miles away which has an four minute response time to the Center. Stormwater flows across the site from the east to the west. Stormwater is collected from paved areas through underground drain inlets and channeled to an offsite creek through a series of underground pipes with intermittent open channels. Sewage flows by gravity to a Center-operated treatment plant. The emergency generator at the plant does not function well under load. Propane is supplied by Amerigas, Inc. and is utilized for space heating, cooking and domestic water heating.

There is one primary overhead service entrance to the Center: 13.2 kV line from the southeast of the Center across from U.S. Highway 1. Once on center, the overhead lines continue along the center main road running east-west. Power poles along this road deliver services to buildings located on both sides of the road. Most major buildings secondary services are underground with pad-mounted transformers while other smaller buildings are overhead with pole-mounted transformers. Buildings 4, 5, 6, and 7 are provided with 480/277V, 3-phase power, Buildings 1, 2, 3, 25 and 27 are provided with 120/208V, 3-phase power, and Buildings 9, 10, 11, 16, 18, 20, 21, and 26 are provided with 120/240V, 1-phase power. The utility company owns and maintains all pole- and pad-mounted transformers. Individual meters are installed either on the transformers or on the building exterior walls. The only exceptions are Buildings 1 and 2, and Buildings 10 and 26 served by the same utility transformers and metered by the same meters. Food Service/Culinary Arts Building 5 and Sewage Treatment Plant Structure 14 are supported by a 200 kW diesel generator with a 600A automatic transfer switch (ATS) and a 20 kW diesel generator with a 100A ATS respectively. New 30 kW generator replaced the old at Treatment Plant after the October Facility Survey. All major buildings have a lightning protection system installed on the roofs and TVSS units located in the buildings.

Primary and secondary distribution is adequate and works well.

Except for the building-mounted exterior lights and solar powered lights on top of brick columns along the wrought iron fence, all pole-mounted lights on the center are owned and maintained by the utility company. Site lighting is adequate and works well.

The main telephone DEMARC point and Center’s data closet are housed in the server room in Building 2. The service is provided by six T1 lines, one of which is dedicated to VoIP. There are 20 analog Fax lines and 135 VoIP phone lines. Long distance calls are processed by JCDC and local calls are processed by Century Link/Verizon. By replacement of the existing Cisco 3800 series routers with Cisco 3900 series routers the internet speed was increased from 10 to 50 megabytes.

The telephone and data communication equipment is supported by a 10 kW APC UPS module providing power backup. The master closet is connected by fiber optic to the rest of the buildings, providing network traffic, voice and video services. The buildings on the Center are provided with stand-alone fire alarm systems. Outdated, non-operational CCTV system and manually operated front gate compromise the Center’s security. Cables TV is provided in dormitories, gymnasium and other facilities (Buildings 1 to 7). Audible door alarms are provided in Buildings 3 to 7, 25, and 27.

General Building Conditions

The Center contains 17 buildings, which were built in a span of 60 years. The oldest building was built in 1941. There are three buildings from the 1950s, three from the 1970s, four from the 1980s, four from the 1990s, and one constructed in 2002. The construction of buildings is of three types: 1) concrete columns and slabs, masonry skin, large windows and flat built-up roofs; 2) steel frame, flat built-up roofs, with masonry or metal siding; and 3) masonry, wood or steel columns, punched windows, and sloped or arched roofs on wood or steel joists and beams. Most of the Center’s buildings are structurally sound and in good condition, except Buildings 10 and 26 which are fair.

Preventive Maintenance

The Center currently uses the SchoolDude Computerized Maintenance Management System (CMMS). The grounds, facilities, and equipment at the Center appear to be maintained average.

Inspection documentation is up to date and despite the age of most of the heating, ventilation and air conditioning equipment (HVAC), the Center is making the necessary repairs to keep this equipment functional. The maintenance staff is assisted by students and vocational instructors in performing some of the required maintenance and upgrades. The Center is encouraged to be more aggressive in energy and water use reductions, and proactive in improving accessibility of the site and buildings and correcting O&M deficiencies

Facility Assessment by Function

Student Housing

The Center accommodates 150 resident women and 150 resident men in two dormitory buildings. Housing facilities include 26,500 NSF of residential living space in Buildings 6 and 7, which were constructed in 1972. The dormitory buildings are three stories each, have group toilet/showers in the middle of the building, individual sleeping rooms, counselor and RA offices, beauty salons and one to two lounges per floor.

Although originally designed for two occupants, most bedrooms have two bunk beds to accommodate four students.

The current total buildings bedroom use is 88 rooms and the average bedroom size is 180 SF. The buildings are overcrowded and there is no provision to accommodate persons with disabilities.

Dormitory buildings are structurally sound and are generally in good to fair condition. Perimeter exterior lighting needs improvement and room HVAC units are failing.

Education

The main academic functions are located in Education Building 27, constructed in 2002. Non-academic functions are dispersed in eight buildings, Buildings 1, 2, 3, 9, 11, 20, 25, and 27. These

Main entrance to Dormitory Building 7 buildings are in good condition and function well. Except for Education Building 27, the buildings are not in compliance to accommodate disabled persons.

Vocational Building 25

Soft vocations include nursing assistant and office administration, located on the first floor of Vocational/Educational Building 1. The culinary arts vocation, located on the lower floor of Food Service/Culinary Arts Building 5, has ample space and operates independently of food service. The vocational classrooms function well, and the buildings are in good condition.

Hard vocations including brick masonry and facilities maintenance are located in Vocational Building 25, built in 1997. The building, consisting of two large vocational shops and a mezzanine for material storage, functions well, is in good condition and well maintained.

Food Service

Food Service/Culinary Arts Building 5

Food service functions are located in Food Service/Culinary Arts Building 5, which was constructed in 1972. The building contains dining hall, food preparation, serving, dishwashing, toilets and storage. The north side of the dining hall has high storefront windows which give a nice view to the forest.

Fire alarm system in the building is at the end of its useful life. The kitchen ceiling and lighting are old and deteriorated. Otherwise the building is in good condition. The spatial configuration of the dining hall and food preparation areas adequately provide for the needs of the Center.

Recreation

Indoor recreation functions are located in Gymnasium Building 4, which was constructed in 1952.

The building accommodates the gymnasium, weight rooms, toilets, pool hall, music room TV room, snack, equipment room and two recreation offices. The building is in good condition and functions well.

Gymnasium Building 4

Outdoor recreation facilities consist of a ball field, basketball and volleyball courts that are maintained well, in good condition, adequate in size and function well.

Administration

Administration functions are located in Admin/Vocational Building 2, and Security Building 21. The buildings are adequate in size, in good condition and well maintained, except that the basement of Building 2 has suffered extensive water penetration and consequently mold accumulation on the walls. A funded deficiency addressed the problem but the real cause of the water infiltration was not completed. Electrical service provided to Building 1 also serves Building 2. The service will not accommodate a planned increase in computer utilization in both buildings. A separate electrical service from a new pad-mounted transformer in Building 2 will increase the capacity of both Buildings 1 and 2.

Medical/Dental

Medical/Dental functions are located in the ground floor of Medical/Dental/CPP Building 3, which was constructed in 1952. The facility is maintained well, in good condition, adequate in size and functions well.

Storage/Support

Storage/warehouse space is located primarily in the lower levels of Vocational/Educational Building 1 and Admin/ Vocational Building 2. Property storage space, on the lower level of Building 1, is congested and has no loading dock. The Center’s archives are stored in a damp unfinished space in the basement of Building 2. The lower levels of Buildings 1 and 2 occasionally flood, due primarily to ground infiltration. Maintenance is located in Facility Maintenance Office Building 10 which is a cramped facility in two converted trailers. Construction of a new warehouse (Vocational/Warehouse/Maintenance Building) was recommended as a National project and funded in 2014.

Environmental Management

There are no environmental issues at Kittrell Job Corps Center.

Resource Use/Conservation Energy and water use and associated trends are summarized below for Kittrell JCC.

Background: Table 1 has current energy and water consumption and cost. Kittrell JCC electricity and propane costs are lower than Job Corps averages, while the water cost is higher.

Table 1: Energy and Water Statistics – FY2014 Energy Consumption Cost Unit Cost Average Cost in Job Corps Electricity 2,380,271 kWh $245,791.70 $0.103/kWh $0.114/kWh Propane 40,497 gal $78,262.95 $1.933/gal $3.424 /gal Water 5,374 kgal $47,407.00 $8.822/kgal $7.686/kgal Total $371,461.65

This analysis is based on the latest energy information available. FY2014 data are the latest entire year available for analysis. Note that energy and water data are available through October 2014.

Energy and Water Data Issues:

The following data issues have been identified from the Center supplied data:

The water consumption data for October through December of FY2012 is missing.

The data issues identified above should be verified and corrected as necessary by the Center on Energy Watchdog.

Benchmarking: Table 2 is based on the EO13423 goals of 3% annual energy reduction since the FY2004 baseline and 2% annual water reduction since the FY2007 baseline.

Table 2: Energy and Water Benchmarking Category Year Current

Consumption Baseline

Consumption

FY 2014

Target

Difference from

Target Energy FY2014 82,759 BTU/GSF 102,606

BTU/GSF

74,903

BTU/GSF

10.5%

Water FY2014 37.1 gal/GSF 42.3 gal/GSF 36.3 gal/GSF 2.1% Green – meeting target. Red – not meeting target.

The energy and water consumption reported by the Center does not meet the energy and water conservation targets. However, the center is close to meeting its goals; the center must continue to implement energy and water conservation measures in order to meet the established goals. Figure 1 documents the annual energy intensity in BTU/GSF compared to the baseline from FY2004 to FY2014. Energy intensity is the amount of energy used per gross square foot at the Center. Figure 2 indicates the water intensity compared to the annual targets for the years FY2007 to FY2014. Water intensity is the amount of water used per gross square foot at the Center.

Figure 1: Energy Intensity Compared to FY2004 Baseline and Annual Targets.

Figure 2: Annual Water Intensity Compared to FY2007 Baseline and Annual Targets.

70,000

75,000

80,000

85,000

90,000

95,000

100,000

105,000

B

TU

/G

SF

Energy Use Intensity At Kittrell JCC

Energy Intensity Reduction Goal

30.0

35.0

40.0

45.0

50.0

55.0

60.0

FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014

G al

./G

SF

Water Use Intensity At Kittrell JCC

Water Intensity Reduction Goal

Electricity: Figure 3 tracks the monthly electricity consumption since FY2010.

Figure 3: Monthly Electricity Consumption

Figure 4 shows the average electricity consumption per month and potential reductions of 5% and 10% below the average for the years FY2010 to FY2014. The 5% and 10% lines can be used as targets for energy reduction.

Figure 4: Average Electricity Consumption, And 5% And 10% Below The Average.

120,000

170,000

220,000

270,000

320,000

370,000 kW h

Electricity Use At Kittrell JCC

FY2010 FY2011 FY2012 FY2013 FY2014

120,000 140,000 160,000 180,000 200,000 220,000 240,000 260,000 280,000 kW h

Electricity Use At Kittrell JCC

Average 5% Below Average 10% Below Average

Propane: Propane is used for heating and domestic water heating at the Kittrell JCC. The annual cumulative consumption since FY2010 is shown in Figure 5.

Figure 5: Monthly Propane Consumption

Figure 6 shows the average propane consumption per month and potential reductions of 5% and 10% below the average for the years FY2010 to FY2014. The 5% and 10% lines can be used as targets for energy reduction.

Figure 6: Average Propane Consumption, And 5% And 10% Below The Average.

5,000

10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000

G al lo ns

Propane Use At Kittrell JCC

FY2010 FY2011 FY2012 FY2013 FY2014

5,000

10,000 15,000 20,000 25,000 30,000 35,000 40,000

G al lo ns

Propane Use At Kittrell JCC

Water: The Center is very close to meeting the water conservation goal. The monthly consumption since FY2010 is shown in Figure 7. The water consumption data for October through December of FY2012 is missing; this data gap should be verified and corrected as necessary by the Center on Energy Watchdog.

Figure 7: Monthly Water Consumption

Figure 8 shows the average water consumption per month and potential reductions of 5% and 10% below the average for the years FY2010 to FY2014. The 5% and 10% lines can be used as targets for even greater water use reduction.

Figure 8: Average Water Consumption, And 5% And 10% Below The Average.

100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000

1,000,000

G al lo ns

Water Use At Kittrell JCC

FY2010 FY2011 FY2012 FY2013 FY2014

250,000 300,000 350,000 400,000 450,000 500,000 550,000 600,000 650,000 700,000

G al lo ns

Water Use At Kittrell JCC

Sustainability

DOL is committed to implementing initiatives in accordance with Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and EO 13514, Federal Leadership in Environmental, Energy, and Economic Performance. As a result, Job Corps Centers and Civilian Conservation centers have been adopting practices aimed at reducing energy, water, and waste.

Centers have also been implementing other measures such as enhancement of indoor environmental quality, storm water management,…