Final QAs - 20R00001 - Woodland.pdf

RFP Section Question(s) Answer(s)

N/A

OBS Capacity: During the facility tour the Maple Dormitory was in disrepair and not occupied. According to the Facility Survey this dorm has a capacity of 90 students. It is not possible to achieve OBS capacity without the use of this Dormitory. Clause G.9. indicates there will be an OBS penalty after three months if 100% capacity is not achieved. If this dormitory is not inhabitable at the time of contract transition will this clause be waived or extended until the dormitory has been able to be occupied for at least a three month period?

The Government anticipates that repairs to the Maple Dormitory will be completed, and the dorm will be operational prior to the start of the contract.

B.2 Pricing Schedule

B2 Pricing Schedule: The pricing schedule states the base POP is 7-1-2020 to 6-30-2022 which includes phase-in.

Please confirm the phase-in period is 6-1-2020 to 6-30- 2020 and the period of POP should state 6-1-2020 to 6- 30-2022.

Phase-In is expected to begin 6/1/2020 to 6/30/2020.

and the full base period of performanace is 6/1/2020 to 6/30/2022.

B.2 Pricing Schedule B2 Pricing Schedule: The three option periods state QTY is 24. Please confirm the quantity for the three option periods is 12.

Correct. The quantity for Option Periods 1 through 3 is

12. B.2 Pricing Schedule will be updated; see Amendment 0003.

B.2 Pricing Schedule

B2 Pricing Schedule: The pricing schedule does not include a CLIN for travel. Section H.5 references a Travel CLIN. Please confirm offerors are to propose Travel in the FP/PA Center Operations CLIN and FFP OA/CTS CLINs.

There is no CLIN for Travel. Offerors shall propose travel in the fixed prices for the Operations, OA and CTS CLINS.

F.3 F3 Period of Performance: There is no date included in the phase-in statement. Please confirm phase-in activities are to be assumed to begin on 6-1-2020.

Phase-In is expected to begin 6/1/2020.

J-1 Attachment

J-1 Attachment: CLINs 008, 1008, 2008 and 3008 state “Career Transition Services”. Please confirm these CLINs should be labeled career technical skills training.

CLINS 0008, 1008, 2008, and 3008 should be labeled as "Career Technical Skills Training." The spreadsheet will be reflected to update this. See Amendment 0003.

RFP No. 1630J2-20-R-00001 Woodland Job Corps Center, OA, CTS

J-1 Attachment J-1 Attachment: There is not a CLIN for travel. Has this been intentionally omitted?

There is no CLIN for Travel. Offerors shall propose travel in the fixed prices for the Operations, OA and CTS CLINS.

L.2 Section L-2: FAR 52.222-46 is referenced in the solicitation provisions; Please confirm a Staff Compensation Plan is not required for this procurement.

A Staff Compensation Plan is required. Section L and M have been admended to incorporate this requirement.

F.3

Please confirm the Phase-In dates. Should we assume it is 06/01/2020 – 06/30/2020? There are no dates noted in the pricing schedule of Section B.

Similarly, will the government confirm the phase-out dates?

Phase-In is expected to begin 6/1/2020.

Dates cannot be confirmed for Phase-Out. Phase-Out is anticipated to occur during the final month of contract operations.

F.5 The annual arrival amounts for the center seem insufficient for the current OBS. Please confirm that the goal amounts are correct.

The correct arrival goals are stated in the RFP. Please see Section F.5 for the monthly arrival goals.

G.8 Please clarify the amount of penalty for each HSD and CTT completion combination. Why is there a penalty for a combination?

Penalty amounts are as indicated in G.8 Remedies for Misreported Academic and Career Technical Training (CTT) credits.

Attachment J.12

Please confirm that the utilities listed in J-12 (Electric, Natural Gas, and Water) are the only utilities at the Center?

Can the government provide the entire years’ worth of data on the J-12? Only the 3rd and 4th quarters were filled out, and six months of data were omitted.

Please confirm that we do not include costing for sewage or some other utility not included in the reports provided.

Q1 and Q2 information was unintentionally omitted; the attachment will be updated. See Amendment 0003.

L.6.H

The proposal format section does not specify a file type, except for the Attachment J-1 in Microsoft Office Excel.

Is a PDF format acceptable for all other proposal sections?

Please send Excel Files for all numerical calculations. PDF format is acceptable for written narration.

H. Proposal Format Please confirm there is no required font style, such as Times New Roman. The RFP only lists a required font size of 12.

There is no requirement for a specific font style, such as "Times New Roman;" however, in accordance with the RFP, all parts of the proposal must be readable.

H. Proposal Format Please confirm that there is no file size limitation on the electronic proposal submission.

There is no size limitation on the email.

H. Proposal Format Please clarify if the Technical, Staff Resources and Past Performance sections should be combined into one electronic file, or three separate electronic files.

Offerors shall submit four (4) stand-alone electronic files;

one file per section.

H. Proposal Format

Please confirm if all four sections of the proposal and the separate J-1 Excel file may be submitted in one email to the procurement email address. Can the email address handle that large of a submission or should the submission be broken up into at least two emails?

All 4 sections of the proposal, to include any excel files may be submitted in one email and is preferred.

However, an offeror may submit it in more than one email, at each Offeror's discretion.

L.6.J

The RFP states: “Offerors must tab each specific section, subsection.” This language applied to hard copy proposals in the past. Please confirm that offerors may disregard the language on tabbing various sections since only electronic files are to be submitted. Will “Heading Levels” for factors and subfactors satisfy this requirement? If not, please clarify how the offerors are to “tab” an electronic file.

Please submit a separate document/file for each section of the proposal - Technical Approach, Past Performance, Staff Resources and Business Management Proposal.

With the exception that computations should be submitted in a separate excel file.

Section L.7 - Section 4 BMP – a.

Business Management Data

Part 10 of Section a. of the Business Management Data requires the offeror to provide “a full copy of every report" of the Office of Inspector General of the DOL which mention the offeror, an affiliate or predecessor of the offeror, or any contract that the offeror or an affiliate or predecessor of the offeror performed.”

How far back is the above request: One year? Two Years? Three years? Etc.

Please advise as there may be substantial reports required depending on the timeline required.

Assuming the full timeline is required, it is likely we will need to send this portion of the BMP as a separate attachment as the file is too large to go through the government email system.

3 years. There is no size limitation on the e-mail.

Part III, Section J, J-22 No attachment (J-22) was provided for GSA vehicles. Can the government please provide? Or are we to assume there is no GSA vehicle on center.

There is no Attachment J-22 for this requirement.

B.2 & H.6 Even though travel is now part of the fixed price CLINs, the contract is still required to verify with the CO/COR for travel requests and adhere to FAR 31.205-46?

Contractors are required to comply with all Federal Travel Regulations and the FAR. COR approval on travel requests is not required.

N/A

During the Pre-Proposal Conference on Dec. 18, 2019, it was communicated that the Maple Dorm is “offline” and not currently in use. The Facility Survey, however, indicates that the dorm is expected to be in use. Why is the Maple Dorm not in use?

The Government anticipates that the Maple Dormitory will be operational prior to the start of the contract.

N/A What event/damage occurred to cause the dorm to be closed (e.g., flood, electrical)?

This is not relevant to the solicitation.

Will the contractor be expected to bring the Maple Dorm into operation? If so, is there an expected time frame?

The Government anticipates that the Maple Dormitory will be operational prior to the start of the contract.

N/A Will funding for repairs be provided by the Regional Office, or will it be funded from the center’s operational budget?

The Government anticipates that the Maple Dormitory will be operational prior to the start of the contract.

N/A Since the Maple Dorm is currently not in operation, is the bidder expected to propose staffing for this dorm, or is it permanently closed?

The Government anticipates that the Maple Dormitory will be operational prior to the start of the contract.

N/A In order to assure receipt of submission, please advise of any file size limitations.

There is no size limitation on the email.

N/A

Due to the two (2) dorm wings that are uninhabitable and will require extensive CRA funding, to be at 100 percent OBS after 90 days of contract start date may not be realistic. Will DOL factor-in an extended time to go beyond the 90-day after start date as a requirement?

The Government anticipates that the Maple Dormitory will be operational prior to the start of the contract.

N/A 6-months of utility information was provided instead of an entire year. Will the remainder utility information for July ’18 – Dec ’18 be provided?

Q1 and Q2 information was unintentionally omitted; the attachment will be updated. See Amendment 0003.

L.6

Page 72 of the RFP requests pages be consecutively numbered within each section. Please confirm you would like one (1) PDF file attached to the email submission for each section – Technical Approach, Past Performance, Staff Resources, and Business Management Proposal, and that the request to, “separated by a page/divider tab (per page 74) with each section numbered independently” is not applicable as the sections will be submitted separately.

This is acceptable.

L.6

Page 74 of the RFP states “Offerors must tab each specific section, subsection.” Since this is a digital submission, please confirm the request that we “tab each section” is not applicable.

Please submit a separate document/file for each section of the proposal - Technical Approach, Past Performance, Staff Resources and Business Management Proposal.

With the exception that computations should be submitted in a separate excel file.

L.6

Page 72 of the RFP requests a transmittal letter.

Traditionally this letter is placed in front of the Technical Approach and does not count against page limitations.

Please clarify/confirm.

Offerors may include the transmittal letter with Technical Approach, or may include as a separate attachment. This will not count against page limitations.

Attachment J.9

The 2016 facility survey states, “Maple Dormitory are deteriorated throughout and almost all metal bedroom and bathroom doors in each dormitory building are damaged beyond repair.” Have these issues been addressed and will the dormitory accommodate students?

The Government anticipates that the Maple Dormitory will be operational prior to the start of the contract.

Section C & Attachment J-25

Various Question and answers provided relate to the 4% vacancy calculation. It is still unclear as to whether the 2110s will be used for this purpose. Please clarify.

The 2110s would not be an effective means for this calculation as staff vacancies identified are only captured as a snapshot in time at month end. If several staff separate on the 29th of the month and therefore appear as vacancies on month end on the 2110s, this would not accurately capture the average vacancy rate for the month. Conversely if several vacancies existed for the majority of the month until there were hires made on the last day of the month, this would again not accurately depict the average vacancy level throughout the month. Please consider an equitable calculation for both the government and operator, for the purpose of monitoring adherence to clause C.2.H of the RFP.

The 2110S is intended to be used to monitor vacancy rates. The Government will reivew the 2110S report again to make sure that it captures the type of information that is required to adequately and correctly monitor vacancy rate. Thank you for this feedback.

RFP Section Question(s) Answer(s)

C.2.C

The RFP lists the trade “OTP in Advanced Hospitality (Culinary) as having 40 slots. However, the most recent CTT-10 lists 20 slots for this OTP program. Please confirm which slot count is correct. Under this new requirement, it will be 40 slots.

C.2.C

Please clarify if the offeror is permitted to propose the current OTP in Advanced Hospitality as an on-center CTT program. If not, please provide the current OTP provider for this program.

Due to space limitations, this offering should continue to be an off-center OTP. The Government will not disclose the current provider. Offerors must identify their own provider.

C.2.C Please confirm the CTT Offering table in the RFP is accurate as presented. Yes, it is correct.

C.2.C

The ACT slots (10) – are we to assume ten full-time slots or ten half-time slots (equivalent to 5 full-time slots)?

There are 5 full time slots.

N/A What CTST projects have been approved at this center?

A listing of approved CTST projects is provided in Amendment 0003.

N/A

What CRA projects have been approved for this center and is there an updated CRA plan for this center?

The facility survey lists the deficiencies and includes a listing of approved CRA projects.

N/A

Will the currently out-of-service dormitory be repaired and up and running at the time of transition?

Yes.

N/A

Based on the CTT offering chart on p. 12 of the RFP, please confirm that the cost for OTP staff, specifically Advanced Hospitality (Culinary), should be reflected in our budget.

The OTP staffing costs should be included in the subcontract agreement, and therefore reflected in offeror's propsoed fixed price.

N/A Will any MOUs be supplied for Other Training Providers (OTP)? Offerors must establish their own MOU's.

N/A What guidance can be provided for establishing salaries and staffing? The Government cannot provide guidance on this.

N/A

Is there any plan or national office project being planned to remove the solar panel project on center?

No.

Is there a plan now or in the near future to update the trades at the center?

The Government does not have any current plan to update the trades.

N/A Please provide the specifications of internet service to be provided by the operator to fufill the scope of work obligation beyond what is supplied and paid for by JCDC.

There is no specifications established at this time.

However, any additional Internet services must be coordinated through the Job Corps Data Center for compatibility.

N/A Which dorms are currently housing students? All, except for the Maple Dormitory.

N/A Per RFP p. 11, 389 arrivals will be from Recruitment Zone MDRZ01. What is the enrollment plan? Where else are students enrolled from?

In addition to the 389 arrivals from MDRZ01, 96 annual arrivals will come from the Potomac Job Corps Center OA efforts in Recruitment Zone MDRZ02.