Section_J-_List_of_Attachments.docx

PART III. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J. LIST OF ATTACHMENTS

The following documents are available as electronic attachments and may be downloaded.

J-9

incumbent Contractor by category

The following applicable documents are available at the websites listed below:

· OMS 10 Center Report Card

· OA OMS 10 – Outreach/Admissions Report Card (if applicable)

· POMS 10 – Career Transition Services Report Card (if applicable) The following reports are available on request:

· MPO35 – Monthly Center Summary Report

· MSO 20 – Educational Attainment Report

· CTT10 – Career Technical Training Report Card

Applicable wage determinations are available at https://www.wdol.gov found under State of Massachusetts, Worcester County:

Building: General Decision Number: MA180018 dated 06/22/2018

Residential: General Decision Number: MA180014 dated 05/25/2018

Highway: General Decision Number: MA180012 01/05/2018

Heavy: General Decision Number: MA180002 dated 06/22/2018__________________

Applicable wage determinations are available on the DOL Wage and Hour website https://www.wdol.gov, and found under the State of Massachusetts, Worcester, County.

Wage Determination No.2015-4047 Revision 7, Dated 4/12/2018

J-18

State of Massachusetts Workforce Investment Goals: https://www.doleta.gov/performance//goals/st_neg_perf_level.cfm

Attachment J.4.docx

ATTACHMENT J-4 – STAFFING CHART

Instructions for Completing the Staffing Chart:

To ensure that all cost and staffing proposals are evaluated fairly, it is imperative that proposals be presented as clearly and as consistently as possible.

In addition to the presentation of staff resources by cost groups under the ETA 2110 format, it is necessary to display, for the purpose of evaluation, the number of staff by functional groups in accordance with the outline of the Statement of Work, Part I, Section C.

The following Staffing Chart shall be completed. The number of staff in each function shall be shown on this chart. The costs of each staff position shall be shown in the narrative justification for each ETA 2110 line of your cost proposal. Each contractor has its own manner of organizing its staff; however, for the purposes of this proposal, follow the outline of this Staffing Chart. Also, to assure cost proposal consistency, please allocate each staff member cost in your cost proposal in accordance with the ETA 2110 Line Number and Cost Code, as detailed in PRH Chapter 5, for each separate position.

Different contractors have different position titles for similar functions. However, for purposes of evaluation, offerors may not change position titles in column 1. Where offeror’s position titles differ, actual titles should be entered in the “Remarks” column. The Staffing Chart describes functions. In the event that a position is so unique that it does not fit any title on the chart, place the position in the appropriate place on the chart and indicate by Line Number and/or Cost Code where it can be found in your cost proposal.

Definitions.

1. Standard Position Title

2. The number of staff at each position title. If none are proposed, leave the line blank. If one person performs more than one function or one person performs the same function in two or more different functional areas, show the allocation of that person's time as a decimal (e.g., .5) allocation to the proper line.

3. If a position is subcontracted, show the number in the appropriate column.

4. Remarks. The center title, if different from the title shown in the left-hand column, and any comments you wish to make.

Full-Time Equivalent

Line 01 Academic Personnel

Prime Contractor

Subcontractor

Remarks

Career Training Services Director

Academic Manager

Academic Supervisor

Instructors: Please list by Academic Program

Reading Instructor

Math Instructor

Applied Academics Instructor

HSE Instructor

High School Diploma Instructor

English as a Second Language Instructor

Driver’s Education Instructor

Communications Instructor

Wellness/Safety Instructor

Information Technology Instructor

Instructor Substitute

Support:

Testing Coordinator

ACT/OCT Coordinator

Administrative Assistant

Secretary

Clerical

Other Academic Positions (Specify)

Subtotal Academic Personnel

TOTAL Academic Personnel

Full-Time Equivalent

Line 03 Career Technical Training (CTT) Personnel

Prime Contractor

Subcontractor

National Training Contractor

Remarks

Career Training Services Director

CTT Manager

CTT Supervisor

Instructors: Please list by CTT Offering

Career Exploration Instructor

Instructor Substitute

Support:

CTST Coordinator

WBL Coordinator

Testing Coordinator

Administrative Assistant

Secretary

Clerical

Other CTT Positions (Specify)

Subtotal CTT Personnel

TOTAL CTT Personnel

Full-Time Equivalent

Line 05 Career Success Personnel

Prime Contractor

Subcontractor

Remarks

Career Success Director

Residential Living Manager

Residential Living Supervisor

Center Shift Manager

Counseling Manager

Counseling Supervisor

Recreation Manager

Recreation Supervisor

Student Personnel Officer

Residential Advisors

Senior Residential Advisor

Day RA

Duty Officer

Substitute Residential Advisor

Counselor

Senior Counselor

ACT/OCT Counselor

Senior Recreation Specialist

Recreation Specialist

Recreation Coordinator

Recreation Aide

Arts & Crafts Instructor

Leadership Coordinator

Diversity Coordinator

Student Government Advisor

Women’s Program Coordinator

Student Safety Advisor/Coordinator

Evening Studies Coordinator

Assistant Student Personnel Officer

Student Personnel Officer Clerk

Support:

Student Store Specialist

Librarian

Administrative Assistant

Secretary

Clerk

Line 05 Career Success Personnel

(cont’d)

Prime Contractor

Subcontractor

Remarks

Other Career Success Positions (Specify)

Subtotal Career Success Personnel

TOTAL Career Success Personnel

Full-Time Equivalent

Line 09 Support Service Personnel

Prime Contractor

Subcontractor

Remarks

Dining Hall Manager

Food Service Supervisor

Assistant Food Service Manager

Transportation Manager

Transportation Supervisor

Vehicle Fleet Manager

Child Care Manager

Child Care Supervisor

Laundry Manager

Senior/Lead Cook

Cook

Cook Helper/Assistant

Culinary Worker

Transportation Coordinator

Driver

Substitute Driver

Child care Teacher

Child Care Specialist

Child Care Aide

Laundry Operator

Incidental OA/CTS staff

Support:

Student Intern/WBL

Administrative Assistant

Secretary

Clerical

Other Support Positions (Specify)

Subtotal Support Service Personnel

TOTAL Support Service Personnel

Full-Time Equivalent

Line 11 Medical/Dental Personnel

Prime Contractor

Subcontractor

Remarks

Medical Services Director

Health Services Manager

Health Services Administrator

Wellness Supervisor

Physician

Optometrist

Mental Health Consultant

Psychiatrist/Psychologist

TEAP Specialist

TEAP Coordinator

TEAP Assistant

Dentist

Dental Hygienist

Dental Technician

Dental Assistant

Pharmacist

Registered Nurse (RN)

Vocational/Practical Nurse (LVN/LPN)

Physician’s Assistant/Nurse Practitioner (PA/NP)

Medical Assistant

Physician Assistant

Lab Technician

X-Ray Technician

Reproductive Health Specialist

Support:

Administrative Assistant

Secretary

Clerical

Other Medical/Dental Positions (Specify)

Subtotal Medical/Dental Personnel

TOTAL Medical/Dental Personnel

Full-Time Equivalent

Line 13 Career Prep/Career Transition Readiness Personnel

Prime Contractor

Subcontractor

Remarks

CP/CTR Manager

Career Preparation Manager

Career Preparation Supervisor

Career Transition Readiness Manager

Career Transition Readiness Supervisor

Career Preparation Specialist

Career Preparation Instructor

Career Preparation Coordinator

Career Preparation Advisor

Career Transition Readiness Specialist

Career Transition Readiness Instructor

Career Transition Readiness Coordinator

Employability Specialist

Substitute Instructor

Support:

Administrative Assistant

Secretary

Clerical

Other CP/CTR Positions (Specify)

Subtotal CP/CTR Personnel

TOTAL CP/CTR Personnel

Full-Time Equivalent

Line 15 Administrative Personnel

Prime Contractor

Subcontractor

Remarks

Center Director

Deputy Center Director

Training/Program Director

Administration Director

Administration Manager

Finance Manager

Finance Supervisor

Senior Accountant

Accountant

Accounting Clerk

Bookkeeper

Procurement Manager

Procurement Specialist

Procurement Clerk

Purchasing Agent/Buyer

Human Resources (HR) Manager

HR Specialist

Personnel Specialist

Personnel Assistant

EEO Coordinator

Staff Training Coordinator

Business & Community Liaison

Student Records Manager

Student Records Supervisor

Scheduling Clerk

Student Records Specialist

Student Records Clerk

Data Integrity/Quality Assurance Supervisor

Data Integrity Specialist

Data Integrity Clerk

Student Accountability Officer/Duty Officer

Property/Supply Manager

Property/Supply Officer

Property/Supply Specialist

Property/Supply Clerk

Line 15 Administrative Personnel (cont’d)

Prime Contractor

Subcontractor

Remarks

Warehouse Worker

Payroll/Clothing Clerk

IT Systems Administrator

Information Technology Specialist

IT Assistant

Postmaster

Mail Clerk

Receptionist

PBX Operator

Student Intern/WBL

Support:

Executive Assistant (CD)

Administrative Assistant

Secretary

Clerical

Other Administrative Positions (Specify)

Subtotal Administrative Personnel

TOTAL Administrative Personnel

Full-time Equivalent

Line 18 Facilities Maintenance

Prime Contractor

Subcontractor

Remarks

Maintenance Manager

Maintenance Supervisor

Maintenance Engineer

Maintenance Technician

Maintenance Mechanic

Maintenance Worker

Maintenance Helper

Maintenance Custodian

Senior Custodian

Utility Worker

Groundskeeper

Janitor

Student Intern/WBL

Support:

Administrative Assistant

Secretary

Clerical

Other Facility Maintenance Positions (Specify)

Subtotal Facilities Maintenance Personnel

TOTAL Facilities Maintenance Personnel

Full-time Equivalent

Line 20 Security Personnel

Prime Contractor

Subcontractor

Remarks

Security Manager

Security Supervisor

Safety/Security Manager

Safety/Security Supervisor

Senior/Lead Security Officer

Security Officer

Security Guard

Front Gate Officer

Substitute Security Officer

Safety Officer

Fire Chief

Student Intern/WBL

Support:

Administrative Assistant

Secretary

Clerical

Other Security Positions (Specify)

Subtotal Security Personnel

TOTAL Security Personnel

TOTAL FULL-TIME EQUIVALENT STAFF

Total Contractor Staff

Total Subcontracted Staff

Total National Training Contractor Staff

TOTAL FTE

OUTREACH, ADMISSIONS, and CAREER TRANSITION SERVICES

Full-Time Equivalent

Prime Contractor

Subcontractor

Remarks

OA/CTS Director

Outreach & Admissions Manager

Outreach & Admissions Supervisor

Career Transition Services Manager

Career Transition Services Supervisor

OA Coordinator

Admissions Counselor

Quality Assurance Specialist

Career Transition Services Specialist

Job Developer

Transition Counselor

WBL Specialist/Coordinator

Student Intern/WBL

Support:

Administrative Assistant

Secretary

Clerk

Other OA/CTS Positions (Specify)

Subtotal OA & CTS Personnel

TOTAL OA & CTS Personnel image4.emf

Attachment J.5 Grafton Job Corps Center CTT offerings.pdf

Grafton Job Corps Center CTST slots

Training Program CTST OCC Code

Training Provider

CTST

Slots

Carpentry Trainee, Pre- Apprentice

Yes YC HBI (06) 20

Electrical, Pre-Apprentice Yes NR HBI (06) 48

Certified Nurse Assistant No NA Center (01) Plumbing, Pre-Apprentice Yes UB HBI (06) 24

Total CTST slots 72 image5.emf

Attachment J.6.docx

ATTACHMENT J-6 - SUBCONTRACTING PLAN SUMMARY SHEET

Contract Name:

RFP/Contract No.:

Contractor:

Name of Subcontract Administrator:

Total Dollar Value of Contract (5 Years):

Contract Period Covered By Plan:

1st Year

2nd Year

3rd Year

4th Year

5th Year

Total

A. Total Contract Value

B. Total dollars to be subcontracted:

(% of line A)

C. Subcontracted to:

(% of line B)

(1) Small Business

(2) Small Disadvantaged Business

(3) Women-Owned Small Business

(4) HUB Zone Small Business

(5) Veteran-Owned Small Business (Including Service-Disabled)

(6) Service Disabled Veteran-Owned Small Business

Item A: Enter the total proposed value of the contract for each year.

Item B: Enter the total amount to be subcontracted for each contract year. Calculate the percentage of line A.

Item C: For categories (1) thru (6), enter the dollar amounts to be subcontracted to each category of small business. Small business categories are not mutually exclusive; subcontract dollars may be attributed to as many categories as are applicable. For example, the dollars subcontracted to a self-certified woman-owned and service-disabled veteran –owned small business that is also certified by SBA (on SAM) as a small disadvantaged and HUBZone business should be counted in each of the six categories. Calculate the percentage of line B.

image6.emf

Attachment J.7 Past Performance.docx ATTACHMENT J-7 - Past Performance Questionnaire

To Whom it May Concern:

_______________ Company is currently responding to the U. S. Department of Labor RFP #DOL_____________ for the procurement of the continued operation of the ________Job Corps Center.

The U. S. Department of Labor is placing increased emphasis in their procurements on past performance as a source selection factor. They are requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. Therefore, we are requesting that you provide the following information regarding our performance on the contract identified below. Please complete Sections B-F of this Questionnaire and return it directly to the address shown below no later than ________ a.m./p.m., ______________, 2012.

ATTN: __________________

Office of Contracts Management (OCM)

U.S. DOL – ETA

E-mail__________________________

By my signature below, I authorize you to respond to any additional inquiries by the U. S. Department of Labor regarding our performance on the referenced contract.

(Signature) (Date)

(Title)

A. Past Performance

A. Contract Identifying Information:

Offeror:

Project Title & Contract Number:

Contracting Officer:

Phone No.

Project Manager:

Phone No.

Address:

FAX No.

Work Performance Period: _____________________ to ______________________

Contract Value: $

Brief Summary of Statement of Work:

B. Outcomes vs. Goals:

1. Were there measurable performance goals or outcomes associated with this contract? If yes, describe:

Yes

No

For the following questions, where applicable, check the adjectival rating which most closely represents your assessment of the contractor's performance: Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory

2. How effective was the contractor in achieving those outcomes? (Explain any rating below Satisfactory)

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory

C. Cost Control: How well has the contractor:

1. Performed all contracted services within the budget?

Exceptional

Very Good

Satisfactory

2. Submitted complete and accurate financial reports and invoices?

Exceptional

Very Good

Satisfactory

3. Has a draft or final audit report disclosed questioned or disallowed costs? If yes, indicate:

· period covered by audit

· disallowed or recommended for disallowance

· disallowed costs as a % of audited funds

Yes

No

Comments: (Explain any ratings below Satisfactory)

Summary Adjectival Rating of Cost Control

Exceptional

Very Good

Satisfactory

D. Timeliness of Performance: How well has the contractor:

1. Completed contract requirements and submitted reports and schedules according to specified time frames?

Exceptional Marginal

Very Good Unsatisfactory

Satisfactory

2. Responded to technical direction and requests in a timely manner?

Exceptional Marginal

Very Good Unsatisfactory

Comments: (Explain any ratings below Satisfactory)

Summary Adjectival Rating of Timeliness of Performance

Exceptional Marginal

Very Good Unsatisfactory

E. Business Relations: To what extent has the contractor:

1. Been pro-active in contract monitoring and review?

Exceptional Marginal

Very Good Unsatisfactory

2. Demonstrated a responsive and cooperative working relationship with the Contracting Officer and Project staff?

Exceptional Marginal

Very Good

3. Promptly notified the Contracting Officer of potential problems?

Exceptional Marginal

Very Good

4. Used effective approaches and provided technical expertise and resources to solve contract problems?

Exceptional Marginal

Very Good

Comments: (Explain any ratings below Satisfactory)

Summary Adjectival Rating of

Business Relations

Exceptional Marginal

Very Good

F. Customer Satisfaction: To what extent has the contractor:

1. Been effective in tailoring the program to meet the needs of the customers?

Exceptional

Very Good

Satisfactory

2. Shown flexibility in operating the program to meet changing program needs and emphases?

Exceptional

Very Good

Satisfactory

Comments: (Explain any ratings below Satisfactory)

Summary Adjectival Rating of

Customer Satisfaction

Exceptional

Very Good

Satisfactory

Additional Comments:

Name & Title of Individual Completing Information:

Phone No.

(For Department of Labor Use Only)

SUMMARY PAST EXPERIENCE CONFIRMATION

B. Outcomes vs. Goals

C. Cost Control

D. Timeliness of Performance

E. Business Relations

F. Customer Satisfaction

Verified by:___________________________________________Date:____________________ image7.emf

Attachment J-8.docx

Attachment J-8 - Standard Form 1413 – Statement and Acknowledgement image1.gif image8.emf

J-9 Grafton Facility Survey Part 1.pdf

GRAFTON

Job Corps Center North Grafton, MA

Facility Planning Report Volume I

Planning Strategy

Final January 2016

Department of Labor/ Office of Job Corps

GRAFTON

Job Corps Center North Grafton, MA

Facility Planning Report Volume I

Planning Strategy

Final January 2016

Center Entry Sign

VOLUME I - PLANNING STRATEGY

1.0 INTRODUCTION and EXECUTIVE SUMMARY

• Introduction

• Executive Summary

• Existing Site Plan

• Center Statistics

• Facility Survey Assessment: Site Conditions, Defi ciencies, and OBM Score Card

2.0 EXISTING CONDITIONS

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Roofi ng Issues

• Preventive Maintenance

• Facility Assessment by Function

• Environmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Historic Preservation Issues

• Completed and Current Projects Since the Last Survey

• Health and Life Safety Issues

3.0 PLANNING ANALYSIS

• Space Utilization Chart

• Federal Real Property Asset Management Performance Measures

• Funded But Not Corrected Defi ciencies by Classifi cation

• Unfunded Defi ciencies by Classifi cation

• Facility Condition Summary Report

• Building Condition by Function

• Planning Analysis Results and Concluusions

4.0 RECOMMENDATIONS

• Status of Previous Plan

• Proposed Plan

• Funded Not Corrected (FNC) Defi ciencies

• Summary of Proposed Projects

• Proposed Site Plan

• Implementation Plan

• Summary of National Projects

• Project Data Sheet

1.0 - Introduction and Executive Summary

A team of Engineering Support Contractor (ESC) architects and engineers completed a facility survey for Grafton JCC the week of July 13, 2015. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the

Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and

National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term. National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

1.0 INTRODUCTION

View of Cafeteria from future Culinary Arts building site

Abandoned Railroad track trellis

Center Plant Smoke Stack

Entry Drive Landscape

This report documents the results, conclusions and recommendations for the facility survey completed at Grafton Job Corps Center (JCC) the week of July 13, 2015. The U.S. Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 52 acre Center are noted in Figure ES-1 (Existing Site Plan) and Table ES-1 (Center Statistics), respectively. The survey results indicate the site and buildings generally are in fair and good condition, respectively. Operation and maintenance of the Center and preventive maintenance practices are documented in the School dude software maintenance program. For the PY15 reporting year, 12 regional life safety deficiencies valued at $98,231.33 were identified. An additional 30 life safety O&M deficiencies were identified. The Center has corrected life safety deficiencies previously funded. The total number of previously funded but not corrected deficiencies is 1 and totals $3,970. The long range plan includes 5 National projects and 8 Regional projects, involving $2,433,564.04. Table ES-2 (Facility Survey Assessment Results and Recommendations Chart) summarizes the facility assessment and recommendations for projects. Section 4.0 of this report includes the proposed site plan based on these recommendations.

EXECUTIVE SUMMARY

Center Statistics Date: 01/11/2016

Leased 1990Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Direct Energy

Natural

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

211,663

Bldgs with Asbestos:

Asbestos Survey Date

Bldgs with Radon:

07/21/2000

Site Access: No

3Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: Minor Source - Exempt

Colleen Lanza

(508)887-7300Phone No.:

Center Director:

Adams and Associates, Inc.Operating Contractor:

Lease Expiration:

Contract Strength: Resident Men: Resident Women: Non-residents:

Medical Assistant 30 Culinary Arts 30 Plumbing 24 Health Occupations 24 Electrical 24 Carpentry 24 Facilities Maint. and Const. 24 Security Services 24 Emergency Med Techn 20 Medical Office Support 13 Human Services Worker 0

No. Of Buildings:

237 103 103 31

Real Estate Management

Buildings

Program

JCC# 104 GRAFTON 100 Pine Street, North Grafton, MA 01536

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 5%

0Building Age Unknown :

(508)839-9781Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 94,015

Energy Audit Done: Yes

Status of ECM: Not Implemented

06/30/2010

33,055

71%

150,570

Buildings with Access to Services: 4

7Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 4

2Buildings in Total Compliance:

129,963

GSF

81,700 39

Average Building Age: 75

Vocations (237):

Radon Surveys Reqd: 2

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

GRAFTON JCC

Verizon

52.00

03/01/2010Start / End Dates: 08/31/2017/

Historic District:

Contributing:

In/Pending:

104 Grafton Job Corps Center PY15 Facility Survey Assessment Site Conditions, Deficiencies, and OMB Score Card

Site Condition Roads and Pavement

Fair Power Good Natural Gas Good Central Plant Good Water Supply Good Sewage Good

Student Housing Fair Education Fair Food Service Good Recreation Good Medical/ Dental Fair Administration Fair Storage Support Good

Available Deficiency Funding and Execution Life Safety

Deficiencies Non-Life Safety Deficiencies

Recently Funded

11 $62,306 4 $56,191

Prior Funded 0 $0 1 $3,970

O&M 30 Non CRA Funded 54 Non CRA Funded

Unfunded 0 $0 79 $3,590,932

OMB Score Card Metrics Current Goal Grafton JCC Recommendations

EO13423 FY 2014

GOAL

KBTU/GSF/YR

90.586 91.005

O&M Costs $/

GSF/YR

5.10 4.35

% MC 58 91.44

% MDNC 37 2.41

% NMD 5 6.15

%Utilization

Office 97 100 Housing 98 100

Warehouse 96 100

FCI 0.919 0.76

%FCI < 0.90 15.2 65.7

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red = Beyond 10% of Goal

2.0 - Existing Conditions

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided.

The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

2.0 EXISTING CONDITIONS

Background

Grafton Job Corps Center is located on 52 acres of land in North Grafton, Massachusetts. Built in 1905, the Center is on the National Register of Historic Places. It is operated by Adams and Associates, Inc. The facility was previously a portion of the Grafton State Hospital and has been included with the Multiple Property Nomination for Historic Preservation of Massachusetts State Hospital and School System.

The Center currently has 213,734 GSF within 15 buildings. Grafton Job Corps Center provides residential living, academic education, recreation and vocational training for 103 resident female students, 103 resident male students, and 31 non-resident students. The total 150,570 net square feet (NSF) at the Center exceeds the DOL suggested space guideline. At the time of the survey, there was 33,055 NSF of vacant space.

Ownership

Grafton JCC is a leased property from the Commonwealth of Massachusetts by the U. S. Department of Labor (DOL); however, recently constructed buildings and additions are DOL-owned. DOL is responsible for all maintenance and costs associated with repairs of the property except for the structural failure of the state-owned buildings. The Commonwealth sponsored a preliminary site re-development study as a prelude to an incentives-seeking plan for private sector adaptive reuse of their historic buildings. DOL is in discussions with the Commonwealth to create a new entrance to the campus and to also return Buildings 4, 5, 6 and 10 after a replacement building is constructed.

DOL and the Commonwealth were, at the time of the survey, establishing new lease boundary arrangements.

General Site Conditions

This is a hilly campus where three of the buildings, and a major entry, are located near the top of a hill. Located on the downhill portion of the site is a cluster of dilapidated Commonwealth of Massachusetts Buildings (3, 4, and 5), portions of which are partially collapsed. Because of a danger to students, these buildings are fenced off. The Commonwealth has taken over control of these buildings and these are no longer part of the Center’s inventory. These buildings shield much of the campus from the main public road. Adjacent to the site is an industrial development; a mix of hills and wetlands surrounds the campus.

The campus topography has four levels, with the night campus including Pines B Recreation Building 2 and Gymnasium Building 18 on the highest ground, and Cafeteria Building 25 nearby.

On the downhill slope, centrally located is Dorm/Admin/Med/Dent Building 17, with entries on three levels, is a linchpin for campus life.

The main entrance to the Center is from Green Street, at the extreme northwest corner of the site. An acute angle on a slope at the entrance drive at Gate House/Security Building 14 is a constant difficulty for fire trucks and delivery trucks entering the Center. The main drive circles the Center with a deteriorated bridge near the main entrance. Side roads off the main drive service the outlying buildings.

Auto and service access to the campus is limited to the parking lots just east of Building 17, and the circular drive around the campus. There is truck access to the loading dock at Cafeteria Building 25, and the loading areas at Culinary Arts Building 6, Vocations/Logistics/Warehouse/Maintenance Building 7, and Construction Trades Building 8.

The site contains many mature trees; a small forest separates the buildings of the northwest entry from the night campus. A flight of stairs across Pines A Health and Business Clerical Building 1 leads to an on-site parking area at the upper level of the site, to the upper entrance of Building 17, Cafeteria Building 25, Recreation Building 2 and Gymnasium Building

18. The principal student paths to upper levels are the stairs, the main drive, and a footbridge from the dormitories.

The site area around Culinary Arts Vocation Building 6 lacks adequate drainage of storm water, causing runoff to enter the basement. The connector between Building 6 and Building 10, currently not in use, exacerbates the drainage problem.

The Town of Grafton, Massachusetts supplies domestic water through a master meter at the Center’s loop system. The site is served by an adequate number of fire hydrants. The water pressure and flow are adequate both for domestic use and fire hydrants. The fire department is located in the Town of Grafton, and estimated response time is 10 minutes. The Town of Grafton provides waste water treatment from a Center sewage lift station through a forced main to a siphon structure.

Electrical service is provided by National Grid to a pole south of Building 7 and fed underground to switchgear located in the basement of the building. Distribution is underground to transformers located to all buildings. The Center has two emergency generators for use in the event of a power failure. Verizon Telephone Company provides basic telephone service through Building 13. Site lighting is satisfactory in most areas but could benefit from spot improvements. The NStar Company provides natural gas service. The Center is responsible for the maintenance of electrical distribution systems. All utilities are adequate to serve the center’s needs.

Roofing Issues

The built up roofing has deteriorated to the point of requiring total replacement on Buildings 6, 8A, and 13. Buildings 4, 5, 6 and 10 are to be returned to the Commonwealth whereas Buildings 8A and 13 are recommended for demolition. Building 13 is a historic building and will need historical commission approval prior to demolition. The gutter and downspout system has failed on Building 17 and will need a total redesign and replacement.

Preventive Maintenance`

Maintenance is fair considering the challenging burden posed by the large number of HVAC equipment requiring frequent repairs and the newly hired maintenance manager. The Center utilizes SchoolDude, a maintenance management computer program. Student help is utilized and building managers are responsible for in-house chores and general maintenance of their buildings.

Campus entrance and Gate House/Security Building 14

Facility Assessment by Function

Student Housing

The Center provides housing for 103 resident females and 103 resident males. The housing facilities include 36,140 NSF of residential living space located in Dorm/Admin/Med/Dent Building 17.

The dormitories are located on the two upper floors of Building 17. The building is a cross shaped design with two wings (one per floor) located in each section of the cross. Each dormitory floor is accessed independently utilizing exterior walkways. All dormitory floors are identical and contains 136 beds (4 beds per room). The second floor is the male dormitory and the third floor is the female dormitory. Bedrooms contain their own toilet/showers and are located along a double load corridor.

RA offices, lounges, storage, and laundries are located in the main entrance of each dormitory wing and are adequate. Eight bedrooms are designed to be accessible to persons with physical disabilities and have two beds each for a total of 16 beds. Bedrooms are of prototypical size.

The bedrooms and their toilet/shower/lavatory areas are in fair condition, and the layout functions well.

Each floor has an exterior balcony off of the common lounge. The balconies cannot be used due to the extreme concrete spalling that has occurred over numerous winter seasons. The mechanical ventilation is ineffective, making the sleeping rooms uncomfortable. Complaints and reports continue over summer heat. Bedroom windows are heavy duty with robust frames. However, several have become inoperable; windows and frames have become misaligned and windows do not slide easily.

Education

Education functions are located in six buildings located along the northwest perimeter of the campus.

Academic classrooms are located in Basic Education Building 9. This building is in fair condition, and the academic classroom layout functions well. Non-academic functions are mainly located in Willows A, Building 10 with portions spread out between Basic Education, Buildings 9; Pines A, Building 1;

and Warehouse / Maintenance, Building 7.

Soft vocations include culinary arts, located in the mostly vacant Culinary Arts Vocation Building 6, and health occupations, medical office support, human services worker, and medical assistant located in Pines A, Building 1. Security services vocation is located in Pines B, Building 2, and EMT is located in Warehouse / Maintenance, Building 7. Hard vocations, located in Construction Trades, Building 8, include electrical, facility maintenance, carpentry, and plumbing. Building 6 is in poor condition and will be returned to the Commonwealth upon execution of a new lease.

Willows A Building 10

Dorm/Admin/Med/Dent Building 17

Building 1 is in good condition and functions well. Buildings 7, 8, and 9 are generally in good condition and function well.

Recreation

Recreation functions are located in Recreation Building 2 and Gymnasium Building 18. The gymnasium is in good condition, and functions well. Recreation Building 2 is a candidate for the historical register, was restored and houses the remaining recreation functions. The building functions well and is in good condition. The first floor contains a pool hall/recreation room, arts and crafts, and an student government association (SGA) office. The second floor contains a leadership training room (SGA), a weight room, an exercise room, and offices.

Outdoor recreation facilities include an obstacle course next to Former WEP/OAP (Vacant) Building 13, and a ball field located in the far northeast corner of the property. There is no recreation supervisor stationed at this location.

Food Service

Food service facilities are located in Cafeteria Building 25, are in fair to good condition and function well. The vinyl tile floor has developed cracks due to the lack of column isolation joints.

Walls are deteriorating in the dish washing area.

Deficiencies have been written that address the flooring and dish washing area walls.

Medical/Dental

Medical/dental facilities are located in Building 17, and these facilities are in fair condition and function well. They share a common lobby with administrative functions.

Administration

Administration functions are located in the southwest portion of the first floor of Building 17. The Center’s administration area adequately provides for the current needs of the Center. The first floor of the building is “L” shaped, comprising only two adjacent wings of the cross shaped floors above.

The building is in fair condition due to the damage that was incurred over the recent winter.

Security is housed in Gate House/Security Building 14 and functions well.

Storage/Support

Warehouse and maintenance functions are located in Building 7. Warehouse and receiving are located on the first floor of Building 7. Maintenance and storage are located on the ground floor (basement) of the building, and is primarily accessed from the back of the building. This 1905-era Building has a number of issues including paint from the tin tile ceiling is flaking, which is suspected to be lead paint. The Center installed a polyethylene layer under the ceiling as an interim measure to catch the debris and protect people. Fire alarm system, building electrical system, and light fixtures throughout the building are deteriorated.

Cafeteria Building 25

Additional storage areas are located in Building 15. These buildings are generally in good condition.

Environmental Management

Energy and water use and associated trends are summarized below for the Grafton JCC.

Background: Table 1 has current energy and water usage and cost. As is common in New England, utility costs are very high.

Table 1: Energy and Water Statistics – FY2014 Energy Usage Cost Unit Cost Average Cost in Job Corps Electricity 1,440,400 kWh $213,872 $0.15/kWh $0.098/kWh Natural Gas 139,164 CCF $200,490 $1.44/CCF $0.79/CCF Water 2,255,000 gal. $27,153 $12.0/gal. $5.3/gal.

Total $441,515 This analysis is based on the latest energy information available. FY2014 energy data are the latest entire year available for analysis.

Energy Data Issues: The Grafton JCC has consistently posted energy and water data since 2003.

Water usage in FY2007 appears to be too low and too high in FY2008. Otherwise, the quality of the data appears to be high.

Benchmarking: Table 2 is based on the EO13423 goals of 3% annual energy reduction and 2% annual water reduction. The baseline year used is FY2003 for energy and FY2009 for water. Note that EO13693 goals will start in 2016 with an energy baseline of FY2015 and a goal of 2.5% reduction. Water goals have not changed in EO 13693.

Table 2: Energy and Water Benchmarking Category Year Current Usage Baseline Usage FY 2014

Target Difference from Target

Energy 2014 91,005 BTU/GSF 124,089 BTU/GSF 90,585

BTU/GSF

0.5%

Water 2014 10.7 gal/GSF 23.4 gal/GSF 21.0 gal/GSF -49% Green – meeting target. Red – not meeting target.

The water usage reported by the Center has met their target in 2014. Energy usage at the Center is very close to the goal.

Figure 1 documents the annual energy intensity in BTU/GSF compared to the baseline from 2003 to 2014. Figure 2 shows the annual water intensity in gal/GSF compared to the FY2009 baseline.

Figure 2: Energy Intensity Compared to FY 2003 Baseline and Annual Targets for the Grafton JCC.

Figure 3: Water Intensity versus target for the Grafton JCC

Electricity: Electricity Usage at the Center is slightly higher in the cooling season. Figure 4 tracks the monthly electricity usage since 2011.

Figure 4: Monthly Electricity Usage

Figure 5 shows the average electricity usage per month and potential reductions of 5% and 10% compared to the average of the past 4 years. The 5% and 10% lines can be used as targets for future energy reduction.

20,000 40,000 60,000 80,000

100,000 120,000 140,000

B

TU

/G

SF

Energy Intensity Reduction Goal

5.0

10.0

15.0

20.0

25.0

FY2009 FY2010 FY2011 FY2012 FY2013 FY2014

G al

./G

SF

Water Intensity Reduction Goal

50,000

150,000

200,000

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep kW h

FY2011 FY2012 FY2013 FY2014 FY2015

Figure 5: Average Electricity Usage And 5% And 10% Below the Average.

Natural Gas:

Figure 6 shows the annual natural gas usage at the Grafton JCC. Most of the natural gas is used for heating with a small amount used for hot water heating and cooking.

Figure 6: Monthly Natural Gas Usage

Water: Monthly water consumption is shown in Figure 7. Water usage has increased by several times in 2015. The Center should check their water bills and make sure they have been entered correctly.

Figure 7: Monthly water usage

110,000

120,000

130,000

140,000

150,000 kW h

Average 5% Below Average 10% Below Average

5,000

10,000

15,000

20,000

25,000

30,000

C C

F

1,000,000

2,000,000

3,000,000

4,000,000

G al lo ns

Sustainability

DOL is committed to implementing initiatives in accordance with Executive Order (EO) 13693 Planning for Federal Sustainability in the Next Decade. As a result, Job Corps Centers have been adopting practices aimed at reducing energy, water, and waste. Centers have also been implementing other measures such as enhancement of indoor environmental quality, storm water management, reduction of environmental impact of materials, green cleaning practices, environmentally preferred purchasing, integrated pest management and recycling. Furthermore, new construction shall comply with the latest version of the Job Corps Handbook (JCH) 814 which specifies sustainable design criteria.

In response to these goals, the Grafton JCC has implemented the following initiatives:

Recycling program Use of School Dude for Preventative Maintenance.

Green Purchasing Practiced.

Application of green cleaning practices.

A list of nine specific sustainability indicators for the Grafton JCC is located in the Site Descriptions section of Volume II.

Accessibility Standards

The site and buildings are generally accessible. Two (2) buildings on the Center are in total compliance, Three (3) have only access to the building.

1. All areas of newly constructed buildings, facilities and altered or leased buildings/facilities as well as the existing buildings and structures, shall comply with ABA to provide reasonable accommodation as required by federal disability and non-discrimination laws. All future projects at the Center will include provisions for full accessibility. These corrective actions could be accomplished by the Center forces and Centers funding (O&M) or by qualified contractor and Regional/National/Lessor funding.

2. Funding for immediate and annual accessibility projects will be based on the identification of priorities, funding availability and DOL policy and directions.

Historic Preservation Issues

The vacant Building 13 is of historical significance and recommended to be returned to the Commonwealth for eventual demolition. A fence is proposed to be installed around the vacant building in the instance that the building cannot be returned.

Current Projects since the Last Survey

The following is a list of projects and their related status since the previous survey:

Completed/Current Projects Project # Description Responsibility 3289 The project will construct a new building near

Cafeteria Building 25 to relocate culinary arts and CPP from historic Buildings 6 and 10. This will allow returning the contiguous parcel of land related to Buildings 3, 4, 5, 6, and 10 to the Commonwealth.

Funded and in the Design-Build Process.

National

Health and Life Safety Issues

A summary of deficiencies identified or validated during this survey can be found in Volume II. The summary lists identify all Health and Life Safety Deficiencies funded subsequent to, or as a result of the survey visit, as well as previous deficiencies that were validated during this survey. Life Safety and Non-Life Safety Deficiencies are summarized in four categories each:

Recently PY15 Funded Deficiencies Prior Funded Deficiencies O&M (These deficiencies are not funded by CRA funding) Unfunded Deficiencies

3.0 - Planning Analysis

The purpose of this section is to present objectives, assumptions and specific space, and cost data considered during the planning process. This information is considered with specific existing condition issues in the development of a long range plan. The goal is to provide the Job Corps Program with the best living and learning environment at the best value.

The objectives of this analysis include the following:

To provide adequate space for all functions to maximize effective day to day operations.

To develop current and new space to enhance the living and learning environment.

To remove or reutilize excess space that is inappropriate for long range Center user.

To utilize existing buildings effectively.

To consolidate and cluster like functions to: minimize daily pedestrian travel by students, instructors and administrators, and better zone daytime and nighttime activities to assist security operations and increase site safety.

To develop a campus style setting with the inclusion of small and large (green) gathering spaces which promote formal and/or informal activities and interaction between students, instructors and administrators.

To develop an implementation strategy to minimize the impact on Center operations.

To provide phased development to reduce impacts on Job Corps National Construction Budget.

To create a Center which fits the Job Corps model.

The analysis typically is based on the following assumptions:

1. The contract size at the time of the facility survey is used for square footage analysis and long range planning.

2. The vocational program at the time of the facility survey is applied for long range planning.

Any additional assumptions made during the development of the long range plan are presented in the Section 4.0 Recommendations of this report.

3.0 PLANNING ANALYSIS

Space Utilization Chart Grafton (00104) Date: 12/23/2015Center :

Page: 1 of 1

0001 - PINES A HEALTH & BUSINESS CLER

0002 - PINES B RECREATION

0006 - CULINARY ARTS VOCATION

0007 - VOCATIONS/LOGISTICS/WAREHOUS

0008 - CONSTRUCTION TRADES

0008A - VOCATIONAL SUPPORT

0009 - BASIC EDUCATION

0010 - WILLOWS A (CPP)

0013 - FORMER WEP/OAP (VACANT)

0014 - GATE HOUSE/SECURITY

0015 - STORAGE

0016 - STORAGE

0017 - DORM/ADMIN/MED/DENT

0018 - GYMNASIUM

0025 - CAFETERIA

Buildings

36,140

4,245

Education

9,405

Food

6,413

8,400

Recreation

3,220

Medical

4,000

Admin

10,874

1,150

Storage Support

Student Housing

Actual Net Area 36,140 4,245 9,405 14,813 3,220 4,770 12,499

Area (SQ FT) Gross

14,475 21,750 24,850 22,613 12,180

1,480 11,500

6,550 11,545

2,800 1,700

57,100 9,520

13,000

Suggested Net Area

Actual Net less Suggested Net

Vacant Net

10,164 12,163 16,845 17,758

9,505 1,100 6,630 4,705 6,410

2,350 1,500

43,360

Ratio Net/Gross

2,920 4,875

13,750

1,100

6,410

70% 56% 68% 79% 78% 74% 58% 72% 56% 46% 84% 88% 76% 88% 72%

33,055 150,570 211,663 71%

22,248 3,000 4,266 10,765 1,445 4,740 4,740

13,892 1,245 5,139 4,048 1,775 30 7,759

37,080 4,615 6,563 15,379 2,408 7,292 5,576 Suggested Gross Area

Non-AcadAcademic Voc/Theo

1,999

2,385

9,968

3,000 6,968

4,615

4,770

3,095 1,675

1,200

22,455

13,190

9,265

20,292

67,394

83,176

This…