16-247-SOL-00027_Amendment-2.pdf

Preventive Maintenance & Repair of Government-Owned Audiology Equipment

Indian Health Service (IHS), Locations: Phoenix Indian Medical Center (PIMC) & Phoenix Area Office (PAO) Service Units

Amendment-1 Solicitation No: 16-247-SOL-00027 Date Issued: June 17, 2016

Due Date: Monday, July 11, 2016 by 3:30 PM MST

Issued by: Donovan Coney, Contract Specialist Email: donovan.conley@ihs.gov

Telephone: 602-200-5374

Email Overnight Delivery-FedEx Donovan.Conley@ihs.gov IHS/Phoenix Area Office (PAO) Attn: Donovan Conley Department of Acquisition 40 North Central Avenue, Room 507 Phoenix, AZ 85004-4450

The Government intends to award one (1) firm-fixed price Indefinite Delivery Requirement contract for a base and four (one year) option contract for the following service:

Preventive Maintenance & Repair of Government-Owned Audiology Equipment

The Indian Health Service (IHS), Phoenix Area Office (PAO), intends to acquire Preventive Maintenance (PM) for the PAO Service Units & Repair Service for PAO Service Units for government-owned audiology equipment.

Individual Task Order(s) (TO) will cover the period of performance for 12-months of PM service for the base year and option years for the audiology equipment listed for PAO Service Units and additional TO(s) will be issued to cover repair services for the base year and option years for the PAO Service Units. Services are to be provided on-site in a Government owned facility per the Statement of Work (SOW).

Place of Performance:

See Attachment 1 – PAO Service Unit Listing

NOTICES:

1. This is a Combined Synopsis/Solicitation.

2. ISSUED AS FULL AND OPEN COMPETITION

The NAICS Code/Size Standard: 811219 / $20.5 Million

3. Any questions regarding this announcement must be submitted in writing no later than

Thursday, July 8, 2016 by 3:30 PM MST to Donovan Conley via email at Donovan.Conley@ihs.gov.

SECTION I – COMBINED SYNOPSIS & SOLICITAION

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. The Solicitation Number is 16-247-SOL- 00027 (Amendment-1). This solicitation document incorporates all mandatory commercial item provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2005-83 dated July 2, 2015.

FULL AND OPEN COMPETITION - NAICS Code/Size: 811219/$20.5 Million

SECTION II - INSTRUCTIONS

Only written requests for additional information will be accepted. Notification of any changes shall be made only on the FedBizOpp website.

Request for Quote (RFQ) Package instructions is located in Section VIII, Request for Quote Instructions. Quotations submitted in response to this notice shall include the Solicitation Number, Company Name and Address, Phone Number, Email Address, DUNS and Tax ID/Employer Identification Numbers, payment terms, and be signed and dated and submitted via one of the addresses listed on Page 1 of this package. Responses will be accepted via e-mail or a delivered hard copy. Responses will not be accepted by facsimile.

Vendors not registered in the System for Award Management (SAM) database at the time the requirement is to be awarded will not be considered. Vendors may register with SAM by going to the website – www.sam.gov

NOTE: If your company was previously registered in CCR, you do not need to register in SAM as the information was transferred from CCR to SAM.

FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Apr 2016) is included by reference (full text is available electronically at http://www.acquisition.gov/far. A completed copy of this provision must be included with response. Offeror shall complete only paragraph (l) of this provision if the offeror has completed the annual representations and certifications electronically at https://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete only paragraphs

(b) through (l) of this provision.

SECTION III BASIS FOR AWARD

The Government intends to award an order resulting from this solicitation to the responsible offeror whose quotation represents the Best Value Continuum approach, to the Lowest Price Technically Acceptable (LPTA) offer that meets or exceeds the technical acceptability standards established in accordance with the Evaluation Factors in the solicitation.

Evaluation Factors listed in Section V.

SECTION IV – SUPPLIES, PRICES AND DELIVERY

The Contractor shall furnish all required personnel, labor, equipment, tools, parts, materials, and supplies to prepare, execute, and complete required preventive maintenance and repairs to the PIMC’s Government-owned audiology equipment as listed in the Pricing Schedule in accordance with the Statement of Work (SOW) and all other terms and conditions specified herein. All of the subject instruments are located with the Phoenix Area Office Service Units, see Attachment 1 – PAO Service Unit Listing for addresses.

a. Period of the Contract: One base year and four (one year) options.

b. The minimum amount the Government will acquire is $1000.00 and the maximum value the Government will acquire is $150,000.00 under this contract.

PRICING SCHEDULE:

1. Base Year:

The unit prices specified in an order shall be derived from the Pricing (below), for the contract period in effect at the time the order is issued. The Indefinite Delivery Requirement unit prices shall also be fixed for the order period of performance and shall not be subject to adjustment. The unit prices shall be fully burdened, inclusive of all direct costs, indirect costs, and profit.

CLIN-01, PAO Service Units, Preventive Maintenance for the period from July 16, 2016 to July 15, 2017.

Pricing represents compensation to the contractor for all preventive maintenance services provided for existing equipment, including scheduled maintenance, and relocation, in accordance with the contract SOW, and terms and conditions. Additions and/or deletions (adjustments) of the same instrument models listed shall be allowed as needed by the Government in accordance with the above pricing schedule that fall between the minimum and maximum amounts.

CLIN-02, PAO Service Units, Repair Services for the period of performance July 16, 2016 to July 15, 2017.

Description Quantities Unit Repair As Needed EA

ESTIMATED

QUANTITY

MAKE

MODEL

YEAR

COST PER

UNIT

3 AUDIOSCAN VERIFIT $

12 BIOLOGIC SCOUT $

3 BIOLOGIC NAV PRO $

6 GSI AUDIOSTAR hf $

6 GSI AUDIOSTAR $

6 GSI 38V2 $

6 GSI 39V2 $

6 GSI TYMSTAR2 $

6 IAC 1605ACT $

15 MAICO MA41 $

5 MAICO ERO-SCAN $

6 OTODYNAMICS ECHOPORT $

6 TBD TBD $

86 INSTRUMENTS

Minimum amount of instruments to be covered is 20.

Maximum amount of instrument to be covered is 120

SUB CLIN(S):

CLIN-02A: Labor Rate:_________________ (Base Year). Contractor to provide fair and reasonable labor rates for repairs. Labor rates for preventative maintenance and repair are exempted from the Service Contract Act (SCA) under “Commercial Services” (29 C.F.R. § 4.123(e),(1)).

CLIN-02B: Parts: _________________________%, Contractor is to provide a discount by percent of the Contractors price.

CLIN-02C: Travel: Government will pay Per Diem Rates in accordance with Federal Travel Regulations, GSA Per Diem. See website GSA Per Diem Rates for Arizona. http://www.gsa.gov/portal/category/100120. Contractor to provide proof of hotel and airline receipt. If hotel or airline is lower than the per diem rate the Government will pay the lower price.

OPTION PRICING:

IF FAR 52.217-9 Option to Extend Terms of the Contract is exercised:

Furnish and deliver, as required by the Phoenix Indian Medical Center, at the following fixed price(s):

2. OPTION YEAR 1:

The unit prices specified in an order shall be derived from the Pricing (below), for the contract period in effect at the time the order is issued. The Indefinite Delivery Requirement unit prices shall also be fixed for the order period of performance and shall not be subject to adjustment. The unit prices shall be fully burdened, inclusive of all direct costs, indirect costs, and profit.

CLIN-03, PAO Service Units, Preventive Maintenance for the period from July 16, 2017 to July 15, 2018.

COST PER

UNIT

3 AUDIOSCAN VERIFIT $

12 BIOLOGIC SCOUT $

3 BIOLOGIC NAV PRO $

6 GSI AUDIOSTAR hf $

6 GSI AUDIOSTAR $

6 GSI 38V2 $

6 GSI 39V2 $

6 GSI TYMSTAR2 $

6 IAC 1605ACT $

15 MAICO MA41 $

5 MAICO ERO-SCAN $

Pricing represents compensation to the contractor for all preventive maintenance services provided for existing equipment, including scheduled maintenance, and relocation, in accordance with the contract SOW, and terms and conditions. Additions and/or deletions (adjustments) of the same instrument models listed shall be allowed as needed by the Government in accordance with the above pricing schedule that fall between the minimum and maximum amounts.

CLIN-04, PAO Service Units, Repair Services for the period of performance July 16, 2017 to July 15, 2018.

CLIN-04A: Labor Rate:_________________ (Base Year). Contractor to provide fair and reasonable labor rates for repairs. Labor rates for preventative maintenance and repair are exempted from the Service Contract Act (SCA) under

CLIN-04B: Parts: _________________________%, Contractor is to provide a discount by percent of the Contractors

CLIN-04C: Travel: Government will pay Per Diem Rates in accordance with Federal Travel Regulations, GSA Per Diem. See website GSA Per Diem Rates for Arizona. http://www.gsa.gov/portal/category/100120. Contractor to provide proof of hotel and airline receipt. If hotel or airline is lower than the per diem rate the Government will pay the

3. OPTION YEAR 2:

The unit prices specified in an order shall be derived from the Pricing (below), for the contract period in effect at the time the order is issued. The Indefinite Delivery Requirement unit prices shall also be fixed for the order period of performance and shall not be subject to adjustment. The unit prices shall be fully burdened, inclusive of all direct costs, indirect costs, and profit.

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CLIN-05, PAO Service Units, Preventive Maintenance for the period from July 16, 2018 to July 15, 2019.

COST PER

UNIT

3 AUDIOSCAN VERIFIT $

12 BIOLOGIC SCOUT $

3 BIOLOGIC NAV PRO $

6 GSI AUDIOSTAR hf $

6 GSI AUDIOSTAR $

6 GSI 38V2 $

Pricing represents compensation to the contractor for all preventive maintenance services provided for existing equipment, including scheduled maintenance, and relocation, in accordance with the contract SOW, and terms and conditions. Additions and/or deletions (adjustments) of the same instrument models listed shall be allowed as needed by the Government in accordance with the above pricing schedule that fall between the minimum and maximum amounts.

CLIN-06, PAO Service Units, Repair Services for the period of performance July 16, 2018 to July 15, 2019.

CLIN-06A: Labor Rate:_________________ (Base Year). Contractor to provide fair and reasonable labor rates for repairs. Labor rates for preventative maintenance and repair are exempted from the Service Contract Act (SCA) under

CLIN-06B: Parts: _________________________%, Contractor is to provide a discount by percent of the Contractors

CLIN-06C: Travel: Government will pay Per Diem Rates in accordance with Federal Travel Regulations, GSA Per Diem. See website GSA Per Diem Rates for Arizona. http://www.gsa.gov/portal/category/100120. Contractor to provide proof of hotel and airline receipt. If hotel or airline is lower than the per diem rate the Government will pay the

4. OPTION YEAR 3:

The unit prices specified in an order shall be derived from the Pricing (below), for the contract period in effect at the time the order is issued. The Indefinite Delivery Requirement unit prices shall also be fixed for the order period of performance and shall not be subject to adjustment. The unit prices shall be fully burdened, inclusive of all direct costs, indirect costs, CLIN-07, PAO Service Units, Preventive Maintenance for the period from July 16, 2019 to July 15, 2020.

6 GSI 39V2 $

6 GSI TYMSTAR2 $

6 IAC 1605ACT $

15 MAICO MA41 $

5 MAICO ERO-SCAN $

Pricing represents compensation to the contractor for all preventive maintenance services provided for existing equipment, including scheduled maintenance, and relocation, in accordance with the contract SOW, and terms and conditions. Additions and/or deletions (adjustments) of the same instrument models listed shall be allowed as needed by the Government in accordance with the above pricing schedule that fall between the minimum and maximum amounts.

CLIN-08, PAO Service Units, Repair Services for the period of performance July 16, 2019 to July 15, 2020.

CLIN-08A: Labor Rate:_________________ (Base Year). Contractor to provide fair and reasonable labor rates for repairs. Labor rates for preventative maintenance and repair are exempted from the Service Contract Act (SCA) under

CLIN-08B: Parts: _________________________%, Contractor is to provide a discount by percent of the Contractors

CLIN-08C: Travel: Government will pay Per Diem Rates in accordance with Federal Travel Regulations, GSA Per Diem. See website GSA Per Diem Rates for Arizona. http://www.gsa.gov/portal/category/100120. Contractor to provide proof of hotel and airline receipt. If hotel or airline is lower than the per diem rate the Government will pay the

COST PER

UNIT

3 AUDIOSCAN VERIFIT $

12 BIOLOGIC SCOUT $

3 BIOLOGIC NAV PRO $

6 GSI AUDIOSTAR hf $

6 GSI AUDIOSTAR $

6 GSI 38V2 $

6 GSI 39V2 $

6 GSI TYMSTAR2 $

6 IAC 1605ACT $

15 MAICO MA41 $

5 MAICO ERO-SCAN $

5. OPTION YEAR 4:

The unit prices specified in an order shall be derived from the Pricing (below), for the contract period in effect at the time the order is issued. The Indefinite Delivery Requirement unit prices shall also be fixed for the order period of performance and shall not be subject to adjustment. The unit prices shall be fully burdened, inclusive of all direct costs, indirect costs, CLIN-09, PAO Service Units, Preventive Maintenance for the period from July 16, 2020 to July 15, 2021.

Pricing represents compensation to the contractor for all preventive maintenance services provided for existing equipment, including scheduled maintenance, and relocation, in accordance with the contract SOW, and terms and conditions. Additions and/or deletions (adjustments) of the same instrument models listed shall be allowed as needed by the Government in accordance with the above pricing schedule that fall between the minimum and maximum amounts.

CLIN-10, PAO Service Units, Repair Services for the period of performance July 16, 2020 to July 15, 2021.

CLIN-10A: Labor Rate:_________________ (Base Year). Contractor to provide fair and reasonable labor rates for repairs. Labor rates for preventative maintenance and repair are exempted from the Service Contract Act (SCA) under

COST PER

UNIT

3 AUDIOSCAN VERIFIT $

12 BIOLOGIC SCOUT $

3 BIOLOGIC NAV PRO $

6 GSI AUDIOSTAR hf $

6 GSI AUDIOSTAR $

6 GSI 38V2 $

6 GSI 39V2 $

6 GSI TYMSTAR2 $

6 IAC 1605ACT $

15 MAICO MA41 $

5 MAICO ERO-SCAN $

CLIN-10B: Parts: _________________________%, Contractor is to provide a discount by percent of the Contractors

CLIN-10C: Travel: Government will pay Per Diem Rates in accordance with Federal Travel Regulations, GSA Per Diem. See website GSA Per Diem Rates for Arizona. http://www.gsa.gov/portal/category/100120. Contractor to provide proof of hotel and airline receipt. If hotel or airline is lower than the per diem rate the Government will pay the

Statement of Work (SOW)

Project Title: Preventive Maintenance & Repair for Audiology Equipment at the Phoenix Indian Medical Center

1. Introduction and Background

The Indian Health Service (IHS), Phoenix Area Office (PAO) Department of Acquisition (DAM), is procuring for a Contractor to provide Preventive Maintenance (PM) and Repair Services for the audiology equipment at the PAO Service Units. To ensure that the audiology equipment provides reliable and consistent results with minimum downtime, it is necessary to obtain periodic preventive maintenance, repair service by field service engineers with specific technical expertise, manufacturer-certified replacement parts, equipment is maintain to operating specification which meet or exceed manufacture’s specification and update the latest software and version upgrades.

2. Objective

This Contractor shall provide qualified personnel to perform comprehensive preventive maintenance plan including inspection, preventive maintenance, repair service, and software maintenance as required by Bio-Medical Department at the PAO Service Units. The Contractor shall meet or exceed the manufactory specification requirements, National Fire Protection Association (NFPA) 101, 99, and the Standards for Health Care Facilities and Environment of Care (EC.02.04.01, EC.02.04.03) Joint Commission Standards.

3. General Requirements

The services/work that the Contractor shall provide specifically includes those described or specified herein. However, the performance as described and specified shall not be deemed to constitute a detailed specification having the effect of excluding other needed work not specifically mentioned that will be necessary for the successful completion of this project as generally described. The Contractor is required to furnish all service necessary to successfully fulfill the overall objectives set forth in the contract.

Complete mechanical and electrical preventive maintenance, including necessary repair service, shall be provided by the Contractor for Government-owned Audiology Equipment.

The Contractor shall maintain a current list of instruments covered by this contract and shall provide an updated list to the Contracting Officer Representative (COR) on a semiannual basis. This list must include the following information for each covered instrument; description, model number, serial number, IHS property number (if applicable), location of instrument (room number), end user, and responsible contact.

Contractor personnel shall check-in with the PAO Service Units Bio-Medical Department or Engineering Department before beginning any work. Contractor shall call or email PAO Service Unit to locate the Bio-Medical department.

The contractor shall provide all maintenance, inspection, certification and/or repair services, and relocations during normal operating hours Monday through Friday from 8:00 a.m. to 4:30 p.m. excluding the weekend and federal holidays. Service schedule shall be agreed to by the contractor and the designated COR. There is no need for emergency repair services before 8:00 a.m. or after 4:30 p.m. weekdays and weekends.

The Contractor shall remove all trash, discarded parts, dunnage, and other material from areas immediately after completion of preventive maintenance and/or repair. Government-owned dumpsters may be used for disposal of this non-hazardous waste material. The general area shall be left in a clean and orderly condition free of any foreign material caused by the preventive maintenance or repair activities.

The contractor shall provide a minimum of one (1) preventive maintenance visit per year for all audiology equipment and repair service (as needed) for all listed Government-owned instruments consistent with standards for workmanship and materials prevailing in the trade. The contractor must guarantee minimum of 48 hours on-site response time from the notification of needed repair. The contractor shall furnish all necessary tools, consumables, software and test equipment to pursue the fulfillment of work performed under this Statement of Work.

4. Contractor Personnel Requirements

The Contractor shall provide trained personnel with experience in repair and preventive maintenance of the equipment types listed herein. Personnel must be qualified to perform the required preventive maintenance services and repairs for all listed equipment, and to properly install relocated instruments. In the event the service representative is unable to rectify the situation, the Contractor shall provide a senior service engineer, or like, to resolve any problems. All workmanship performed by the Contractor shall be of acceptable industry standard quality and shall be immediately rectified at no additional cost to the Government upon notification of non-acceptability by the Government.

5. Contractor Requirements

The Contractor shall provide all needed supplies, parts, materials, equipment, and tools that are necessary for the performance of the contract requirements. The Contractor shall be held responsible for the cost of any repairs cause by negligence and abuse on his/her part. The Contractor shall be responsible for the cost for safeguarding all Government property that will be serviced under this contract. If applicable, the Contractor shall be responsible for replacing, purchasing, and disposing of bio-hazardous sources, and shall consider such services a regular part of this contract.

6. Specific Requirements and Tasks

The Contractor shall provide the following services:

6.a. Preventive Maintenance

The instruments shall be inspected and all necessary adjustments made at the time of inspection or call. To continue proper performance, the units shall be checked completely for parts that may need to be replaced, reassembled, adjusted, and thoroughly tested. Inspections by the Contractor are to be made in accordance with model specific preventive maintenance checklists to assure maintenance in accordance with original factory specification. A copy of preventive maintenance checklists shall be provided to the Government as part of the Contractor’s technical proposal.

The Contractor shall furnish all necessary personnel, labor, facilities, equipment, parts, materials, and supplies to provide the required technical support and expertise for preventive maintenance, inspection, repair, and relocation of Government-owned audiology equipment located at PIMC facility.

The estimated quantity listing shall require preventive maintenance and repairs, for the basic contract year and any option years, if exercised. The quantities shown for each item represent the Government’s current best estimate of which service will be required during the contract periods and are intended for price evaluation and funding purposes only. The minimum amount to be covered is 20 and the maximum amount is 120 over the life of the contract, including the addition of newly released models by the manufacturer.

Each piece of equipment to be maintained has been identified by the manufacturer serial number. Prior to the removal or replacement of the equipment, advance approval must be given by the COR or designee. If the equipment is to be temporarily removed or temporarily replaced by the Contractor for the purpose of repair, it shall be the responsibility of the Contractor to contact the COR or designee. The Contractor must identify all information on the replacement equipment, such as generic name of item, manufacturer, type/model, serial number, etc. to the COR or designee.

The Contractor must complete the PM’s and submit the paper work to the COR or designee for equipment scheduled to receive service by the 7th day after services is performed. The Contractor shall perform preventive maintenance procedures as described in checklists that are provided to the Government as part of the Contractor’s technical proposal.

The Contractor shall provide the COR or designee with a Preventive Maintenance Service Report upon completion of the preventive maintenance.

The Contractor shall notify the PAO Service Unit users and COR or desingee at least forty eight hours in advance of making preventive maintenance inspections, and shall confirm that the schedule work will be performed at a time convenient to the user.

6.b. Repair Service

The Contractor shall perform all repairs as may be required to restore instruments to optimum operating capacity. The Contractor shall provide only qualified and trained personnel with adequate experience in repairing the particular type of unit in question. In the event field service engineers cannot effectively repair the instrument(s), the Contractor shall have senior service engineers available to effectively repair the instrument(s). The COR or Bio-Medical staff are authorized to place calls for repairs; the caller will indicate the equipment in need of repair and its location. This contact with the Contractor will be done by the most convenient means, normally by direct telephone contact.

As a part of services provided under this contract, the contractor shall perform all repairs necessary to prevent a breakdown or failure of Government-owned equipment covered by this contract.

6.c. Replacement Parts and Supplies

All necessary materials, removal, and disposal of bio hazardous materials (if applicable) for maintenance of the instruments listed herein shall be furnished at no additional cost to the Government.

6.d. Relocations

The Contractor, at the request of the COR or designee, shall provide the necessary services to relocate equipment covered by this contract. The Contractor shall uninstall, relocate, and reinstall such instruments at the new location and assure the end user that the instrument is operating at optimum capacity. Whenever possible, the Contractor shall combine the preventive maintenance inspection with the installation of the instruments following relocation.

6.e. Reporting Requirement and Deliverables

1. Service Reports – Delivery Tickets: The Contractor shall instruct its service representatives to obtain a signature from the COR or designee official responsible for the equipment on a service report upon completion of each service call. A copy of the signed service report shall be left with the COR or designee official responsible for the equipment under preventive maintenance and repair. The Contractor shall also forward copies of the Preventive Maintenance, Repair Service, and Relocation Service Reports to the COR by the 7th day after service is performed. However, Emergency Maintenance Service Reports shall be forwarded to the COR within 10 working days after completion of the service. At a minimum, Service Reports should include the following:

A. The Model Number, Serial Number, IHS Property Decal Number (if applicable), Responsible End

User Name, Location, Date of Service, and a description of the service performed (i.e. calibration, parts replaced, etc.) for each equipment.

2. Semi-Annual Report: The Contractor shall provide a typed semi-annual report to the COR or designee not later than the last working day of the six month. The semi-annual report should include the following:

A. A summary of the number and types of request (i.e. emergency repairs, service repairs, and relocation) received, and completed. This summary shall be broken down for each type of service and grouped according to the type of service performed. The report should include: The Model Number, Serial Number, IHS Decal Number (if applicable), Responsible End User Name, Location, and Date of Service.

6.f. Inspection

The Contractor shall establish an inspection system covering the equipment stated in this Statement of Work. The Contractor shall maintain a history file on all preventive maintenance, repairs, relocations and inspections conducted. The history file shall be the property of the Government and shall be maintained by the Contractor and turned over to the COR upon completion of the contract.

6.g. Inventory

The COR and the Contractor shall perform a semi-annual inventory of all equipment covered on the contract.

6.h. Quality Assurance

The Government will monitor the Contractor’s performance under this contract and shall retain the right to perform unscheduled inspections, as it deems necessary. Furthermore, the Government retains all rights provided by the FAR (Federal Acquisition Regulations) clause entitled “Inspection of Services – Fixed Price” and any other inspection clause, which may be specified in the contract.

6.i. Safety Precautions/ Bio-Hazard Safety

All system, either mechanical or electrical that must be deactivated before servicing shall be rendered by whatever disconnect or shut-off means are provided. Each deactivated system shall be properly “tagged-out” to prevent accidental reactivation. The PAO Service Unit Bio-Medical Department will furnish “tag-out” procedures and tags. The Government shall be responsible for removing the contents of any equipment and ensuring it is biologically safe. If applicable, the Contractor shall notify the PAO Service Unit Bio-Medical Department and Safety Officer before removing any bio-hazardous material. If applicable, the Contractor is responsible for removing and disposing of all hazardous materials/sources.

6.k. Servicing Stickers

The Contractor Service Representative shall affix a sticker to each instrument each time that service is performed on the instrument. The sticker shall have the following information: Contractor Name & Contract Number, Instrument Serial Number, Service Representative Name/Telephone Number, and Date of Service.

7. Schedule and Notification, Government Responsibility

The COR or designee will ensure that the service personnel have government issued badges to gain access to the PAO Service Unit facility and any equipment or instrument to be serviced 48 hours prior to beginning services and upon completion.

Contractor shall comply with IHS visitation policy.

1. Before performing services the Contractor personnel shall report to the PAO Service Unit Biomedical Department at the beginning and end of their entire visitation at PIMC, to sign-in and receive a facility “Guest” badge.

2. The Contractor shall be authorized to park only in areas opened to the public.

3. The Contractor shall be allowed minimal use of government space to store supplies and/or equipment as required under this contract.

4. The Contractor shall be responsible for any repair or damage incurred to the building system as a result of contractor errors or poor workmanship.

8. Instrument Condition, Government Responsibility

The instruments to be covered by this contract have been under continuous maintenance following the expiration of the respective warranties. The instruments shall, therefore, be considered to be at an acceptable level of upkeep to the Government at the commencement of this contract.

9. Inspection and Acceptance Criteria, Government Responsibility

The COR will monitor the Contractor’s activities and accomplishments and will indicate acceptance or non-acceptance of the deliverable. The deliverables identified above will be inspected and either approved or, if they are not acceptable, rejected by the COR. Such inspections will occur within five workdays after the COR receives the deliverable.

10. Definitions

The definitions listed below are the special terms and phrases used in this Performance Work Statement or elsewhere in the contract document. The purpose of the contract, all definitions will apply throughout.

a. Preventive Maintenance (PM) – scheduled checks and services (to include adjustments, cleaning, calibration, inspection, parts replacement and equipment servicing) of installed equipment at intervals recommended by the manufacturer or standards within the industry to ensure proper and efficient operation with minimum breakdowns, deterioration, or other deficiencies.

b. Repair Service – the restoration of failed or failing Government-owned property to its intended capacity or use.

c. Relocations - the uninstall, relocation, and re-installation of moved instruments from its existing location to a new location and assurance that the instrument is operating at optimum capacity.

SECTION V – BASIS FOR AWARD

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

In order for an Offeror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price factor. Any proposal receiving a rating of “Unacceptable” in any non-price factor will not be further evaluated.

The Government intends to award one (1) contract for this purchase request.

For the purpose of award, the government shall evaluate offers based on the evaluation factors described below:

EVALUATION FACTOR CRITERIA

FACTOR 1 - Technical (Acceptable/Unacceptable)

Offeror shall use the Statement of Work to understand the requirements of this service and to use their expertise and knowledge to provide a clear and concise explanation for the sub-factors listed under Technical.

The Government will evaluate the contractor’s proposed explanation of the sub-factors to ensure that it reflect sound understanding of Factor 1 – Technical.

Sub Factor 1: Contractors Qualifications

Provide statement of certifications to demonstrate proficiency of the technical staff in providing this type of service. Training and experience must be relevant for the specific types of equipment listed herein.

Sub Factor 2: Preventive Maintenance and Repair Plan

Provide a specific plan for providing preventive maintenance checklists, provide a system of records for PMs and Repairs services, and software updates/upgrades to maintain the equipment to the original manufacturer specifications (including updates).

FACTOR 2 – Past Performance Factor Confidence Assessment

The Government will conduct a performance evaluation based upon the past performance of the offerors performing major or critical aspects of the requirement as it relates to the probability of successfully performing the solicitation requirements.

The Government will consider each offeror’s demonstrated, current, relevant record of performance in supplying products and services as a prime contractor that meet the contract’s requirement. Contracts completed within the last 3 years are generally considered recent.

In conducting the past performance evaluation, the Government may use data provided by the offeror and data obtained from other sources it considers current and accurate, including the Past Performance Information Retrieval System (PPIRS).

Provide past/current performance information for those companies or installations where your firm has recently (during the past three years) provided similar services for the type instruments specified in the SOW. Provide the following information for each reference:

Name of Contracting Organization (Government or Non-Government) Contract Number or Account Number (for subcontracts, provide the prime contract number and the subcontract number) Contract Type Years of Service Total Contract Value Description of Requirement Contracting Officer’s or Point of Contact, Name and Telephone Number (The offeror may provide information on problems encountered on the identified contracts and the offeror’s corrective actions.)

FACTOR 3 - Price

The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 13.106-3(a).

Offer must be good for 30 calendar days after submission.

FOB Destination CONUS (Continental U.S.). Shipping charges shall be included in the purchase cost of the product.

Sellers shall deliver the products on their own conveyance to the location listed on the award.

RATING METHODS

Factor 1 – Technical:

One of the following ratings will be assigned.

TECHNICAL RATINGS

Rating Definition Acceptable The proposal clearly meets the minimum requirements of the solicitation.

Unacceptable The proposal does not clearly meet the minimum requirements of the solicitation.

Factor 2 – Past Performance Factor Confidence Assessment:

One of the following ratings will be assigned.

PAST PERFORMANCE RELEVANCY RATINGS

Rating Definition Very Relevant Present/past performance effort involved essentially the same magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved much of the magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort did not involve any of the magnitude of effort and complexities this solicitation requires.

The combination of relevancy and recency, and performance documented by the information collected by the Government, will result in one of the following ratings:

PAST PERFORMANCE RATINGS

Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (See note below.).

No Confidence Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance and in the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

Factor 3 – Price:

Price proposals will not receive an adjectival rating.

SECTION VI – CONTRACT CLAUSES AND ADMINISTARTION DATA

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm

Number Title (Date) FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2011) FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran – Representation and Certifications (OCT 2015)

FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.246-4 Inspection of Services-Fixed Price (AUG1996) FAR 52.212-4 Contract Terms and Conditions – Commercial Items (MAY 2015)

FAR 216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 07/16/2016 through 07/15/2022.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail.

Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

FAR 52.216-19 Ordering Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of $15,000.00;

(2) Any order for a combination of items in excess of $25,000.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

FAR 52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed. 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period 30 Days.

FAR 52.212-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

FAR 52.216-21 Requirements (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated’’ or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 01/15/2022.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Item (MAR 2016)

a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X _ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

_X_ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved] ___ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111- 117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C.

2313).

___ (10) [Reserved] ___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved] _ _ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2015) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

___ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

_X_ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

_X_ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

_X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014)…