RFP_16-100-SOL-00027_-_2016-08-10.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 43

See Section L of RFPHHS/OS/ASPR/AMCG 200 C Street SW, Washington, DC 20024

RFP 16-100-SOL-00027

**electronic proposals only** 12:00AM

Quintin Hackshaw quintin.hackshaw@hhs.gov

2 - 9 9 - 13 13 - 14 14 - 16 17 - 19 20 - 22 40 - 43

32 - 40

23 - 25

09/10/2016

202 260 0453

08/10/2016

26 - 31

RFP: 16-100-SOL-00027

Training, Simulation & Quarantine Center (TSQC)

US DEPARTMENT OF HEALTH AND HUMAN SERVICES

OFFICE OF THE ASSISTANT SECRETARY FOR PREPAREDNESS & RESPONSE (ASPR)

OFFICE OF EMERGENCY MANAGEMENT (OEM)

DIVISION OF NATIONAL HEALTHCARE PREPAREDNESS PROGRAMS (HPP) – Training, Simulation & Quarantine Center (TSQC)

Request for proposal (RFP) # 16-100-SOL-00027

Training, Simulation and Quarantine Services (TSQC)

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

Beginning in March of 2014, West Africa experienced the largest Ebola virus disease (Ebola) outbreak on record. Unlike many smaller preceding Ebola outbreaks, this one spread to multiple African countries and caused over 22,000 suspected human cases. In August 2014, the first American Ebola patient was flown to the United States (U.S.) for treatment. Additional patients were subsequently medically-evacuated to the U.S., and two returned travelers were diagnosed and treated. These experiences, as well as the secondary infections of two health care workers in a Dallas hospital, and the experience of needing to quarantine and monitor multiple individuals who treated patients in Africa, identified opportunities to improve preparedness for, and treatment of, suspected and confirmed patients with Ebola.

In response, the Department of Health and Human Services (HHS), Assistant Secretary for Preparedness and Response (ASPR), Office of Emergency Management, Division of National Healthcare Preparedness

Programs (HPP) seeks to award a contract to provide training and quarantine services in a Training, Simulation and Quarantine Center (TSQC) to train USG and other appropriate personnel for another outbreak of Ebola or other highly pathogenic disease (hereafter referred to as “Ebola”) and to provide a facility to quarantine individuals exposed to such diseases.

ASPR requires a contractor to provide the following to the U.S. Government (USG):

1) Training curricula to use in providing simulated and virtual reality clinical training to health care personnel treating individuals with Ebola or other highly pathogenic diseases;

2) Training of USG staff and appropriate personnel on the areas mentioned above; and

3) Provide a total of 30 days of continuous quarantine and monitoring for up to twenty (20) individuals who are identified by the USG for monitoring during potential or actual outbreaks. Once the USG identifies the need for quarantine, all other uses of the entire quarantine space must cease and be used only for quarantine.

B.2. ESTIMATED COST / PRICE

The Offeror shall perform the work described in Section C to support the Department of Health and

Human Services. The resultant award shall be a firm-fixed-price (FFP) contract representing a 4-year base period, 21 one-year option periods. In consideration for the satisfactory performance of the work that is described in detail in Section C, the Contractor shall be paid the following fixed amount:

BASE PERIOD - October 15, 2016 through October 14, 2020

CLIN Item Description Unit Of

Issue Unit Price QTY FIRM

FIXED

PRICE

TBD Quarantine Core Services and

Capabilities / Simulated &

Virtual Reality Curriculum

Development

LUMP

SUM

$ 1 $

TBD Simulated Training for Ebola

Care (Per Course)

EA $ 20 $

Option Prices:

Unless the Government exercises its option pursuant to the option clause referenced in ARTICLE

I.3., this contract consists only of the Base Period as specified in the Statement of Work defined in

SECTIONS C and as set forth above in section B.2. of this contract / solicitation.

OPTION PERIOD 1 - To be Determined

CLIN Description of Item /

Service Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

Sustainability Per Month $ 12 $

Optional Services shall be priced separately

Description Of Item Unit Of Issue Unit Price

Optional Task Quarantine Services Per Day $

OPTION PERIOD 2 - To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 3 - To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 4: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 5: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 6: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Quarantine Capability

OPTION PERIOD 7: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 8: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 9: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 10: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 11: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 12: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 13: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Quarantine Capability

OPTION PERIOD 14: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 15: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 16: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 17: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 18: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 19: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 20: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

OPTION PERIOD 21: To be Determined

Unit of

Issue Unit

Price

QTY FIRM

FIXED

PRICE

TBD Three (3) Day Quarantine

Exercise Lump Sum $ 1 $

TBD Quarantine Capability

B.3. ADVANCE UNDERSTANDINGS

B.3.1 Preparation Costs

This RFP does not commit the Government to pay for the preparation or submission of a proposal.

B.3.2 Incurring Costs

The Contracting Officer is the only individual who can legally commit the Government for the expenditure of public funds. Costs shall not be incurred by recipient of this solicitation in anticipation of receiving direct reimbursement from the Government. It is understood that your offer will become part of the official file on this matter without obligation to the Government.

B.3.3 PRE-AWARD SITE VISIT

A pre-award site visit may be held to inspect the proposed facilities determined to be within the competitive range. The pre-award site visit will be held for the purpose of verifying the information presented in the proposal including but not limited to the condition, size, security and feasibility of the facility being proposed under this solicitation.

Reasonable notification will be given to the Offerors within the competitive range, prior to a planned pre-award site visit. In the event of a pre-award site visit, the Offeror should plan on a one (1) day site-visit by

Government personnel to the facility being proposed in this solicitation.

SECTION C – DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

C.1. Statement of Work

The Department of Health and Human Services (HHS), Assistant Secretary for Preparedness and

Response (ASPR), Office of Emergency Management, Division of National Healthcare Preparedness

Programs seeks to award a contract to provide training and quarantine services in a Training, Simulation and Quarantine Center (TSQC) to train USG and other appropriate personnel for another outbreak of

Ebola or other highly pathogenic disease (hereafter referred to as “Ebola”) and to provide a facility to quarantine individuals exposed to such pathogens. To meet these overall goals, ASPR will require a contractor that will do the following:

1. Develop and provide curricula for simulated and virtual reality clinical training for health care personnel treating individuals with Ebola or other highly pathogenic disease;

2. Provide USG personnel and other appropriate personnel with regularly scheduled and, when necessary, emergency, short notice state of the art simulated clinical and virtual reality training necessary to safely care for patients with Ebola or other highly infectious, special pathogenic disease. In all cases, the Federal Government is to receive priority access to the training facility during an outbreak of Ebola or other special pathogen for Federal response teams, including the

Public Health Service and the National Disaster Medical System; and

3. Provide a total of 30 days of continuous quarantine and monitoring for up to twenty (20) individuals who are identified by the USG during potential or actual outbreaks. Once the USG identifies the need for quarantine, all other uses of the entire quarantine space must cease and be used only for quarantine.

Contractor(s) include those U.S. hospitals that have safely and successfully cared for patients with Ebola, for the full duration of their illness, in the U.S. Additionally, the contractor will be responsible for furnishing a facility, including (if necessary) all necessary design and construction costs of the training and quarantine facility; ASPR will purchase training curricula development, equipment necessary to provide clinical simulation training to federal medical teams, the quarantine and monitoring of individuals potentially exposed to highly infectious diseases, and quarantine exercises. ASPR reserves the right to consider multiple contractors to ensure training and quarantine capabilities.

The period of performance for the contract will not exceed 25 years and will consist of one (1) base period of four (4) years and up to twenty one (21), one year option periods. Based on the nature, quality and value of proposals received, ASPR/HPP may fund more than one contract.

C.2 Contract Requirements

C.2.1 Base Period Tasks

Task 1: Initial Kick-off Meeting – 14 days after start of Base Period

Please refer to Section F.3 - Meetings

Task 2: Submit Biosafety Plans for the Training, Simulation and Quarantine Center (TSQC)

The Offeror(s) shall submit a biosafety plan that must, at a minimum, include a Standard Operating

Procedure (SOP) for ensuring the seamless movement of up to 20 persons at a time into quarantine and, if necessary, from quarantine into isolation.

Task 3: Monthly Reports

The Offeror(s) shall provide monthly written reports. At a minimum, the reports shall include and provide updates to the following:

a. Progress on curricula development,

b. Progress for obtaining and installing equipment,

c. Notification of any delays,

d. A plan for rectifying delays, and

e. An updated project management timeline, including when the TSQC will be operational to begin training and quarantine.

Before the first report, the Offeror(s) will draft a template of the report and include the elements of the report (some of which are above) and the relevance of each with the overall goal of demonstrating the

Offeror is meeting the requirements of the USG. Please note, the Government will approve all reports.

Task 4: Develop Curricula and Provide to the Government

Develop curricula for providing State of the art simulated clinical and virtual reality training that will teach seamless continuity of care and treatment from a person potentially infected with Ebola, through quarantine, isolation, treatment, to ultimate outcome. The Offeror(s) shall provide a plan for how it will develop curricula in a logical, systematic way that at a minimum shall include:

1) Identification of appropriate clinical topical areas to cover in training

2) Develop detailed curricula

3) Develop training materials

4) Develop training evaluation criteria

Progress on curricula development shall be included in the monthly reports.

Task 5: Project Continuation Meeting

No later than 365 days after commencement of contract award Offeror(s) shall meet with ASPR/HPP to discuss plans for the scheduling, and delivery, of equipment needed to train USG personnel and other appropriate personnel, as well as the equipment and supplies necessary to quarantine and monitor persons exposed to Ebola. In so doing, Offeror(s) shall develop and submit a plan for approval on how they will obtain and install equipment of the following types:

a. Advanced clinical virtual reality simulation equipment,

b. Medical equipment,

c. Virtual Reality imaging teaching technologies,

d. Advanced clinical simulation technologies, and

e. Quarantine equipment and supplies

The Offeror(s) shall incorporate changes to the plans within 3 days of receiving comments from

Contracting Officer. The Offeror(s) is encouraged to suggest additional items for inclusion in its proposal.

Task 6: Develop Plan for Providing Training to Federal Medical Teams

The Offeror(s) shall develop and provide protocols to train Federal response teams, such as the Public

Health Service and the National Disaster Medical System staff, other appropriate personnel; priority training rights once the facility is fully operable is required.

Task 7: Develop Plan and Obtain Full Capability to Perform Quarantine Services

The Offeror(s) shall develop and provide protocols, which includes the provision and installation of any necessary quarantine equipment and supplies, to receive and quarantine up to twenty (20) individuals at one time that the Federal Government identifies as has having been exposed to Ebola or other highly infectious, special pathogen. Quarantine space of at least 300 square feet per person is required. The

Offeror(s) is required to cease the use of the facility for its day-to-day purposes (e.g. training) when quarantine is deemed necessary by the Federal Government. Note: the Offeror must provide space needed to execute this task

Task 8: Train Federal Medical Teams via Simulated Training for Ebola Care (Per Course)

The Offeror(s) shall provide Federal medical teams and others with state of the art simulated clinical and virtual reality training to enable the federal medical teams to provide safe and quality care to patients infected with Ebola or other highly infectious, special pathogens. This includes the provision and installation of any equipment necessary to provide USG personnel with clinical simulation training for the care of patients with Ebola or other special pathogens.

C.2.2. Option Year Tasks

Task 1: Quarantine Service and Capabilities

The Offeror(s) shall provide 30 days of quarantine services for up to 20 individuals at a time identified by the USG for monitoring during potential or actual outbreaks.

The Offeror shall, at all times, be fully capable and ready to provide quarantine services in the event that such services are requested by the USG.

The Offeror shall submit a monthly report to ASPR indicating (1) the readiness of the facility to quarantine individuals (i.e., a report addressing essential quarantine needs such as HVAC, water, food, custodial services, monitoring equipment, facility staff, and security system activities); (2) that status of all equipment purchased; and (3) the disposition of any equipment funded under this contract that is no longer required for the purpose of this contract.

Task 2: Simulation Exercise

A 3-day exercise with Federal, state, and local officials to determine each entity’s roles and responsibilities and the readiness of the TSQC for quarantine. The Offeror(s) shall provide the

Federal Government with an After Action Report (AAR) and Improvement Plan (IP) that document the results of the exercise, areas for improvement, and a plan to address the identified gaps.

Optional Task: Additional Quarantine Services

After providing 30 days of quarantine services for up to 20 individuals at a time in a single option year period, the Offeror shall provide quarantine services as requested by the USG on a per-day basis for additional individuals identified by the USG for monitoring during potential or actual outbreaks.

Under this contract, all equipment that the Offeror seeks to acquire with Government funds must be included and described in the proposal The Offeror must maintain an inventory of all

Government-owned property in its possession that it proposes to use in performing the prospective contract. The Government will retain ownership of all property purchased with

Government funds and shall be returned at the end of the contract or purchased by the contactor at fair market value.

SECTION D- PACKAGING AND MARKING

D.1. MARKING

All deliverables submitted to the Contracting Officer, Contracting Officer's Representative (COR) shall clearly indicate the Contract Number, Offeror's name, description of items contained therein and consignee's name and address for which the information is being submitted.

D.2. PACKAGING

All deliverables shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packaging requirements of the carrier, including that which is necessary to prevent deterioration and damages due to the hazard of shipping, handling, and storing.

D.3. METHOD OF DELIVERY

Unless otherwise specified by the Contracting Officer, delivery of all items described to be furnished to the Government under this contract (including invoices) shall be made by first class mail, overnight carrier, or email as described in SECTION F.2.

Successful performance of the final contract shall be deemed to occur upon performance of the work described in the Statement of Work in SECTION C of this contract and upon delivery and acceptance of the items described in SECTION F.2 by the Contracting Officer or their duly authorized representative.

SECTION E- INSPECTION AND ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

All work under this contract will be subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the Government. The Contracting Officer’s Representative (COR) is a duly authorized representative of the Government and is responsible for the inspection and acceptance of all items / activities to be delivered and or completed under this contract.

E.2. GOVERNMENT FEDERAL ACQUISITION REGULATION (FAR) CLAUSES

INCORPORATED BY REFERENCE

This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

The full text of a clause can be accessed electronically at this address: http://www.acqusition.gov/far

FAR 52.246-2 Inspection of Supplies - Fixed Price (August 1996)

FAR 52.246-4 Inspection of Services - Fixed Price (August 1996)

SECTION F- PERIOD OF PERFORMANCE / DELIVERABLES

F.1. PERIOD OF PERFORMANCE

The total period of performance (base and all option periods, if exercised) shall not exceed 25 years under this contract.

F.1.1. Base Period

The base period of performance is from the date of contract award up to 4 years.

F.1.2. Option Periods

Each option period, if exercised, will extend the contract period of performance for an additional 12 month period. Each option will be exercised in accordance with FAR clause 52.217-09, entitled “Option to Extend the Term of the Contract (Mar 2000)”. Upon the Government’s failure to exercise an annual option period, all of the Contractor’s future performance obligations which would have otherwise arisen under this contract shall cease and/or be void and of no effect. However, no option period shall be exercised before CLIN 0001 (Base Period) is completed and accepted by the Government.

F.2. FEDERAL ACQUISITION REGULATION CLAUSES INCORPORATED BY REFERENCE

This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. The full text of each clause may be accessed electronically at this address:

http://www.acquisition.gov/comp/far/index.html.

FAR 52.242-15, Stop Work Order (August 1989)

FAR 52.242-15, Stop Work Order (August 1989), Alternate 1 (April 1984)

F.3. ELECTRONIC SUBMISSION

For electronic delivery during the performance of the contract, the Contractor shall upload documents to the appropriate folder on https://eroom.bardatools.hhs.gov/eRoom (“eRoom”) which is the designated USG file sharing system. The USG shall provide two contractor representatives authorized log in access and training for the file share program. Each representative must complete a mandatory http://www.acqusition.gov/far training provided by the USG prior to gaining user access. A notification email should be sent to the

CO and COR upon electronic delivery of any documents.

F.4. CONTRACT DELIVERABLES AND REPORTING REQUIREMENTS

F.4.1 Submission of Contract Deliverables

Documents should be delivered electronically to the Contracting Officer (CO) and the Contracting

Officer’s Representative (COR). Unless otherwise specified by the Contracting Officer all deliverables and reports furnished to the Government under the resultant contract (including invoices) shall be addressed as follows:

Joffrey Benford - Contracting Officer Stephen Tise - Contracting Officer Representative

HHS/ASPR/AMCG HHS/ASPR/BARDA

200 C Street, SW, 200 C Street, SW

Room 21B02 Room C4G26

Washington, DC 20024 Washington, DC 20024

Email: joffrey.benford@hhs.gov Email: stephen.tise@hhs.gov

Quintin Hackshaw - Contract Specialist

HHS/ASPR/AMCG

200 C Street, SW, Room 11B09

Washington, DC 20024

Email: quintin.hackshaw@hhs.gov

F.4.2. Schedule of Deliverables

Base Period Deliverables

CLIN Deliverable

Description

Format Description Of

Deliverable

Distribution

TBD Monthly Reports TBD Offeror/HHS Refer to Section C COR/ CO

TBD Curricula

Development

Manual

TBD Offeror /

HHS

Refer to Section C COR/CO

TBD Biosafety Plan TBD Offeror Refer to Section C COR/CO

Option Period Deliverables

CLIN Deliverable

Description

Format Description Of

Deliverable

Distribution

TBD Monthly Reports TBD Offeror/HHS Refer to Section C COR/CO

TBD Annual Exercise

After Action Report and Improvement

Plan

TBD Offeror/HHS Summary of activity and description of any problems encountered and their resolution

COR/CO

mailto:joffrey.benford@hhs.gov mailto:stephen.tise@hhs.gov mailto:quintin.hackshaw@hhs.gov

F.4.3. REPORTING REQUIREMENT

All reports required herein shall be submitted in electronic format. In addition, one hardcopy of each report shall be submitted to the Contracting Officer. All electronic reports submitted shall be compliant with Section 508 of the Rehabilitation Act of 1973. Additional information about testing documents for

Section 508 compliance, including guidance and specific checklists, by application, can be found at:

http://www.hhs.gov/web/508/index.html under "Making Files Accessible." All paper/hardcopy documents/reports submitted under this contract shall be printed or copied, double-sided, on at least 30 percent post-consumer fiber paper, whenever practicable, in accordance with FAR 4.302(b).

F.5 Meetings

Kick Off Meeting

The Offeror(s) shall meet with HPP staff within two weeks of the effective date of the contract (EDOC).

The purpose of the meeting is for HPP and Offeror staff to review the following and answer any questions the Offeror may have.

a. Project Design and Management Plan

b. Delivery schedule

c. Delineate roles and responsibilities

d. Establish communication protocols

Note: Additional meetings may occur throughout the base period and all subsequent option periods, as documented in section C of the contract.

Monthly Teleconferences

The Offeror shall accommodate monthly teleconferences with HHS personnel. The Offeror shall keep meeting minutes and forward a finalized copy to the Contracting Officer for approval, within three (3) business days after each teleconference, or as otherwise authorized by the Contracting Officer.

Quarterly Site Visits

The Offeror shall provide formal presentations summarizing all work accomplished in the previous calendar quarter at the Offeror’s site on a quarterly basis. The Offeror shall keep meeting minutes and forward a finalized copy to the Contracting Officer and COR for approval within three (3) business days after each site visit, or as otherwise authorized by the Contracting Officer.

Periodic Site Visits

The Offeror shall accommodate for periodic site visits by the USG on an ad hoc basis. The Offeror shall keep meeting minutes and forward a finalized copy to the Contracting Officer and COR for approval within three (3) business days after each site visit, or as otherwise authorized by the Contracting Officer.

SECTION G- CONTRACT ADMINISTRATION

G.1. GOVERNMENT PERSONNEL

Contracting Officer

Joffrey Benford - Contracting Officer

200 C Street, SW, Room 21B02

Email: joffrey.benford@hhs.gov

The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions or other stipulations of this Contract.

The Contracting Officer is the only individual with authority to act as agent of the Government under this

Contract, with authority to (1) direct or negotiate any changes in the statement of work, (2) modify or extend the period of performance, (3) authorize reimbursement to the Offeror for any costs incurred during the performance of this Contract and/or (5) otherwise change any terms and conditions of this

Contract.

(a) Contracting Officer’s Representative

Stephen Tise – (202) 245-0740 – stephen.tise@hhs.gov

Department of Health and Human Services

Office of the Assistant Secretary for Preparedness and Response

Office of Emergency Management

200 C Street SW #C4G26

The following individuals have been determined to be Corporate (Key) personnel:

NAME TITLE

To be determined To be determined

G.2. INVOICING INSTRUCTIONS

G.3. PAYMENT BY ELECTRONIC FUNDS TRANSFER (Jul 2013)

The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer–System for Award

Management, in Section I requires the Contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

Documents should be delivered electronically to the Contracting Officer (CO), the Contracting Officer’s

Representative (COR) and PSC electronically. Unless otherwise specified by the Contracting Officer all deliverables and reports furnished to the Government under the resultant contract (including invoices) shall be addressed as follows:

Joffrey Q. Benford

Contracting Officer

HHS/ASPR/AMCG

330 Independence Avenue, S.W., Room G640

Washington, DC 20201

Email: joffrey.benford@hhs.gov

Steve Tise

Contracting Officer

Representative

HHS/ASPR/BARDA

330 Independence Avenue, S.W., Room G640

Washington, DC 20201

Email:

stephen.tise@hhs.gov

Email invoices to:

PSC_Invoices@psc.hhs.gov

All calls concerning contract payment shall be directed to both the CO and the COR.

G.5. GOVERNMENT PROPERTY

If this RFP will result in the acquisition or use of Government Property provided by the contracting agency or if the CO authorizes in the pre-award negotiation process, the acquisition of property (other than real property), this paragraph will include applicable provisions and incorporate the HHS

Publication, entitled, HHS Contracting Guide for Contract of Government Property, available at http://www.knownet.hhs.gov/log/AgencyPolicy/HHSLogPolicy/contractorsguide.htm.

The Offeror will be responsible for maintaining Government Property (GP) in accordance with FAR

52.245-1. The products purchased, shipped and stored under this contract are considered GP and should be appropriately stored, labeled and inventoried. As defined in FAR 45.101 and 52.245.-1 ,“Contractor-acquired property” means property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title. “Government property” means all property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

G.5. POST- AWARD EVALUATION OF PERFORMANCE

(a) Purpose: In accordance with FAR 42.1502(a), past performance evaluations shall be prepared at least annually and at the time the work under a contract or order is completed, via CPARS, the

Government-wide evaluation tool (www.cpars.gov).

(b) Evaluators: The performance evaluation will be completed jointly by the Contracting

Officer’s Representative and the Contracting Officer.

(c) Performance Evaluation Factors: Per FAR 42.1503(b)(2), evaluation factors for each assessment shall include, at a minimum: technical (quality of product or service); cost control; schedule/timeliness;

management and business relations; small business subcontracting; other (as applicable).

mailto:PSC_Invoices@psc.hhs.gov http://www.knownet.hhs.gov/log/AgencyPolicy/HHSLogPolicy/contractorsguide.htm http://www.cpars.gov/

(d) Offeror Review: A copy of the evaluation will be electronically sent to the Offeror as soon as practicable after completion of the evaluation. The Offeror shall submit comments, rebutting statements, or additional information to the Contracting Officer within 14 calendar days after receipt of the evaluation.

(e) Resolving Disagreements between the Government and the Offeror: Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, Offeror's response, and review comments, if any, will be retained as part of the evaluation.

(f) Release of Offeror Performance Evaluation Information: The completed evaluation will not be released to other than Government personnel and the Offeror whose performance is being evaluated.

Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the Offeror being evaluated, as well as impede the efficiency of

Government operations.

(g) Source Selection Information: Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official.

(h) Retention Period: The agency will retain past performance information for a maximum period of

3 years after completion of contract performance for the purpose of providing source selection information for future contract awards.

SECTION H- SPECIAL REQUIREMENTS

H.1 NON PERSONAL SERVICES OR INHERENTLY GOVERNMENTAL FUNCTION

Pursuant to FAR 37.1, no personal services shall be performed under this contract. All work requirements shall flow only from the COR to the Offeror's Project Manager. No Offeror employee will be directly supervised by the Government. All employee assignments, and daily work direction, shall be given by the applicable Offeror supervisor. If the Offeror believes any Government action or communication has been given that would create a personal services relationship between the Government and any Offeror employee, the Offeror shall promptly notify the Contracting Officer of this communication or action.

Pursuant to FAR 7.5, the Offeror shall not perform any inherently governmental actions under this contract. No Offeror employee shall hold him or herself out to be a Government employee, agent, or representative. No Offeror employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Offeror employees shall identify themselves as Offeror employees and specify the name of the company for which they work. In all communications with other Government Offerors in connection with this contract, the Offeror employee shall state that they have no authority to in any way change this contract and that if the other Offeror believes this communication to be a direction to change their contract, they shall notify the Contracting Officer for that contract and not carry out the direction until a clarification has been issued by the Contracting Officer.

The Offeror shall ensure that all of its employees working on this contract are informed of the substance of this article. Nothing in this article shall limit the Government’s rights in any way under the other provisions of this contract, including those related to the Government’s right to inspect and accept the services to be performed under this contract. The substance of this article shall be included in all subcontracts at any tier.

The proposal must identify any former HHS employee(s), Offerors, or consultants who participated in any part of the Offeror’s pre-award response to this solicitation, or will be utilized on this project post-award.

The Offeror shall provide the individual’s name when employed or contracted by HHS, where employed or contracted, and the capacity in which employed or contracted. NOTE: Only former HHS employee(s) and Offerors/consultants who were employed or contracted at the Department of Health & Human

Services within the past 5 years need to be identified. This information will be used in the evaluation of

Organizational Conflicts of Interest, pursuant to FAR 9.5.

H.2 Small Business Subcontracting Provision

If the proposed contract exceeds a total estimated cost of $700,000 for the entire period of performance, the Offeror shall be required to submit an acceptable subcontracting plan in accordance with the terms of the clause entitled "Small Business Subcontracting Plan," FAR Clause No. 52.219-9, incorporated herein by reference in this Request for Proposals:

(a) THIS PROVISION DOES NOT APPLY TO SMALL BUSINESS CONCERNS.

(b) The term "subcontract" means any agreement (other than one involving an employer-employee relationship) entered into by a Federal Government prime Offeror or subofferor calling for supplies or services required for the performance of the original contract or subcontract. This includes, but is not limited to, agreements/purchase orders for supplies and services such as equipment purchase, copying services, and travel services.

(c) The Offeror understands that:

(1) No contract will be awarded unless and until an acceptable plan is negotiated with the

Contracting Officer which plan will be incorporated into the contract, as a material part thereof.

(2) An acceptable plan must, in the determination of the Contracting Officer, provide the maximum practicable opportunity for Small Businesses, Small Disadvantaged Businesses, Women-

Owned Small businesses, HUBZone Small Businesses, Veteran-Owned Small Businesses, and

Service Disabled Veteran-Owned Small Businesses to participate in the performance of the contract.

(3) If a subcontracting plan acceptable to the Contracting Officer is not negotiated within the time limits prescribed by the contracting activity and such failure arises out of causes within the control and with the fault or negligence of the Offeror, the Offeror shall be ineligible for an award. The Contracting Officer shall notify the Offeror in writing of the reasons for determining a subcontracting plan unacceptable early enough in the negotiation process to allow the Offeror to modify the plan within the time limits prescribed.

(4) Prior compliance of the Offeror with other such subcontracting plans under previous contracts will be considered by the Contracting Officer in determining the responsibility of the Offeror for award of the contract.

(5) It is the Offeror's responsibility to develop a satisfactory subcontracting plan with respect to

Small Business Concerns, Small Disadvantaged Business Concerns, Women-Owned Small

Business Concerns, HUBZone Small Business Concerns, Veteran-Owned Small Business

Concerns, and Service Disabled Veteran-Owned Small Business Concerns that each such aspect of the Offeror's plan will be judged independent of the other.

(6) The Offeror will submit, as required by the Contracting Officer, subcontracting reports in accordance with the instructions thereon, and as further directed by the Contracting Officer.

Subofferors will also submit these reports to the Government's Contracting Officer or as otherwise directed, with a copy to the prime Offeror's designated small and disadvantaged business liaison.

(d) Each plan must contain the following:

(1) Goals, expressed in terms of percentages of total planned subcontracting dollars, for the use of

Small, Small Disadvantaged, Women-Owned, HUBZone, Veteran-Owned, and Service

Disabled Veteran-Owned Small Business Concerns as subofferors.

(2) A statement of total dollars planned to be subcontracted. A statement of total dollars to be subcontracted to each of the following type of small business concerns: Small, Small

Disadvantaged, Women-Owned, HUBZone, Veteran-Owned, and Service Disabled Veteran-

Owned Small Businesses.

(3) A description of the principal types of supplies and services to be subcontracted with an identification of which supplies and services are expected to be subcontracted to Small, Small

Disadvantaged, Women-Owned, HUBZone, Veteran-Owned and/or Service Disabled Veteran-

Owned Small Business Concerns.

(4) A description of the method used to develop the subcontracting goals.

(5) A description of the method used to identify potential sources for solicitation purposes.

(6) A statement as to whether or not indirect costs were included in establishing subcontracting goals. If they were, a description of the method used to determine the proportionate share of indirect costs to be incurred with Small, Small Disadvantaged, Women-Owned, HUBZone, Veteran-Owned, and Service Disabled Veteran-Owned Small Businesses.

(7) The name of the individual employed by the Offeror who will administer the Offeror's subcontracting program and a description of his/her duties.

(8) A description of the efforts the Offeror will make to assure that Small, Small Disadvantaged, Women-Owned, HUBZone, Veteran-Owned, and Service Disabled Veteran-Owned Small

Businesses have an equitable chance to compete for subcontracts.

(9) Assurances that the Offeror will include in all subcontracts the contract clause "Utilization of

Small Business Concerns." Assure that all subofferors, other than small businesses, in excess of $700,000 adopt a plan similar to the plan agreed upon by the Offeror.

(10) Assurances that the Offeror (and any required subofferors) will cooperate in studies or surveys as required and submit required reports eSRS to the Government.

(11) List the types of records the Offeror will maintain to demonstrate procedures that have been adopted to comply with the requirement and goals in the plan, including establishing source lists. Also, the Offeror shall describe its efforts to locate Small, Small Disadvantaged, Women-

Owned, HUBZone, Veteran-Owned, and Service Disabled Veteran-Owned Small Businesses and award subcontracts to them.

The anticipated minimum subcontracting goals for this solicitation are as follows:

33% for Small Business

5% for Small Disadvantaged Business

5% for Women-Owned Small Business

3% for HUBZone Small Business

3% for Veteran-Owned Small Business

3% for Service-Disabled Veteran-owned Small Business

A Subcontracting Plan must be submitted with the original proposal and will be subject to negotiations if your proposal is determined to be in the competitive range. Small Business

Subcontracting Plan Format (must be submitted with your original Business Proposal) http://www.hhs.gov/osdbu/forms.html

Assistance with Obtaining Small Business Sources: If assistance is needed to locate small business sources, contact the Small Business Specialist (SBS) supporting the OPDIV. SBS contact information is located on the OSDBU website

(http://www.hhs.gov/about/smallbusiness/osdbustaff.html) or you may contact the OSDBU headquarters at (202) 690-7300.

http://www.hhs.gov/about/smallbusiness/osdbustaff.html

PART II – CONTRACT CLAUSES

SECTION I- CONTRACT CLAUSES

I.1. 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The full text of a clause may be accessed electronically at: http://acquisition.gov/far/

FAR

Clause

Title Date

52.202-1 Definitions Nov 2013

52.203-3 Gratuities Apr 1984

52.203-5 Covenant Against Contingent Fees May 2014

52.203-6 Restrictions on Subcontractor Sales to the Government Sep 2006

52.203-7 Anti-Kickback Procedures May 2014

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper

Activity

May 2014

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity May 2014

52.203-12 Limitation on Payments to Influence Certain Federal Transactions Oct 2010

52.203-13 Offeror Code of Business Ethics and Conduct Oct 2015

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights

Apr 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper May 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Oct 2015

52.209-6 Protecting the Government’s Interests when Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

Oct 2015

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015

52.215-2 Audit and Records – Negotiation Oct 2010

52.215-8 Order of Precedence – Uniform Contract Format Aug 2011

52.217-2 Cancellation Under Multi-year Contract Oct 1997

52.217-8 Option to Extend Services Nov 1999

52.219-8 Utilization of Small Business Concerns Oct 2014

52.219-9 Small Business Subcontracting Plan Oct 2015

52.222-3 Convict Labor Jun 2003

52.222-21 Prohibition of Segregated Facilities Apr 2015

52.222-26 Equal Opportunity Apr 2015

52.222-35 Equal Opportunity for Veterans Oct 2015

52.222-36 Equal Opportunity for Workers with Disabilities Jul 2014

52.222-37 Employment Reports on Veterans Feb 2016

52.222-40 Notification of Employee Rights Under the National Labor Relations Act Dec 2010

52.222-50 Combating Trafficking in Persons Mar 2015

52.222-54 Employment Eligibility Verification Oct 2015

52.223-6 Drug-Free Workplace May 2001

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug 2011

52.225-1 Buy American-Supplies May 2014 http://acquisition.gov/far/

52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

52.227-1 Authorization and Consent Dec 2007

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement Dec 2007

52.227-11 Patent Rights – Ownership by the Contractor May 2014

52.227-14 Rights in Data, General May 2014

52.227-14 Rights in Data, Alt IV Dec 2007

52.227-16 Additional Data Requirements Jun 1987

52.227-17 Rights in Data – Special Works Dec 2007

52.229-3 Federal, State, and Local Taxes Feb 2013

52.232-1 Payments Apr 1984

52.232-8 Discounts for Prompt Payment Feb 2002

52.232-9 Limitation on Withholding Payments Apr 1984

52.232-11 Extras Apr 1984

52.232-16 Progress Payments Apr 2012

52.232-17 Interest May 2014

52.232-23 Assignment of Claims May 2014

52.232-25 Prompt Payment Jul 2013

52.232-33 Payment by Electronic Funds Transfer--System for Award Management Jul 2013

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

52.232-40 Providing Accelerated Payments to Small Business Subofferors Dec 2013

52.233-1 Disputes May 2014

52.233-3 Protest After Award Aug 1996

52.233-4 Applicable Law for Breach of Contract Claim Oct 2014

52.242-13 Bankruptcy Jul 1995

52.242-15 Stop-Work Order Aug 1989

52.243-1 Changes – Fixed Price Alt I Apr 1984

52.244-2 Subcontracts Oct 2010

52.244-5 Competition in Subcontracting Dec 1996

52.244-6 Subcontracts for Commercial Items Jun 2016

52.246-4 Inspection of Services – Fixed-Price Aug 1996

52.246-25 Limitation of Liability Feb 1997

52.248-1 Value Engineering Oct 2010

52.249-2 Termination for Convenience of the Government (Fixed-Price) Apr 2012

52.249-8 Default (Fixed-Price Supply and Service) Apr 1984

52.253-1 Computer Generated Forms Jan 1991

I.2. Department of Health and Human Services Acquisition Regulation (HHSAR) Clauses

Full text of HHSAR clauses may be accessed electronically at:

http://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar

HHSAR Clause Title Date

352.203-70 Anti-Lobbying Dec 2015

352.208-70 Printing and Duplication Dec 2015

352.222-70 Contractor Cooperation in Equal Employment Opportunity

Investigations

Dec 2015

352.223-70 Safety and Health Dec 2015

I.3. FAR CLAUSES INCORPORATED BY FULL TEXT

FAR 52.217-8 Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.