1605JE-21-R-00012 Old Dominion Amendment 0004 final.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 2

US Department of Labor Job Corps Acquisition Services (JCAS) Office of the Senior Procurement Executive (OSPE) 1835 Market Street Mailstop OASAM-OSPE-JCAS/21 Philadelphia, PA 19103-2968

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

1605JE-21-R-00012

9B. DATED (SEE ITEM 11)

04/23/2021

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable) 2. AMENDMENT/MODIFICATION NUMBER

0004 07/13/2021

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

RFP No. 1605JE-21-R-00012, Amendment 0004 OLD DOMINION JOB CORPS CENTER with OA/CTS

.....see next page

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Nathan A. Quinn Quinn.Nathan.A@dol.gov

(215) 861-5231

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

STANDARD FORM 30 (REV. 11/2016)

X

1605JE-21-R-00012

Amendment 0004

Amendment 0004, Block 14 continued

1. This Amendment does not extend the proposal due date of July 29, 2021 at 2:00 PM ET.

2. Section B.2. Pricing Schedule – The anticipated period of performance for each contract period is revised as follows:

Base Period – March 1, 2022 through March 31, 2024 Option Period 1 – April 1, 2024 through March 31, 2025 Option Period 2 – April 1, 2025 through March 31, 2026 Option Period 3 – April 1, 2026 through March 31, 2027

3. Section J – List of Attachments – Attachment J.9, Facility Survey has been updated as of June 2021 and is attached to this Amendment.

4. Q&As – Two Q&As were unintentionally omitted from those posted with Amendment 0003. The questions and answers are found below.

- QUESTION: Please provide the exact number of beds available in each of the dormitories: Staunton, James, Roanoke, and Rappahannock.

ANSWER: The number of beds available in each dorm is as follows.

Chesapeake (Female): Total Roanoke Total 13 (2 person rooms) 26 3 (4 person rooms) 12 Total: 26 3 (6 person rooms) 18 4 (8 person rooms) 32 Total: 62

Potomac (Female): Total York Total 9 (2 person rooms) 18 2 (4 person rooms) 8 Total: 18 3 (6 person rooms) 18 Total: 26

Staunton: Total Rappahannock (Female) Total 2 (4 person rooms) 8 17 (4 person rooms) 68 3 (6 person rooms) 18 Total: 68 3 (8 person rooms) 24 Total: 50

James Total 1 (4 person room) 4 1 (6 person room) 6 5 (8 person rooms) 40 Total: 50

- QUESTION: Is a more current Facility Survey available? Volume 2 included with the RFP does not appear to accurately reflect the Administration, Academic and Cafeteria configurations.

ANSWER: The Facility Survey for the Old Dominion Job Corps Center was updated and finalized in June 2021 and is attached with Amendment 0004.

OLD DOMINION

Job Corps Center Monroe, VA

Facility Planning Report Planning Strategy

Volume I

Final June 2021 i

OLD DOMINION JOB CORPS CENTER

PY20 FACILITY SURVEY REPORT

TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 Objectives and Scope

1.2 Report Contents

1.3 Existing Site Plan

1.4 Center Statistics

1.5 Executive Summary

1.6 Site and Building Conditions, Deficiency Cost, Available Beds, and OMB Score Card

2.0 EXISTING CONDITIONS

2.1 Background

2.2 Ownership

2.3 General Site Conditions

2.4 General Building Conditions

2.5 Preventive Maintenance

2.6 Facility Assessment by Function

2.7 Environmental Management

2.8 Resource Use and Conservation: Energy and Water Conservation ii

2.9 Sustainability

2.10 Accessibility Standards

2.11 Historic Preservation Issues

2.12 Center Security Inventory

2.13 Warranties

2.14 Health and Life Safety Issues

2.15 Completed and Current Projects since the Last Survey

2.16 Funded Not Corrected (FNC) Deficiencies

3.0 PLANNING ANALYSIS

3.1 Introduction

3.2 Significant Issues

4.0 RECOMMENDATIONS

4.1 Introduction

4.2 Status of the Previous Plan (Program Year 2016)

4.3 Proposed Plan for Program Year 2020

4.4 Summary of Proposed Projects

4.5 Student Vocational Participation

4.6 Proposed Site Plan and National Project Implementation Plan

Proposed Site Plan

Implementation Plan

Summary of National Projects

Project Data Sheets iii

APPENDICES – PLANNING STRATEGY REPORTS .

Space Utilization Chart ...................................................................................................................A-1

Federal Real Property Asset Management Performance Measures ................................................ A-2

Funded but Not Corrected Deficiencies by Classification ............................................................. A-3

Unfunded Deficiencies by Classification .......................................................................................A-4

Facility Condition Summary Report...............................................................................................A-5

Building Condition by Function .....................................................................................................A-6

Acronyms and Abbreviations .........................................................................................................A-7 iv

Page Intentionally Left Blank

1.0 INTRODUCTION

A team of Engineering Support Contractor (ESC) architects and engineers completed a facility survey and assessment of Old Dominion Job Corps Center (Old Dominion JCC) in Monroe, VA, during the week of October 12, 2020. The results, conclusions, and recommendations of the Survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

The United States Department of Labor (DOL) ESC team completed the Survey on behalf of the Job Corps Division of Facilities and Asset Management. The following team members conducted the completed facility survey and assessment for Old Dominion JCC:

Architect: John Ferri Mechanical Engineer: David Holmes Electrical Engineer: Tyrone Malcolm

1.1 Objectives and Scope

The purpose of the Facility Survey is to accomplish the following objectives:

A. Document existing conditions of Old Dominion JCC B. Identify new deficiencies and status of previously documented deficiencies C. Develop a Long Range Plan

1.2 Report Contents

Volume I includes the information and basis for the recommendations for long range planning. Volume I consists of the sections identified below.

Section 2.0 – Existing Conditions

In this section, the status of the site and buildings in Old Dominion JCC is presented in terms of conditions, functionality, energy and water usage, sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 – Planning Analysis

The analysis leading to the proposed plan is presented in this section and is based on the existing site conditions and functions; and on near-term and long-term Center mission and objectives.

Section 4.0 – Recommendations

The recommendations for proposed projects and revised site plan are presented for Old Dominion JCC.

1.3 Existing Site Plan

1.4 Center Statistics Date: 06/28/2021

Leased Activation Date: 1978

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

182,570

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

04/13/1990

No

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

On-site Sewage Treatment Plant

Air Pollution Sources: Minor Source - Exempt

Operating Contractor: Odle Management Group, LLC

Start / End Dates: 01/01/2017 / 12/31/2021

Phone No.: (434)929-4081

Fax No.: (434)929-3511

Center Director: Kenneth Williams

Ownership Status:

Lease Expiration:

Resident Men: Resident Women: Non-residents:

Medical Assistant 30 Security Services 30

Nursing Assistant 30 Automotive Mechanic 24 Plumbing 24Facilities Maint. and Const. 24

Electrical 24

Pharmacy Tech 30 Medical Office Specialist 30 Painting 24 Carpentry 24

305 200 105 0

Real Estate Management

Buildings

Program

JCC# 311 OLD DOMINION 1073 Father Judge Road, Monroe, VA 24574

Accessibility

Environmental Site Area (Acres):

OLD DOMINION JCC

Bldg to Site Coverage: 1%

Age Distribution

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

Building Age Unknown :

Under Ground Tanks: 3

Energy Actual - BTU/GSF/YR: 78,221

YesEnergy Audit Done:

Status of ECM: Not Implemented

04/14/2060

14,790

68%

124,443

Site Access:

Buildings with Access:

Buildings with Access to Services:

Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 4

Buildings in Total Compliance: 0

145,036

GSF

30,530 17 7,004 4

No. Of Buildings:

Gross Sq. Footage:

Net Sq. Footage:

No. of Vacant Buildings:

Vacant (NSF):

Net / Gross (%):

Average Building Age: 56

Contract Strength:

Vocations (294):

Radon Surveys Reqd: 3

Mitigated: 1

Historic Status

Public Water Authority On-site Sewage Treatment Plant Appalachian Power Company

Propane

Verizon

335.00

Buildings on National List:

Eligible Buildings:

Candidate Buildings:

Historic District:

Contributing:

In/Pending:

Mountains in campus background

New gazebo constructed by students

Campus entry sign and wall

Copper sculpture at Main Building 1 entrance

1.5 Executive Summary

Issues The Facility Survey team identified the following pressing issues:

Recreation/Administration Building 1 (Wings 1, 2, and 3):

o Main & Counseling Corridor, Property Warehouse roofs are deteriorated & leak.

o Property Warehouse metal roof joists are rusting.

o Exterior metal clad cross has dislodged from the anchoring system.

o The existing HVAC system is deteriorated, failing or has failed.

Dormitory Building 4:

o Roof is deteriorated and leaking.

o Mold throughout building.

o Interior walls, ceilings, floors, and interior finish are deteriorated.

o HVAC system is failing and is deteriorated.

o Electrical system is failing and is deteriorated.

o There is no Fire Protection system o Windows are deteriorated and failing.

Gymnasium Building 5:

o The roof is deteriorated and leaks over the lower, flat roof area.

Medical/Dental/Health Occupation Building 14:

o The roof is deteriorated and leaks.

o There is mold in the Medical/Dental area. Removal in process.

Tech Resource Center Building 22:

o There is mold throughout the building.

Waste Water Treatment Plant Structure 28:

o The plant is in a state of disrepair.

Site:

o The roads throughout the Center are deteriorated.

Recommendations The Facility Survey team recommends the following to address the issues noted:

o Replace Main & Counseling Corridor, Property Warehouse roofs.

o Add new metal joists next to Property Warehouse rusted metal roof joists.

o Secure exterior metal clad cross to the anchoring system.

o Replace existing HVAC system and associated electrical.

Dormitory Building 4: NOTE: Regional Center Project has been approved and was in the contractor bidding process at time of the Final Facility Assessment Survey Report.

New Center Project to include:

o Roof replacement, o Extensive mold abatement, o Interior walls, ceilings, and interior finish demolition (due to extensive mold contamination) o Re-design of the building interior spaces to include floor plan revisions for better HVAC air distribution and construction.

o HVAC system demolition, design and installation, o Electrical system demolition, design and installation, o Install new fire alarm system and fire sprinkler suppression system, design and installation, o Window replacement throughout the building.

o Replace roof over the lower, flat roof area.

o Replace roof.

o Remove mold in the Medical/Dental area.

o Remove mold throughout the building.

o Repair the plant.

o Repair the roads throughout the Center.

Building Condition The Survey results indicate that the 335 acre site is in fair condition due to the deteriorated roads and parking areas. The buildings are in good condition with the exception of following buildings.

Building Condition Justification Main Building 1 Fair Building interiors, HVAC and roof are deteriorated.

Dormitory Building 4 Fair Building interiors, HVAC and roof are deteriorated. Mold is present.

Gymnasium Building 5 Fair Building interiors and roof are deteriorated.

Recreation Building 6 Fair Building interiors are worn and deteriorated.

Technology Resource Center Building 22

Fair Building interiors and roof are deteriorated. Mold is present.

Maintenance The maintenance staff uses SchoolDude, a computerized maintenance work order management system, to submit maintenance requests. The Maintenance Supervisor, maintenance staff, and Center personnel need training in using the software program.

Energy and Water Goals

Category FY2019 Intensity

Baseline Year Baseline Intensity FY2019 Target

Difference from

Target Energy 78,208 BTU/GSF FY2018 78,221 BTU/GSF 76,813 BTU/GSF -2.0% Water 2,975.58 kgal FY2018 3,485.02 kgal 3,450.17 kgal 14.0%

Green – meeting target, Yellow- within 10% of target. Red – not meeting target.

Accessibility The site is not accessible. All buildings are not in total compliance.

KEY

BTU: British Thermal Unit (energy unit) CRA: Construction Rehabilitation and Acquisition EO: Executive Order FCI: Facility Condition Index ((1-repair cost)/value)

Gal.: Gallon GSF: Gross Square Feet O&M: Operations and Maintenance OBS: On Board Strength (current number of students) OMB: Office of Management and Budget

1.6 Site and Building Conditions, Deficiency Cost, Available Beds, and OMB Score Card Site Condition

Roads, Pavement, and underground infrastructure

Fair Roads, parking areas, and underground infrastructure are deteriorated.

Power Good Natural Gas Good Central Plant Good Water Supply Good Sewage Fair Plant equipment is deteriorated

Building Conditions Student Housing Fair Interiors & HVAC deteriorated, roofs are deteriorated. Mold is present.

Education Good Food Service Good Recreation Good Medical/ Dental Good Administration Good Storage Support Good

Deficiency Cost Life Safety Deficiencies Non-Life Safety Deficiencies

Number Cost, $ Number Cost, $ Recently Funded 0 $0 3 $27,415 Prior Funded 0 $0 0 $0 O&M 31 Non-CRA Funded 6 Non CRA Funded Unfunded 21 $172,058 65 $5,635,269

Available Beds Contract Strength OBS during Survey (Center Closed due to Pandemic) Maximum Bed Capacity

Bed Capacity available as of OBS during Survey Resident Students Non-Resident

Students Resident

Non-Resident

305 0 0 0 305 305

OMB Score Card Metrics Current Goal Old Dominion JCC Comments

EO 13990

ENERGY GOAL

BTU/GSF

76,813 78,208 Antiquated systems

WATER GOAL

kGal.

3,450 2,976

O&M Costs $/ GSF/YR 5.10 1.30 %Utilization

Office 97 100 Housing 98 87

Warehouse 96 100

FCI 0.919 .87

%FCI < 0.90 15.2 26.7 Deteriorated Facilities

2.0 EXISTING CONDITIONS

2.1 Background

Old Dominion JCC is located on 335 acres of land in Amherst County, Virginia. The land and buildings are owned by the Missionary Servants of the Most Holy Trinity and the Center is managed by ResCare, Inc. The Center was activated for Job Corps utilization in 1978. The Center was originally built in 1960 as a seminary of the Missionary Servants of the Most Holy Trinity, a Roman Catholic men’s college. The Center has 182,570 gross square feet (GSF) in 9 buildings and 12,451 GSF in 24 structures. Old Dominion JCC provides residential living, academic education, recreation, and vocational training for a population of 305 students, consisting of 200 resident men, 105 resident women and 0 non-residents. The total building area at the Center is 124,443 net square feet (NSF) which is within the DOL suggested space guideline range of 100,000 to 128,000 NSF for a Center with this student population.

Table 1: Number of Students Resident Men Resident

Women Non- Residents

On-Board Strength (Closed due to pandemic) 0 0 0 Contract Strength 200 105 0

The total bed capacity of the Center is 305.

2.2 Ownership

Old Dominion JCC is leased by the United States DOL from the Missionary Servants of the Most Holy Trinity (Lessor). The original lease commenced on February 15, 1978, and the current lease will expire on April 14, 2060, if all renewal options are exercised. Current monthly rent for this lease is $39,843.75 but is subject to reestablishment every five years, starting on April 15, 2015. The facilities at this Center consist of both leased and federally owned buildings. Any buildings or structures built by the DOL during the term of the lease are owned by the DOL and are subject to removal by the DOL upon the expiration of the lease. The DOL is responsible for all maintenance costs associated with the upkeep of the property and the repair of all buildings and structures. However, the Lessor is required to maintain hazard insurance coverage on all buildings not constructed by the DOL.

2.3 General Site Conditions

The Center is located in the U.S. Eastern time zone (GMT-5 during standard time) at approximately 38 degrees north latitude and 79 degrees west longitude. It has an average elevation of 860 feet above sea level. Temperatures in Amherst County, VA, range from 25 to 45 degrees Fahrenheit during the winter;

summers are hot and humid, with a range of 65 to 88 degrees Fahrenheit. Amherst County is considered to be part of the humid subtropical climate region, with average annual precipitation of 40 inches.

The hilly site is located in a rural setting, about 12 miles northeast of the city of Lynchburg. It sits on a clearing in a forested region east of the Blue Ridge Mountains. The site features Harris Creek and one of its tributaries along its western and northern boundaries. A large pond sits in the northwest corner of the site, part of a dammed section of the tributary. The Center is surrounded by wooded hills on the north, west and south. State Route 655 marks its eastern boundary. The Center buildings are clustered in the western part of the property, creating an intimate campus with landscaped courtyards and breezeways connecting most of the two and three story buildings.

The main entrance to the Center is at Father Judge Road, State Route 655, at the eastern edge of the site. A gently sloping road, originating at the Center’s main entrance, provides access to visitors and staff parking areas which are located adjacent to Dormitory/Food Service Building 2. Pedestrian circulation is well segregated from vehicular circulation and focused on the cluster of buildings in the Center of campus.

Campus roadways and parking lots are primarily asphalt and are in fair condition, due to potholes and cracking asphalt. The road leading to the waste water treatment facility remains in poor condition, which leads to facility vehicles driving over the grass adjacent to the road. The Center plans to improve this road. Sidewalks are concrete and generally in good condition.

Water Domestic water is supplied by the Amherst County Water Authority, with one master meter and distribution to individual buildings. The distribution system is in fair condition, due to occasional underground pipe leakage, especially to the Gymnasium Building 5.

Fire Protection Fire hydrants are strategically located throughout the site and water pressure is adequate. The Center is supported by the Monelison Volunteer Fire Department which is located approximately eight miles from the Center and has a response time of approximately ten minutes.

Sewer The on-site wastewater treatment system is maintained by a specialty contractor. After tertiary dechlorination, water is piped approximately one quarter mile to outfall into Harris Creek. The sewage plant is in disrepair.

Storm water Site drainage is adequate via underground piping and area catch basins.

Natural Gas The Center is supplied with propane from AmeriGas. The natural gas pressure and flow to the Center is adequate. Propane is stored in two tanks which are located near the culinary arts classroom and the cafeteria’s kitchen. They have a 100 gallon and 500 gallon capacity, respectively.

Fuel Oil The Center has a 20,000 gallon underground storage tank for fuel oil that serves the central boiler plant (domestic water heating boiler #1 for the cafeteria and hot water boilers #1 and #2 for comfort heating) and a 1,000 gallon underground storage tank for fuel oil that serves the waste water treatment plant.

Rolling lawns in front of the Virginia hills

Electrical Electric service is provided by Appalachian Power Company. The primary distribution system is overhead pole mounted 12.47/7.2 kV lines that terminate at a 750 kVA, 120/208V 3 phase primary step down utility owned, pad-mounted transformer located adjacent to Building 2. A master meter is provided for the entire Center at this location. The secondary distribution system is underground, owned and maintained by the Center, and is adequate. A 100 kW emergency generator with automatic transfer switch, located by Building 2, provides backup power to emergency lights and exit signs in some buildings. Building 2, Medical/Dental/HOT Building 14 and Technology Resource Center Building 22 are equipped with their own meters. Site lighting includes pole-mounted and building-mounted HID fixtures which are controlled by photocells and time clocks.

Communications The system are adequate. Three T1 communication lines enter the communication room in Building 1-Wing 1 with CAT-5 Ethernet connections for the PC network. Phones and fax lines are VoiP.

Telephone service is provided by Verizon. Cable TV is provided by Direct TV.

2.4 General Building Conditions

The Center contains 9 buildings (reflects classification of one (1) building with three (3) wings), which are located in the western part of the campus and are clustered by age. The original core of five (5) buildings was built in 1960 and four (4) buildings followed sequentially in 1978, 1989, 1996, and 2001. Most buildings are clustered around the core created by the interconnected Recreation/Administration Building 1-Wing 1, Dormitory/Food Service Building 1-Wing 2, and Dormitory Building 4. Buildings are predominantly of concrete block and brick veneer construction with punched windows and ballasted flat roofs. The flat portion of the roof on Gymnasium Building 5, Recreation Building 6, Dormitory/Food Service Building 1-Wing 2, Recreation/Administration Building 1-Wing 1, Medical/Dental Building 14 and Technology Resource Center Building 22, and Dormitory Building 4 are leaking and in poor condition. The interiors and heating, ventilation, and air conditioning systems are failing in Dormitory Building 4. Otherwise, buildings are generally in fair to good condition and structurally sound.

Roofing Issues National Project 3540 has been funded and completed to reroof Vocation/Education/Dormitory Building 1-Wing 3, and a portion of Dormitory/Food Service Building 1-Wing 2. The roofs on Dormitory Building 4, Recreation/Administration Building 1-Wing 1, Medical/Dental Building 14, Technology Resource Center Building 22, and the main portion on Dormitory/Food Service Building 1-Wing 2 need replacement.

2.5 Preventive Maintenance

The Maintenance Supervisor is experienced and is engaged with his staff. The maintenance staff operates and maintains most mechanical, electrical, and plumbing systems. Old Dominion JCC utilizes outside contractors for life safety inspections, and maintenance of complex equipment and systems.

Recreation Building 6 roof is failing

The maintenance staff uses SchoolDude, a computerized maintenance work order management system, to submit maintenance requests. The Maintenance Supervisor, maintenance staff, and Center personnel would benefit from training in using the software program.

Due to the number of boiler pump, pipe leaks and repairs, ESC is recommending that a water test report for hardness and corrosiveness be contracted with a private vendor. Depending upon the results of the tests, chemical water treatment or a water softener may be required for Center potable water system.

All of the mechanical rooms were clean, dry, and well-lit with room to maneuver for repairs.

2.6 Facility Assessment by Function

Student Housing

The Center accommodates 200 resident men and 105 resident women in approximately 33,000 NSF of residential living space in Dormitory/Food Service Building 1-Wing 2 and Dormitory Building 4. Shenandoah Dormitory, in the ground level of Building 1-Wing 3, is remotely located from the other dormitories and was vacant at the time of the December 2016 survey. All three form part of the original group of buildings which date back to 1960.

Although the overall net area is nominally adequate, 80% of the male residents are in eight person rooms in Building 4.

This 3-story building is not protected by sprinklers. The laundry space on the first floor of Building 4 is within the bathroom space. There are also no accessible toilets in any of the dormitories. Building 4 is in poor to fair condition.

Education

Vocation/Education/Dormitory Building 1-Wing 3 houses most of the academic and non-academic functions. Most soft vocations are in Medical/Dental/HOT Building 14, and Technology Resource Center Building 22. Hard vocations, including electrical, facilities maintenance, construction, plumbing, painting, and automotive, with their associated theory classrooms, are compactly located in Vocational Building 7. Areas provided are functionally adequate and buildings are in fair to good condition. Education areas are in good condition.

Food Service

Food Service is located in Dormitory/Food Service Building 1-Wing 2. Food preparation, serving, dining, dishwashing and queuing areas have adequate space and function well.

Dormitory Building 4

Technology Resource Center Building 22

Recreation Indoor recreation functions are located in Gymnasium Building 5 and Recreation Building 6. In addition, Recreation/Administration Building 1-Wing 1 contains a multipurpose recreation hall. These buildings were constructed in 1960 and are in fair condition, due to their roofs needing replacement. The buildings function well.

Gymnasium Building 5 contains a gymnasium, weight room, arts & crafts, canteen and student government office. Recreation Building 6 contains pool tables, video games and accommodates other similar indoor recreational activities.

Outdoor recreation facilities include baseball and football fields, tennis and basketball courts, running track, Frisbee golf and miniature golf course. These are in generally fair condition and rarely utilized.

Administration Administration functions are located in Recreation/Administration Building 1-Wing 1, Dormitory/Food Service Building 1-Wing 2 and Vocation/Education/Dormitory Building 1-Wing 3.

Security offices are located in Building 1-Wing 1 and Security/Gatehouse Building 19. The spaces in Building 1, all wings, are somewhat crowded although staff functions well within them. Heating, ventilation, and air conditioning units in conference/administrative and storage areas of Building 1-Wing 2 are old and malfunction. Spaces are well maintained, in good condition, and function well.

Medical/Dental Medical/dental facilities are located on the upper level (Main Level) of Medical/Dental/HOT Building 14. This space is well maintained, in good condition, and functions well.

Storage/Support Center maintenance functions are located in Dormitory/Food Service Building 1-Wing 2 which houses storage, maintenance, and transportation.

Building 1-Wing 2 is centrally located with a loading dock that is easily accessed from the main campus thoroughfare. Warehouse functions are located in Storage Structure 27, Hazardous Storage Structure 16, and Storage Structure 20. Maintenance storage is currently in excess of DOL standards. All other

Gymnasium Building 5

Recreation/Administration Building 1

Medical/Dental/HOT Building 14 storage/support facilities are well maintained, in good condition, are adequate in size and function well.

2.7 Environmental Management

Old Dominion JCC recycles bottles and paper. It does not have an energy reduction program, or a renewable energy source. Although there is no detention pond on site most of the stormwater is absorbed by the large fields. The Center has two cisterns that collect stormwater from the roof of Building 7.

2.8 Resource Use and Conservation: Energy and Water Conservation Energy and water use and associated trends are summarized below for the Old Dominion JCC. The FY2020 energy and water usage cannot be compared to earlier years due to the COVID-19 pandemic shutdown. Trending will commence when the Center is near full capacity.

Background Table 1, Electricity and Water Statistics – FY 2019, has current electricity and water usage and cost.

(Energy Watchdog 2019). Electricity, Propane and Oil #2 costs are lower than Job Corp Average, but Water is higher. Water source is a public water authority.

Table 1: Energy and Water Statistics – FY 2019 Energy Usage Cost Unit Cost Average Cost in Job Corps Electricity 2,469,945 kWh $194,383.40 $0.078 kWh $0.102 kWh Propane 5,613.10 gal $7,075.52 $1.260 gal $1.386 gal Oil #2 39,799.00 gal $86,675.45 $2.177 gal $2.210 gal Water 2,975.58 kgal $21,053.96 $7.00 kgal $1.00 kgal Total $ 309,188.33

Notes: 1. This analysis is based on the latest energy information available.

2. Financial Year 2019 (FY 2019) energy data are the latest entire year available for analysis.

3. kgal = thousand gallons; kWh = kilowatt-hours; CCF= Centum cubic feet (100 cubic feet)

Energy Data Issues The Old Dominion JCC began posting electricity and propane data in FY1985 and water data since the 3rd quarter of FY2001 and has been consistent with each year’s information going forward.

Benchmarking The DOL has set the following goals in the Sustainability Report and Implementation Plan for energy intensity and water intensity reduction. These goals will be used to benchmark each JCC. (Table 2)

Table 2: DOL Energy and Water Intensity Reduction Goals Energy Intensity Reduction Water Intensity Reduction

From FY2018 to FY2019 1.8% 1.0% From FY2019 to FY2020 1.5% 1.5%

Table 3: Energy and Water Benchmarking

Category FY2019 Intensity Baseline Year Baseline Intensity FY2019 Target

Difference from

Target Energy 78,208 BTU/GSF FY2018 78,221 BTU/GSF 76,813 BTU/GSF -2.0% Water 2,975.58 kgal FY2018 3,485.02 kgal 3,450.17 kgal 14.0%

Green – meeting target, Yellow- within 10% of target. Red – not meeting target.

The Center is not meeting its Energy goals but is within 10% (Actual -2.0%).

The Center is meeting and exceeding its Water goals. (Actual 14.0%) Figure 1 shows the Energy Intensity in BTU/GSF FY2010-FY2019. Energy intensity has been up and down and reached its lowest point in FY2017 and highest point in FY2015 but has been on a upward trend since FY2017. Figure 2 shows the Energy Usage Comparison in MMBTU for FY2010 to FY2019. The peaks and valleys follow along closely to Figure 1.

Figure 1: Energy Intensity for Old Dominion JCC for FY2010-FY2019

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Figure 2: Energy Usage for Old Dominion JCC for FY2010-FY2019

Electricity Figure 3, Electricity Usage, tracks the electricity usage for FY2010-FY2019. A small spike in usage was reported in FY2015 with a decrease to the lowest point in FY2017. Figure 4 shows Monthly Electricity Usage comparison for FY2017-FY2019. Usage was erratic for FY2017 but very similar across 2018-2019 fiscal years.

Figure 3: Electricity Usage for Old Dominion JCC FY2010-FY2019

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Figure 4: Monthly Electricity Usage for Old Dominion JCC for FY2017-FY2019

Propane Figure 5, Annual Propane Usage, shows the total propane usage per year for FY2010-FY2019.

Annual usage remained fairly flat until FY2018 when a huge spike occurred and it reached its highest point. A gradual decline occurred in FY2019. Monthly propane consumption is shown in Figure 6, Monthly Propane Usage. Usage was very similar across FY2018-FY2019 with higher usage in the winter months due to propane heaters. FY2017 contained some unusually erratic usages.

Figure 5: Annual Propane Usage for Old Dominion JCC for FY2010-FY2019

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Figure 6: Monthly Propane Usage for Old Dominion JCC for FY2017-FY2019

Oil #2 Figure 7, Annual Oil #2 Usage, shows the total Oil #2 usage per year for FY2010-FY2019. Annual usage had been up and down until it reached its highest point in FY2015. A gradual decline occurred to the lowest point in FY2017 but has since showed an upward trend and has remained flat for the last two years. Monthly Oil #2 consumption is shown in Figure 8, Monthly Oil #2 Usage. Usage was very similar across all three fiscal years with higher usage in the winter months due to oil fired heaters.

Figure 7: Annual Oil #2 Usage for Old Dominion JCC for FY2010-FY2019

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Figure 8: Monthly Oil #2 Usage for Old Dominion JCC for FY2017-FY2019

Water Figure 9, Annual Water Usage, shows the total water usage per year since FY 2010. The water usage had been increasing steadily since its lowest point in FY2013 and reached its second highest point in FY2016. Water usage has dropped to 0.03% of the lowest point in FY2019. Monthly water consumption is shown in Figure 10, Monthly Water Usage comparison FY2017-FY2019. Usage has been very similar across all three fiscal years but became lower overall in FY2019.

Figure 9: Annual Water Usage for Old Dominion JCC for FY2010-FY2019

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Figure 10: Monthly Water Usage for Old Dominion JCC for FY2017-FY2019

2.9 Sustainability

The United States DOL is committed to implementing initiatives in accordance with Executive Order 13834 Regarding Efficient Federal Operations. As a result, JCCs have been adopting practices aimed at reducing energy, water, and waste. Centers have also been implementing other measures such as enhancement of indoor environmental quality, storm water management, and reduction of environmental impact of materials, green cleaning practices, environmentally preferred purchasing, integrated pest management and recycling. Furthermore, new construction shall comply with the latest version of the Job Corps Handbook 814 (JCH 814) which specifies sustainable design criteria.

Old Dominion JCC has implemented the following initiatives:

i. Recycling program and measured recycling. The Center currently recycles approximately 10% of its solid waste.

ii. Use of a computerized maintenance management system (CMMS) for Preventive Maintenance.

iii. The Center has a solar photovoltaic training program.

A list of nine specific sustainability indicators for the Center is located in the Site Descriptions section of Volume II.

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Climate Resilience Old Dominion JCC is geographically located in the rural agricultural region of Virginia. The future impacts of global warming are difficult to predict with accuracy because of the uncertainties associated with complex systems that include interactions among climate, social, political, economic, and agroecosystem components. Despite the uncertainties, global warming is expected to increasingly affect Virginia agriculture in the next 20 to 30 years.

Based on information from the US Climate Toolkit and Climate Explorer, the average days above 100 degrees F will rise from approximately 30 days to over 55 days by 2055.

On average, winters are expected to be milder. Therefore, disease-causing organisms and insect pests that are killed by bitter cold are more likely to survive the winter and begin activity earlier in the spring. Insect pests and disease organisms that reinvade Virginia from southern regions each year may be able to migrate earlier in the year and farther north.

The older dormitories are susceptible to an increase in disease-causing organisms due to inferior HVAC systems and lack of induced fresh air. Therefore, indoor air quality, fresh air, and exhaust ventilation systems need to be prioritized. Special concern are the older systems that are already in need of repair and maintenance.

2.10 Accessibility Standards

The site is not fully accessible. No building on the Center is in total compliance, two (2) have access to the building interior, four (4) have access to services, one (1) has an accessible restroom, and four (2) have other accessible features.

Further compliance will be incorporated as major renovation projects are developed and new buildings constructed. All future projects at the Center will be in conformance with the Architectural Barriers Act (ABA) Standards as adopted in 2005 by the United States General Services Administration (GSA) for Federal Facilities and will include provisions for full accessibility. All areas of newly constructed buildings, facilities, and altered or leased buildings and facilities as well as the existing buildings and structures, shall comply with ABA requirements to provide reasonable accommodation as required by federal disability and non-discrimination laws. All future projects at the Center will include provisions for full accessibility. These corrective actions could be accomplished by the Center forces and Center funding (Operations and Maintenance) or by qualified contractor and Regional, National, or Lessor funding.

2.11 Historic Preservation Issues

There are no historically designated buildings on the Center. Seven (5) buildings are older than 50 years.

Consideration should be given to notifying the State Historical Preservation Officer (SHPO) prior to any building renovation.

2.12 Center Security Inventory

Old Dominion JCC security concern is night time dark areas. The site lighting throughout has a twenty

(20) foot projection from the source, which is too limited for the amount of open acreage around the buildings. This condition allows extreme darkness for the majority of the ground surrounding the facilities.

The National Office of Job Corps is aware of and sensitive to the security concerns at all Job Corps and Civilian Conservative Centers.

2.13 Warranties

No warranties were received in conjunction with the PY20 Facility Survey. The following five warranties of material and equipment are on file with the National Office:

• All five warranties are for panels, walkways, and canopies for Building 1 Dormitory, Building 4 Dormitory, Building 5 Gymnasium, and Building 7 Vocational. The expiration date is December 29, 2025.

2.14 Health and Life Safety Issues

The number of deficiencies identified or validated during the Program Year 2020 (PY 20) Survey can be found in Section 1.3, Executive Summary of this Report. Twenty-one Regional Deficiencies totaling $172,058 and thirty-one Operations and Maintenance (not funded) deficiencies were identified during the PY 20 Facility Survey. The life safety deficiencies can be found in Volume II of this report under Life Safety Deficiencies for Correction by Center. Life Safety issues identified include:

1. Emergency egress lighting is inadequate in Building 1 Main Building and Building 4 Dormitory.

2. Mold in Building 4 Dormitory, Building 14 Medical/Dental, and Building 22 Technology Resource Center.

3. Building 7 Vocation Mezzanines lack live load placards.

4. Building 7 Vocation shop egress door opens into exit egress path.

5. Building 14 Medical/Dental exterior deck railing is not code compliant.

6. Wastewater Treatment Plant is in disrepair.

2.15 Completed and Current Projects since the Last Survey

The following is a list of completed and current Funded Not Corrected (FNC) projects since the previous Survey that exceed $5,000 in cost.

Completed Projects Deficiency ID Number(s) Description Responsibility 134212 Boiler hot water circulation pump #1 not operating properly Region

129429 Boiler #3 not working Region 129398 Convection Oven has failed. Region 127386 Compressor replacement for kitchen walk in freezer

125647 Critical Kitchen Circuits to the Standby Emergency Generator Panel

125544 Tilt skillet no longer usable or repairable Region 122313 Vinyl treads on stairs are deteriorated Region 136267 Walk in freezer not operating properly

(condenser replacement)

132252 Shower Room has Mold Region 129485 Missing floor tile and grout causing water leaks and mold

128739 Replace ceramic tile Region 125645 HVAC pump #3 (that serves dorms and

Education Halls) has failed

124684 Replace damaged stair vinyl treads Region 125457 HVAC system failure Region 134014 Filter media is low and not suitable for use Region 134209 Waste Water Treatment Plant: Grinder

Pump not operating

131849 Rebuild 3,778 sf of roadway Region 126955 Center lacks spill prevention control and countermeasures plan (SPCC)

Current Projects Deficiency /Project Number Description Responsibility N/A None at time of PY20 Facility Survey N/A

2.16 Funded Not Corrected (FNC) Deficiencies

In support of long range planning for Old Dominion JCC, the ESC reviewed the prior FNC deficiencies.

The Center is responsible for completion of these deficiencies. If necessary, the Center should coordinate with their ESC PM and request technical assistance from the ESC through the DOL Region.

The table below summarizes the FNCs by year, type, discipline, number of related deficiencies, and associated costs.

PY FNC Class Item Number Cost

PY 2020 IIIA Tarping of roofs 138510 $15,319 PY 2020 IIIA Hazardous material inspection 138693 $6,270 PY 2020 IIIA Replace 10 ton HVAC unit coil 137411 $5,826

Total $27,415

The Center has corrected all prior life safety deficiencies.

3.0 PLANNING ANALYSIS

3.1 Introduction

The purpose of this section is to present objectives, assumptions, space needs, and cost data considered during the planning process. The Long Range Plan for the Center is based on this information. The goal is to provide the Job Corps Program with the best living and learning environment at the best value.

Data collected during the PY 2020 Facility Survey is provided in the attached Appendix and in Volume II of this report.

The Long Range Plan is presented in Section 4.0 Recommendations.

3.2 Significant Issues

Significant issues impacting operations, learning, and living environment at Old Dominion JCC identified during the October 2020 Facility Survey are listed below.

Significant Issues Being Addressed

• Waste Water Treatment Facility equipment in process of being repaired.

• Mold in buildings in process of being assessed.

Significant Issues to be Addressed

• Main-Counseling Corridor, Property Warehouse roofs deteriorated & leak.

• Property Warehouse metal roof joists are rusting.

• Exterior metal clad cross has dislodged from the anchoring system.

• The existing HVAC system is deteriorated, failing or have failed.

• Roof is deteriorated and leaking.

• Mold throughout building.

• Interior walls, ceilings, and interior finish are deteriorated.

• HVAC system is failing and is deteriorated.

• Electrical system is failing and is deteriorated.

• The building lacks a Fire Protecton system.

• Windows are deteriorated and failing.

• The roof is deteriorated and leaks over the lower, flat roof area.

• Medical/Dental/Health Occupation Building 14:

• The roof is deteriorated and leaks.

• There is mold in the Medical/Dental area.

Technology Resource Center Building 22:

• There is mold throughout the building.

• The plant is in a state of disrepair.

• The roads throughout the Center are deteriorated.

Deteriorated HVAC unit (Typical)

Roof leak and deteriorated metal joist on Building 1 Property Warehouse

Roof on Dormitory Building 4

Deteriorated Cross on Building 1

Mold in Technology Resource Center Building 22

Deteriorated interiors in Dormitory Building 4

Deteriorated HVAC in Dormitory Building 4 Deteriorated windows in Dormitory Building 4

Deteriorated asphalt paving Deteriorated Sewage Plant

4.0 RECOMMENDATIONS

4.1 Introduction

Recommendations that comprise the Long Range Plan are presented in this section. The recommendations are aimed to improve elements impacting operation of Old Dominion JCC.

4.2 Status of the Previous Plan (Program Year 2016)

The status of National and Regional projects funded as a result of previous surveys is presented.

The Program Year 2016 Plan for Old Dominion JCC proposed the recommended projects listed below.

NATIONAL (PY 16)

National Project 3540 Replace the roofs on Gymnasium Building 5, Dormitory/Food Service Building 1-Wing 2 (receiving area), Vocation/Education Dormitory Building 1-Wing 3, and repair the damaged wall on Recreation Administration Building 1-Wing 1 Partially funded and completed: Wing 3 roof Wing 1 damaged wall only

$3,500,000

National Project 3867 Replace the roofs on Recreation/Administration Building 1-Wing 1, Dormitory/Food Service Building 1-Wing 2, Medical/Dental Building 14, and Technology Resource Center Building 22.

Recently funded and completed Medical/Dental Building 14 only

$4,000,000

National Project 3873 Construct new 272 bed dormitory and demolish Dormitory Building 4. Demolish Dormitory Building 4 after design and construction of a 272 bed, 2 story, “H” type dormitory prototype building.

Not funded

$14,500,000

REGIONAL (PY 16)

4.3 Proposed Plan for Program Year 2020

The Center’s issues noted in the PY16 Facility Survey Assessment Report are valid in PY20. National Project 3873 is modified and recommended in the PY20 Proposed Plan. Regional Projects include:

o Replace Main & Counseling Corridor, Property Warehouse roofs o Add new metal joists next to Property Warehouse rusted metal roof joists o Secure exterior metal clad cross to the anchoring system o Replace existing HVAC system o Roof replacement, o Extensive mold abatement o Interior walls, ceilings, and interior finish demolition (due to extensive mold contamination) o Re-design of the building interior spaces to include floor plan revisions for better HVAC air distribution and construction o HVAC system demolition, design and installation o Electrical system demolition, design and installation o Fire alarm system demolition and fire alarm system and fire sprinkler suppression system, design and installation o Window replacement throughout the building

Deficiency Description Deficiency Numbers Cost Remove dead trees from walkable areas.

Funded and Completed

93747 $2,500

Repave asphalt paving Center wide Not Funded

116728 $8,350

Upgrade Center wide HVAC systems and controls:

Building 1-Wing 2: Replace four (4) hot water heating circulation pumps.

Not Completed Building 1-Wing 3: Replace the heating and cooling delivery equipment (wall and through-wall fan-coils and the thermostatic controls.

Not Completed Building 5: Replace over 100 feet of exterior 2-inch diameter black iron supply piping and 200 feet of black iron 2-inch diameter return piping.

Funded and Completed Waste Water Treatment Facility: Replace five (5) pumps that operate the flow of waste water through the treatment process.

Funded and Completed for one Pump

116375, 116377, 116380, 116382

$80,689 o Replace roof over the lower, flat roof area o Replace roof o Remove mold in the Medical/Dental area.

o Remove mold throughout the building o Repair the plant o Repair the roads throughout the Center

4.4 Summary of Proposed Projects

NATIONAL

Project Name Cost Estimate National Project 3873 Design/Construct new 102, 1 story, “T” type dormitory building.

$7,770,407

REGIONAL

The cost of remaining unfunded deficiencies not tied to National Projects amounts to $638,205. Each remaining deficiency is considered for funding on an annual basis and will be funded based on Center/Regional/National priorities. Regional and Center projects recommended to be addressed in the short term include the following:

4.5 Student Vocational Participation

The following are recommendations for Career Technical Skills Training…