A19-SOL-Questions and Responses.pdf

QUESTIONS AND RESPONSES

RFP# 1605C4-26-R-00029

Conference Room Renovations at the Frances Perkins Building

CONTRACTOR QUESTIONS GOVERNMENT RESPONSES

1) Based on a cursory review of the existing fire sprinkler system located within the conference room, there does not appear to be a need for a replacement or modification to the system. Please confirm that the fire sprinkler system shall not be modified or replaced.

The contractor’s A&E firm shall dictate this need.

2) In section “1.4 scope” in the provided documents, it calls out to “provide a new reflected ceiling.” Please confirm that the intention of this scope item is to install new ceiling tile and grid with regard to the reflected ceiling plan developed by the A/E.

Confirmed.

3) The documents provided call out working hours from 6 PM to 6 AM Monday through Friday. Please confirm that any required outages can be completed within this time frame.

Yes, upon approval.

4) The contract documents call for the replacement of the existing carpet within the conference room. Is there a desired carpet type, such as carpet tile or broadloom? Shall the carpet be padded?

Please refer to 5.1.1.C of the PWS.

5) The documents provided call for asbestos/ lead abatement as needed. Is there a current report on the existing hazardous material within the conference room that can be provided, or should the contractor assume that no hazardous materials will be encountered for pricing purposes and only include testing within the proposal?

Yes. See attached.

6) The documents provided call for the sanding and staining of the existing door.

Please confirm that the existing door hardware shall be removed and reinstalled.

Confirmed.

7) There is a large conference room table within the conference room. Shall this table be removed from the space prior to construction? If not, is there a location within

The large table will not be in the space at the time of construction.

the building where the table can be stored during the duration of construction?

8) The documents provided call out to provide new window treatments. Please confirm the desired scope of this item, such as window tinting, new curtains, or a new curtain system.

Please refer to 5.1.1.C of the PWS.

9) The documents provided call for Architectural, Mechanical, Electrical, Plumbing, and Fire & Life Safety design documents. These requirements seem excessive for the space. Please confirm that this requirement can be removed.

This will remain.

10) Please confirm that the in-floor conduit/ raceway shall remain in place, and existing outlet locations can be modified to accept recess boxes.

The tombstones will be removed and recessed outlets will be installed.

11) Existing-conditions documentation.

Attachment 1 is a concept floor plan. Are existing-conditions or as-built drawings available for Suite N1649 — architectural, reflected ceiling, mechanical/fan coil, electrical panel and circuit, sprinkler, fire alarm, and IT/data? If none exists, please confirm that offerors are to price based on field verification alone. PWS 5.1.D also references a "BOC-provided room drawing" for display receptacle locations; please provide it.

Provide based on filed verification. “BOC-provided room drawing” attached.

12) Finish selections. Are carpet tile, resilient base, ceiling tile and grid, LED fixtures, paint, and window shades to be selected by the offeror's A/E and approved during design review, or has the Government established specific products, standards, or a finish budget? If the latter, please provide them.

See attached. Final selection will occur during design.

13) AV and IT equipment. Please confirm the division of responsibility. Our reading of PWS 3.2 and 5.2.E is that the contractor provides power, conduit pathways, plywood backing, and cabling infrastructure, while displays and IT/AV head-end equipment are furnished and installed by DOL's separate IT/Telecom and AV/Security subcontractors.

Please confirm or correct.

Correct.

14) Hazardous materials. Are asbestos or lead-based paint survey or testing reports

See attached.

available for Suite N1649? If not, please confirm that all sampling, abatement, disposal, and final clearance are in the base bid at the offeror's estimated quantities, or advise whether the Government will establish an allowance or a unit-price line so offers are evaluated on a common basis.

15) Sprinkler and fire alarm. Please confirm the extent of modification is to be determined by the offeror's A/E based on the new ceiling and lighting layout and applicable code, rather than a Government-defined quantity. Please also identify who witnesses and accepts the required testing and certification.

Confirmed, MSHA COR.

16) Site logistics. Given the 6:00 PM–6:00 AM work window, please describe the loading dock and freight elevator availability and hours, on-site or nearby material staging and storage, and the required method and hours for debris removal.

Loading dock guidelines:

-Max height: 12’ 1” (Size of loading dock is limited to box type trucks) -Loading dock hours: – 6:00am to 6:00pm.

-Access Information: DOL agencies to provide driver name, company and license plate number to the FPB Security Center.

-Use of the loading dock at Frances Perkins Building will be shared with Government activities on a first-come-first-served, wait-your-turn basis.

-Extended stay in the loading dock area is not permitted.

-Deliveries outside of normal business hours shall be coordinated with prior notice to the Security Center. The loading dock height is measured at a maximum of 12 feet 1 inch If required, escort will be the responsibility of the Contracting Officer Representative.

-Outbound Disposals: All outbound personal property disposals must have a signed property pass to present to security staff before leaving the building.

-All DOL staff must receive permission from Building Management to use overhead recycling bins. All waste and pallets must be taken with you when exiting the building.

-Overnight staging for disposals requires approval from building management.

17) Schedule. Please provide the anticipated Notice to Proceed date, and confirm whether the 180-day period of performance is

180 day period of performance is at final closeout.

measured to substantial completion or to final closeout. As-builts are due 30 business days after substantial completion, which appears to fall outside the 180 days.

18) RFP discrepancy. PWS 5.8.C.1 states the 65% Design Development submission is due thirty (30) days after NTP, while Technical Exhibit 2 states twenty (20) business days from NTP. Please clarify which governs.

30 days.

19) If possible, can a few pictures please be provided?

See attached.

20) Can the dimensions of the conference please be provided?

Approximately 36’ x 20’.

21) Is the existing ceiling drop ceiling or drywall? Will the new ceiling be drop ceiling or drywall?

Drop Ceiling.

22) Will any new walls be built in conference room?

Please see PWS section 5.1.1.C.

23) Is there any known asbestos? No. See attached.

24) In the floor plan, what drawn near the windows? Is that a cabinet and television? Is Vendor to furnish and install new television cabinet stand and also television?

Cabinet and Television not to be supplied for this contract.

25) Please confirm the Government will remove the existing conference room furniture prior to construction.

Confirmed.

26) Please confirm that Contractor procurement and installation of new furniture is not part of the scope.

Confirmed.

27) Please provide the distance from the electrical closet to the conference room.

50’.

28) Please provide the applicable Davis- Bacon wage scale.

See attached.

29) The SOW (Section 5.1.1(C)) references providing new 2x2 supply/return diffusers as part of the renovation. However, during the site visit, it was observed that room has no ceiling-mounted supply/return diffusers; the space is currently served by separate floor-mounted units.

Please confirm:

a) Whether the reference to new ceiling-mounted supply/return diffusers in Section 5.1.1(C) is a scope error, given that the room is not served by a ducted ceiling system, and should be removed from the SOW.

a) This will not be removed, diffusers will remain in ceiling and be replaced by new diffusers as recommended by the contractor’s design engineer.

b) These units will remain.

b) The existing floor-mounted units are existing to remain.

30) Please provide the applicable Davis- Bacon Wage Determination for this project.

See attached.

31) Please confirm whether DOL will provide the final finish and material selections, including carpet tile, paint colors, resilient base, ceiling tile, and window shades, or whether the contractor is expected to propose these selections for DOL approval.

These will be provided to the contractor.

32) The solicitation requires removal of the existing floor utility monuments and installation of flush-mounted floor outlets for power and data. Please confirm the required quantity and final locations of the new flush-mounted floor outlets.

A total of five (5) monuments to be removed and five (5) flush mount floor outlets installed in same location.

33) Please provide the BOC-provided room drawing referenced in Paragraph 5.1.1(D), including the final locations of the wall-mounted displays, power, data, and AV connections.

See attached.

34) Is an asbestos/hazardous materials survey or report available for Suite N1649? If so, please provide the report and any available information regarding the anticipated extent of abatement.

See attached.

35) Please confirm whether the existing electrical panels and circuits have sufficient capacity for the proposed lighting, power, data, and AV requirements. If this has not yet been determined, should the contractor include any required electrical panel or circuit upgrades in its base price?

Not determined.

36) Please clarify whether permits, inspections, testing, certifications, and associated fees required for the project are the responsibility of the contractor.

Responsibility of the contractor.

37) Will DOL provide a designated staging and material storage area for the contractor during construction?

Yes, loading dock.

38) Please provide any applicable requirements or restrictions for use of the loading dock, freight elevator, material deliveries, and removal of construction debris.

-Max height: 12’ 1” (Size of loading dock is limited to box type trucks) -Loading dock hours: – 6:00am to 6:00pm.

-Access Information: DOL agencies to provide driver name, company and license plate number to the FPB Security Center.

-Use of the loading dock at Frances Perkins Building will be shared with Government activities on a first-come-first-served, wait-your-turn basis.

-Extended stay in the loading dock area is not permitted.

-Deliveries outside of normal business hours shall be coordinated with prior notice to the Security Center. The loading dock height is measured at a maximum of 12 feet 1 inch If required, escort will be the responsibility of the Contracting Officer Representative.

-Outbound Disposals: All outbound personal property disposals must have a signed property pass to present to security staff before leaving the building.

-All DOL staff must receive permission from Building Management to use overhead recycling bins. All waste and pallets must be taken with you when exiting the building.

Overnight staging for disposals requires approval from building management.

39) Will Suite N1649 and the adjacent areas remain occupied during construction? If so, are there any specific phasing, access, noise, or dust-control restrictions beyond those identified in the solicitation?

Yes, work will be done after hours – 6PM-

6AM.

40) The solicitation states that the contractor must have one or more individuals with a GSA HSPD-12 badge to escort personnel.

Must the contractor have an active GSA HSPD-12 badged employee at the time of award, or will DOL sponsor or assist the awarded contractor in obtaining the required credential?

DOL will sponsor or assist the awarded contractor in obtaining the required credential.