Responses to Worker Outreach QA.xlsx

XLSX spreadsheet 19 KB Posted Jan 27, 2023

Attached to: DOL Worker Outreach Evaluation and Analysis Federal contract opportunity
Solicitation number: 1605C1-23-R-00001
Issued by: Department of Labor Office of the Assistant Secretary for Administration and Management

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Other files attached to DOL Worker Outreach Evaluation and Analysis, newest first.
File	Type	Posted
Solicitation 1605C1-23-R-00001 Amd 0002.pdf	PDF	Feb 2, 2023
Amendment 0001 - Solicitation 1605C1-23-R-00001.pdf	PDF	Jan 27, 2023
Attachment A - IDIQ Pricing Table.xlsx	XLSX spreadsheet	Jan 13, 2023
Attachment C - Question and Answer Spreadsheet.xlsx	XLSX spreadsheet	Jan 13, 2023
Attachment B - Past Performance Questionnaire.docx	DOCX document	Jan 13, 2023
Attachment D - Wage Determination 2015-4281.pdf	PDF	Jan 13, 2023
Solicitation 1605C1-23-R-00001 Workers Outreach.pdf	PDF	Jan 13, 2023

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Sheet1

WORKER OUTREACH EVALUATION AND ANALYSIS SERVICES
Question Title	Section Number	Question Detail	Government Response
Incumbent information	n/a	Who is the current incumbent and the awarded contract number providing this service?	This is a new requirement. There is no incumbent.
Which program office will take the lead?	B.6	1. Can you share the program office who will manage this IDIQ? I understand that DOL’s OSPE office will manage the procurement activities as mentioned in the RFP, but there is no language to indicate which office in DOL will serve as the program lead. Can you share which program office will take the lead. (Example – the DOL CEO BPA is run out of the CEO program office even through it manages evaluation efforts for all offices in the DOL.)	DOL OFCCP will mange the IDIQ. Each task order will have a COR appointed from the respective program office that requires the services.
Can you explain the variability between the requirement needs for each of the offices?	1.6.8	1. We noticed that each office/agency listed under “Special Qualification, section 1.6.8” has unique/different requirements. Some of the agencies/offices list three years of experience while others ask for a much greater understanding of that office with a 7 – 10 years of experience requirement. Can you explain the variability between the requirement needs for each of the offices?	The complexity of each agencies' enforement requirements are different and will require varying levels of expertise.
Is an 8(a) vendor currently performing this work or similar work like this statement of work?	SF1449	Can you share whether you issued this 8(a) set-aside based on receiving 2 or more market research responses or whether there is an 8(a) vendor currently performing this work or similar work like this statement of work?	Market research was conducted to determine the procurement methodology. This requirement is new. There is no incumbent.
Consultants	1.6.8	Are the Consultants able to span across functional areas?	Yes
Page Count	L.C	Do the resumes and LOCs count towards the page count in the Technical Volume?	No
Key Personnel	Subfactor 2: Key Personnel	Will the Government provide a list of positions they consider key?	Key personnel will be identified in each Task Order.
Pricing	VOLUME II– PRICE	To ensure that Price proposals are evaluated equally, will the Government provide a number of labor hours for Consultants?	The Government is unable to provide a number of hours. The number of hours will be determined at each individual task order by contractor.
Pricing	VOLUME II– PRICE	Are we able to add LCATs, in addition to the ones listed in the Price proposal, at the Task Order level?	No. All LCATs proposed for this requirement must be included in the final price proposal. The LCATs will be included in the resulted IDIQ contract.
Pricing	VOLUME II– PRICE	Can the Government please confirm that the Clerical/Administrative Assistant is the only LCAT that falls under the Wage Determination in accordance with the Service Contract Labor Standards?	Offerors are required to review the Wage Determination at Attachment D to review and determine which LCATs are applicable.
Key Personnel	Subfactor 2: Key Personnel	Are individuals other than U.S. citizens able to perform on this contract?	Yes. Individuals must have appropriate employment eligibility credentials as per the Department of Homeland Security.
Pricing	VOLUME II– PRICE	Will the Government provide a sample task for Contractors to create a BOE against?	A Sample Task Order will not be provided at this time.
Due Date	(4) Past Performance Questionnaire	Would the Government consider extending the deadline for submission of PPQs to be the same as the proposal due date?	Yes
Key Personnel	Subfactor 2: Key Personnel	Can a Consultant be a non-profit organization rather than an individual?	No
Pricing	VOLUME II– PRICE	To ensure that proposals are evaluated fair and equitably, will the Government provide a dollar amount for ODCs?	ODCs will be determined at the task order level.
Page Count	C	Are the resumes and LOCs part of the technical? If not what is the page limit?	Yes but not included in page count
Page Count	A	Can Arial Narrow or Calibri be used for tables and illustrations?	Please review page 63 of the solicitation - Proposal Submission, A. Format.
Page Count	C	What is the page limit for resumes?	No
Page Count	A	Do format requirements also apply to resumes?	No
Page Count	C	Please define the term "Charts" as it applies to the Page Count restriction for Volume I.	A chart is for data visualization that is represented by symbols,bars, lines, or pie
Key Personnel Resumes	C	Can the government confirm which labor categories are considered Key Personnel? Page 8, Qualified Key Personnel does not specify which positions are key.	Key Personnel will be defined at the Task Order Level.
Key personnel	L	Does the offeror have to provide letters of commitment for its employees if they are key?	Please review page 64 of the solicitation - Volume 1, Subfactor 2.
Key Personnel Resumes	L	Please confirm Key Personnel resumes may be included as an Appendix.	Yes
Labor Categories	B	Can we adjust the labor categories? I noticed that there is not a CLIN for Copy editing, translation, 508-remediation, graphics, social media.	Please review page 4 of the solicitation - Note included in the chart.
Labor Categories	B	What is considered consultant fees in the direct cost category (university SMEs)?	Any consultant fees that are not associated with the labor categories
Price Volume	C and D	Page 63 Page count has Pricing as Volume III. Section D has pricing as Volume II. Is pricing Volume II or Volume III?	Price is Volume II. The RFP has been corrected
Evaluation Criteria	M	Can the government provide clarity for how proposal will be evaluated? Will an adjectival rating methodology be used or points system? If so please include in Section M.	Adjectival ratings will be assigned to all non-price factors.This information is not required in the solicitation
Attachment A	ODCs	Can DOL provide clarification on 'Consultant Fees', row 14 of Attachment A - IDIQ Pricing Table. Is this an hourly rate, or is this a lump sum amount for consultants on the project? If an hourly rate, can this be moved under Labor Categories?	If applicable, the consultant fees should be a lump sum amount.
Labor Categories	B.3, IDIQ Pricing Table, pg 3	The footnote at the bottom of the pricing table states that: "Note: The vendor shall propose labor categories and ODCs for this IDIQ contract based on the RFP requirements." We assume that this means that vendors are free to change or add additional labor categories to reflect our technical approach as described in our proposal?	Yes. If different labor categories are proposed, they must be crossed walked to the LCATs in Section B.3
Clarification about Task Orders	B.8, Ordering Procedures, pg. 4	a. Can the government provide an approximate number/size of task orders to be issued in the first year of the IDIQ contract?

b. Will Key Personnel be identified at the task order proposal state?

c. Will the IDIQ contract be a mandatory vehicle for agencies wishing to procure the services described in the SOW?

d. What is the typical or average duration of a task order to be awarded on the resulting IDIQ contract? Are they short term (2 to 3 months) or longer term (1 year or more)?	The Government cannot determine when task orders will be awarded against the contract, nor define the size, scope, duration of future tasks orders at this time. The contract will be the mandatory vehicle for agencies to procure the services described in the PWS.
	Place of Performance	1.6.5 B.9 Delivery and Place of Performance (pg. 5) and Hours of Operation/Place of Performance (pg. 10)	Should we assume that contractor employees will be working in person at DOL facilities in the DC area?	The place of performance will be defined at the task order level.
	Clarification about qualifications for agency orders	1.6.8 Special Qualifications, pg. 10	Does the government expect that task order proposals will be provided by the successful vendor for individual agency orders?	Yes.
	General Clarification	Section L.C and L.D, pg. 63	The table in Section L.C. "Page Count" labels Volume II as Past Performance, while Section D labels Past Performance as Volume III. Please clarify which volume number is correct for Past Performance.	Volume III. RFP has been updated to reflect the correction
	Key Personnel	Volume I, Subfactor 2: Key Personnel, pg. 64	Could the government please clarify if the Key Personnel requirements specified on Page 10, 1.6.8 Special Qualifications are all required for every proposed Key Personnel or is it expected that the proposed Key Personnel should collectively have all the Special Qualifications listed?	Key Personnel must collectively have all the Special Qualifications listed at Section 1.6.8.
	Corporate Experience	Volume I, Subfactor 3: Corporate Experience, pg. 64	Can the contractor include subcontractor corporate experience in this section as well?	Yes
	Clarification	Volume III, Past Performance, pg. 64	"The contractor shall submit past performance of three current or previous contracts for relevancy (within the last three years)"

a. Can the government please confirm if a subcontractor's past performance can be used in addition to the prime's past performance? If yes, how many out of the three required?

b. Are we required to include CPARS in Volume II? If yes, do those count towards the 10-page limit?	a. Yes, b. Offerors are required to follow the instructions in the solicitation.
	Past Performance Questionaires	Past Performance Questionnaire, pg. 66	Is the contractor required to complete the Past Performance Questionnaire even if they have the CPARs, or is it not applicable if the contractor has CPARS? Please clarify.

Will the government allow for an already completed PPQ to be submitted for a PPQ? Or will the government accept prior completed CPARS in its place?	Offerors must submit past performance information in accordance with the solicitation instructions.
	Request for Extension	General	Will the government consider extending the submission date by a week, since the response to these questions will have an impact on the ability to prepare a quality response?	All proposals are due in accordance with the solicitation requirements.
	Delivery and Place of Performance	B.9 Delivery and Place of Performance Page 5	Page 5, B.9 DELIVERY AND PLACE OF PERFORMANCE indicates that the “…vendor telework location (alternate duty station) is considered “on-site” for purposes of this IDIQ. Can the Government further expound on whether key personnel will be required to work onsite at the government agency or if off-site work at the vendor’s location is permitted.	The place of performance will be defined at the task order level.
	Travel and ODCs	B.3 IDIQ Pricing Table	For Task 3 Provide Education and Recommendations, and Task 4 Monitoring and Evaluation, does the Government anticipate travel being required? If so, does the Government support the addition of travel to the ODCs in Schedule B since it is not currently listed as a line item?	This will be determined at the task order level.
	Contract Value	B.2 Contract Minimum/Maximum Quantity and Contract Value	Of the maximum IDIQ value of $21,000,000, what are each of the potential/estimated dollar amount values for each of the six DOL agencies (EBSA, MSHA, OFFCP, OLMS, OSHA, WHD)?	This information is unknown at this time.
	Teaming	N/A	In a teaming partnership involving several firms, with one firm as an 8(a), does DOL expect the 8(a) contractor’s billable work to be at least 50% of the total task award?	51%. The prime contractor must perform 51% of the contract requirements.
	Evaluation Factors	M - Evaluation Factors, Pages 68-69	Are the FACTORS TO BE EVALUATED on pages 68-69 of the solicitation the basis for deciding which proposal submission represents the best overall value for DOL?	Yes.
	FTE Calculation	L - Instructions to Offerors, Volume II - Price	What formula did DOL use to calculate a Full Time Equivalent (FTE) at 1920 labor hours?	1,920 a year is the number of hours used for a contracted full time equivilant position. The formula used is 160 hours/per month x 12 months = 1,920 hours.
	Work Performance Limits	N/A	Are there any limits to when during any 24-hour day and/or where task order work shall be performed? If so, please specify what those limitations are.	Task orders may be issued on a firm fixed price or labor hour basis.
	Are worker incentives allowable expenses?	52.203-6	Are incentives to workers for participation in research (e.g.surveys, focus groups, interviews) an allowable expense? Is there a limit?	No unless otherwise stated in the terms and conditions of the contract.
	Are CBO incentives allowable expenses?	52.203-6	Are incentives to community based organizations for participation in research (e.g.surveys, focus groups, interviews) an allowable expense? Is there a limit?	No unless otherwise stated in the terms and conditions of the contract.
	Are sub-contracts with CBOs an allowable expense?	52.203-6	Are CBO sub-contracts an allowable expense?	The Government contracts with the prime contractor, there is no contract privity with the Government and a prime contractor.
	Does DOL providing funding to CBOs or other community partners through subcontracts or any other mechanism?	52.203-6	Are there CBOs under contract with DOL, or your other funding partners, who you believe would participate as active collaborators in this work?	This solicitation is open to all 8(a) vendors who wish to participate.
	What are the 8A prime budget requirements?	52.219-17	Our understanding of the 8A procurement rules is that the 8A prime would need to receive 51% or more of the budget. Can you clarify what type of costs would and would not count as part of that 51% (example costs include: internal staffing costs, consultant fees, hard costs)?	This is a contract for services, the 8(a) prime contractor must perform 51% or more of the services required under the contract.
	Do task 4 and task 5 need to be completed in the first year of the contract?	5.1.1.1	Do Task 4 and Task 5 need to be completed within the first year of this contract? If so, are you envisioning a potentially abridged evaluation in Task 4 during year one, that may be followed in year two by a more comprehensive administration of the recommendations by the agencies and an evaluation of their efficacy by the vendor that you select?	No
	Key Personnel	1.4	Please provide a list of key personnel required for this PWS.	Vendors shall propose Key Personnel
	Pricing table	B.3 Page 3	ODC category travel-how many trips and what location are required during the period of performance.	Any travel will be defined at the task order level by the respective agency requesting the task order.
	General	General	How many FTE's are currently supporting this effort?	None
	Key Personnel	1.6.8 Special Qualifications	Do we have to identify the subject matter experts in the proposal, or can we add after the award?	Yes, identify in the proposal only, LCATS will not be added after award
	Interview approach	Task 3.1	For Indepth Interviews, do you expect a qualitative approach?	All requirements will be defined in the PWS of each individual task order.

File details come from the government source that posted it. Updated Jan 27, 2023.