3._Instructions_to_Offerors_-_Written_Proposals_4.5.19.pdf

(Attachment # 3)

REQUEST FOR QUOTE

DOG CARE SERVICES

NATIONAL CONTRACT

SOLICITATION NO.: 15M50019QA4400005

FAR 52.212-1- INSTRUCTIONS TO OFFERORS (ADDENDUM)

1. SUBMITTAL INSTRUCTIONS

(a) Proposals are due on Friday, April 26, 2019 by 2:00 pm EST.

(b) All questions with respect to this solicitation must be submitted in writing no later than

Monday, April 15, 2019 by2:00 pm EST.

(c) Incomplete proposals will not be considered for award.

(d) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

(e) Proposal may be e-mailed to Catherine.Bivians@usdoj.gov and Freddie.Everett@usdoj.gov or mailed/delivered to the following address. Please reference the solicitation number in the subject line of emails. If more than one email will be sent, please state 1 of total numbers of emails to be sent in the email or subject line. For mailing address, please contact Catherine Bivians and Matt Seymour.

FOR INQUIRES ON THIS SOLICITATION PLEASE CALL (202) 578-4224 OR E-MAIL

CATHERINE.BIVIANS@USDOJ.GOV AND FREDDIE.EVERETT@USDOJ.GOV.

Please reference the solicitation number in the subject line of emails.

(f) Your proposal should contain the following information:

1) Signed and Dated SF-1449 and Completed Offeror’s Information Page.

2) Signed and Dated Standard Form SF-30 (Amendment of Solicitation/Modification

Of Contract) [If any amendments were issued]

3) The Representations and Certifications with all fill-ins completed or SAM.

4) Three (3) Past Performance Data Worksheets (Attachment #6).

5) Price Quote.

(g) PAST PERFORMANCE INSTRUCTIONS (VOLUME I)

Each company must submit three (3) Past Performance Data Worksheets for similar and relevant Federal Government or Commercial contracts worked on within the last three (3) years. The information provided should reflect the offeror’s record of performance in the areas of conforming to specifications, adherence to contract schedules, reputation for reasonable and cooperative behavior, commitment to customer satisfaction and business-like concern for the interest of the customer. Additionally, if performance deficiencies are identified, describe the deficiency and the corrective action taken.

(h) PRICE QUOTE INSTRUCTIONS (VOLUME II)

Each company must submit one (1) original Price Schedule (Attachment #8). The pricing schedule will be provided in Microsoft Excel. Once the unit price is entered for a line item, an automatic calculation will occur for the total price of the line item. Pricing shall be completed on the excel spreadsheet only. The total amount for each year will also be automatically calculated, mailto:Catherine.Bivians@usdoj.gov mailto:Freddie.Everett@usdoj.gov mailto:Catherine.Bivians@usdoj.gov mailto:Freddie.Everett@usdoj.gov

DOG CARE SERVICES

as well as, the total price of the contract. There are five (5) tabs at the bottom of the excel spreadsheet. Pricing shall be completed on the excel spreadsheet only.

(i) TECHNICAL CAPABILITY / WRITTEN PROPOSAL AND SITE VISIT (VOLUME III)

(1) SCHEDULE FOR SITE VISIT: Companies selected for site visits will be notified of the date and time. No rescheduling of site visits will be done unless determined necessary by the government to resolve unanticipated problems or delays encountered in the presentation process.

(2) WRITTEN PROPOSAL: Written proposals should not exceed 25 pages to include the

Physical Security Plan, Tables, Charts, Photos, etc. (The photos and Pricing Schedule is excluded from the written proposal 25 page maximum). Proposals should be typed, double-spaced on standard-sized paper (8.5" x 11") with 1" margins on all sides with 12 point Times New Roman font. If two (2) sided proposals are submitted, each side will count as one (1) page. Your technical proposal should address all of the following:

A. FACILITY/STAFFING

(i) Describe your firm's current or proposed facilities meet the requirements of the SOW.

Provide a schematic of the facility for animals involved in animal fighting cases.

(ii) Describe how your firm is structured and detail staff assigned to this project for all animal types described in the SOW.

(iii)Provide a sample operation plan for the seizure of dogs involved in animal fighting.

B. TRANSPORTATION/INITIAL INTAKE

(i) Describe your fleet of vehicles to be used in the transport of the animals (dogs involved in animal fighting), include specifications and availability.

(ii) Provide current insurance documentation for the kenneling facilities for dogs involved in animal fighting.

(iii) Describe your process for the intake and transport of the dogs involved in animal fighting and horses/chickens.

C. KENNELING/HOUSING/BOARDING

(i) Describe your process for kenneling of dogs involved in animal fighting.

(ii) Describe the kenneling of a pregnant dog and puppies.

(iii) Describe your housing process for boarding of animals not involved in animal fighting cases.

DOG CARE SERVICES

D. VET CARE

(i) Provide certifications for all veterinary personnel working with all animal types regardless of being involved in animal fighting operations.

(ii) Describe your process for emergency vet care for animals involved in animal fighting

(iii) Describe your process for completing the medical assessment and behavioral testing of the dogs involved in animal fighting.

E. DISPOSAL

(i) Describe your adoption process for the dogs involved in animal fighting.

(ii) Describe your process for the disposal of euthanized dogs involved in animal fighting

(iii) Describe your process for the disposal of chickens post surrender or forfeiture for those involved in animal fighting cases.

(iv) Describe your sales plan for the disposal of other animals not involved in animal fighting.

(3) DOCUMENTATION: In addition to the written proposal the vendor must provide a Physical Security Plan (PSP) at the time written proposal are due.

The PSP should include at a minimum the following information:

Facility location: State the address of all locations to be utilized by the contract

Facility Requirement: Total amount of square footage required for indoor and outdoor facility and how much storage area vendor has available

Physical Security Requirement: Describe area where animals will be housed. Describe the surveillance camera system and emergency response notification and length of time information is stored in security system.

Photos: Provide photos of facility.

Schematic: Provide a sketch of the facility and where animals involved in animal fighting cases will be housed.

FAR 52.212-1- INSTRUCTIONS TO OFFERORS (ADDENDUM)