15M300-21-Q-A370-0016-0001.pdf

U.S. MARSHALS SERVICE

JUSTICE PRISONER AND ALIEN TRANSPORTATION SYSTEM (SYSTEM)

AIRCRAFT HEAVY MAINTENANCE CHECK

RFQ # 15M300-21-Q-A370-0016

Amendment 0001:

a. The purpose of this Amendment is to:

(1) Provide responses to questions received from interested parties:

QUESTION #1: Is it possible to get a complete Tally Sheet that includes all task cards and titles from CAMP? One that is inclusive of the individual C-Check task card numbers and titles.

RESPONSE: Individual Tally Sheets are included in the respective work packages provided on the USB drive.

QUESTION #2: After reading through the RFQ, we have found nothing directing us to price material for the Routing package. I understand we are to include any tools, consumables, and free stock. Are we required to price material, i.e. air, oil, hydraulic filters, o-rings, packings, pre-draw?

RESPONSE: The Contractor is only responsible for submitting a firm fixed price for all labor associated with each corresponding task. All air, oil, hydraulic filters, o-rings, packings, and pre-draw items will either be provided by JPATS or purchased by the maintenance provider. If the on-site COR determines it is best to have the maintenance provider purchase any parts or supplies, JPATS will reimburse the maintenance provider under CLIN 0002.

QUESTION: Is it possible to get a Layout of the Passenger Area (LOPA)?

RESPONSE: Current LOPA is attached.

(2) Change the Aircraft Induction Date from July 20, 2021 to July 7, 2021. As a result of this, the required delivery time is changed from 35 calendar days to 45 calendar days.

(a) Revised Statement of Work is attached. Areas that have been changed are highlighted.

(b) Revised Addendum to FAR Clause(s) 52.212-1 and 52.212-2 is attached. Delivery

Schedule areas have been changed based on the Revised Induction Date.

b. The closing date/time remains March 22, 2021, at 12:00 pm (noon) ET.

c. All other terms and conditions remain the same and in full force and effect.

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REVISED STATEMENT OF WORK (SOW)

JUSTICE PRISONER AND ALIEN TRANSPORTATION SYSTEM (JPATS)

BOEING 737-400 AIRCRAFT HEAVY MAINTENANCE CHECK

A. General.

The United States Marshal Service, Justice Prisoner and Alien Transportation System (JPATS) has a requirement for the accomplishment of a Heavy Maintenance Check (1A, 2A, 1C, 2C, & 4C) on U.S. Marshals Service owned Boeing 737-400 aircraft. These checks are detailed within a government owned MSG-3 Low Utilization Maintenance Program as derived from the Original Equipment Manufacturer (OEM) Maintenance Planning Document (MPD) and administered through CAMPS / Daniels.

General requirements are as follows:

Boeing 737-4YO series aircraft; MSN 26073; Line Number 2375; Variable Number PM557, Registration Number N639CS, ACTT 62,439.1, ACTC 36,043. The required induction date for this aircraft is July 7, 2021. The Heavy Maintenance Requirements Checklist is attached. Also identified on this Checklist are Service Checks, miscellaneous task cards, several inspections associated with FAA mandated Airworthiness Directives and Boeing Service Bulletins (See Attachment #1)

The aircraft maintenance and logistics efforts associated with this work will be adequately planned and supervised to optimize routine work schedules and are subject to discretionary oversight by the JPATS Contracting Officer Representative (COR) to ensure compliance with contract requirements.

Type of Contract: The Government anticipates awarding a firm-fixed price for the inspections. Unforeseen or Non-Routine Maintenance & Repairs will be repaired based on a Time & Materials type contract.

JPATS Responsibilities

JPATS will deliver the aircraft to the Contractor’s facility one day prior to the scheduled induction date.

JPATS will make available to the Contractor all applicable CAMPS task cards with associated Aircraft Maintenance Manual (AMM) references required for the accomplishment of identified checks and inspections as well as non-routine work cards for discrepancies identified in accomplishing said checks and inspections.

JPATS will make available to the Contractor, access to other required Aircraft Maintenance Manuals (AMM), Component Maintenance Manuals (CMM), Illustrated Parts Catalogs (IPC), Wiring Diagrams (WD), and Structural Repair Manuals (SRM) as

March 5, 2021 Page 2 necessary to perform required inspections and non-routine repairs generated as a result of these inspections.

B. Contractor Responsibilities

The Contractor will perform all said maintenance and inspection items as well as all documentation of said items in accordance with their approved Repair Station Manual and or Repair Station Quality Manual most notably with regard to Required Inspection Items (RII), Return to Service, and Airworthiness Release (AWR) procedures.

The Contractor will appoint a Point of Contact (POC) for the JPATS Contracting Officer and Contracting Officer Representative.

The Contractor will provide notification (in writing) to the JPATS Contracting Officer prior to subcontracting any portion of the maintenance effort to outside organizations or individuals. The Contractor shall submit the type of work being subcontracted; name of the subcontractor; and the estimated cost, at least three (3) calendar days prior to the subcontract. Any Contractor receiving a contract for more than the simplified acquisition threshold must agree that small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business and women-owned small business concerns will have the maximum practicable opportunity to participate in contract performance consistent with its efficient performance. (See FAR 19.702)

The Contractor will notify the on-site JPATS COR if a discrepancy (non-routine) is discovered during the performance of these checks and inspections. The Contractor will provide the COR with an estimated cost for the repair(s) and an estimated timeline for the repair(s) on a daily basis, utilizing a status sheet (contractor format). After approval is obtained to correct or repair the discrepancy, the Contractor will purchase any materials, supplies, and/or parts from an FAA approved vendor (all parts will be accompanied with an appropriately filled out FAA Form 8130). The JPATS COR may elect to utilize spare parts currently in stock at JPATS and shipped to the Contractor’s facility at JPATS expense or ordered through the normal JPATS’ procurement process and dropped shipped to the Contractor’s facility.

The Contractor will adhere to applicable statutes and regulations as prescribed by the Occupational Safety and Health Administration (OSHA), the Federal, State and Local Environmental Protection Agency (EPA), the National Fire Protection Agency (NFPA), and the Federal Aviation Administration (FAA).

The Contractor will provide all common tools, special tools, test sets and equipment, ground support equipment, “consumables”, and “free stock” such as grease, lubricants, rags, common hardware, etc.

The Contractor will purchase, store, use, and dispose of all hazardous materials (HAZMAT) associated with the maintenance of aircraft, support equipment, and facilities in accordance with federal, state, and local statutes.

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The Contractor will perform typical logistics tasks associated with the specified checks and inspections such as material and parts receiving, receiving inspections, identifying and reporting suspected unapproved parts (SUP), packing, crating, shipping, materials handling and storage, and shelf-life management.

The Contractor will perform all maintenance documentation to include JPATS historical logbooks for the airframe, engines, auxiliary power units (APU) and appliances as applicable as well as the FAA Form 337 for major repairs.

The Contractor will provide an electronic copy (PDF Format) of all maintenance records completed during the maintenance visit.

The Contractor will be responsible for the repair or replacement of any JPATS equipment that is damaged or destroyed by acts of negligence on the Contractor’s part.

C. Place of Performance

All work will be performed at the Contractor’s Title 14 CFR Part 145 Certificated Repair Station located within the contiguous United States.

D. Period of Performance

The induction date will be July 7, 2021. JPATS anticipates no more than 45-calendar days performance period from the induction date of the aircraft.

E. Warranty

The Contractor will provide the Government a copy of their standard commercial warranty.

F. Contract Administration Data

Only warranted Contracting Officers are authorized to issue and modify Government contracts, approve changes in any terms and conditions in a contract, or obligate funding. If the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made to the contract to cover any increase in costs that may result.

G. Accounting Data

FY21 funds are currently available for this maintenance event. Funding will be provided on the award document.

H. Termination for Cause

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Completing the required repairs in a timely manner is very important to the Government. In accordance with FAR Clause 52.212-4 (Alternate I), paragraph (m) The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon written request, with adequate assurances of future performance. In the event of termination for cause, the Contractor shall be liable to the Government for any and all rights and remedies provided by law.

I. Invoicing

Invoices will be submitted semi-monthly, monthly, or at the end of the maintenance event and must be submitted in accordance with FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items to the Contracting Officer and the Contracting Officer’s Representative.

J. Right to Inspect/Audit

The Government reserves the right to inspect/audit the Contractor’s facility along with their current maintenance processes and procedures prior to delivering the aircraft for services. The Government must ensure the Contractor is providing services in accordance with their Title 14 CFR Part 145 Repair Station Certification. The Government may terminate the contract if it has reason to believe the Contractor is not providing services in accordance with their certificate.

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ADDENDUM TO FAR CLAUSE 52.212-1, INSTRUCTIONS TO OFFERORS --

COMMERCIAL ITEMS

A. General.

The date/time for quote submission is: March 22, 2021 @ 12:00 pm (noon) ET.

1. Period of acceptance of offers: 75 days

2. Each Offeror shall submit a written quote(s) to be considered for the award of a contract.

3. The quote(s) shall be prepared simply and economically, providing a straight-forward, concise description of the services being offered. The quote shall therefore be practical, legible, clear and coherent. In order for the evaluations to be accomplished strictly on the merit of technical material submitted, no pricing information is to be included in the technical quote.

4. The Offerors shall not propose any additional/different CLINs other than that as shown in this solicitation.

B. Quote Organization and Content

1. To aid in evaluation of the quotes, all quotes shall follow a format that mirrors the evaluation factors set forth in the solicitation. Each Offeror shall submit the following:

File 1 - Technical (Technical Capability / Delivery Schedule / Experience) File 2 – Business (Past Performance / Price)

2. Failure to furnish full and complete information requested may cause an offer to be determined unacceptable.

FILE 1 – TECHNICAL (Technical Capability, Delivery Schedule & Experience)

The technical quote shall be crafted to address the following technical evaluation factor succinctly and clearly without excess verbiage.

Factor 1 – Technical:

Factor 1A – Technical Capability – Submit proof (certificate & operations specifications) that your facility is a Title 14 CFR Part 145 Certificated Repair Station located within the contiguous United States and that your facility has the appropriate ratings for the (type & category) Boeing 737-400 aircraft.

Factor 1B – Delivery Schedule – Submit your proposed workflow schedule for the heavy maintenance check based on an induction date of July 7, 2021. JPATS requires all work to be completed within 45 calendar days; however, technical capability preference will be given to Offerors who propose an earlier completion timeframe.

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Factor 2 – Experience:

Describe your experience during the past five (5) years in providing aircraft heavy maintenance services similar in size, complexity and scope to either public or private sector entities. The government requires this information to assess whether the Offeror’s experience reflects if the Offeror has performed similar work before.

FILE 2 – BUSINESS (Business, Past Performance & Price)

Business Quote(s) - The Business quote(s) shall be submitted in the following format:

Business:

Submit a Cover Letter including Contractor/Offeror Name, Address, Telephone Number, CAGE Code, DUNS Number, and Business Size along with any Discount Terms. The letter shall be signed by an authorized representative with the authority to bind the Offeror and to show that the Offeror has read and agrees to comply with all the conditions and instructions provided in the solicitation document. Representations and Certifications – you must check or complete all applicable boxes or blocks in the paragraphs under FAR Clause 52.212-3, Offeror Representations and Certifications – Commercial Items and submit the completed section as part of your the quote or certify that such information is available under the System for Award Management (SAM).

Factor 3 - Past Performance:

Provide up to five (5) references, no more than one (1) page each in length, for all projects of similar size, scope and complexity, which are in progress or were completed within the past three (3) years. In contrast to the Corporate Experience factor described above, the government requires this information to assess how well you have previously performed work of similar size, scope and complexity. Provide the customer name and address; point of contact (name, title, telephone number and e-mail address for contractual/administrative matters (e.g. the Contracting Officer) and for technical performance (e.g. the Contracting Officer's Technical Representative); contract/task order number; period of performance; total dollar value (if performed as part of a team, prime/subcontractor relationship provide the dollar value attributed to your firm's efforts; a brief description of the work performed; and identification of the team members/subcontractors and the role played by each member.

Factor 4 - Price:

Submit a Firm Fixed Price for each maintenance event listed in Attachment #1 – N639CS Maintenance Requirements.

C. Submission of Electronic Quote: Your quote shall be e-mailed (2-separate files) to: Arlene Dee Carlson, Contracting Officer, at the following e-mail address: arlene.carlson@usdoj.gov, not later than March 22, 2021 @ 12:00 pm (noon) ET.

mailto:arlene.carlson@usdoj.gov

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D. Inquiries

Any questions concerning the RFQ must be submitted in writing via e-mail (Arlene.carlson@usdoj.gov) to Arlene Dee Carlson, Contracting Officer, not later than 12:00 pm (noon) ET,_March 10, 2021.

The Government plans to answer questions and publish a consolidated set of questions (redacted to remove questioner identities) and Government responses, as an Amendment to the RFQ. Any questions received after the above date shall be answered on an optional, best-effort basis only. Offerors are cautioned against discussing the preparation of their offers or technical questions with JPATS’ technical personnel concerning the specifications, the documents incorporated by reference, pricing, or any other technical matters, are strictly forbidden. The circumstances of such contact, when verified, may result in the non-consideration of the offer. Accordingly, all communications prior to award shall be directed to the Contracting Officer.

***INTERESTED PARTIES MAY REQUEST COPIES OF THE DANIELS TASK CARDS WITH ASSOCIATED

AIRCRAFT MAINTENANCE MANUAL REFERENCES BY E-MAILING ARLENE DEE CARLSON @

ARLENE.CARLSON@USDOJ.GOV. DUE TO THE LARGE VOLUME OF INFORMATION, THUMB DRIVES

WILL BE SENT FOR OVERNIGHT DELIVERY THROUGH FEDERAL EXPRESS (FED EX). PLEASE E-MAIL

YOU NAME, PHONE NUMBER AND A FED EX MAILING ADDRESS.

ADDENDUM TO FAR CLAUSE 52.212-2, EVALUATION – COMMERCIAL ITEMS.

A. General.

Award will be made to the Offeror whose quote pursuant to the RFQ is determined to be in the best interests of the Government.

The Offeror’s compliance with those minimum standards is a prerequisite to an affirmative determination of responsibility as defined by Section 9.104-1 of the Federal Acquisition Regulation.

B. Evaluation – Commercial Items

The Government will award a purchase order resulting from this solicitation to the responsible Offeror whose offer will be most advantageous to the Government, price and other factors considered. The following factors shall be used:

(a) Technical (Technical Capability, Delivery Schedule)

(b) Experience

(c) Past Performance

(d) Price mailto:Arlene.carlson@usdoj.gov mailto:arlene.carlson@usdoj.gov

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Factor 1 – Technical:

Factor 1A – Technical Capability – The Government will determine if the Offeror has the proper certifications with the appropriate ratings for the JPATS Boeing 737-400 aircraft and that their facility is located within the contiguous United States (CONUS).

Factor 1B – Delivery Schedule – The Government will evaluate the proposed workflow schedule of the heavy maintenance check against the required delivery schedule based on an induction date of July 7, 2021. JPATS requires all work to be completed within 45 calendar days;

however, technical capability preference will be given to Offerors who propose an earlier completion timeframe.

Factor 2 – Experience:

As previously described above in the instructions, experience reflects whether the Offeror has performed similar work before. Therefore, the Government will evaluate the extent and relevance of the Offeror’s experience in providing aircraft heavy maintenance services similar in size, scope and complexity. In other words, the Government will review whether the Offeror has performed similar work, the frequency it performed such work, and for how long it has performed such work.

Factor 3 - Past Performance:

Past performance is a measure of the degree to which an Offeror as an organization has satisfied its customers. Although the U.S. Marshals Service cannot guarantee that it will contact all of the references, it will make a reasonable effort to contact them to inquire about: 1) the Contractor’s ability to deliver the aircraft heavy maintenance services in a timely manner and on schedule, 2) the quality of Contractor personnel, 3) the responsiveness of the Contractor to customer needs and concerns, 4) the Contractor’s ability to estimate costs accurately and to stay within budget, 5) the Contractor’s business behavior and commitment to customer satisfaction, and 6) the Contractor’s technical and management capabilities. In other words, for this factor, the government will assess how well the Offeror performed such work and the Offeror’s likelihood of success based on their past performance.

Factor 4 - Price Evaluation:

The Government will conduct a price evaluation. The quotes will be evaluated on the basis of price reasonableness. This evaluation may include but is not limited to a comparison of the proposed price with the prices proposed by other Offerors; the Government’s estimate;

consideration of current prices being paid for the same or similar services; current market conditions, as well as other relevant measures. The Contracting Officer anticipates that the competitive nature of this procurement will establish a fair and reasonable price.

C. Basis for Award: The evaluation of offers will be in accordance with FAR Part 12 and in conjunction with the policies and procedures for solicitation and award prescribed in FAR Part 13, in order to select the responsible contractor whose offer, conforming to the solicitation, represents the best value to the government. Unless all Offerors’ offers are rejected the

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Government will issue a purchase order from this Request for Quote (RFQ) to the responsible Offeror whose offer, conforming to this requirement, is determined to be the best overall response, price and other factors considered.

D. Best Value and Award Determination – The U.S. Marshals Service contemplates the award of a contract to the Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. In determining which offer represents the best overall value, the Government will consider Technical (Technical Capability & Delivery Schedule), Experience, Past Performance and Price.

For award purposes, the Technical Evaluation Factors (Technical Capability & Delivery Schedule), Experience and Past Performance, when combined, are equally important to price.

The best value determination will be made as follows:

The total evaluated price will be the determining factor for award where two or more quotes are considered substantially technically equal. That is, where the government determines that the technical factors and past performance of each Offeror are NOT significantly different among competing quotes, then the quote with the lowest evaluated price will be selected for award.

If the Government determines that there are significant technical differences between the capabilities of two or more Offerors, then a more expensive offer may be selected for award where the Government determines that the value of the selected quote is worth the price differential.