Attachment F -Solicitation Questions and Answers - Junk Removal 09.11.2026.pdf

Solicitation No. 15JUST26Q00000012 Attachment F Q&A Page 1 of 11

SOLICITATION QUESTION & ANSWER DOCUMENT

Solicitation Number: 15JUST26Q00000012, Title: Junk Removal and Workstation Disassembly Services Agency: U.S. Department of Justice, U.S. Trustee Program (USTP) Posting Date: September 4, 2026, Updated: September 11, 2026

INTRODUCTION

This Questions & Answers (Q&A) document is provided in connection with Solicitation 15JUST26Q00000012, issued by the U.S. Trustee Program (USTP) for junk removal, workstation disassembly, and associated removal services in San Francisco, CA, with an optional requirement in San Jose, CA. All information below is provided solely for clarification and does not modify the solicitation unless formally amended.

Offerors are reminded to review all attachments, including the Performance Work Statement (PWS), full-text DOJ clauses (Attachment A), space inventories (Attachments C & D), and RFI documentation Attachment E).

QUESTIONS & ANSWERS

1. The inventory for the San Francisco office (Attachment C) lists a 4-drawer safe, a separate 500+ lb fire safe, and numerous file cabinets in the file room and case file room. Could you confirm whether these cabinets and safes are currently empty, or whether they still contain documents/records? This materially affects the handling and disposition plan our subcontractor would need to follow.

Answer: All cabinets, safes, and other storage units will be fully emptied by USTP staff prior to contractor removal.

2. Clause 52.237-1 references a site visit in San Francisco during September 11-14, 2026, but PWS

Section 10.1 states a site visit "may be impractical due to limited on-site staffing and potential vendor crowding" and that photos may be provided instead. Could you confirm whether this site visit is actually taking place, and if so, how to register to attend?

Answer: A site visit is confirmed for Monday, September 14, 2026, from 10:00–11:00 a.m. (local time). All vendors who requested attendance have been registered through the USTP Security Office. If there are any changes, the Government will issue an update or amendment on SAM.gov. The visit will be conducted in small groups to ensure security compliance and avoid crowding.

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3. The space inventories list a large number of file cabinets, shelving, a safe, a fire safe, and IT equipment including racks and towers. Will these items be emptied of all contents by the Government prior to removal, or should offerors assume that some items may still contain sensitive data or material at the time of pickup?

Answer: USTP staff will empty all shelving, filing cabinets, safes, and IT racks/towers prior to contractor removal.

4. If any items may contain sensitive data or material, does the requirement include certified destruction, media sanitization, or chain-of-custody documentation beyond the completion checklist described in the PWS?

Answer: No items requiring removal will contain sensitive material. Certified destruction, media sanitization, or chain-of-custody documentation is not required beyond the completion checklist in the PWS.

5. Site Visit – Exact Date, Time, RSVP, and Access Requirements The solicitation references a San Francisco site-visit period of September 11–14, 2026, while the PWS also notes that a site visit may be impractical due to limited on-site staffing and potential vendor crowding.

Could you please confirm:

• The exact available site-visit date(s) and time(s)

• Whether an appointment or RSVP is required

• The RSVP deadline

• Required attendee information

• Required identification

• Security/access requirements

• Meeting location

• Whether subcontractor representatives may attend on behalf of the prime contractor

• Whether there are any additional instructions for accessing the Federal facility, loading dock, or freight elevator

Answer: Please refer to the response provided in Question #2 for all site-visit details, including date, time, and registration requirements.

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6. Available Photographs The PWS indicates that photographs may be used if a site visit is impractical; however, photographs were not included in the documents available to us.

Could you please provide any available photographs of the San Francisco work area and, if available, the San Jose office, including:

• Reception/open area

• 12 workstations requiring disassembly

• U-shaped desks

• Filing cabinets

• File-room cabinets

• Case-file-room contents

• Safes

• The four-drawer fire safe weighing more than 500 pounds

• IT racks/equipment

• Conference-room furniture

• Other large or heavy items

• San Jose desks/cubicles and preliminary inventory

Answer: Photographs of the San Francisco workspace are provided with this Q&A as Attachment G – San Francisco Pictures.

7. Loading Dock, Freight Elevator, and Path of Travel

To properly estimate labor, equipment, truck requirements, and heavy-item handling, could you please provide any available information regarding:

• Loading-dock location and access procedures

• Loading-dock hours

• Truck-size or height restrictions

• Freight-elevator dimensions

• Freight-elevator weight capacity

• Freight-elevator door-opening dimensions

• Reservation or scheduling requirements for the freight elevator

• Hallway widths

• Doorway clearances

• Path of travel from Suite 05-0153 to the freight elevator

• Path of travel from the freight elevator to the loading dock

• Any stairs, ramps, thresholds, turns, or other clearance restrictions that may affect the removal of large furniture or the 500+ pound fire safe

Answer: Available information regarding loading-dock and freight-elevator access is included in Attachment G – San Francisco Pictures.

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8. Fire Safe and Other Safes

The PWS identifies a fire safe weighing more than 500 pounds, and the inventory also references other safe-related items.

Could you please confirm:

• Whether the safes will be empty prior to removal? Answer: Yes, the safes will be emptied.

• Whether all files, records, documents, valuables, or sensitive contents will be removed by the

Government before contractor handling? Answer: Yes, see Q&A #1.

• Whether the safes are to be disposed of, recycled, transferred, or delivered elsewhere?

Answer: There is one fire safe that needs to be disposed.

• Are there any special security or property-disposition requirements for the safes? Answer: No

9. Disposition / Delivery Destination of Removed Property

The PWS states that authorized items are to be removed and disposed of or recycled; however, I do not see a specific delivery destination identified.

Could you please confirm whether the contractor may transport all authorized disposable property to an appropriate lawful commercial disposal or recycling facility, or whether any items must instead be:

• Retained by the Government

• Delivered to another Federal location

• Transferred to another office

• Reused or salvaged

• Processed through a Government recycling program

• Handled through a specific Federal property-disposition process

• Delivered to a designated warehouse, recycler, or other destination

If any items require delivery or transfer rather than disposal, please provide the applicable destination and handling instructions.

Answer: The contractor shall transport all authorized disposable property to a lawful commercial disposal or recycling facility in accordance with applicable federal, state, and local laws.

10. Government Records, Files, DOJ Seals, and IT / Data-Bearing Equipment

The San Francisco inventory includes Government files, DOJ seals, IT towers, monitors, switches, cords, and other office equipment.

Could you please clarify:

• Whether all Government files and records will be removed from furniture/cabinets prior to contractor removal? Answer: See Q&A#1.

• Whether DOJ seals are to be removed by Government personnel before disposal? Answer:

DOJ seals will be removed by USTP staff.

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• Whether IT equipment and any potentially data-bearing equipment are included in contractor removal/disposal? Answer: Any data-bearing equipment will be wiped/removed by USTP staff prior to disposal.

• Whether any IT equipment requires special handling, wiping, transfer, or recycling procedures? Answer: Any data-bearing equipment will be wiped/removed by USTP staff prior to disposal. Items should be disposed of IAW state and local procedures.

• Whether there are any items the contractor must specifically avoid removing until separately released by Government personnel? Answer: No

11. San Jose Office Size Discrepancy

The PWS describes the optional San Jose office as approximately 4,500 square feet, while the preliminary San Jose inventory states approximately 4,000 square feet.

Could you please confirm the correct approximate square footage for pricing purposes?

Answer: The approximate square footage of the San Jose office for pricing purposes is 4,000 square feet.

12. Optional San Jose Pricing / Final Inventory

Because the San Jose inventory is identified as preliminary, could you please confirm whether the Government expects the current San Jose option price to remain firm even if the final inventory changes, or whether an adjustment/repricing mechanism would be available if the final inventory materially differs from the preliminary list?

Answer: The Government reasonably expects the preliminary San Jose inventory to reflect the final items requiring removal. The San Jose option must be offered as a firm-fixed-price CLIN.

13. Contingency Junk Removal – 8 Labor Hours

The solicitation includes an optional contingency junk-removal requirement estimated at 8 labor hours.

Could you please clarify:

• Whether the 8 hours represents one worker for 8 hours or total labor-hours across all workers? Answer: This is total labor-hours among all workers.

• Whether transportation, truck/equipment use, disposal fees, and supervision are expected to be included in the hourly rate? Answer: Yes, the contingency junk removal is for when services are needed above the established firm-fixed price.

• Whether contingency work could occur at either San Francisco or San Jose? Answer: The contingency work could occur at either San Francisco or San Jose.

• Whether the contingency work must be performed during the same established performance windows? Answer: The contingency work is an option that can be exercised as needed. It is intended for work that goes beyond established performance windows.

14. Additional Days / Extended Hours

The PWS states that additional days or extended hours require advance Contracting Officer approval.

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Could you please confirm whether the San Francisco work is expected to be fully completed on Saturday, October 3, 2026, between 8:00 AM and 5:00 PM local time, and whether the contractor should price on the assumption that the disclosed inventory is intended to be completed within that single-day window?

Answer: Yes. The San Francisco requirement is expected to be completed on Saturday, October 3, 2026.

Offerors should base pricing on completing the listed inventory within that single day.

15. Security / Escort Requirements

The PWS states that removal activities will occur under Federal escort.

Could you please confirm:

• Whether all contractor personnel will remain escorted at all times? Answer: Yes

• Whether Public Trust or background investigations are required for escorted personnel?

Answer: No

• Whether there are any citizenship, identification, or personnel-screening requirements that must be satisfied before the performance date? Answer: No. However, contractor personnel will be searched/scanned prior to entering the building

• How far in advance personnel names must be submitted for access? Answer: For the actual work, the names of contractor personnel shall be submitted at least a week prior to arrival.

16. Insurance / Building Requirements

Could you please confirm whether the building or Government requires:

• Minimum general liability limits – Yes, $2,000,000.00 each occurrence.

• Workers’ compensation documentation – Yes, Workers’ Compensation coverage is required.

• Auto liability – Yes, automobile liability, combined single limit: $1,000,000.00.

• Certificate of Insurance – Yes, a certificate of insurance is required.

• Government or building management to be listed as an additional insured – Yes, GSA, PBS San

Francisco Service Center, 450 Golden Gate Ave. Room 5492, San Francisco, CA 94102.

• Any special moving, hauling, elevator, or loading-dock insurance requirements – None.

17. Final Inventory / Removal Authorization

To avoid unauthorized removal of Federal property, could you please confirm whether Government personnel will conduct a final walk-through or provide a final approved removal list before the contractor begins hauling items from the facility?

Answer: The list provided is the correct list. USTP employees will be present and can walk the space with the contractor prior to the start of removal and at the end. This will ensure property condition prior to any work.

18. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

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Answer: This is a new requirement. No incumbent contractor exists.

19. Are there available site-visit appointment times during the September 11–14 window. Answer: See

Q&A#2.

a. Whether a named local subcontractor may attend the visit on a company’s behalf.

Answer: Yes, a subcontractor may attend the visit on a company’s behalf.

b. What are the required advance information, identification, security screening and escort procedures? Answer: The USTP requires a list of personnel performing the work no later than September 28, 2026 for the San Francisco office. For the San Jose office, once the option is exercised, the contractor must provide a list of personnel performing the work no later than 7 days prior to the start of work. For the site visit, the USTP is accepting requests up until September 11th. See Q&A#2 for date and time. The USTP will escort personnel throughout the Federal workspace.

c. Are photographs, measurements or inventory notes permitted? Answer: Yes, photos can be taken at the site visit.

d. Whether an itemized inventory or photographs are available before the visit? Answer:

An inventory listing was provided within the solicitation. Along with this question-and-answer document, photographs of the San Francisco office is within Attachment G- San Francisco Pictures.

e. Whether the government retains any items and whether disposal, recycling, donation or salvage documentation is required Answer: The USTP will not retain any items. The contractor should dispose all items IAW state and local procedures.

f. Whether the San Francisco base, San Jose option and eight-hour contingency option must be priced as separate CLINs. Answer: Yes.

g. Please also confirm whether subcontractor experience may be included with our past-performance submission. Answer: Yes, subcontractor experience may be included within past performance submissions. Subcontractor past performance may be considered when it is relevant to the work being proposed.

20. We are performing independent research on the Combined Synopsis/Solicitation (15JUST26Q00000012). We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number and what the total contract value was?

Answer: See Q&A #18.

21. The solicitation lists provision 52.237-1, Site Visit (San Francisco - September 11-14), but PWS Section 10.1 states a site visit may be impractical and that photos may be used instead. Please confirm whether a site visit will be held and, if so, the date, time, and RSVP instructions. If not, will photos and/or a final inventory be provided to all offerors?

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Answer: See Q&A #2.

22. Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

Answer: See Q&A #18.

23. Are there any photos of the inventory that has to be removed? Answer: See Q&A #6.

24. What is the height of the flagpole? Answer: There is not a flagpole in our inventory. The USTP has a flag stand in the space that is less than 8 ft.

25. How many moving trucks can the loading dock accommodate and service simultaneously?

Answer: This is undetermined. Moving truck size and how it fit into the building to remove items is the responsibility of the contractor.

26. Will the loading dock be reserved exclusively for the contractor during the move? If so, for what duration? Answer: Yes, for the entire day.

27. Will the freight elevator be reserved exclusively for the contractor’s crew, or will it remain available to other building occupants during the move? Answer: Yes, exclusively for the contractor’s crew.

28. What is the approximate distance between the freight elevator and the loading dock (close, moderate, or far)? Answer: The distance is unknown.

29. Approximately how many of the file cabinets currently contain files/documents? If available, could you also provide an approximate weight or indication of how heavily loaded they are?

Answer: All cabinets will be emptied.

30. Will there be a designated Government representative onsite to coordinate with the contractor throughout the move? Answer: Yes, Hyacinth Carter, hyacinth.carter@usdoj.gov

31. Are there any additional building access, loading dock, truck size/height, parking, insurance/COI, or other facility-specific requirements that the contractor should account for? Answer: Hyacinth Carter will provide the awarded contractor with specific details regarding access to the facility and escorts. The awarded contractor should adhere to solicitation provisions and subsequent purchase order clauses. For the site visit, no dock/elevator will be reserved.

32. Safe make, model, and quantity. Attachment C lists a four-drawer safe in Room 05-5123 and an additional four-drawer fire safe. The PWS also references a fire safe weighing over 500 pounds.

Please confirm whether these are two separate units and provide the manufacturer and model for each safe to be removed. More precise weights, dimensions, and photos would also be helpful, if available. Answer: There is only one fire safe, approximately 500 lbs. No other manufacturer or model number is available.

mailto:hyacinth.carter@usdoj.gov

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33. Service elevator maintenance contact. The PWS identifies a loading dock and freight elevator at the San Francisco office. Is there a building maintenance representative or elevator service provider we may contact for technical information about the service elevators serving the offices being cleared? We would like to confirm load capacities, cab and door dimensions, and any restrictions relevant to moving the safe(s) and office furniture. If questions should be routed through your office, please let us know. Answer: No, currently the USTP does not have a building maintenance representative or elevator service provider. The USTP will host a site visit on September 14th, interested companies can see pertinent areas.

34. Office floor plans. Please provide any available floor plans for the San Francisco and San Jose offices showing the areas being cleared. Plans identifying the service elevators, loading areas, and removal routes would be especially helpful. Answer: No, this is a federal building, and no plans will be provided. During the site visit, they can see the location of the freight elevator and loading docks.

Companies attending the site visit will be able to walk through the entire USTP office space.

35. Safe disposal confirmation. Section 4.2 of the PWS calls for disposal or recycling of removed materials. Please confirm that the safe(s) are also to be removed for disposal or recycling, rather than relocated to another government facility. Are there any safe-specific disposal, destruction, or documentation requirements we should include in our quotation? Answer: No.

36. Is the September 11–14 San Francisco site visit optional, and how should we schedule attendance? Answer: The site visit is optional. See Q&A#2.

37. Will the contractor/subcontractor crew require background checks, security processing, or advance personnel approval if all work is performed under Federal escort? Answer: See Q&A #15

38. Will DOJ remove or secure sensitive files, records, and data-bearing equipment before the removal crew begins work? Answer: Yes, see Q&A#1.

39. Are there any loading dock, freight elevator, parking, or building-access restrictions we should account for, including any special requirements for the 500+ lb. fire safe? Answer: For the SF office, there is a loading dock, freight elevator to remove the fire safe with no other accommodation.

40. Should pricing be provided separately for the San Francisco base requirement, San Jose option, and contingency junk-removal hourly rate? Answer: Yes

41. DOJ-03 requires Public Trust investigations for DOJ facility/information access. Since the PWS specifies continuous Federal escort throughout the work, does that exempt the removal crew from the full investigation process, or is some level of clearance still needed before October 3?

Answer: Yes, that is exempt. See Q&A #15 for security requirements on Oct 3.

42. Is the September 11-14 site visit mandatory, or is photo documentation an acceptable substitute as the PWS suggests? Answer: The site visit is not mandatory. Photo documentation for the San Francisco office is provided as Attachment G of the amended solicitation.

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43. We are looking for clarification, is this project that is shown on SAM.GOV out just for budget planning and will not evaluated as a formal bid, quote, or proposal? Or is it an actual project that will be happening and needs to be completed by October 3 and possibly November 12? Answer:

There are two publications on SAM.gov. (1) RFQ Number: 15JUST26Q00000012 which is a request for quote. (2) RFI Number: 15JUST26I00000003, which is a request for information or sources sought.

44. I am looking to secure a site visit for one of the following dates: 9/12/2026 - 9/14/2026, preferably in the morning. Also, is the optional location, San Jose, available for a site visit as well? Answer:

See Q&A#2 and there is no scheduled site visit for our San Jose office.

45. Please confirm whether all items listed in the San Francisco inventory are authorized for immediate disposal or recycling by the contractor after removal, or whether any items require separate Government disposition instructions. Answer: See Q&A #9.

46. Please confirm whether all Government records, case files, PII, and other sensitive documents will be removed, cleared, or separately identified by Government personnel before the contractor begins removal and disposal activities. Answer: See Q&A#1.

47. Please confirm the personnel security and background investigation requirements for an escorted, short-term moving/junk-removal crew, including subcontractor personnel. Answer: See Q&A #15.

48. Please provide any applicable loading dock rules, freight elevator dimensions and weight capacity, parking/staging restrictions, and building-specific Certificate of Insurance requirements for the San Francisco location. Answer: See Q&A #16.

49. Please confirm whether the filing cabinets will be empty at the time of removal. Answer: See Q&A#1.

50. The PWS references a fire safe weighing more than 500 pounds. Please confirm whether the contractor is responsible for full removal and disposal of this safe and whether there are any special handling, elevator, or disposal requirements. Answer: See Q&A #8 and 9.

51. Please confirm whether all IT equipment, monitors, towers, shredders, and other electronic equipment listed in the inventory are intended for contractor removal and disposal. Answer: See Q&A #9.

52. For the San Jose optional service, please confirm whether the quoted price should be based on the preliminary inventory in Attachment D. If the final inventory materially increases the quantity or type of items, please confirm whether a contract modification or equitable adjustment would be considered. Answer: See Q&A#12.

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53. Attachment D identifies the San Jose office as approximately 4,000 square feet, while the PWS references approximately 4,500 square feet. Please confirm the correct office size. Answer: See Q&A #11.

54. Please clarify how the estimated 8 hours of Contingency Junk Removal Services should be priced, including whether the Government is requesting a single hourly labor rate or a fully burdened hourly rate inclusive of labor, equipment, transportation, and disposal. Answer: Companies should propose their fully burdened hourly rate, see FAR 16 for more details.

55. If available, please provide photographs or a video walkthrough of the San Francisco space and major inventory items, particularly the file rooms, workstations, loading path, and heavy safe.

Answer: See Q&A#11.

56. Please confirm whether any advance approval is required for the use of a subcontractor performing the physical removal work under Federal escort. Answer: Advance approval is not required.

57. Has the RFQ been posted (or when do you expect it), and where should we monitor for it? Answer:

Yes, it is posted on SAM.gov.

58. For pricing accuracy, would the Government be able to share the San Francisco and San Jose inventory lists and any photos, given a site visit may be impractical? Answer: See Q&A #6.

59. I saw that the solicitation references a San Francisco site visit between September 11 and September 14. Could you please clarify the process for attending the site visit? Specifically, may an interested vendor or subcontractor stop by the facility during that window after registering as a building visitor, or does the visit need to be scheduled in advance with USTP personnel? Answer:

See Q&A #2 regarding the site visit. An interested vendor or subcontractor may not stop by the facility during September 11 through 14th. Site visit requests have been tracked by USTP and interested companies have been placed on a list to be escorted on September 14th.