FBI Evidence Collection Equipment & Services for Laboratory Division

RFQ No. – 15F06726Q0000254

U.S. Department of Justice Federal Bureau of Investigation National Acquisition Programs Unit

FBI Evidence Collection Equipment & Services for Laboratory Division

Request for Quotations (RFQ)

Title: FBI Evidence Collection Equipment & Services for Laboratory Division

Date: 19 May 2026

Authority: FAR 12.201-1

Issuance Date: 26 June 2026 Questions Due: 7 July 2026, 2:00pm ET Quote Due: 17 July 2026, 2:00pm ET

Set-Aside: Total Small Business Set-aside Competition Type: Competitive among eligible Small Business Concerns NAICS Code: 334511 Search, Detection, Navigation, Guidance, Aeronautical, and

Nautical System and Instrument Manufacturing Order Type: Firm Fixed Price (FFP)

RFQ No. – 15F06726Q0000254

Notice to Quoters

This Request for Quotations (RFQ) is being issued by the FBI, Finance and Facilities Division (FFD), Procurement Section (PS), National Acquisition Programs Unit (NAPU), to solicit quotations for evidence collection equipment, supplies, and services for the FBI Laboratory Division.

This RFQ is a competitive procurement among small business concerns on SAM.gov eligible under NAICS 334511, Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing. Size standard: 1,350 employees. The purpose of this RFQ is to competitively award a single ϐirm-ϐixed-price, non-personnel services contract to an eligible small business concern to provide evidence collection equipment, supplies, and services for the FBI Laboratory Division (LD).

This requirement supports the LD Evidence Response Team Unit’s mission to enable FBI ϐield ofϐice Evidence Response Teams (ERTs) to collect evidence supporting FBI priority investigations in a professional, competent and systematic manner, by providing ERTs with training, equipment, and forensic expertise. All work shall comply with the requirements outlined in the Statement of Work (SOW).

This acquisition is being conducted in accordance with FAR Subpart 12.201-1 – Simpliϐied Procedures. To submit a quotation in response to this RFQ, the Quoter must be an eligible small business concern compliant with all FAR requirements applicable to competitive small business set-aside acquisitions.

By submitting a quote in response to this RFQ, Quoters agree to adhere to the terms and conditions outlined in this solicitation, including the submission requirements and deadlines. The Government may conduct negotiations at its discretion but reserves the right to award a contract based on initial quotes without further discussion.

FBI Issuing Office Points of Contact (POC) Name Title Email Kayla Haley Contracting Officer KNHALEY@FBI.GOV

Issuing Ofϐice This RFQ is being issued by the FBI, Finance and Facilities Division (FFD), Procurement Section (PS), National Acquisition Programs Unit (NAPU).

Any contractual and/or technical questions shall be email to the POC identiϐied above no later than 7 July 2026, 2:00pm ET, utilizing the Government provided question template (Attachment 1). Quoter must cite the relevant RFQ document, section, and page number for each question submitted. Questions shall be written in a manner enabling a clear understanding of the Quoter’s question(s) or concern(s). Questions must also be written in a manner that allows the Government to share the question and response with the Quoter.

Statements expressing options, sentiments, or conjectures are not considered valid inquiries and will not receive a response. Answers will be provided back via email to the prospective Quoter.

Quote Submission Procedures Quotation(s) shall be submitted no later than 17 July 2026 at 2:00 ET, via email to the FBI Issuing Ofϐice POC identiϐied in the table above. The Quoter shall ensure “FBI Evidence Collection Equipment & Services for Lab Division” appears in the subject line of ALL emails regarding this solicitation, to include quote submission. Quotation(s) shall be valid for a minimum of sixty (60) calendar days after submission. Quoter is to provide its submission in accordance with the instructions found herein and within the solicitation provision 52.212-1, Instructions to Quoter-Commercial Products and Commercial Services.

Quote(s) submitted after the deadline listed in this Solicitation will be considered late and will not be eligible for award.

Per FAR 52.204-7 System for Award Management-Registration, the quoter shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. In accordance with FAR Subpart 19.104-1, an award will be made on a competitive basis among eligible small businesses in accordance with the evaluation methodology set forth in this RFQ.

SB Classiϐication Size will be based on NAICS code 334511, which has a current size standard of 1,350 employees. Any falsiϐication of business size will result in the Quoter no longer being considered for award. The Quoter who receives the award as a small business will be considered a small business for the duration of the contract, even if it subsequently grows to a Large Business (LB).

1.0 SCOPE

The scope includes providing evidence collection equipment, supplies, and services outlined in the SOW (Attachment 2). Duties include providing surveying equipment to

RFQ No. – 15F06726Q0000254 include Total Station (TS), Small Unmanned Aerial Systems (sUAS) & Simultaneous Localization & Mapping (SLAM) Light Detection & Ranging (LiDAR) to the FBI Lab Division.

It will also include providing an assortment of supplies and new software licenses for the speciϐic surveying equipment. Services include calibrations and repairs of the previously mentioned equipment. Lastly, services will also include maintenance of perpetual software licenses.

1.1 CONTRACT TYPE

This contract will be a Firm-Fixed Price (FFP) to support the procurement of evidence collection equipment and services. This requirement is a competitive small business set aside among eligible small business concerns.

1.2 ORDER LIMITATIONS

Delivery shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies and/or services speciϐied in the Schedule up to and including the quantities designated as the maximum. The Government shall order at least the quantity of supplies or services designated as the minimum, which is hereby established as $1,000.00 over the life of the contract.

This minimum applies to the entire IDIQ contract, not to individual orders. The Government shall not be required to purchase from the Contractor any additional quantities beyond the initial guaranteed minimum. The estimated value of this contract is $4,500,000. The Government reserves the right to increase the value of this contract by up to 10% of the awarded value through in-scope modiϐications.

2.0 DELIVERABLES

The contractor shall provide all deliverable stated in the SOW.

3.0 PERIOD OF PERFORMANCE (PoP)

The Government anticipates a one-year base period of performance with four (4) one-year option periods. All options may be exercised by the Government unilaterally, in accordance with FAR 52.217-9, and are contingent on the continuation of need and satisfactory contractor performance.

The period of performance for the contract is anticipated to be:

Period Begin End Base Year 07/14/2026 07/13/2027

RFQ No. – 15F06726Q0000254

Option Year 1 07/14/2027 07/13/2028 Option Year 2 07/14/2028 07/13/2029 Option Year 3 07/14/2029 07/13/2030 Option Year 4 07/14/2030 07/13/2031 6-month extension 07/14/2031 01/14/2032

The actual dates of the contract will be established once award has been made.

4.0 SPECIAL REQUIREMENTS

4.1 SPECIAL DELIVERY

Quoter shall satisfy all requirements outlined in this RFQ, SOW, and attachments, including maintaining the capability to hand-deliver all calibrated and repaired equipment to the FBI facility. Due to the technical sensitivity, precision, and sometimes delicate nature of the equipment requiring calibration, as well as the operational tempo of the ERT program, the contractor’s primary calibration facility must be located within one hundred (100) miles of the Laboratory Division Headquarters (2501 Investigation Pkwy, Quantico, VA 22135). This geographic limitation is necessary to minimize the risk of damage during transportation, ensure the safe handling of sensitive calibrated instruments, and enable the contractor to respond promptly and in person to technical issues when required.

4.2 FACILITY CERTIFICATION

Quoter shall satisfy all requirements outlined in this RFQ, SOW, and attachments. This includes all repairs, maintenance, and calibrations that must be conducted in a TopCon certiϐied calibration facility for all TopCon equipment, and all Faro equipment must be serviced in a Faro certiϐied calibration facility.

4.3 GOVERNMENT AND CONTRACTOR FURNISHED PROPERTY

The Government does not anticipate issuing Government Furnished Property (GFP).

5.0 CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Ofϐicer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul

RFQ No. – 15F06726Q0000254

A. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.202-1 DEFINITIONS JUN 2020

52.203-3 GRATUITIES APR 1984

52.203-5 COVENANT AGAINST CONTINGENT FEES MAY 2014

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL JAN 2017

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE NOV 2025

52.204-19 INCORPORATION BY REFERENCE OF DEC 2014

REPRESENTATIONS AND CERTIFICATIONS

52.212-4 TERMS & CONDITIONS – COMMERCIAL PRODUCTS NOV 2025

and COMMERCIAL SERVICES 52.232-19 AVAILABILITY of FUNDS FOR THE NEXT FISCAL YEAR APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL MAR 2023

BUSINESS SUBCONTRACTORS

52.233-1 DISPUTES NOV 2025

52.242-13 BANKRUPTCY JUL 1995

52.253-1 COMPUTER GENERATED FORMS NOV 2025

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS NOV 2025

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED NOV 2025

DOMESTIC CORPORATIONS

52.233-3 PROTEST AFTER AWARD NOV 2025

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM NOV 2025

52.203-6 ALTERNATE I NOV 2021

52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN NOV 2025

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED

52.209-7 INFORMATION REGARDING RESPONSIBILITY NOV 2025

MATTERS

52.209-9 UPDATES OF PUBLICALLY AVAILABLE INFORMATION NOV 2025

REGARDING RESPONSIBILITY MATTERS

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING NOV 2025

DELINQUENT TAX LIABILITY OR A FELONY

CONVICTION UNDER ANY FEDERAL LAW

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES NOV 2025

RFQ No. – 15F06726Q0000254 and REMEDIES

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NOV 2025

NATIONAL LABOR RELATIONS ACT

52.222-50 COMBATING TRAFFICKING IN PERSONS NOV 2025

52.225-1 BUY AMERICAN-SUPPLIES NOV 2025

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MAY 2024

MESSAGING WHILE DRIVING

52.232-33 PAYMENT BY ELECTRONIC FUNDS OCT 2018

TRANSFER-SYSTEM FOR AWARD MANAGEMENT

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND NOV 2021

CONDUCT

(End of Clause)

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through the conclusion of current performance period.

(b) All delivery order or task orders are subject to the terms and conditions of this contract.

In the event of conϐlict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum Order. When the Government requires supplies or services covered by this contract in a quantity of less than one (1) item, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor –

(1) Any order for a combination of items in excess of $3,000,000; or

(2) A series of orders from the same ordering ofϐice within thirty (30) days that together call for quantities exceeding the limitation in subparagraph (b)(1) of this section.

RFQ No. – 15F06726Q0000254

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering ofϐice within ten (10) days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for an the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY (NOV 2025)

(a) This is an indeϐinite-quantity contract for the supplies or services speciϐied, and effective for the period stated, in the Schedule. The quantities of supplies and services speciϐied in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services speciϐied in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time speciϐied in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract’s ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract twelve months after the last day of the ϐinal period of performance.

RFQ No. – 15F06726Q0000254

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates speciϐied in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Ofϐicer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ϐive (5) years plus six (6) months.

DOJ-01 WHISTLEBLOWER INFORMATION DISTRIBUTION (NOV 2023)

Within 30 days of contract award, the contractor and its subcontractors must distribute the “Whistleblower Information for Employees of DOJ Contractors, Subcontractors, Grantees, or Sub-Grantees or Personal Services Contractors” (“Whistleblower Information”) document to their employees performing work in support of the products and services delivered under this contract (https://oig.justice.gov/sites/default/ϐiles/2020-04/NDAA-brochure.pdf).

By agreeing to the terms and conditions of this contract, the prime contractor acknowledges receipt of this requirement, in accordance with 41 U.S.C § 4712 and FAR

3.908 & 52.203-17, and commits to distribution. Within 45 days of award, the contractor must provide conϐirmation to the contracting ofϐicer verifying that it has distributed the whistleblower information as required.

RFQ No. – 15F06726Q0000254

DOJ-08 CONTINUING CONTRACT PEFORMANCE DURING A PANDEMIC INFLUENZA OR

OTHER NATIONAL EMERGENCY (NOV 2023)

During a Pandemic or other emergency we understand that our contractor workforce will experience the same high levels of absenteeism as our federal employees. Although the Excusable Delays and Termination for Default clauses used in government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, we expect our contractor to make a reasonable effort to keep performance at an acceptable level during emergency periods.

The Ofϐice of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure the continuity of operations during emergency periods. This guidance is also applicable to our contract workforce.

Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic inϐluenza or other emergency situation.

The types of actions a federal contractor should reasonably take to help ensure performance are:

Encourage employees to get inoculations or follow other preventive measures as advised by the public health service.

Contractors should cross-train workers as backup for all positions performing critical services. This is particularly important for work such as guard services where telework is not an option.

Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful remote work in an emergency.

Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency.

Establish communication processes to notify employees of activation of this plan.

Integrate pandemic health crisis response expectations into telework agreements.

With the employee, assess requirements for working at home (supplies and equipment needed for an extended telework period). Security concerns should be considered in making equipment choices; agencies or contractors may wish to avoid use of employees’ personal computers and provide them with PCs or laptops as appropriate.

Determine how all employees who may telework will communicate with one another and with management to accomplish work.

Practice telework regularly to ensure effectiveness.

RFQ No. – 15F06726Q0000254

Make it clear that in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties.

Identify how time and attendance will be maintained.

It is the contractor’s responsibility to advise the government contracting ofϐicer if they anticipate not being able to perform and to work with the Department to ϐill gaps as necessary. This means direct communication with the contracting ofϐicer or in his/her absence, another responsible person in the contracting ofϐice via telephone or email messages acknowledging the contractor’s notiϐication. The incumbent contractor is responsible for assisting the Department in estimating the adverse impacts of nonperformance and to work diligently with the Department to develop a strategy for maintaining the continuity of operations.

The Department does reserve the right in such emergency situations to use federal employees, employees of other agencies, contract support from other existing contractors, or to enter into new contracts for critical support services. Any new contracting efforts would be acquired following the guidance in the Ofϐice of federal Procurement Policy issuance “Emergency Acquisitions”, May, 2007 and Subpart 18.2 Emergency Acquisition Flexibilities, of the Federal Acquisition Regulations.

FBI-0021 PROVIDING DEOXYRIBONUCLEIC ACID (DNA) SAMPLE FOR ELIMINATION

FBI employees, contractors, and service providers may interact with evidence or federal deoxyribonucleic acid (DNA) database samples in Laboratory Division (LD) space, or their work require them to enter LD examination areas where evidence or DNA database samples are processes or examined. As a result, evidence may inadvertently become contaminated with their DNA. Per the Federal Bureau of Investigation Laboratory Elimination Deoxyribonucleic Acid Database Policy Directive (1149D), LD is collecting DNA samples to identify FBI employee, contractor, or service provider DNA proϐiles in the event of sample contamination via the Form FD-1176, “Federal Bureau of Investigation Deoxyribonucleic Acid (DNA) Sample Collection Acknowledgement Form.”

A contractor or service provider funded by this procurement action is required to provide a DNA sample which will be processed for DNA and used to detect contamination on forensic evidence. The DNA results will be protected, i.e., anonymized, maintained in a secure database with controlled access, and used only by authorized DNA personnel for the sole purpose of detecting contamination. The remaining collected sample will be stored in a secure location for potential processing with future DNA technologies, if appropriate. If the

RFQ No. – 15F06726Q0000254 contractor or service provider’s DNA proϐile is detected during evidence analysis, it will be identiϐied as sample contamination rather than reported as a possible perpetrator to law enforcement.

(End of clause)

FBI-0023 FEDERAL BUREAU OF INVESTIGATION ELECTRONIC INVOICING

REQUIREMENT (JUL 2024)

The Federal Bureau of Investigation (FBI) requires vendors to submit a proper invoice and supporting documentation electronically through the Invoice Processing Platform (IPP).

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. All supporting documentation shall be uploaded into the IPP system.

Invoices must be submitted at least monthly but no more than bi-weekly. Final invoices must be submitted 30 days after the end date of the period of performance.

Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-speciϐic questions, please contact the contracting ofϐicer.

Obtaining IPP Access

If your company has already enrolled in IPP: You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company's IPP collector account.

If your company has NOT enrolled in IPP: Your company will be auto enrolled for IPP using information from your SAM account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in sam.gov is up to date. Your company's IPP administrator will be responsible for initial account registration as well as creating and managing your company's IPP users and permissions.

RFQ No. – 15F06726Q0000254

Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1.Once FBI Initiates the enrollment process, your company's designated Electronic Business POC in sam.gov will receive two emails from IPP Customer Support (noreply@mail.eroc.twai.gov). The ϐirst email contains the initial administrative IPP User ID. The second email, sent with 24 hours of receipt of the ϐirst email, contains a temporary password. You must login with the temporary password within 30 days.

2.Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a ϐirst-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notiϐications.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST. Phone: (866) 973-3131or email: IPPCustomerSupport@ϐiscal.treasury.gov For answers to frequently asked questions, visit the Vendor FAQ page on the gov web site.

FBI-0029 PUBLIC RELEASE OF INFORMATION (OCT 2024)

The FBI requires that contractors shall not divulge, publish, or disclose information or produce material related to thecontract award, or acquired in or derived from the performance of their duties without prior written consent of the FBI.

For purposes of this Clause, "Information" shall include but not be limited to any or all written or spoken language or recordings made public, including: web sites or social media platforms, including X (formerly Twitter), Instagram, TikTok, etc.; publications, studies, books, and theses; photographs and videos/ϐilms; and public announcements and press

RFQ No. – 15F06726Q0000254 releases describing any part of the subject matter of this contract or any phase of any program hereunder, except to the extent such information is:

1) already known to the Contractor prior to the commencement of the contract; or

2) required by law, regulation, subpoena or government or judicial order to be disclosed, including the Freedom of Information Act.

No release of information shall be made without the prior written consent of the Ofϐice of Public Affairs and/or the Contracting Ofϐicer of the FBI. Information should be sent to:

Knhaley@ϐbi.gov. The FBI will make every effort to review proposed publications in a timely manner. Public disclosure of information without prior FBI approval could result in ϐinancial penalties or a termination for default of the contract.

Where appropriate, in accordance with established academic publishing practices, the FBI reserves the right to author/co-author any publication derived from this contract.

These obligations do not cease upon completion of the contract.

FBI-0030 ORGANIZATIONAL CONFLICT OF INTEREST (OCT 2024)

a. Purpose: The purpose of this clause is to ensure that:

I. The Contractor is rendering impartial assistance and advice to the Government at all times under this contract and related Government contracts;

ii. The Contractor’s objectivity in performing work under this contract or related Government contracts is not impaired; and

iii. The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public Government information, or by virtue of its access to proprietary information belonging to others.

b. Scope: The Organizational Conϐlict of Interest (OCI) rules, procedures and responsibilities described in FAR 9.5“Organizational and Consultant Conϐlicts of Interest”, FAR 3.101-1 “Standards of Conduct – General, and in this clause are applicable to the prime Contractor (including any afϐiliates and successors-in-interest), as well as any co-sponsor, RFQ No. – 15F06726Q0000254 joint-venture partner, consultant, subcontractor or other entity participating in the performance of this contract. The Contractor shall ϐlow this clause down to all subcontracts, consulting agreements, teaming agreements, or other such arrangements which have OCI concerns, while modifying the terms "contract", "Contractor", and "Contracting Ofϐicer" as appropriate to preserve the Government's rights.

c. Access to and Use of Nonpublic Information: If in performance of this contract the contractor obtains access to nonpublic information such as plans, policies, reports, studies, ϐinancial plans, or data which has not been released or otherwise made available to the public, the Contractor agrees it shall not use such information for any private purpose or release such information without prior written approval from the Contracting Ofϐicer.

d. Access to and Protection of Proprietary Information: The Contractor agrees to exercise due diligence to protect proprietary information from misuse or unauthorized disclosure in accordance with FAR 9.505-4. The Contractor may be requested to enter into a written non-disclosure agreement with a third party asserting proprietary restrictions, if required in the performance of the contract.

e. In accordance with FAR 3.101-1, the Contractor shall also take all appropriate measures to prevent the existence of conϐlicting roles that might bias the Contractor’s judgement, give the Contractor an unfair competitive advantage, and deprive the FBI of objective advice or assistance that can result from hiring former Government employees. (See HealthNet Fed.

Svcs, B-401652.3).

f. OCI Disclosures: The Contractor shall disclose to the Contracting Ofϐicer all facts relevant to the existence of an actual or potential OCI, prior to award and any time after award. In the proposal submission, contractors must certify that they have not participated in the development of the solicitation in any capacity and must provide a list of any former FBI employees. OCI Disclosures after award must address any listed in this clause or FAR 9.5.

This disclosure shall include a description of the OCI and the action the Contractor has taken or plans to take to avoid, neutralize or mitigate the OCI.

g. Remedies and Waiver:

i. If the contractor fails to comply with any requirements of FAR 9.5, FAR 3.101-1, or this clause, the Government may terminate this contract for default, disqualify the Contractor from subsequent related contractual efforts if necessary to neutralize a resulting organizational conϐlict of interest, and/or pursue other remedies permitted by law or this contract. If the Contractor discovers and promptly reports an actual or potential OCI subsequent to contract award, the Contracting Ofϐicer may terminate this contract for

RFQ No. – 15F06726Q0000254 convenience if such termination is deemed to be in the best interest of the Government or take other appropriate actions.

ii. The parties recognize that the requirements of this clause may continue to impact the contractor after contract performance is completed, and that it is impossible to foresee all future impacts. Accordingly, the Contractor may at anytime seek an OCI waiver from the FBI Head of Contracting by submitting a written waiver request to the Contracting Ofϐicer. Any such request shall include a full description of the OCI and detailed rationale for the OCI waiver.

(End of clause)

FBI-0033 LEGAL HOLIDAYS, GOVERNMENT DISMISSALS AND CLOSURES, AND

FURLOUGH (JAN 2025)

(a)Deϐinitions Compensated personal absence means any absence from work for reasons such as illness, vacation, holidays, jury duty, military training, or personal activities for which an employer pays compensation directly to an employee in accordance with a plan or custom of the employer.

Fringe beneϐits are allowances and services provided by the contractor to its employees as compensation in addition to regular wages and salaries. Fringe beneϐits include, but are not limited to, the cost of vacations, sick leave, holidays, military leave, employee insurance, and supplemental unemployment beneϐit plans. Except as provided otherwise in FAR subpart 31.2, the costs of fringe beneϐits are allowable to the extent that they are reasonable and are required by law, employer-employee agreement, or an established policy of the contractor.

Furlough is the placing of a contract on a temporary hold because of lack of work or funds.

In the event that funds are not available through an appropriations law or continuing resolution, a “shutdown” furlough occurs. A shutdown furlough is necessary when an agency no longer has the necessary funds to operate and must shut down those activities which are not excepted pursuant to the Antideϐiciency Act (31 U.S.C. 1341-1342).

Holiday means any calendar day designated as a holiday by Federal Statute, Executive Order, or Presidential Proclamation.

Hours Worked ordinarily include all the time during which an employee is required to be on the employer’s premises, on duty, or at a prescribed workplace.

(b)Holidays (1)The United States Government observes the following days as holidays:

•New Year's Day (January 1).

•Birthday of Martin Luther King, Jr. (Third Monday in January).

•Washington's Birthday (Third Monday in February).

•Memorial Day (Last Monday in May).

RFQ No. – 15F06726Q0000254

•Juneteenth National Independence Day (June 19).

•Independence Day (July 4).

•Labor Day (First Monday in September).

•Columbus Day (Second Monday in October).

•Veterans Day (November 11).

•Thanksgiving Day (Fourth Thursday in November).

•Christmas Day (December 25).

(2) In addition to the days designated as holidays, the Government observes the following days:

•Any other day designated by Federal Statute •Any other day designated by an Executive Order •Any other day designated by the President's Proclamation

(3) When New Year's Day, Juneteenth National Independence Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; when it falls on Saturday, the preceding Friday is observed.

(4) Observance of holidays by Government personnel shall not be cause for additional period of performance of the contract.

(5) Observance of holidays by Government personnel shall not be cause for additional compensation and are not considered hours worked by the contractor. If the contractor's employee(s) work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost to this contract. Contractors are not authorized to “make up” hours worked to compensate for observance of holidays.

Compensated personal absences from work for reasons such as illness, vacation, holidays, jury duty, military training, or personal activities are absences for which an employer pays compensation directly to an employee in accordance with an employer plan or customary practices of the employer. These beneϐits are generally a matter of agreement between an employer and an employee (or the employee's representative).

If the contractor is required to work for mission critical requirements, the contractor will be notiϐied by the Contracting Ofϐicer to perform work on the holiday and the work will be recognized as hours work and will be an allowable charge to the contract.

(c)Government Dismissals and Closures The FBI may issue a dismissal for closure of the government ofϐices during emergencies, severe weather conditions, natural disasters, and other incidents or hazards that cause disruptions to Federal Government operations.

When the FBI issues a dismissal to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. For the continuity of operations, RFQ No. – 15F06726Q0000254 contractor personnel are required to telework at an approved alternative worksite unless the contract does not allow telework. In those instances where telework is not allowed, the contractor agrees to continue to provide sufϐicient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled and shall be guided by the instructions issued by the Contracting Ofϐicer or his/her duly authorized Contracting Ofϐicer Representative.

(d)Firm Fixed Price contract deductions For ϐixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided. If services are provided for portions of days, appropriate adjustment will be made by the contracting ofϐicer to ensure that the contractor is compensated for services provided.

(e)Furloughs In the event the Government goes into furlough status, the Contracting Ofϐicer will provide notiϐication to the Contractor to either 1) continue work or 2) that the Contractor is in a furlough status and should cease work until authorized to continue. The notiϐication from the Contracting Ofϐicer will not be provided to the contractor until the next business day following the government furlough status, no prior notiϐications will occur. If the contractor is authorized to continue work, the contractor is only authorized to continue work until such point that the period of performance of the contract has expired or all funding has been expended. The contractor is not authorized to perform services when funding is not available. Contractors are not authorized to work during a furlough unless speciϐically directed to work by the Contracting Ofϐicer.

(f)Administrative Leave – Excusable Delays If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractor's accounting policy.

RFQ No. – 15F06726Q0000254

6.0 LIST OF ATTACHMENTS

Attachment Description Attachment 1 Questions and Answers Template Attachment 2 SOW Attachment 3 Pricing Matrix

7.0 QUOTE FORMAT AND INSTRUCTIONS

All information shall be submitted in English. Each Quoter must submit a quotation consisting of the requested information in strict accordance with these instructions. Failure to comply with these requirements may result in Quoter’s submission being rejected as being materially non-conforming to RFQ requirements.

Quoters are advised to read the entire RFQ document, including any attachments, prior to submitting questions and/or preparing their quote. Omission of any information from the quote submission requirements may result in rejection of the quote.

Only UNCLASSIFIED information shall be submitted. Any Quoter submitting proprietary information shall mark information accordingly. If the quote does not contain all volumes or is not received by the due date and time, it will be considered late and will not be opened, nor evaluated.

The Government is not responsible for any costs incurred or associated with preparation and submission of a quote in response to this solicitation. The FBI reserves the right to make no award.

A quote submission shall consist of four (4) Documents, which are as follows:

Cover Letter

Facility Certiϐication Proof of Facility Location

Completed Price matrix

There shall be no price data contained in any document other than the price matrix.

8.0 QUOTE CONTENTS

8.1 COVER LETTER

Quoters shall submit a Cover Letter and Contractual Data package in accordance with the requirements below. Compliance with these instructions is mandatory. Failure to provide complete and accurate information will result in removal of the quote for further consideration.

RFQ No. – 15F06726Q0000254

The Cover Letter includes the following information:

The Quoter shall provide a cover letter with the following information.

• Quoter Name and Address

• Quoter CAGE code and SAM Unique Entity ID (UEID)

• Date of Submission and Expiration

• Solicitation Name

• Indication that quote is valid for at least 60 days from the date of submission

• Primary POC who can legally bind the company (name, title, telephone number, and email address)

• Company Size

• NAICS

8.2 FACILITY CERTIFICATION (EQUIPMENT MANUFACTURING CERTIFICATION)

Quoters shall provide veriϐiable evidence of current, ofϐicial manufacturer certiϐication for the Quoter’s facility, conϐirming authorization to perform calibration, maintenance, and technical services on TopCon and Faro brand equipment. Acceptable evidence includes manufacturer-issued facility certiϐications, letters of authorization, or other formal documentation demonstrating that the Quoter’s facility is recognized as an authorized service provider for these speciϐic manufacturers. Failure to provide such documentation with the quotation will result in the submission being deemed non-responsive.

8.3 PROOF OF FACILITY LOCATION

Quoters shall provide documentation verifying the physical address of the facility where calibration work will be performed. If the quoter’s accreditation certiϐicate already lists the facility address, no additional documentation is required. If the accreditation certiϐicate does not display the facility address, the quoter shall also provide a signed statement on a company letterhead identifying the physical address of the calibration facility. This address will be used to verify compliance with the distance requirement speciϐied in this solicitation.

8.4 PRICE

The Quoter shall submit a completed price quote using the provided pricing matrix (Attachment 3). The Quoter shall not alter the pricing matrix. The completed price quote shall be submitted as an unlocked version in Microsoft Excel.

Quoter must provide pricing for the base and all options with 6-month extension. Quoter shall submit a price for the extension under 52.217-8 and 52.217-9. The Government may choose to exercise the extension of services and option to extend at the end of the last option period utilizing the rates of that period.

Failure to provide a complete price quote utilizing the Pricing Template provided may eliminate the Quoter from consideration for award.

9.0 EVALUATION METHODOLOGY

Award shall be made to the quoter whose quotation, conϐirming to this solicitation, is determined to be Lowest Price Technically Acceptable (LPTA).

9.1 FACILITY CERTIFICATION

The Government will evaluate whether the Quoter has submitted veriϐiable evidence of current, ofϐicial manufacturer certiϐication for the Quoter’s facility, demonstrating authorization to perform calibration, maintenance, and technical services on TopCon and Faro/GeoSlam brand equipment. Acceptable evidence includes manufacturer-issued facility certiϐications, letter of authorization, or other formal documentation conϐirming the facility’s status as an authorized service provider for these manufacturers. The Government will assess this documentation on a Pass/Fail basis. Failure to provide the required documentation with the quotation will result in the submission being deemed non-responsive and therefore ineligible for award.

A Pass rating will be assigned when the quoter provides all the following:

• Veriϐiable evidence of current, ofϐicial manufacturer certiϐication demonstrating the quoter’s facility is authorized to perform calibration, maintenance, and technical services on TopCon and Faro/GeoSlam brand equipment

• Documentation submitted is manufacturer-issued, such as a facility certiϐication, letter of authorization, or other formal documentation that clearly identiϐies the facility as an authorized service provider

• All documentation is current, clear, and independently veriϐiable by the Government without requiring clariϐication from the quoter

A Fail rating will be assigned if:

• The quoter does not provide current, ofϐicial manufacturer certiϐication; or

• The documentation provided does not demonstrate authorization to service TopCon and Faro/GeoSlam equipment; or

• The documentation is expired, unclear, incomplete, altered, or unveriϐiable; or

• The quoter submits documentation that does not originate from the manufacturer or does not meet the deϐinition of acceptable evidence stated in the solicitation

Only quoters receiving a Pass rating will be eligible for award consideration.

RFQ No. – 15F06726Q0000254

9.2 ACCREDITATION AND DISTANCE VERIFICATION

The Government will evaluate the quoter’s submission to verify compliance with the accreditation and distance requirements speciϐied in this solicitation. This factor will be evaluated on a Pass/Fail basis. No tradeoffs will be made under this factor.

A Pass rating will be assigned when the quoter provides all the following:

• Current Accreditation Certiϐicate demonstrating the quoter is accredited to perform the required calibration services

• The accreditation certiϐicate lists the physical address of the facility where calibration work will be performed OR the quoter provides a signed statement on company letterhead identifying the physical address of the calibration facility

• The identiϐied facility address is located within 100 miles of the Laboratory Division Headquarters, as required by the solicitation and SOW. The Government will verify distance using standard mapping tools

A Fail rating will be assigned if:

• The quoter does not provide a current accreditation certiϐicate; OR

• The accreditation certiϐicate does not list the facility address and the quoter fails to provide a signed statement identifying the calibration facility address; or

• The facility address provided is located more than 100 miles from the Laboratory

Division Headquarters; or

• The quoter provides incomplete, unclear, or unveriϐiable information regarding the facility location.

Only quoters receiving a Pass rating will be eligible for award consideration.

9.3 PRICE EVALUATION

The Government will evaluate the quoter’s total evaluated price for completeness and reasonableness. Price will not be scored or ranked other than to determine the lowest-priced quotation among those rated Technically Acceptable. The Contracting Ofϐicer will determine that the quoted prices are fair and reasonable in accordance with FAR 12.204(a).

Quotations with unbalanced, unrealistic, or incomplete pricing may be determined unacceptable and ineligible for award. Award will be made to the quoter whose price is the lowest among all quoters receiving a Pass rating under the Accreditation and Distance Veriϐication.

RFQ No. – 15F06726Q0000254

10.0 POINT OF CONTACT

The Contracting Ofϐicer Kayla Haley National Acquisition Programs Unit (NAPU) Finance & Facilities Division, Procurement Section knhaley@ϐbi.gov

Thank you for your interest!