Attachment 3 - RFI Form - Govt Responses.pdf

To:

Date:

Solicitation #: Project Name: NS&I CoE

Contact Name: Phone #

Email:

*Should an offeror ask a question, they should accordingly provide their recommendation for the FBI’s consideration on how to remediate the concern

Item # Government Response

Please refer to the last paragraph in the RFQ where it states the Government will be selected based upon Phase 1 and Phase 2.

"The Government will select the best overall offer(s), based upon an integrated assessment of Phase 1- Security, Proof of Bonding Capacity, Past Performance on Relevant Projects, Prior Experience on Relevant Projects, Technical Approach

(Team Leadership Qualifications/Experience of Key Personnel

& Organizational Structure) and Lead Designer- to move into the competitive range for Phase 2."

2 Confirmed this is acceptable

RFQ 15F06724R0000022

Britt Sanford, Contracting Officer Federal Bureau of Investigation Redstone Arsenal

Interchange Form

Prime Contractor Name:

Solicitation or Attachment Reference Question

Volume I, Tab C, Factor 1:Secuirty, Attachment 4 will the scores for Phase 1 be carried over into Phase 2 or will the three shortlisted firms start with a blank slate for scoring for Phase 2?

Attachment 4 requires offerors to include Social Security Number for Key Management Personnel on the project. Due to the sensitive nature of this information, we request the ability to send this document as a separate password-protected PDF from the main proposal. We will send a separate email to the contracting officer that includes the password information. Please confirm this is acceptable.

3 Confirmed this is acceptable

4 Confirmed this is acceptable

5 The Government will accept CPARS in lieu of a PPQ

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

7 They can be the same or different

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Volume I, Tab E, Factor 3: Past Performance

Volume I, Tab E, Factor 3: Past Performance

Volume I, Tab E, Factor 3: Past Performance

Volume I, Tab E, Factor 3: Past Performance

Volume I, Tab E, Factor 3: Past Performance & Tab F, Factor 4, Prior Experience

Volume I, Tab G, Factor 5: Technical Approach

The requirement for this section asks offerors to have project references send completed PPQs directly to the contracting officer. In most other government proposals the requirement asks offerors to include completed PPQs in the proposal response, with contacti infromation for the project references so the evaluation team can reach out to references to confirm the PPQ information or ask questions.

Please allow offerors to include the completed PPQ in the proposal response in lieu of sending directly to the contracting officer.

For many of the past performance projects we include for similar governemt solicitations, we have already asked refernces to complete PPQs (typically on the DoD format). Please allow offerors to include previously completed PPQs in the proposal response.

For completed government projects, we have final CPARS. Please allow offerors to include the final CPAR in the proposal response for governemnt past performance in lieu of a PPQ.

If offerors are allowed to include CPARS and/or previously completed PPQs in the proposal response, please remove the 15 page limit for this factor.

Please confirm that the projects submitted for Factor 3 Past Perfomance and Factor 4 Prior Experience should be the same projects

Please confirm the 10 page limit only applies to the Project Management Approach and does not include the organization chart, staffing matrix, or key personnel resumes.

This will be more in Phase 2. The government is wanting to see what you can provide us to, so the government can see different point of views on how to designbuild this project

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

11 Past 10 years is firm due to the scope, size and complexity.

12 Yes, CPARS will be accepted in lieu of PPQs.

RFQ Section V, B Definitions

Section V of the RFQ defines a project of similar scope, size and complexity as having been completed in the past 10 years as does Factor 3 and Factor 4. Do to the scope, size and complexity of this project, please allow projects of similar scope, size and complexity within the past 13 years.

RFQ Section V, C - 3 - Factor 3 - Past Performance On Relevnat Projects

Volume I, Tab G, Factor 5: Technical Approach

Submission Requirements

Factor 3 - Past Performance requires the the completion of Attachment 1 - Past Performance Questionnaire. The RFQ notes in section III H that that the FBI will utilize CPAR for this project. Many Federal clients that have completed a CPARS for a project will not complete a separate evaluation form since a CPARS was completed.

Please confirm if an offeror has a completed CPARS for a relevant project that can be provided in lieu of Attachment 1. The offeror can still complete the contact information and Current or Historical Contract Information of Attachment 1 but the evaluation will not be completed only noted to reference the completed CPARS?

Is there an anticpated percentage of time requirement for the key personnel?

The Phase 1 submission requirements contain conflicting information regarding page limitations. The table on page 7 indicate maximum page numbers for the various factors. However, the individual factor submission requirements indicate different page limitations. For example, the table indicates 10 pages for Factor 5 Technical Approach, while the submission requirements on page 19 indicate the 10 page limitation applies only to the Project Management Approach. Also, the table indicates 3 pages for Factor 6 Lead Designer, while the submission requirements on page 20 indicate 18 pages.

In lieu of page limits for individual factors, would the Government consider a 80-page limit for the entire submission?

Concur that the key is project experience but some projects should demonstrate that the project team has worked together on DB projects.

250-mile radius applies to the General Contractors. The radius does not apply to the A-E Designer.

15 Confirm

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Attachment 1 PPQ should be submitted to the Contracting Officer for Factor 3 with Factor 3 blank keeping within the 80 page max. However, Completed PPQs or CPARS should be submitted within Factor 3.

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Factor 4

Factor 4 under Evaluation Standards, states the standard is met when the Offeror's team demonstrates relevant prior experein on 5 similar projects. The Submission requirements identifies that at lease 1 similar project must be submitted by the Offeror, One by the Design team and 1 by the General contractor. After this orgnaization, there are still 2 remaining projects required to be submitted to meet the standard.

Does it matter which team member the remaining 2 projects are submitted by; Offeror, Design Team, General Contractor? Will submission by one or the other be considered more favorable?

Factor 3 Please confirm that projects submitted for Factor 3 do not have to be within 250-mile radius of Redstone Arsenal to be considered.

Factor 4

Please confirm that projects submitted by the Design Team for Factor 4 to be considered substantially complete within the past 10 years is referenced from the Design Completion. In order words the design has to be complete and construction can be on-going.

Section II C & Factor 4

Section II C states the page limit for Factor 4 is 15 pages. Factor 4 requires at least 5 projects, each project has to be limited to 2 pages, which would total 10 pages. Does this mean offerors can submit more than 5 projects?

Section II C & Factor 3

Section II C states the page limit for Factor 3 is 15 pages. Factor 3 allows a maximum of 5 projects utilizing the Attachment PPQ. It notes the PPQ is limited to 3 pages per project. However, it states the Attachment 1 PPQ is to be completed by the offerors reference and sent to Britt Standford.

Thus, please confirm the offeror is not to include anything in Factor 3 with our submission?

Attachment 1 - Past Performance Questionnaire & Factor 3

Factor 3 states the Past Performance Questionnaire is limited to 3 pages per project. The Current Attachment 1 - Past Performance Questionnaire is 4 pages (not included the blank page provided in the attachment. Please confirm the Attachment 1 is allowed to be 4 pages per project.

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Confirm - It is acceptable to submit federal PPQs previously submitted in other proposals

CPARS will be accepted in lieu of PPQ, as well as completed PPQs that have been previously submitted with other proposals.

Section II C & Factor 5

Section II C states the page limit for Factor 5 is 10 pages. Factor 5 notes the Project management Approach is 10 page limit but the Qualification of Minimum Key Personnel (which there are 4 personnel listed) notes each resume should not exceed 3 pages each.

Please confirm the Qualificaitons of Minimum Key Personnel are not included in the 10 page requirement.

The Solicitation, Part V, Factor 3 (PDF page 15-16 of 23)

Factor 3 – Past Performance on Relevant Projects, RFP page 16 of 23, indicates that “ The Offeror shall instruct the reference to complete the Attachment 1 and send the completed Attachment via e-mail to Britt Sanford, Contracting Officer (bmsanford@fbi.gov)”. In recent years, other federal agencies have allowed offerors to submit PPQs without being directly sent to the customer but rather include them as part of the proposal document. Furthermore, offeror’s have frequently been allowed to submit copies of completed PPQs that have been previously submitted with other proposals. This approach has proven to be much more convenient to customers because it streamlines the evaluation process, simplifies the logistics of sending PPQs, and reduces the number of times offerors need to impose on their customers to fill out PPQs. We respectfully request that the government adopt this well-established and effective approach to providing customer past performance evaluations. Please confirm that it is acceptable to submit federal PPQs (e.g., DoD PPQ-0 format) previously submitted in other proposals in lieu of Attachment 1 being submitted directly from the past project customer to the contracting officer.

The Solicitation, Part V, Factor 3 (PDF page 15-16 of 23)

Offerors are to submit a minimum of 3 and no more than 5 projects under Factor 3, which includes completed PPQs (Attachment 1). With the proposal submission, shall offerors include the first page of the Attachment 1 PPQ form with the completed contract and point of contact information for the person completing the questionnaire to validate for the contracting officer the applicable project and reference intended to be considered?

The Solicitation, Part V, Factor 3 (PDF page 15-16 of 23)

Offerors are to submit a minimum of 3 and no more than 5 projects under Factor 3, which includes completed PPQs (Attachment 1). In lieu of completed Attachment 1s, please consider the submission of completed CPARs to be included in the proposal for the representative featured projects under Factor 3. Oftentimes it is difficult to secure a customer reference for past projects, particularly projects that are upwards of 10 years old, due to personnel retirements, change in assignments, and/or employers. Including CPARs in lieu of new PPQs has proven to be much more streamlined of a process for offerors and as a federal project performance process, it offers thorough past project performance and documentation that already exists by government personnel who have been actively involved in the project. From a timing standpoint, government representatives complete CPARs on a regular basis at the time of project execution when their recollection of performance is most current and accurate.

23 Each factor can include unique set of featured projects or be the same

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

28 Executive summary is not included in the noted page limitation

The current anticipated period from Phase 1 to Phase 2 is 6 weeks from proposal due date. This can change depending on the number of submissions received.

The Solicitation, Part V, Factor 3 (PDF page 15-16 of 23) and Factor 4 (PDF pages 16-17)

Please clarify if the 3-5 projects featured under Factor 3 (Past Performance on Relevant Project) are the same projects that are to be featured under Factor 4 (Project Experience on Relevant Projects) or if each factor can include a unique set of featured projects.

The Solicitation, Part II, Table 3 (PDF page 7 of 23) and Part V, Factor 1 (PDF page 13 of 23)

Factor 1 - Security requires the submission of Attachment 4, along with completing additional questions listed in the solicitation under Factor 1, page 13 of 23. The Attachment 4 template is 4 pages long prior to being filled out. Table 3 - Technical Factor Page Limitations indicates a 2 page limit for the entirety of Factor 1. Please confirm Attachment 4 is not included in the 2 page limit noted in Table 3.

The Solicitation, Part II, Table 3 (PDF page 7 of 23) and Part V, Factor 4 (PDF page 17 of 23)

Factor 4 – Prior Experience on Relevant Projects is limited to 2 pages per project (per Solicitation page 17 of 23) . Please confirm that the images of completed projects do not count towards the two page limit, provided the entirety of Factor 4 remains under the 15 page maximum shown on Table 3 - Technical Factor Page Limitations.

The Solicitation, Part II, Table 3 (PDF page 7 of 23) and Part V, Factor 5 (PDF page 19 of 23)

Factor 5 - Technical Approach. The Project Management Approach section indicates a 10 page limit (per Solicitation page 19 of 23). Table 3 - Technical Factor Page Limitations indicates a 10 page limit for the entirety of Factor 5. Please confirm that the Organization Chart, Staffing Matrix and Qualifications of Minimum Key Personnel (4 resumes @ 3 pages each) are not included in the 10 page limit.

The Solicitation, Part II, Table 3 (PDF page 7 of 23) and Part V, Factor 6 (PDF page 20 of 23)

Factor 6 - Lead Designer indicates a maximum of 3 pages for the biographical sketch of the Lead Designer (per Solicitation page 20 of 23). This factor further requires submission of up to 3 completed projects at a maximum of 5 pages each (up to 15 pages), also per Solicitation page 20 of 23). Table 3 - Technical Factor Page Limitations indicates a 3 page limit for the entirety of Factor 6. Please confirm that the completed projects are not included in the 3 page limit.

The Solicitation, Part II, Table 3 (PDF page 7 of 23)

Table 3 - Technical Factor Page Limitations indicates an Executive Summary section under Tab B with a 1 page limit. Since this section is not referenced anywhere else within the solicitation, please clarify that an Executive Summary is to be included and the evaluation standard and submission requirements, if applicable.

The Solicitation, Part I, Section B. The Solicitation and Contract (PDF page 4 of 23)

Please advise on the acceptance period (e.g., number of calendar days) from the phase 1 proposal submission to the anticipated shortlist to phase 2.

The Period of Performance will be communicated during Phase 2. The Government anticipates a duration not to exceed a 20 months.

31 anticipated contract award date is 9/30/2024

32 The Government will accept this but will be less favorably adjudicated

33 The Government will accept this but will be less favorably adjudicated

CPARS will be accepted in lieu of PPQ, as well as completed PPQs that have been previously submitted with other proposals.

35 Yes, this will be accepted

36 Confirm

37 Confirm

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Amendment 01 C. Technical Proposal Table 3 limits Volume I, Tab C, Factor 1 Security to 2 pages, but requires submission of a 4-page form. Please confirm that the required form (Attachment 4) is excluded from the page count.

Amendment 01—Factor 4 Prior Experience on Relevant Projects

For the Design Team Project required in Factor 4, please confirm that a project that is fully designed but not fully constructed, is acceptable?

Amendment 01 Section D—Evaluation Factors Defined

Page 8 states, “This factor will assess the past performance of the General Contractor, A/E Design Firm, Lead Designer, and Key Team Leadership Personnel.” Please confirm that the A/E Design Firm refers to the company/firm and the Lead Designer refers to the individual who will lead the design effort?

Amendment 01 Factor 6—Lead Designer Please confirm that this factor is intended as an evaluation of the individual who will serve as the lead designer for this project?

Amendment 01—Factor 3 Past Performance on Relevant Projects

Some federal agency projects, especially secure projects, involve contracts that prohibit agency personnel from providing PPQs. For projects such as this, please accept a CPAR evaluation in lieu of a Past Performance Questionnaire?

The Solicitation, Part I, Section B. The Solicitation and Contract (PDF page 4 of 23)

Please advise on the allowable number of calendar days for the design and construction of this project.

The Solicitation, Part I, Section B. The Solicitation and Contract (PDF page 4 of 23) Please advise on the anticipated contract award date.

Amendment 01—Factor 3 Past Performance on Relevant Projects

On Page 15, Factor 3 – Past Performance on Relevant Projects Submission Requirements states, “At least one of the past performance references must be for projects with which the proposed project DB team (Prime and Sub) were involved.” Please confirm that the FBI will accept a project on which the General Contractor and Lead Designer collaborated under a design-bid-build delivery method.

Amendment 01—Factor 3 Past Performance on Relevant Projects

On Page 15, Factor 3 – Past Performance on Relevant Projects Submission Requirements states, “At least one of the past performance references must be for projects with which the proposed project DB team (Prime and Sub) were involved.” Please confirm that experience where the General Contractor and Lead Designer collaborated on a design-build project that is fully designed, but not fully constructed, is acceptable?

No, answers provided within attachments please use attachment format and font. Non-attachment responses may use Arial font size 10.

40 All required proposal documents are listed under the attachment section.

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

44 may feature different projects

45 Confirm

Confirm, please submit with Phase I proposal. It is not part of any page count.

Please submit as a separate attachment.

This standard is met when the Offeror's team demonstrates a history of successful past performance on relevant projects.

Evidence of past performance as a DB team may be considered more favorably.

Amendment 01 C. Technical Proposal

Table 3 limits Volume I, Tab G, Factor 5 Technical Approach to 10 pages, but requires a minimum of 4 resumes that may each have a 3-page limit. Pleaseconfirm that resumes are excluded from the page count.

Amendment 01 C. Technical Proposal

Table 3 limits Volume I, Tab H, Factor 6 Lead Designer to 3 pages, but requires a minimum of 3 project examples that may each have a 5-page limit. Please increase the page limit for this tab to 18 pages to encompass the Lead Designer's biography and the 5 projects, or confirm that the project examples are excluded from the page count.

Amendment 01 C. Technical Proposal

Page 17/23, Factor 4 Prior Experience on Relevant projects indicates that each project description is limited to 2 pages, then notes that "Additionally, images of completed projects may be provided." Please confirm that the project images are excluded from the 2-page description.

Amendment 01 B. Proposal Format

The submission requires use of Arial font size 10, but several of the required attachments use different fonts. Please confirm that the Attachments can be reformatted, as long as the same information is provided in the same order, using Arial font size 10.

Amendment 01 C. Technical Proposal

Table 3 lists Volume II, Tab A, as containing "Required Proposal Documents". Please confirm that this includes the required Non-disclosure agreement and SAM.Gov Registration, and additionally provide a list of any other documents that are required in this section.

The Solicitation, Part V, Factor 3 (PDF page 15-16 of 23)

The submission requirements section of Factor 3 indicates, "Offerors shall provide a minimum of (3) and no more than five (5) recent and relevant facilities (within the last 10 years) where they have performed as a prime contractor…" Please confirm that all featured projects submitted under Factor 3 shall be by the offeror/prime contractor or the Design Team.

Amendment 01 C. Technical Proposal Factors 3 and 4 require prior project experience. Please clarify if the project submitted under these two factors must be the same projects, or if each factor may feature different projects.

Amendment 01 C. Technical Proposal

Factor 5, Subsection Qualifications of Minimum Key Personnel, lists a DB Project Manager, Design Manager, and Construction Manager.

Please confirm that the DB Project Manager is to be an employee of the Design-Builder who oversees the design process; the Design Manager is to be an employee of the Designer; and the Construction Manager is an employee of the Design-Builder who oversees on-site construction.

If this is not in alignment with the FBI's expectation, please clarify.

The Solicitation, Part I, Section C. The Solicitation and Contract (PDF page 6 of 23)

Please advise if Phase 1 Solicitation Document #6 Non-Disclosure Agreement (NDA) is required to be submitted with Phase 1 proposals.

If required, please confirm where this document should be located.

48 confirm

49 confirm

50 confirm

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

Adjustment to overall proposal - maximum page limit will be 80 pages. Each section can be any amount of pages as long as the overall proposal does not exceed 80 pages.

All questions for Phase I must be submitted on or before January 15, 2024. Questions for Phase 2 will follow the 14 day.

54 The Government will accept completed PPQs

Factor 3, 4, 6

Section II C & Factor 5

Section II C & Factor 6

Section I F & Section III B

Factor 3 - Past Performance

The submission requirements for Factor 3 indicate completed past performance questionnaires (Attachment 1) are to be provided directly to the Government from Offeror's client.

As an alternative, would the Government consider receiving completed past performance questionnaires from the Offeror, provided they are on the FBI@Redstone PPQ form that has been used for previous projects?

The nature of FBIs work at Redstone Arsenal is such that projects proposed for previous RFPs at this location are relevant to this procurement. Allowing offerors to submit completed PPQs that have been utilized in prior FBI@Redstone procurements eliminates the undue burden of requiring offerors to ask their clients to repeatedly complete the same PPQ document. Submission of completed PPQs by the offeror is widely accepted by many Federal agencies including USACE, NAVFAC, GSA, and Coast Guard.

Also, would the Government consider accepting a CPARS in lieu of a PPQ for projects having a CPARS?

Factors 3, 4, and 6 require that any projects demonstrated are to be substantially completed in the last 10 years. Please confirm that it is 10 years from the date of this soliciation due date.

Section II C states the page limit for Factor 5 is 10 pages. Factor 5 notes the Project management Approach is 10 page limit but the Qualification of Minimum Key Personnel (which there are 4 personnel listed) notes each resume should not exceed 3 pages each.Please confirm that the Organizational Chart and Staffing Matrix do not count towards these page counts.

Section II C states the page limit for Factor 6 is 3 pages, but Factor 6 notes that the biographical sketch of the Lead Designer is a max of 3 pages, and their portfolio is no more than 3 projects with a max of 5 pages per project. Please confirm that the page count should be a max of 18 pages.

Section I F states that "Questions regarding Phase I submission must be submitted via email on or before January 15, 2024", but Section III B Requests for Clarifications or Interpretation states "Offerors should make such requests not less than 14 calendar days prior to the date set for the receipt of offers." Please confirm requests for clarifications or interpretations may be submitted until February 1, 2024

Please confirm that projects submitted by the Design Team for Factor 6 to be considered substantially complete within the past 10 years is referenced from the Design Completion. In other words the design has to be complete and construction can be on-going.

Factor 6

The Solicitation, Part V, Factor 4 (PDF page 16-17 of 23)

Factor 4 indicates, "The information submitted for each project should demonstrate that the project is relevant to the characteristics of the project described in this solicitation." Beyond that statement, Factor 4 does not further define relevancy of featured projects for this factor.

Please confirm that offerors are to follow the "Definition of Project of Similar Scope, Size, Complexity" as stated in the Solicitation, Part V, Section B. Definition (PDF page 12 of 23).

55 Confirm only one personal reference is needed for each key person.Factor 5 - Technical Approach

The submission requirement for Qualifications of Minimum Key Personnel (resumes) indicates two personal references should be provided for each key person. However, Attachment 2 Resume Template provides for only one personal reference. Please confirm only one personal reference is needed for each key person.