Copy of FBI Response to Vendor Questions.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- PASV - Broadcast Monitoring and Briefings - OPA
- Solicitation number
- 15F06721R0000212
About this file
This document contains questions submitted by vendors and answers provided by the FBI regarding a solicitation for broadcast media monitoring and executive briefings services. The solicitation seeks proposals for monitoring broadcast television and radio channels for mentions of the FBI and providing daily executive briefings summarizing relevant media coverage. It involves two contract line items (CLINs), with CLIN 0001 for broadcast monitoring currently performed by IQ Media and CLIN 0002 for executive briefings currently performed by Bulletin Intelligence. The performance period is from August 2021 through August 2024. Vendors must submit proposals by May 17, 2021. The FBI will accept additional clarifying questions until May 4. Services required include searching broadcast programming, transcripts of clips within 24 hours, and tracking analytics on programming over time. File formats of .WMV and .MP4 are preferred. Pricing information should only be included in Volume 3 of proposals.
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Sheet1
| Question # | Category | RFP Reference | Vendor Question | FBI Response |
| 1 | Past Performance | Attachment D – Past Performance Template | Question 10 of the Past Performance form refers to “quality control activities that were successfully performed as they relate to medical examinations and quality of care provided.” Since this solicitation is unrelated to the medical care field, does FBI wish to redefine or eliminate the requirement? | The FBI will edit the past performance template. |
| 2 | Copyright | SOW section 2 – Requirements (broadcast) | Is the FBI looking for solutions that are licensed and/or copyright compliant? | Yes. |
| 3 | Cross Reference Matrix | RFP section 3.0 – Volume I/II – page 15 | The FBI mentioned a Cross Reference Matrix. a) Is it required? b) If so, what should it contain? | Yes. Please cross reference your company's capabilities as they relate to the matrix in SOW 2.1. |
| 4 | Factor 3: Price | RFP section 3.0 – Volume I/II – page 15 | The Volume Organization for Volumes One and Two mentions “Factor 3: Price.” Could the FBI confirm that there is no pricing information required in Volumes 1 and 2? | Please include price information in volume 3 only. RFP has been updated. |
| 5 | Executive Briefings customer service | SOW section 3 – Requirements (Executive Briefing), page 6 | Would it be preferable for the FBI to have access to the Executive Briefings service team outside business hours who can ensure last- minute requests and changes are made quickly? | It is preferrable, but not required. We have, on occasion, reached out to the briefing provider after hours to ensure coverage of certain news items. |
| 6 | Video Monitoring & Clipping Service | SOW section 2.1— page 3 | Please provide additional detail around the requirements/need for full-length transcripts and the need for unlimited. | Please see other questions related to transcripts for further details. |
| 7 | SOW Video Clipping & Monitoring | SOW section 2.1— page 3 | Please provide additional detail as to the requirement for “ability to run analytics on programming over time”. | The FBI would like to track viewership of programming or broadcast mentions of a certain topic over time. Please note what analytical capabilies your platform includes. |
| 8 | SOW | N/A | Are there any incumbents on the contract performing any aspects of the Scope of Work? If yes, can the Government provide the names and areas of the Scope of Work covered? | CLIN 0001 is currently performed by IQ Media. CLIN 0002 is currently performed by Bulletin Intelligence. |
| 9 | SOW | N/A | Will the government add a separate CLIN to cover the cost of transition? | Transition for CLIN 0001 is not required. The contractor can bill the FBI between 8/10/2021 and 8/27/2021 for transition related to CLIN 0002. |
| 10 | RFP | Cover Letter | Can the Government provide an extension for the due date of May 17, 2021 to May 28, 2021 in order to allow sufficient time for contractors to submit a responsive proposal after receiving answers to questions? | No. |
| 11 | SOW | Period of Performance | Please confirm the start date of 8/28/2021. Page 8 of the SOW indicates deliverables to start on 8/28/2022 (shown below). "During the base period, CLIN 0002 deliverables will be expected to start on 8/28/2022, but the vendor shall work with the government to refine the format, delivery, and quality of the deliverable before 8/28." | The start date for the first deliverable is 8/28/2021 and the SOW will be corrected to reflect that date. |
| 12 | SOW | Table 2 – Requirements Matrix | How often does FBI anticipate requesting full-length transcripts? | The FBI cannot provide an estimate of anticipated requests. If transcripts are polished, then weekly. If polished transcripts are not available, then monthly. |
| 13 | SOW | Table 2 – Requirements Matrix | What is the volume of the content to be transcribed? What level of quality is expected – for information only or polished, for dissemination? | While information only would be acceptable, polished for dissemination is prefered. |
| 14 | SOW | Table 2 – Requirements Matrix | Can we assume that transcripts are English language only? If not, what other languages are required (Spanish for Puerto Rico)? | English only. |
| 15 | The FBI will clarify in the SOW. Standard audio/video equipment is any Windows compatible device. H16 | Table 2 – Requirements Matrix | Can the FBI define “standard audio/video equipment”? What file formats does the FBI require? | The FBI will clarify in the SOW. Standard audio/video equipment is any Windows compatible device. File format requirements are .WMV or .MP4. |
| 16 | SOW | Table 2 – Requirements Matrix | Can the Contractor charge podcast and subscription access costs as ODCs for sources with a paywall? | No, as these are "desired" and not required. |
| 17 | SOW | Section 3 Requirements, item 6.k | Can the Government provide a comprehensive list of the other law enforcement services and critical partnerships to be covered in the briefing? | Any significant mention inclusive of international, federal, state, or local law enforcement or other private or public sector partnership should be covered. A comprehensive list cannot be provided. |
| 18 | SOW | Period of Performance | What is the Government's expected transition period between contract award to time of project start-up? | The transition would start 8/10/2021 and the first deliverable would be due 8/28/2021. |
| 19 | RFP | 3.2.1. Technical Capability/Past Performance | Past performance citations from other IC customers are not always available in CPARs but the FBI can contact the customer for verification. Is this acceptable? | The FBI prefers citations that are available in CPARS, even if they are not from IC customers. If the vendor would like to submit citations from customers that are not available in CPARS, please provide contact information for the FBI's verification. |
| 20 | Video Monitoring and Clipping Service | 15F06721R0000212 | In addition to broadcast video, would the Bureau desire the ability to search across video found within social media and digital news outlets such as Facebook, Instagram, Twitter, and YouTube as well as news sites? | No. |
| 21 | Executive News Briefing Services | 15F06721R0000212 | For the Executive News Brief, is there a required list of sources that must be searched across, similar to the list of required TV channels for video monitoring and clipping? | A comprehensive list cannot be provided. The FBI expects any significant mention of the FBI in national or local news sources to be included. |
| 22 | Statement of Work | Statement of Work, General | Is this SOW currently being performed for the FBI? If so, would the government please provide the incumbent’s name and the value of their current contract(s)? | CLIN 0001 is currently performed by IQ Media, order number 15F06721P0002696. CLIN 0002 is currently performed by Bulletin Intelligence, order number 15F06720P0000551. |
| 23 | Statement of Work | Statement of Work, General | If there is an incumbent for this work, is the performance work statement in this solicitation the same work being performed? If not, can the government please describe how the scope is changing from the current contract to the new one? | The work being performed by the incumbents is nearly identical to the current requirements. |
| 24 | Statement of Work | Statement of Work, General | Would the government please provide a screenshot of the current media monitoring and analysis dashboard? | There is not a current media monitoring and analysis dashboard. |
| 25 | Statement of Work | Statement of Work, General | Does the FBI require the ability to track non-English coverage including non-Latin characters such as Hindi, Cyrillic, Arabic, Chinese, Hebrew, etc.? | No. |
| 26 | Statement of Work | Statement of Work, General | Regarding the requirement to “disseminate press releases” discussed in 1.2: (a) Can the Government confirm if it requires access to a comprehensive Media Contacts database? (b) Does the FBI require the ability to build media lists? (c) Does the FBI have a requirement to distribute press releases directly from the vendor’s platform? If so, how many press releases does the FBI anticipate sending each PoP? This information will allow vendors to more accurately price this for the government. | This requirement has been removed from the SOW. Please disregard. |
| 27 | Statement of Work | Statement of Work, General | Is there a need to analyze coverage prior to the start of this PoP? If so, how many years retroactive is required for analytics purposes? | No. |
| 28 | Statement of Work | Statement of Work, General | We note in 1.2 that the FBI requires the ability to track from a wide variety of media sources, yet the requirements seem to refer mainly to broadcast (radio/TV). Can the FBI confirm that it requires the ability to all 80 users to track for content from Online Editorial News, Broadcast Media (TV & Radio), as well as comprehensive social media (Twitter, Facebook, Instagram, YouTube, Blogs, Reddit, etc.)? | The note in 1.2 has been removed from the SOW. Please disregard. |
| 29 | Statement of Work | Statement of Work, Section 2 | We understand that PAO team members are not always at their desk. As such, does the FBI require that vendors provide an iOS and/or Android mobile app with the ability to search for Broadcast, Online, & Social media coverage? | No. |
| 30 | Statement of Work | Statement of Work, Section 2.1 | When it comes to podcast searching, does the Government expect to be able to search podcast descriptions, episode descriptions, or podcast transcripts? | Access to podcast is preferred. The FBI would prefer to be able to search descriptions. Please describe your company's capability regarding podcast searching. |
| 31 | Statement of Work | Statement of Work, Section 2.1 | If podcast transcripts are not offered by the podcast creator, is the Government satisfied with searching the podcast episode description? | Access to podcast is preferred. If transcriptions are not offered by the podcast creator, the FBI is satisfied with searching the podcast description. Please describe your company's capability regarding podcast transcripts. |
| 32 | Statement of Work | Statement of Work, Section 2.1 | Regarding the ability to provide transcripts of clips within 24 hours, is the FBI looking for a contractor to manually pull these transcripts from the SaaS platform or would allowing the FBI users to pull these as required on a DIY basis be satisfactory? | If possible, DIY transcripts are satisfactory. If not, then the FBI will request the contractor to pull transcripts within 24 hours. |
| 33 | Statement of Work | Statement of Work, Section 2.2 | If there are specific outlets or channels that have licensing limitations in the list provided by the Government, would the Government want vendors to identify those limitations clearly for evaluation and the rationale for the limitation? | Yes. |
| 34 | Evaluation Factors | Sample | Can the Government clarify what day of news coverage the Sample Report should cover and what day it would be delivered? (i.e. a report due 28 April would cover news from 27-28 April) | The sample can be from any date of news coverage in the last six months. A report due on April 28th at 6:30 a.m. would include news that occurred between the previous report and 6 a.m. on April 28th. |
| 35 | Subcontracting Plan | 1.2 Additional Information | Will the government please confirm that small businesses under the proposed NAICS code do not need to submit a Small Business Participation Plan (Volume VI)? | Correct. Only Large Businesses must submit a Subcontracting plan. |
| 36 | Pricing | The government provides an additional CLIN 0001 in the Price Proposal spreadsheet for a la carte pricing for future needs. Are offerors required to fill these cells in with individual license costs or should they leave the cells blank for now? | The offerors are required to complete these cells if submitting a proposal for CLIN 0001. | |
| 37 | N/A | General | Will the government accept additional clarifying questions following the release of the answers to the initial round of questions? | The government will accept additional clarifying questions by 5/4, 12 PM CST. |
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