15F06720Q0000221- Request for Quote CJIS Water Treatment.pdf

Combined Solicitation/Synopsis Request For Quote 15F06720Q0000221

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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

SECTION A SOLICITATION/ CONTRACT FORM

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 15F06720Q0000221

Posted Date: June 22, 2020

Original Response Date: July 13, 2020

Current Response Date: July 13, 2020

Product or Service Code: J -- Maintenance, repair & rebuilding of equipment

Set Aside: Small Business

NAICS Code: 221310 – Water Supply and Irrigation Systems

Contracting Office Address

U.S. Department of Justice

Federal Bureau of Investigation

Facilities Contracts Unit, Room 6329

935 Pennsylvania Avenue NW

Washington, D.C. 20535J

A.1 Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for

Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06 effective

06 May 2020. The complete text of any of the clauses and provisions may be accessed in full text at www.acquisition.gov.

This RFQ is solicited as small business set-aside. The associated North American Industrial

Classification System (NAICS) code for this procurement is 221310 – Water Supply and Irrigation

Systems and the size standard is $30 million.

The FBI does not intend to reimburse recipients of this RFQ for any costs incurred in preparing a quote. Prior to the preparation of your quote, please read all instructions contained herein. A

Contractor's quote shall be clearly stated, complete and provide a straightforward, concise delineation if its capabilities and services to satisfy this RFQ.

http://www.acquisition.gov/

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The FBI requires a Contractor to provide all personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform required maintenance and operation services including water treatment of a newly constructed 1 million gallon potable Water Storage Tank located on the CJIS Campus for the purpose of providing a reliable potable water source to the campus. The tank’s water volume will enable the CJIS Campus to operate (per availability requirements) should the municipal water source be interrupted. Due to variations in water usage on campus, additional chlorination may be required to maintain correct chlorine levels. The water shall be maintained potable while stored in the WST meeting all requirements set-forth by the WV DHHR (Department of Health and Human Resources).

The FBI’s CJIS Division is a secured facility, operational 24/7, with strict requirements for access and movement within buildings of both persons and vehicles. A background investigation will be conducted on all contractor personnel prior to granting access to the site.

A Site Visit is scheduled for Monday June 29, 2020 at 1:00pm EST. Please contact the COR by

Thursday June 25, 2020 at noon EST to report attendance and fill required security/COVID forms/questionnaires.

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SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCHEDULE OF PRICES/COSTS

All interested companies shall provide quotation for the following:

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

0001 12 Month $________ __ $______________

Operation and Maintenance- Base Year

Contract type: FIRM FIXED PRICE

Start Date: 08/01/2020

Completion Date: 07/31/2021

FOB: Destination

Descriptive Data:

supervision, transportation, and other items and services necessary to perform operation and maintenance for 1 million gallon potable Water Storage Tank (WST) located at the Federal

Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Campus in

Clarksburg, WV. Ensuring WST provides a reliable and safe potable water source to the CJIS campus. Including – daily site visits to maintain required chlorine levels within the WST set-forth by the WV DHHR, while reporting results to the WV DHHR.

The Contractor shall be responsible for ensuring all services provided under this contract are in accordance with (IAW) the terms and conditions outlined herein; the Statement of work

(SOW) identified as Attachment 1.

1001 12 Month $________ __ $______________

OPTION

Operation and Maintenance- Option Year One

Start Date: 08/01/2021

Completion Date: 07/31/2022 supervision, transportation, and other items and services necessary to perform operation and maintenance for 1 million gallon potable Water Storage Tank (WST) located at the Federal

Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Campus in

Clarksburg, WV. Ensuring WST provides a reliable and safe potable water source to the CJIS

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2001 12 Month $________ __ $______________

Operation and Maintenance- Option Year Two

Contract type: FIRM FIXED PRICE

Start Date: 08/01/2022

Completion Date: 07/31/2023 supervision, transportation, and other items and services necessary to perform operation and maintenance for 1 million gallon potable Water Storage Tank (WST) located at the Federal

Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Campus in

Clarksburg, WV. Ensuring WST provides a reliable and safe potable water source to the CJIS

3001 12 Month $________ __ $______________

Operation and Maintenance- Option Year Three

Start Date: 08/01/2023

Completion Date: 07/31/2024 supervision, transportation, and other items and services necessary to perform operation and maintenance for 1 million gallon potable Water Storage Tank (WST) located at the Federal

Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Campus in

Clarksburg, WV. Ensuring WST provides a reliable and safe potable water source to the CJIS

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4001 12 Month $________ __ $______________

Operation and Maintenance- Option Year Four

Contract type: FIRM FIXED PRICE

Start Date: 08/01/2024

Completion Date: 07/31/2025 supervision, transportation, and other items and services necessary to perform operation and maintenance for 1 million gallon potable Water Storage Tank (WST) located at the Federal

Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Campus in

Clarksburg, WV. Ensuring WST provides a reliable and safe potable water source to the CJIS

GRAND TOTAL ALL CLINS (Base Year and all Option Years): $________________

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SECTION C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 STATEMENT OF WORK

Services

This RFQ is being issued to establish a single award Firm-Fixed Price (FFP) contract to provide maintenance and operating services for a newly constructed 1 million gallon potable Water Storage

Tank (WST) located at the Federal Bureau of Investigation (FBI) Criminal Justice Information

Services (CJIS) Campus in Clarksburg, WV. Division located at 1000 Custer Hollow Road, Clarksburg, WV 26306. The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to perform routine inspections, testing, maintenance, repairs, and reporting in accordance with all requirements set-forth by the WV DHHR (Department of Health and Human Resources) to maintained potable while stored in the Water Storage Tank. The services shall be performed in accordance with

Statement of Work (SOW) provided at Attachment 1. Any award resulting from this RFQ will be issued on a Standard Form (SF) 1449.

Period of Performance shall be on or about the following:

Base Year: August 1, 2020 through July 31, 2021

Option Year 1:August 1, 2021 through July 31, 2022

Option Year 2:August 1, 2022 through July 31, 2023

Option Year 3:August 1, 2023 through July 31, 2024

Option Year 4:August 1, 2024 through July 31, 2025

This requirement is subject to the Service Contract Act. Wage Determination No. 2015-4353

Revision No. 11 dated 12/23/2019 (Attachment 2).

Place of Performance

Address: FBI CJIS Division

1000 Custer Hollow Road

Postal Code: Clarksburg, WV 26306

Country: UNITED STATES

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SECTION D PACKAGING AND MARKING (RESERVED)

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SECTION E INSPECTION AND ACCEPTANCE (RESERVED)

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SECTION F DELIVERIES OR PERFORMANCE

F.1 DELIVERIES

F.1.1 SUBMISSION OF DOCUMENTS AND NOTES

The Contractor shall forward a copy of the documentation generated as a result of this contract to the Contracting Officer’s identified herein. This information shall include but is not limited to weekly and monthly reports and special reports when generated.

F.2 PERFORMANCE

F.2.1 KEY PERSONNEL

The Government does not intend to dictate the composition of the ideal team to perform this contract. Therefore, the Government encourages and will evaluate additional Key Personnel as proposed by the quoter. The Government desires that Key Personnel be assigned for the duration of the contract. Key Personnel may be replaced or removed subject to Key Personnel Substitution.

The contractor shall utilize the personnel named or otherwise identified and for the period of time specified in the Technical Proposal to perform services required under this effort. The Contractor may not remove from the contract any key personnel or subcontractor key personnel being utilized by the contractor for the duration of the contract. In the event that personnel named in the Technical

Proposal are unable to perform their duties due to death, illness, resignation, or similar reasons, the Contractor shall immediately notify the CO in writing of the inability of the individual to perform their duties. The Contractor shall promptly submit to the FBI CO and COR, in writing, the name and qualifications of proposed replacement subject to Special Contract Requirements, Key Personnel Substitution.

The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO. Following th elocation of an acceptable replacement, the Contractor shall assure that a minimum of 5 eight-hour days are devoted to the supplying of project background information to the approved key personnel or subcontractor key personnel prior to the release of the key personnel or subcontractor key personnel from the project.

REMOVAL OF KEY PERSONNEL

The government reserves the right to request the removal of key personnel, subcontractor key personnel or subcontractor(s) at any time during the life of the contract. The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO.

Following the location of an acceptable replacement, the Contractor shall assure that a minimum of 5 eight-hour days are devoted to the supplying of project background information to the approved key personnel or subcontractor key personnel prior to the release of the key personnel or subcontractor key personnel from the project.

KEY PERSONNEL SUBSTITUTION

Key Personnel are those personnel considered essential to successful contractor performance.

They include the PM and other personnel providing supervision or critical technical oversight.

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The contractor shall not replace any personnel designated as Key Personnel without the written concurrence of the CO. The Contractor shall notify no later than 10 calendar days in advance of any proposed substitution and shall include justification (including resume(s) and labor category of proposed substitution(s)) in sufficient detail to permit evaluation of the impact on contract performance. The Government will approve initial contactor Key Personnel at time of award.

Replacement Key Personnel shall be approved via modification to the contract.

Prior to utilizing other than personnel specified in quotes in response to this Contract, the contractor shall notify the Government CO and the COR. Substitute personnel qualifications shall be equal to, or greater than, those of the person(s) being substituted. If the Government CO and the COR determine that the proposed substitute personnel are unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the contract, the contractor may be subject to default action.

F.2.2 FEDERAL HOLIDAYS

The following days are considered Federal holidays and shall be observed by the Contractor(s) in performance of work under the Contract:

New Year’s Day (January 1)

Martin Luther King, Jr., Day (3rd Monday in January)

Washington’s Birthday (3rd Monday in February)

Memorial Day (Last Monday in May)

Independence Day (July 4th)

Labor Day (1st Monday in September)

Columbus Day (2nd Monday in October)

Veterans Day (November 11)

Thanksgiving Day (4th Thursday in November)

Christmas Day (December 25th)

If any of the above holidays falls on a Saturday, then the preceding Friday is the holiday. If any of the above holidays falls on a Sunday, then the following Monday is the holiday.

In addition to the days designated above as holidays, the Government observes the following as non-working days:

Any other day designated by Federal Statute

Any day designated by Executive Order

Any other day designated by the President’s Proclamation

Contractor personnel shall work in accordance with the Government’s designated holiday schedule unless otherwise stated specifically in the Contract.

NOTE: Additional non-working days are sometimes authorized, but these are regional in nature

(e.g., Inauguration Day in Washington, DC) and not included as Federal holidays for the purposes of this contract.

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SECTION G CONTRACT ADMINISTRATION DATA

G.1 CONTRACTOR RESPONSIBILITIES

The contractor shall obtain all necessary licenses and/or permits required to perform this work.

He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of West Virginia. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

G.2 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

Fax Number: _____________________________________

E-mail address: ___________________________________

DUNS: __________________________________________

b. GOVERNMENT: Federal Bureau of Investigation

Criminal Justice Information Services Division

Attn: David W. Triplett, Module E-2

Contracting Officer

1000 Custer Hollow Road

Clarksburg, WV 26306

Phone: 304-625-4861

E-Mail: dwtriplett@fbi.gov mailto:dwtriplett@fbi.gov

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G.3 CONTRACTOR REMITTANCE ADDRESS

All payments by the Government to the contractor will be made in accordance with 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Oct 2018)

G.4 INVOICES

Billing shall be made monthly, in arrears and once work is accepted by the Government. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the labor hours, repair parts and associated costs, and any other required information, as applicable. See FAR 52.212-4 Contract Terms and Conditions -- Commercial

Items (Oct 2018).

GOVERNMENT INVOICE ADDRESS:

Invoices shall be submitted to the Contracting Officer's Representative (COR) designated in this contract to receive invoices. A proper invoice shall include the information required by

Section I, Clause 52.232-27, Prompt Payment for Construction Contracts. (JAN 2017), which includes the following:

(1) Name and address of the Contractor.

(2) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(3) Contract number and contract line item number for supplies delivered or services performed.

(4) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(5) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(6) Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(7) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(8) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(9) Electronic funds transfer (EFT) banking information.

It shall be the Contractor's responsibility to include this information on each and every invoice when invoicing for full or partial services performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as

IMPROPER and notify the Contractor within seven (7) days after receipt of the invoice at the designated billing office pursuant to the above referenced clause. (Re-submission of a PROPER invoice(s) will be required.)

INVOICE SUBMISSION PROCESS:

All commercial invoices shall be submitted via the following new process:

The invoice should be attached to an email, and sent to the following address:

14 | P a g e central_invoices@ic.fbi.gov o It is imperative that the invoice contains current and accurate contract information

(contract/order number), otherwise risks being rejected.

Upon receipt of the invoice, a confirmation email will be sent back to the sending email address. At this point the invoice is considered received, and will begin processing through the FBI’s internal payment systems.

o Please note, invoices received before 5pm EST (Monday-Friday) will be considered “received” that business day. Any invoice received after 5pm EST will be considered “received” and will be entered into the invoice system on the following business day.

G.5 Tax Requirements

The FBI CJIS Division Site is located within the city limits of Clarksburg, West Virginia. For any

Work performed on the site the Contractor shall be responsible for obtaining a City of Clarksburg, WV, business license in order to meet Business and Occupation Tax obligations. The Contractor shall include these fees and taxes in their bid.

For further information concerning registration and tax requirements, offerors may contact the following:

City of Clarksburg Tax and Fee Office

Suzette Wagner

Tax and Fee Collector

(304) 624-1640

Correspondence regarding city taxes and fees may be forwarded to the following:

Office of the Director of Finance

City of Clarksburg

222 West Main Street

Clarksburg, WV 26301 mailto:central_invoices@ic.fbi.gov

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SECTION H SPECIAL CONTRACT REQUIREMENTS

H.1 PROCUREMENT-SENSITIVE AND SENSITIVE INFORMATION NON-

DISCLOSURE AGREEMENT

During the performance of this Contract, certain efforts may involve projects containing procurement-sensitive and/or FBI mission-sensitive information which will be available only to the personnel that has a need to know. Under such circumstances, the firm’s employees and subcontractor’s employees shall complete a Non-Disclosure between themselves, the firm and the

FBI.

H.2 COMMERCIAL ADVERTISING

The offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she shall not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Federal Bureau of Investigation endorses a product, project or commercial line of endeavor.

H.3 ANNOUNCEMENT OF PROJECTS

The Contractor is expressly forbidden from notifying any outside party of any details concerning any project on which the Contractor is providing any service to the FBI as a result of this contract, without the expressed written approval of the CO. The Contractor shall ensure that this clause is incorporated in agreements reached with any subcontractors, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

H.4 ORGANIZATIONAL CONFLICT OF INTEREST AND NON-DISCLOSURE

REQUIREMENTS

ORGANIZATIONAL CONFLICT OF INTEREST

If the contractor is currently providing support or anticipates providing support to the FBI Criminal

Justice Information Services Division or Finance Division that creates or represents an actual or potential organizational conflict of interest (OCI), the contractor shall immediately disclose this actual or potential OCI in accordance with FAR Subpart 9.5. The contractor is also required to complete and sign an Organizational Conflict of Interest Statement in which the contractor (and any subcontractors, consultants or teaming partners) agrees to disclose information concerning the actual or potential conflict with any quote for any solicitation relating to any work in the Contract.

All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. Failure to comply with this sub-section may result in the contractor not being considered for award.

NON-DISCLOSURE

Do not release to any third party, any information pertaining to-any individual which is protected by the Privacy Act of 1974. This includes, but is not limited to: social security number, home

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To the extent the Contractor is given access to LES, SBU, sensitive, for official use only, or proprietary technical information belonging to the Government. The Contractor must treat such information as LES, SBU, sensitive or for official use only and must not use or discuss this information unless directed by the Contracting Officer or authorized in writing by the COR.

H.5 CONTRACT SECURITY

Add the following paragraphs to FAR Clause 52.204-2:

All Contractor personnel shall be given escorted access by Government personnel for the duration of this service. Any additional Security Requirements as outlined below are subject to applicability based on the determination of the CO/COR.

Within five (5) days after award of the contract, the Contractor shall furnish to the COR the name, social security number, date of birth, place of birth, and present address of key management or supervisory personnel who shall require access to the FBI Facility. If any of these personnel have or have had security clearances, it should be noted along with the level of clearance and the granting authority.

SECRET PERSONNEL SECURITY CLEARANCES (KEY PERSONNEL):

All owners, officers, directors, executive personnel, and other key supervisory personnel and/or any contract individual designated by the FBI with access to the FBI Facility, information, or property shall possess, as a minimum, Department of Defense, Defense

Industrial Security Clearances (DISC) Facility Access Clearances at the "SECRET" level, or have received approval for unescorted access to FBI facilities.

To obtain a security clearance or unescorted access to FBI facilities, the following forms must be completed:

a. Standard Form 86 (SF 86), Questionnaire for National Security Positions.

b. FD-258, (2) Completed FBI Fingerprint Cards.

c. DOJ–555 Disclosure and Authorization Pertaining to Consumer Reports

Pursuant to the Fair Credit Reporting Act.

d. FD-979 Personnel Consent to Release Info.

FACILITY ACCESS APPROVAL (ALL OTHER PERSONNEL):

All subcontractors, all job supervisors; and all site workmen of the general contractor and its subcontractors shall be required at a minimum to have "Facility Access" approval. Provide to the COR all required information to obtain Security Clearances and facility access approval for all Contractor employees requiring access to the facility.

Facility Access Approval requires the following forms to be completed:

a. FD-816 Access of Non-FBI Personnel to FBI Facilities.

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b. Authority To Release Information Form.

c. FD-484 Privacy Act Notification Statement.

d. FD-258, (2) Completed FBI Finger Print Cards.

INDIVIDUAL REPORTING REQUIREMENTS TO MAINTAIN CLEARANCES AND

FACILITY ACCESS:

All personnel shall immediately report the following information to the COR: Foreign travel

(30 days prior to departure); unplanned foreign travel (as soon as possible); contact with law enforcement (traffic violation under $100 shall not be reported); financial problems before they situation becomes unmanageable; contact with foreign nationals.

Key Personnel shall also immediately report the following to the COR: change in marital status; change in name; change in status of room/house mates (roommates shall be reported

30 days prior to move in, if stay shall be longer than 30 days, and not an immediate family member); employment outside of the Contracting agency (outside employment shall be authorized by the Bureau 30 days prior to starting); suspicious contact from any individual(s) trying to obtain FBI information; any change in personnel relationship which may cause a safety concern to the individual or coworkers; court cases involving: divorce, bankruptcy, moving traffic violations (over $100), criminal arrests, civil proceedings, tax matters, and failure to honor legitimate debts.

CONTRACT SECURITY REPRESENTATIVE:

The Contractor shall designate one of his staff as a Contract Security Representative (CSR).

The name of the CSR shall be submitted to the COR within 5 calendar days of award of contract and the Contractor shall insure that the so named individual shall not be removed from this position without written approval from the COR. The CSR shall be the individual who shall deal with the FBI on all security matters. For the purposes of this Project, all security matters shall be handled through the COR. All security clearances and access approvals for the Contractor, the subcontractors, and all employees of these firms, shall be handled through the COR. Additionally, the CSR's responsibilities will include:

1. Provide to the COR all required information to obtain Security Clearances and facility access approval for all Contractor employees requiring access to the facility.

2. Return all Government-issued property to the COR.

3. The General Contractor’s (GC) CSR shall maintain a drawing log, to include

(1) Set Number; (2) Subcontractor Company Name; Subcontractor’s Point of

Contact (person responsible for drawings), address, phone number and facsimile number, at a minimum. At the completion of the contract, the GC shall return all drawings, including all drawings that have been issued AFTER

BID, such as bulletins, ASI’s, changes and etc.

4. The General Contractor and subcontractors should plan that the above described forms and information shall be completed and delivered to the COR by the CSR at least thirty (30) working days prior to the arrival of any

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BACKGROUND INVESTIGATION:

A background investigation, the scope of which shall be at the discretion of the FBI, shall be conducted on all Contractor personnel. At the discretion of the FBI, personnel may also be interviewed by the FBI regarding foreign travel, associates, residences, or other matters of concern to the FBI, in deciding whether to grant access to its facilities or property. Refusal or failure to accurately complete the forms, or to be interviewed to resolve any questionable matters, shall be deemed reasonable cause for denial of access to FBI facilities.

INTERIM SECURITY CLEARANCES AND FACILITY ACCESS APPROVAL:

Will be issued within ten (10) working days after receipt of necessary forms described in paragraphs above. The COR will advise the CSR when Security Clearances are approved.

1. Security clearances and facility access approval to FBI facilities shall be issued only to United States citizens.

2. No personnel shall be allowed on site until access is granted by the FBI.

3. Project Information: The contractor shall not allow access to project information prior to receiving notification of the favorable completion of the

FBI investigation and clearance approval.

Access to FBI Facilities: Access to FBI Facilities or property will be granted only after preliminary verification of the accuracy and completeness of submitted information shows no disqualifying factors.

1. Access to FBI facilities or property will be granted only where such access is clearly consistent with the mission and responsibilities of the FBI. If, for any reason, a contract individual is denied access to any FBI facility or property, the FBI will not disclose to the Contractor the reason for denial, nor will the FBI be liable for any expense in the replacement of the individual, or any costs incurred by the Contractor, as a result of such denial.

2. Decisions concerning granting of access to FBI facilities or property are made on a case-by-case basis. The Contractor is cautioned that individuals with criminal histories such as arrest records, felony convictions, misdemeanor convictions, or those addicted to, or abusive of, alcohol or chemicals, are likely to be denied access to the building or jobsite. The exact nature, extent, and time passed since these incidents existed will influence all access decisions.

3. Be advised illegal or undocumented aliens may be referred to other cognizant law enforcement agencies for appropriate action.

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4. Individuals initially permitted access may be excluded at a later date upon discovery of disqualifying factors resulting from detailed verification of submitted Security Information.

5. Falsification of the forms or violation of the facility security, safety, or code-of-conduct requirements will result in access to FBI Facility being denied.

6. Willfully making a false statement or concealing a material fact could constitute a violation of Section 1001, Title 18, United States Code.

7. The CSR shall notify the COR of visitors and deliveries to the site at least

24 hours prior to their arrival.

Escorts: No uncleared persons will be allowed temporary access to the FBI space, unless they area escorted by FBI Personnel; and, without first obtaining permission from the FBI Security Officer.

Right to Revoke Access: The FBI reserves the right to revoke access to its facilities or property of any individual, where such access is no longer clearly consistent with the FBI's mission and responsibilities, and the Contractor agrees to immediately remove that individual from the job-site in such circumstances. In cases of access revocation, the FBI will inform the individual of the basis of the revocation, unless to do so would reveal classified or sensitive information, and give the individual an opportunity to explain, rebut, or refute such basis in writing. Access will remain revoked pending prompt review of any such submission by the individual.

1. The FBI shall have and exercise full and complete control over granting, denying, withholding, or terminating access for contract individuals.

Reinvestigation: The FBI reserves the right to reinvestigate contract individuals on a periodic basis (every five years) or, where facts or information indicate that continued access may no longer be clearly consistent with the FBI's mission responsibilities.

Should the contractor receive information regarding an employee which may affect the access of that employee to an FBI facility, i.e., knowledge of arrests, felony conviction, misdemeanor conviction, use of or addiction to drugs and/or chemicals, abuse of alcohol, indebtedness, a change in or treatment of mental health, or any behavior, activities, or associations which tend to show that the individual is not reliable or trustworthy, etc.; the Contractor shall advise the

FBI immediately.

Access Badges: Appropriate badges will be furnished by the FBI authorizing escorted or unescorted access to the FBI facilities and property. The badge shall be worn at all times on the upper part of the body so as to be clearly visible; and will be returned by the CSR to the

FBI whenever the individual is no longer employed on the project or leaves the site for more than 14 days.

The Government shall not be liable for any costs incurred by the Contractor, Any

20 | P a g e subcontractor, or any contract employee, in the furnishing of required security information, or in complying with the FBI's security requirements during the entire term of the contract. The Contractor agrees that no claim may be filed for Delay of

Work due to any contractor, his subcontractors, or any employees thereof, failing to comply with the FBI's security requirements.

The FBI reserves the right to exclude or remove from the facility any contract employee that the FBI deems incompetent, careless, insubordinate, or who fails to meet and obey security requirements; or, whose access to the facility is deemed by the FBI to be contrary to the best interest of the FBI.

General Contractor cannot seek additional compensation if they are required to seek alternative subcontractor pricing due to subcontractor’s non-compliance of the security requirements and refusal by the FBI to allow the subcontractor access to the facility.

H.6 SITE ACCESS

There are two access points to the CJIS Campus; Jerry Dove Drive Entrance and the Custer

Hollow Road Entrance. Jerry Dove Drive Entrance is located west of I-79 exit 124, Jerry

Dove Drive. Custer Hollow Road entrance is located west of I-79 Exit 121, Meadowbrook

Road.

1. Cleared and badged Contractor personnel may access the site from either the Jerry Dove Drive or the Custer Hollow Road entrance. Random personnel and vehicle property inspections will be conducted by FBI security personnel.

2. All deliveries/mail/courier shall access the site from Custer Hollow

Road. All delivery personnel and vehicles shall undergo personnel and vehicle property inspections each time they enter the site.

3. All courier services shall deliver all packages designated for the contractor to the CJIS Division Service Center for processing prior to deliver to the contractor on-site office.

H.7 NORMAL WORKING HOURS

The FBI facility will be open to the contractor personnel between 7:00 a.m. and 3:30 p.m., Monday through Friday, excepting legal Federal holidays. Access will be denied at all other times except if alternate working hours are coordinated and approved through the COR.

Work on weekends or outside of Normal Working Hours will occur only when the COR so approves. Requests for overtime and for access to the site outside of Normal Working Hours shall be made in writing to the COR not less than 5 working days in advance of need.

No photographs shall be taken by other than the COR. The Contractor is hereby advised that no photographs shall be taken by the Contractor of the job site or work in progress. The

Contractor shall ensure this clause is incorporated in any agreements reached with any subcontractor, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

Any person who knowing, willfully, of negligently discloses any FBI Information (to include but not limited to data, systems configurations, facilities, personnel, and procedures) to

21 | P a g e unauthorized persons without prior written FBI approval shall be subject to the appropriate penalties and sanctions under law ( i.e., Privacy Act, Computer Fraud and Abuse Act, National

Security Act, or appropriate espionage statutes).

Per FBI CJIS - Access Control Effective June 1, 2020

The following information will be required when submitting a request for access.

PROCESSING VISIT REQUEST FORMS PER GUIDANCE DUE

TO COVID-19

1) Visit still must be deemed mission critical. Any visit request must articulate that.

2) Visit POCs should communicate the questions below to these individuals in advance.

3) Upon arrival at Visitors Center, there must be follow up on the same questions.

4) Individuals should be advised we recommend/encourage the use of face coverings.

5) If the visit is mission critical and the responses day of visit are NO to these questions: Okay for access.

QUESTIONS TO BE ASKED PRIOR TO ISSUING A

TEMPORARY OR PERMANENT BADGE AT THE VISITOR’S

CENTER

Visitors will be instructed to ask themselves two questions:

1) Do I currently have a fever, cough, chills, sore throat, shortness of breath, or any other flu-like symptoms?

2) In the past 14 days, have I been in close (less than 6 feet) and prolonged (more than 15 minutes) contact with someone who has a presumptive or confirmed COVID-19 illness without wearing a face covering or mask?

*IF response is NO to these questions: Okay for access.

*IF response is YES to either or both questions – access will be denied. Please contact your FBI POC immediately!

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SECTION I - CONTRACT CLAUSES

FAR 52.252-2 – CLAUSE INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

http://acquisition.gov/comp/far/index.html.

The following contract clauses apply to this acquisition:

FAR 52.212-4, CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS (OCT

2018)

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Clause No Clause Title Date

52.203-3 Gratuities (Apr 1984)

52.203-5 Covenant Against Contingent Fees ( May 2014)

52.203-7 Anit-Kickback Procedures (Jun 2020)

52.203-17

Contractor Employee Whistleblower Rights and

Requirement To Inform Employees of

Whistleblower Rights

(Jun 2020)

52.204-2 Security Requirements (Aug 1996)

52.204-18 Commercial and Government Entity Code

Maintenance (Jul 2016)

52.204-19 Incorporation by Reference of Representations and

Certifications (Dec 2014)

52.204-21 Basic Safeguarding of Covered Contractor

Information Systems (Jun 2016)

52.204-25

Prohibition of Contracting for Certain

Telecommunications and Video Surveillance

Services or Equipment

(Aug 2019)

52.216-24 Limitation of Government Liability (Apr 1984)

52.219-6 Notice of Total Small Business Set-Aside (Mar 2020)

52.222-26 Equal Opportunity (Sep 2016)

52.222-35 Equal Opportunity for Veterans (Jun 2020)

52.223-18 Encouraging Contractor Policies to Ban Text

Messaging While Driving (Jun 2020)

52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) http://acquisition.gov/comp/far/index.html

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Clause No Clause Title Date

52.228-5 Insurance -- Work on a Government Installation. (Jan 1997)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.233-2 Service of Protest (Sept 2006)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52.242-13 Bankruptcy (Jul 1995)

52.243-1 Changes – Fixed Price, Alternate II (Apr 1984)

52.246-4 Inspection of Services – Fixed Price (Aug 1996)

FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (JUN 2020)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (b)(1), (4), (6), (8), (9),(14), (19), (22), (25), (26), (27), (29), (30), (31), (32), (33), (35), (38), (44), (48), (51) and (58)

Subparagraph (c)(1), (2), (3), (4), (7) and (8)

52.216-25 CONTRACT DEFINITIZATION (OCT 2010)

(a)A fixed price definitive contract is contemplated. The Contractor agrees to begin promptly negotiating with the Contracting Officer the terms of a definitive contract that will include (1) all clauses required by the Federal Acquisition Regulation (FAR) on the date of execution of the letter contract, (2) all clauses required by law on the date of execution of the definitive contract, and (3) any other mutually agreeable clauses, terms, and conditions. The Contractor agrees to submit a fixed price proposal, including data other than certified cost or pricing data, and certified cost or pricing data, in accordance with FAR 15.408, Table 15-2, supporting its proposal.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within

30 days of contract expiration date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires.

The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

https://www.acquisition.gov/content/part-15-contracting-negotiation#i1106593 https://www.acquisition.gov/content/part-15-contracting-negotiation#i1106593__i1106753

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52.228-5 INSURANCE-WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a)The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b)Before commencing work under this contract, the Contractor shall notify the Contracting

Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective-

(1)For such period as the laws of the State in which this contract is to be performed prescribe; or

(2)Until 30 days after the insurer or the Contractor gives written notice to the Contracting

Officer, whichever period is longer.

(c)The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

SUPPLEMENTAL INSURANCE REQUIREMENTS

Workers' compensation and employer's liability: Contractors are required to comply with applicable Federal and State workers' compensation statutes. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. General Liability: $500,000.00 per occurrence. Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and

$20,000.00 property damage.

52.232-19 -- AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond the base year. The

Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond the base year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

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SECTION J - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

LIST OF ATTACHMENTS

Attachment Title

1 Statement of Work

2 Wage Determination

The information provided in List of Attachments is for reference only. The documents in

List of Attachments are not intended to change the RFQ and any conflict therein should be resolved by referring and relying upon the RFQ. Because the List of Attachments reference materials may be outdated or contain information that has not been recently verified for accuracy, the Government does not warrant the accuracy of the information for purposes of this RFQ.

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SECTION K REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS OR RESPONDENTS

K.1 SOLICITATION PROVISIONS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: http://www.acquisition.gov/far/index.html.

Provision No Clause Title Date

52.204-7 System for Award Management (Oct 2018)

52.204-24 Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment

(Dec 2019)

52.204-26 Covered Telecommunications Equipment or Services-

Representation

(Dec 2019)

52.212-1 Instructions to Offerors–Commercial Items (Jun 2020)

*52.212-3 Offerors Representations and Certifications–

Commercial Items

(Jun 2020)

52.217-5 Evaluation of Options (Jul 1990)

52.225-25 Prohibition on Contracting with Entities Engaging in

Certain Activities or Transactions Relating to Iran-

Representation and Certifications

(Jun 2020)

52.237-1 Site Visit Apr (1984)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL

ITEMS (JUN 2020)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management

(SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision) https://www.sam.gov/

Request For Quote FCU-15-0031318

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E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Mailing Address:

Federal Bureau of Investigation

Criminal Justice Information Services Division

Attn: David W. Triplett, Module E-2

Contracting Officer

1000 Custer Hollow Road

Clarksburg, WV 26306

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

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L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Reference paragraph (c) under referenced provision FAR 52.212-1.

This paragraph is tailored to read as follows:

(c) Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

The following paragraphs under referenced provision FAR 52.212-1 is hereby deleted:

(e) Multiple offers

(h) Multiple awards

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability

Past Performance

Price

The Government will utilize a Best Value evaluation method for this requirement. Government will award a single contract to the Contractor whose proposal is the most advantageous to the government. Technical Capability and Past Performance are equal and collectively more important than price. The Government intends to evaluate quotes and award a contract without discussions.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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L.1 Communications Between the Government and Offerors

Quoters…