15F06720Q0000221- Amendment 1.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Kaitlin B Casey

The purpose of this amendment is to provide the following attachments:

1. Site Visit Agenda

2. Sign in Sheet.

3. Provide Q&A Responses

ALL OTHER TERMS AND CONDITIONS OF SUBJECT SOLICITATION REMAIN UNCHANGED.

FBI - Facilities Acquisition Unit 1000 Custer Hollow Road Clarksburg, WV 26306

FBI - Facilities Acquisition Unit 1000 Custer Hollow Road Clarksburg, WV 26306

15F06720Q0000221

06/22/2020

KAITLIN CASEY

Digitally signed by KAITLIN CASEY DN: c=US, o=U.S. Government, ou=Dept of Justice, ou=FBI, cn=KAITLIN CASEY, 0.9.2342.19200300.100.1.1=15001003721166 Date: 2020.07.08 08:39:24 -04'00'

7/8/2020

Federal Bureau of Investigation Facilities Acquisition Unit

1 | P a g e

PRE-PROPOSAL MEETING / SITE VISIT AGENDA

Request for Quotation (RFQ) No.: 15F06720Q0000221 Project Title: CJIS Water Treatment Date: June 29, 2020 Time/Location: 1:00 p.m. (EST) / FBI Criminal Justice Information Services Division, Visitor’s Center Clarksburg, West Virginia

NOTICE: Any remarks or explanations provided by any Government representative during this conference do not change the terms or conditions of the captioned Request for Quotation (RFQ).

In the event there is a conflict between the RFQ terms and conditions and the information that is disseminated during today’s conference, the RFQ terms and conditions shall control. The formal RFQ is the only documents that should be relied upon in determining the Government’s requirements. Any change to the solicitation will be issued by amendment (SF 1449).

I. INTRODUCTIONS

a. Contracting Officer: David W. Triplett, dwtriplett@fbi.gov (304) 625-4681

b. Contract Specialist: Kaitlin B. Casey, e-mail: kbcasey@fbi.gov (304) 625-2757

c. Project Manager/COR: Gino J Molinaro, gjmolinaro@fbi.gov (304) 625-3214

II. ADMINISTRATIVE MATTERS (By Kaitlin Casey)

a. Sign-in Sheet – NOTE: Photographs are not permitted

b. Questions must be submitted in writing via e-mail to Kaitlin Casey at kbcasey@fbi.gov

c. The cut-off date and time to submit questions is 11:00am EST on July 2, 2020. All questions and responses will be incorporated by an official amendment. The government reserves the right not to consider and/or answer questions submitted after this date.

d. Offerors are requested to submit their questions grouped by solicitation section and make reference to the particular Specification Section/subsection number. Any information given to a prospective Offeror concerning this RFQ will be furnished promptly to other prospective Offerors as an amendment to the solicitation.

III. PURPOSE

This site visit is intended to:

a. Provide an overview of the RFQ;

b. Provide an opportunity to see the project site; and

c. Provide an opportunity for you to identify any concerns with the RFQ or submit any questions you may have with regard to the project. This must be done in writing and in accordance with the RFQ.

mailto:dwtriplett@fbi.gov mailto:kbcasey@fbi.gov mailto:gjmolinaro@fbi.gov mailto:kbcasey@fbi.gov

2 | P a g e

IV. AGENDA ITEMS

a. Overview of Scope of Work (By Gino Molinaro)

The required services include maintenance and operating services for a newly constructed 1 million gallon potable Water Storage Tank (WST) located at the Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Campus in Clarksburg, WV.

This new tank will support the operation of the entire CJIS Campus should an interruption of the municipal water service occur. Recent growth in the commercial sector has increased the demand on the existing water storage tank. The newly added WST will only serve the CJIS Campus and will allow the site to function during an extended interruption.

The tank’s water volume will enable the CJIS Campus to operate (per availability requirements) should the municipal water source be interrupted. Due to variations in water usage on campus, additional chlorination may be required to maintain correct chlorine levels. The water shall be maintained potable while stored in the WST meeting all requirements set-forth by the WV Department of Health and Human Resources.

b. Work Restrictions/Contractor Use of Premises

i. Contractor Hours of Work: 7:00 a.m. to 3:30 p.m. (EST), Monday through Friday, excluding all federal holidays.

ii. CJIS Division is a fully operational 24x7 campus

c. Desired Contract Period

i. Period of Performance:

PERIOD BEGIN END

Base Period 08/1/2020 07/31/2021 Option Period 1 08/1/2021 07/31/2022 Option Period 2 08/1/2022 07/31/2023 Option Period 3 08/1/2023 07/31/2024 Option Period 4 08/1/2024 07/31/2025

3 | P a g e

d. Security Requirements (By Kaitlin Casey)

i. All Contractor personnel shall be given escorted access by Government personnel for the duration of this project. Any additional Security Requirements as outlined below are subject to applicability based on the determination of the CO/COR.

ii. Limited Background Investigations (LBI) will be required for all proposed employees at all tiers.

iii. Within five (5) days after award of contract, the Contractor shall begin the LBI process by submitting paperwork or scheduling appointments for fingerprinting of key personnel and any individuals required at project start. If any individual(s) have or have had prior FBI security clearance, please submit a list to the COR to be verified that clearance is current or if the individual will need re-processed.

iv. Deliveries: 48 hours before a delivery the full name, social security number, date of birth, place of birth, Driver’s license number and company name will be required for anyone accessing the site. Reference Section H of the Solicitation for additional information.

v. COVID-19

Per FBI CJIS - Access Control Effective June 1, 2020 The following information will be required when submitting a request for access.

PROCESSING VISIT REQUESTS PER GUIDANCE DUE TO COVID-19

Visit still must be deemed mission critical. Any visit request must articulate that. 2) Visit POCs should communicate the questions below to these individuals in advance. 3) Upon arrival at Visitors Center, there must be follow up on the same questions. 4) Individuals should be advised we recommend/encourage the use of face coverings. 5) If the visit is mission critical and the responses day of visit are NO to these questions: Okay for access.

QUESTIONS TO BE ASKED PRIOR TO ISSUING A TEMPORARY OR

PERMANENT BADGE AT THE VISITOR’S CENTER Visitors will be instructed to ask themselves two questions: 1) Do I currently have a fever, cough, chills, sore throat, shortness of breath, or any other flu-like symptoms? 2) In the past 14 days, have I been in close (less than 6 feet) and prolonged (more than 15 minutes) contact with someone who has a presumptive or confirmed COVID-19 illness without wearing a face covering or mask?

*IF response is NO to these questions: Okay for access.

*IF response is YES to either or both questions – access will be denied.

Please contact your FBI POC immediately!

4 | P a g e

e. Insurance

i. Prior to commencing on-site work, the contractor will be required to provide proof of insurance in the amounts stipulated in the RFQ. The certificate of insurance shall identify the contract number, name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed.

f. Proposals Submission and Contents

i. Offerors shall complete and return all information designated in:

• Blocks 17(a) and 30(a-c) of SF 1449

• Contract Administration Data

• The Price/Cost Schedule, Section B

• Section K of RFQ Document

• Current SAM Representations and Certifications

• All amendments issued shall be signed and dated.

ii. Acknowledgement of any and all Amendments

iii. Offerors are expected to examine this entire RFQ document. Failure to do so will be at own risk.

iv. Each proposal shall be submitted in one hardcopy via mail and one electronic copy via email in three (3) separate and distinct parts/volumes:

• Volume I: Technical Capability

• Volume II: Past Performance

• Volume III: Price

v. Submission of proposals shall be received no later than 3:00p.m. EST on July 13, 2020.

No hand deliveries of mail or packages will be accepted.

Attention: Mr. David W. Triplett, Module E-2 Criminal Justice Information Services Division 1000 Custer Hollow Road Clarksburg, WV 26306

5 | P a g e

vi. Offerors are requested to submit their questions grouped by solicitation section and make reference to the particular Specification Section/subsection number. Questions must be received before the date specified for receipt of questions. Any information given to a prospective Offeror concerning this RFQ will be furnished promptly to other prospective Offerors as an amendment to the solicitation.

vii. Offerors are asked to submit only the requested information. Do not submit any additional information such as brochures, or other pre-printed materials, unless specifically requested for in the RFQ.

viii. The Government intends to award one Firm-Fixed-Price Service Contract in response to

RFQ.

ix. Each Offeror’s proposal MUST include the following components:

Volume I: Technical Capabilities:

Technical Capabilities: The Technical Capabilities evaluation provides an assessment of the Quoter’s ability to satisfy the Government’s requirements. This volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Quoter’s quote.

a. Quoter shall submit certification for:

a. TWO (2) qualified WDS (Water Distribution System) Operators or higher qualified WDS Operators in the State of West Virginia

b. One of the WDS Operator(s) shall be designated Chief Water Operator for the FBI CJIS Public Water Supply (PWS) - #9917026

c. Demonstrate the availability of personnel performing daily (24/7/365) water sample services per the WV DHHR.

b. Quoter’s company shall demonstrate capability of meeting all sampling requirements set-forth by the WV DHHR:

a. Daily Chlorine Residual Samples – 1 sample per day, this may be automated using the Kryton Multi-Total and trending data

b. Total Coliform Samples – 1 sample at 4 locations per month

c. Lead and Copper Samples – 40 samples at separate locations once every 6 months (reduced after 6 months)

d. Disinfectant – 2 samples per 3 months

c. Quoter’s company shall demonstrate capability of meeting all reporting requirements set-forth by the WV DHHR to operate and maintain the CJIS WST within compliance.

d. Quoter’s company shall demonstrate capability of working closely with FBI personnel to meet the following objectives:

a. Mentor and assist Operators in Training (OIT’s) in obtaining WDS Certification

b. Provide guidance on site Water Distribution System Operation – flushing procedures, valve rotations, hydrant flushing, etc.

e. Quoter’s shall demonstrate the ability to maintain the functionality of the following onsite equipment:

a. Accu-Tab (3012) Chlorinator

6 | P a g e

b. Krypton Multi-Total (70153000KI-TCL) Water Monitoring System

f. Quoter’s shall demonstrate the ability to provide / procure necessary chlorine tablets to boost and maintain safe potable drinking water in the WST. Cost to be included in the FFP of this contract.

Volume II: Past Performance:

This standard is based upon the Quoter’s ability to substantiate credible examples of past performance associated with their commercial and Government offerings, inclusive of performance, schedule, and customer satisfaction.

The Quoter will be evaluated on how well the contractor performed on the 3 recent and relevant contracts submitted in the Past Performance quote. The Quoter will be evaluated on the past performance record provided as part of the quote and any other relevant past performance information obtained from other sources which may include: Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), WV DHHR and information from any other sources deemed appropriate.

Quoter shall demonstrate experience in working with WV DHHR to operate similar type water systems to provide a safe potable water supply.The quote must identify three (3) contracts/task orders with the Federal & State Government and/or commercial customers that demonstrate recent and relevant past performance. Recent is defined as within the last three (3) years. Relevant is defined as work similar in capacity and magnitude of the work described in this SOW. This information shall include all of the following information for each identified contract/task order:

Project title & Description Contract/Task Order number Type of Contract / Contract amount Government Agency/Organization Point of Contact name, address, and phone number Current status, e.g., completed or in progress

Volume III Price:

Price proposal shall contain pricing information. The prices shall be provided in accordance with Price Schedule (Section B), failure to provide pricing shall be cause for rejection of the proposal. Offers shall include pricing for the base year and all option years.

x. Questions

Questions must be submitted in writing via e-mail to Kaitlin Casey at kbcasey@fbi.gov before 11:00am EST on July 2, 2020. All questions and responses will be incorporated by an official amendment. The government reserves the right not to consider and/or answer questions submitted after this date.

mailto:kbcasey@fbi.gov

Question Reference Answer RFP Package Change

1 Is there a specific format for data deliverables? Section 6 Deliverables should be submitted in standard MS Office or Adobe PDF. Layout and content can be discussed after contract award. Deliverables can be emailed.

2 Is contractor responsible for providing procedure(s) and chemical(s) for de-chlorination of water during routine system flushing? Section 8.1

No, the contractor is not responsible for providing chemicals for de-chlorination. However, as a WDS-OIT, guidence from the chief operator on methods of procedure and adherence to meeting state regulations may be required. Flushing will handled by Gov maintenance staff.

Chief Operator shall provide guidence on proper points to flush, frequency, etc.

3 Clarification on word “demonstration”. Will a written description of services provided to other systems describing experience in relevant areas meet the intended expectation? M.1 Solicitation Yes, a written description of service provided to other systems decribing experience will meet expectation.

ATTACHMENT I: QUESTIONS AND ANSWERS

CJIS Water Tank Date: July 8, 2020