AE_IDIQ_Questions_and_Answers_050718_Amendment__A00002.docx

FBI-wide Architectural, Engineering and Planning Services Solicitation: 15F067-18-1200-R-0000016

All Questions and Answers as submitted through email correspondence to the Contracting Officer Jennifer Robinson-Smith JLROBINSON2@FBI.GOV

1. QUESTION: Where do we find a description of the multiple profile codes that are listed in the synopsis? Any light that you could shed on locating a description/listing of profile codes would be helpful.

RESPONSE: Profile Codes are listed in Part II of the SF330’s.

2. QUESTION: “Our firm is interested in pursuing the subject solicitation but am confused to whether or not we can chase. The solicitation states that work will be needed at facilities CONUS and potentially OCONUS and specifically mentions sites in ID and WV. The solicitation also mentions that you have to have an HQ or major regional office within 200 miles of either Huntsville or Washington DC.” “So while the solicitation states that the work is spread-out it seems like competition is being limited. Can you please confirm that although the work is spread out that only those firms with offices within the 200 miles can compete?”

RESPONSE: As stated in the RFQ, due to the anticipation that the vast majority of services for work will be planned at and/or managed from the FBI’s Primary Facilities Management locations, the FBI determined that offerors must have a home (headquarters) or a major regional office within a 200 mile radius of the J. Edgar Hoover FBI Headquarters and/or the FBI Complex at the Redstone Arsenal in order to compete for award for Region 1 and/or Region 2, respectively.

3. QUESTION: “If the referenced solicitation is a continuing requirement, would you be able to provide a list of the current incumbents, and when their contracts are set to expire?”

RESPONSE: The following firms currently hold contracts with the Federal Bureau of Investigation (FBI). Additional information will not be disclosed at this time.

(1)Leo A. Daly/AECOM, 1201 Connecticut Ave. NW, Tenth Floor, Washington DC. 20036 (2)URS Group, Inc., 2020 K St. NW Suite 300, Washington, DC 20006 (3)STV Incorporated, 205 West Welsh Drive, Douglassville, PA 19518 (4)SmithGroup JJR, Inc., 500 Griswold St. Suite 1700, Detroit MI 48226 (5)Jacobs Engineering Group Inc., 1100 N. Glebe Rd. Suite 500, Arlington, VA 22201 (6)Hellmuth, Obata & Kassabaum, P.C., 3223 Grace St NW, Washington DC 20007 (7)DBI Architects, Inc., 1984 Isaac Newton Square West. Suite 400, Reston, VA 20190

4. QUESTION: “Your solicitation indicates that firms may be required to design facilities with an estimated construction cost value of $5 - $100 million. That would indicate the a-e contracts would have a substantial capacity. Can you provide the anticipated value of the a-e contracts? And will there be a different value for the set-aside contracts?

RESPONSE: The Government anticipates the following values; however final ceiling amounts will be determined by the final number of awardees: For Region #1 National Capitol Region (NCR) the ceiling amount for the unrestricted portion of the IDIQ is anticipated to be approximately $13 Million per contract. For Region #2 Huntsville AL, the ceiling amount for those outside of the small business set-aside is anticipated to be $7 Million per contract. For both Regions the small business set-aside ceiling amounts will be $4 Million per contract. The overall ceiling for the NCR is approximately $86 Million and the overall ceiling for the Huntsville AL Region is approximately $50 Million. All contracts shall have a minimum guarantee of $2,000.00

5. QUESTION: “regarding the Key Management Personnel Listing (KMPL), I want to confirm only project manager(s) info is required for the KMPL and not the other personnel resumes included in the response packet.”

RESPONSE: At this time the Government is removing the requirement for supplying both the Acquisition Risk Questionnaire and the KMPL listing within the submissions. The these documents will be required when the Request for Proposals are sent out to the “short list” of firms who were determined to be the most qualified through the Government’s evaluation process.

6. QUESTION: “Can you tell me if this solicitation is new or a resolicitation. If it has been held before, can you tell me who has held it before?”

RESPONSE: The current contract holders for similar requirements are referenced in Question #3 of this document.

7. QUESTION: Are both the prime and all sub-consultants required to be within the 200 mile radius or only the prime firm?

RESPONSE: Subconsultants are not required to be located within the established radius; however as stated in Evaluation Factor #5: Performance Capability, offerors are to address their “Capability to provide the majority of services from the submitted home or major regional office and consultant offices within the designated 200 mile radius …”

8. QUESTION: How many projects are requested for Item F? We note 3-5 Past Performance references are required from the Item F projects, but no specific number of projects for the Item F was provided. Many agencies are now requiring 5, 8, or 10 projects.

RESPONSE: Provide minimum of seven (7) maximum of ten (10) projects in Section F. The 3-5 past performance references should be for projects from that list.

9. QUESTION: The announcement lists project experience within the past 5 years. Is that date for design or construction? And is that information noted for Item F projects or for Item E resumes or both?

RESPONSE: For design and professional services rendered within the past 5 years. Both Item F and E.

10. QUESTION: Several times within the announcement facilities with construction costs ranging from $5-$100M is stated. Are all projects we provide as previous experience in Item F to be within that range? (i.e. $5M and above) Does the FBI anticipate that no task orders with construction costs under $5M will be awarded under this contract?

RESPONSE: The construction cost range is modified to $5- 100M for large businesses and $2- 20M for small businesses.

11. QUESTION: Past Performance Questionnaires (PPQ’s)? May we use previously generated PPQ’s or CPARS (Contractor Performance Assessment Reporting System)? Many times, it is very hard to have Project Managers to complete another form or a specific PM may have retired or moved to another agency or duty location. Other federal agencies (i.e. DOD, COE, NASA, CDC, etc.) do allow for previously completed PPQ’s and CPARS to be submitted.

RESPONSE: Previously generated PPQ’s or CPARS (Contractor Performance Assessment Reporting System) submitted in lieu of the Past Performance Questionnaire provided in the Request for Qualifications will be accepted and evaluated, however, please note that the information provided will be evaluated in accordance with the requirements as outlined in Evaluation Factor #4 and with respect to the information requested by the PPQ provided; the evaluation may be impacted by any omissions. Further, all CPARS information must be provided within the offerors package. The Government will not be responsible for retrieval of referenced CPARS information or reports to fulfill this requirement of the RFQ.

12. QUESTION: Listed as part of AEP services required and related to Construction Administration, Construction Management Services are mentioned. Does this suggest that the AEP team should carry full construction/construction management capabilities and provide specific construction related services along with standard AEP services associated with project construction?

RESPONSE: Please reference the RFQ for specific services anticipated to be required.

13. QUESTION: Can a large business be prime on this solicitation? What is needed of the prime if we are not a small business? Does the Subcontracting plan have to be submitted with the proposal or after the award has been submitted?

RESPONSE: The Request for Qualifications outlines a Partial Small Business Set-Aside. Per the RFQ the following applies “The FBI anticipates the award of approximately six (6) to eight (8) IDIQ contracts for each region. Of the awards to be made, the FBI is considering setting-aside up to two (2) awards in each region for small business.”

14. QUESTION: When filling out the Key Management Personnel Listing (KMPL) – is this for only the President/VP of the Offeror? Or does this include the disciplines listed in Evaluation Factor #3?

RESPONSE: At this time the Government is removing the requirement for supplying both the Acquisition Risk Questionnaire and the KMPL listing within the submissions. The these documents will be required when the Request for Proposals are sent out to the “short list” of firms who were determined to be the most qualified through the Government’s evaluation process.

15. QUESTION: We have Government issued PPQ’s (on Form PPQ-0) for projects. If we use these projects, do we need to have new PPQ’s prepared on these included forms?

RESPONSE: Previously generated PPQ’s or CPARS (Contractor Performance Assessment Reporting System) submitted in lieu of the Past Performance Questionnaire provided in the Request for Qualifications will be accepted and evaluated, however, please note that the information provided will be evaluated in accordance with the requirements as outlined in Evaluation Factor #4 and with respect to the information requested by the PPQ provided; the evaluation may be impacted by any omissions. Further, all CPARS information must be provided within the offerors package. The Government will not be responsible for retrieval of referenced CPARS information or reports to fulfill this requirement of the RFQ.

16. QUESTION: Is there a page limit for the SF330 or required number of resumes and projects expected to be submitted?

RESPONSE: The total page limit for the entirety of your SF330 shall not exceed 100 double-sided pages. All pages shall be numbered.

17. QUESTION: Is there a contract capacity associated with each of the IDIQ’s?

RESPONSE: The Government anticipates the following values; however final ceiling amounts will be determined by the final number of awardees: For Region #1 National Capitol Region (NCR) the ceiling amount for the unrestricted portion of the IDIQ is anticipated to be approximately $13 Million per contract. For Region #2 Huntsville AL, the ceiling amount for those outside of the small business set-aside is anticipated to be $7 Million per contract. For both Regions the small business set-aside ceiling amounts will be $4 Million per contract. The overall ceiling for the NCR is approximately $86 Million and the overall ceiling for the Huntsville AL Region is approximately $50 Million. All contracts shall have a minimum guarantee of $2,000.00

18. QUESTION: Do we need to submit 10 projects, or 3-5 projects as stated in Factor 4?

RESPONSE: Provide minimum of seven (7) maximum of ten (10) projects in Section F. The 3-5 past performance references should be for projects from that list.

19. QUESTION: For relevant projects, is “last 5 years” considered completion of construction services or professional services?

RESPONSE: For design and professional services rendered within the past 5 years. Both Item F and E.

20. QUESTION: Is there a total page limit for section H, or just the 20 pages for Factor 5?

RESPONSE: No overall limit for Section H as long as the total number of pages complies with our response to question #16. 20 pages for factor #5.

21. QUESTION: The solicitation indicates that the projects will be $5M to $100M. However, there is no indication of the AE contract value. Can you provide a value for the contracts?

RESPONSE: The Government anticipates the following values; however final ceiling amounts will be determined by the final number of awardees: For Region #1 National Capitol Region (NCR) the ceiling amount for the unrestricted portion of the IDIQ is anticipated to be approximately $13 Million per contract. For Region #2 Huntsville AL, the ceiling amount for those outside of the small business set-aside is anticipated to be $7 Million per contract. For both Regions the small business set-aside ceiling amounts will be $4 Million per contract. The overall ceiling for the NCR is approximately $86 Million and the overall ceiling for the Huntsville AL Region is approximately $50 Million. All contracts shall have a minimum guarantee of $2,000.00

22. QUESTION: The solicitation indicates the Section F projects should be within the “Last Five (5) Years.” Does the last 5 years refer to the provision of A-E services or construction completion?

RESPONSE: For design and professional services rendered within the past 5 years. Both Item F and E.

23. QUESTION: The Evaluation Factors provide a parenthetical Reference to Sections of the SF 330. However, those Sections do not include all of the information required in the Evaluation Factors. E.g. Factor #1 requires “history supporting government IDIQ contracts” – that information will not be contained in Sections C, D, & F. Should the proposals address required information like this in Section H?

RESPONSE: Yes.

24. QUESTION: Is the offeror permitted to use teaming partner/subcontractor projects as it relates to the Evaluation Factor 2, Specialized Experience and Technical Competence, and subsequently Evaluation Factor 5, Past Performance of Proposed Team?

RESPONSE: No more than 20% of the submitted projects may be teaming partner/ subcontractor projects where the principal Offeror played no role.

25. QUESTION: Is the offeror permitted to submit previously submitted Past Performance Questionnaires with regard to the proposal?

RESPONSE: Previously generated PPQ’s or CPARS (Contractor Performance Assessment Reporting System) submitted in lieu of the Past Performance Questionnaire provided in the Request for Qualifications will be accepted and evaluated, however, please note that the information provided will be evaluated in accordance with the requirements as outlined in Evaluation Factor #4 and with respect to the information requested by the PPQ provided; the evaluation may be impacted by any omissions. Further, all CPARS information must be provided within the offerors package. The Government will not be responsible for retrieval of referenced CPARS information or reports to fulfill this requirement of the RFQ.

26. QUESTION: Would the Government consider adding NAICS Code 541330 Engineering Services to the RFQ so that offerors may be considered a Small Business under EITHER NAICS Code 541330 or 541310? As the majority of the RFQ is related to engineering services it would be advantageous to small businesses to respond under either NAICS code so as to ensure fair competition.

RESPONSE: The Government is maintaining the primary NAICS code to be 541310.

27. QUESTION: Is the Contractor Performance Assessment Reporting System (CPARS) acceptable in lieu of the FBI provided PPQ form?

RESPONSE: Previously generated PPQ’s or CPARS (Contractor Performance Assessment Reporting System) submitted in lieu of the Past Performance Questionnaire provided in the Request for Qualifications will be accepted and evaluated, however, please note that the information provided will be evaluated in accordance with the requirements as outlined in Evaluation Factor #4 and with respect to the information requested by the PPQ provided; the evaluation may Previously generated PPQ’s or CPARS (Contractor Performance Assessment Reporting System) submitted in lieu of the Past Performance Questionnaire provided in the Request for Qualifications will be accepted and evaluated, however, please note that the information provided will be evaluated in accordance with the requirements as outlined in Evaluation Factor #4 and with respect to the information requested by the PPQ provided; the evaluation may be impacted by any omissions. Further, all CPARS information must be provided within the offerors package. The Government will not be responsible for retrieval of referenced CPARS information or reports to fulfill this requirement of the RFQ.

28. QUESTION: Evaluation Factor #4 Past Performance of Proposed Team requests that we have three to five past performance references submitted using the provided Questionnaire form. Will previously filled out performance questionnaires be accepted under this Factor?

RESPONSE: Previously generated PPQ’s or CPARS (Contractor Performance Assessment Reporting System) submitted in lieu of the Past Performance Questionnaire provided in the Request for Qualifications will be accepted and evaluated, however, please note that the information provided will be evaluated in accordance with the requirements as outlined in Evaluation Factor #4 and with respect to the information requested by the PPQ provided; the evaluation may be impacted by any omissions. Further, all CPARS information must be provided within the offerors package. The Government will not be responsible for retrieval of referenced CPARS information or reports to fulfill this requirement of the RFQ.

29. QUESTION: Does an IDIQ stand as a relevant project in Section F?

RESPONSE: Yes, however no more than 20% of submitted projects may be IDIQs. Offerors submitting IDIQs shall elaborate on the scope, nature and dollar value of task orders completed under such an IDIQ in Section F and H as necessary.

30. QUESTION: In order to protect the safety of our team member’s personal information and personally identifiable information, can we provide the KMPL information upon award?

RESPONSE: At this time the Government is removing the requirement for supplying both the Acquisition Risk Questionnaire and the KMPL listing within the submissions. The these documents will be required when the Request for Proposals are sent out to the “short list” of firms who were determined to be the most qualified through the Government’s evaluation process.

31. QUESTION: All Evaluation Factor descriptions have a (Reference SF330, Sections X, Y & Z) at the end of them. Are we to only include that information in those particular sections?

RESPONSE: Follow directions in the SF330. Place information requested by the evaluation factors that is not covered in Section C for example in Section H “Additional Information”.

32. QUESTION: Please confirm that the only information to be included in Section H is what is described under Evaluation Factor #5: Performance Capability (20 pages).

RESPONSE: Not necessarily. Please refer to response to question #31. Your response to evaluation factor #5 shall not exceed 20 pages.

33. QUESTION: Per the RFQ, Evaluation Factor #6: Security has a page restriction of 10 pages. Are the KMPL and the ARQ forms included in those 10 pages or are they separate?

RESPONSE: At this time the Government is removing the requirement for supplying both the Acquisition Risk Questionnaire and the KMPL listing within the submissions. The these documents will be required when the Request for Proposals are sent out to the “short list” of firms who were determined to be the most qualified through the Government’s evaluation process.

34. QUESTION: Is the intent to have all individuals shown on the organization chart be located within the 200-mile radius?

RESPONSE: As stated in Evaluation Factor #1: “Offerors will be rated more highly that have well established businesses, are multi-disciplinary or are located in close proximity to consultants”.

35. QUESTION: Can a firm submit as a prime contractor AND as a subcontractor on another team?

RESPONSE: No

36. QUESTION: Can a firm submit an entire contract it has held as a project example (for Section F), or do we need to provide a specific task order performed under the contract as the example project? (The former would allow us to show extensive experience on task orders over the life of a term contract.)

RESPONSE: Yes, however no more than 20% of submitted projects may be IDIQs. Offerors submitting IDIQs shall elaborate on the scope, nature and dollar value of task orders completed under such an IDIQ in Section F and H as necessary.

37. QUESTION: For the past performance questionnaires: Do these questionnaires pertain to entire term contracts or to specific task orders?

RESPONSE: Yes, however no more than 20% of submitted projects may be IDIQs. Offerors submitting IDIQs shall elaborate on the scope, nature and dollar value of task orders completed under such an IDIQ in Section F and H as necessary.

38. QUESTION: If an Offeror currently holds an FCL, is it preferred that the KMPL on file with DSS be provided and not the form?

RESPONSE: At this time the Government is removing the requirement for supplying both the Acquisition Risk Questionnaire and the KMPL listing within the submissions. The these documents will be required when the Request for Proposals are sent out to the “short list” of firms who were determined to be the most qualified through the Government’s evaluation process.

39. QUESTION: Rather than submit the DSS KMPL form as part of our SF330, would it be acceptable to provide a CAGE Code number in lieu of the DSS KMPL form, thereby enabling the FBI to confirm the KMPL individuals?

RESPONSE: At this time the Government is removing the requirement for supplying both the Acquisition Risk Questionnaire and the KMPL listing within the submissions. The these documents will be required when the Request for Proposals are sent out to the “short list” of firms who were determined to be the most qualified through the Government’s evaluation process.

40. QUESTION: Are the Key Management Personnel requested in Evaluation Factor #6 the individuals who are included on the KMPL on file with DSS? Or is Evaluation Factor 6 asking for the form to be completed with all “key personnel” proposed by the Offeror in response to Evaluation Factor #3?

RESPONSE: At this time the Government is removing the requirement for supplying both the Acquisition Risk Questionnaire and the KMPL listing within the submissions. The these documents will be required when the Request for Proposals are sent out to the “short list” of firms who were determined to be the most qualified through the Government’s evaluation process.

41. QUESTION: The KMPL for includes sensitive Personal Identification Information. How should this information be submitted in a secure manner for the hard copy and electronic submissions?

RESPONSE: At this time the Government is removing the requirement for supplying both the Acquisition Risk Questionnaire and the KMPL listing within the submissions. The these documents will be required when the Request for Proposals are sent out to the “short list” of firms who were determined to be the most qualified through the Government’s evaluation process.

42. QUESTION: Should we number the pages within our proposal?

RESPONSE: Yes.

43. QUESTION: Please confirm if the five year limit of Evaluation Factor #2 “Current and Previous Work” includes construction follow-on administration services for Design-Build projects performed by the Prime AE.

RESPONSE: Yes.

44. QUESTION: Security Factor #6: The RFQ says to submit Key Management Personnel Listing (KMPL) and Acquisition Risk Questionnaires (ARQ) as attachments. Is it required to list all key consultants of the project team, or, only list key personnel managed in-house by the Prime? The KMPL and ARQ are 4 pages total, is that included in or exempt from the 10 page limit for supplemental information addressing Evaluation Factor 6?

RESPONSE: At this time the Government is removing the requirement for supplying both the Acquisition Risk Questionnaire and the KMPL listing within the submissions. The these documents will be required when the Request for Proposals are sent out to the “short list” of firms who were determined to be the most qualified through the Government’s evaluation process.

45. QUESTION: Security Factor 6: Cleared Facility Status. Are all of the Prime’s consultants required to apply for and receive FSC or just the Prime?

RESPONSE: Consultants will be required to apply and receive FSC on an as needed/determined basis depending on the role of the subconsultant and the requirement

46. QUESTION: Evaluation Factor #5: Performance Capability. Please clarify if the FBI is seeking full-time or part time on-site support, because the synopsis states full-time and/or part-time on-site support while Evaluation Factor #5 only states full-time support. Is this support person required to take office at FBI Primary Facilities Management Office Locations or provide on-call support at these locations on an as-needed basis?

RESPONSE: The portion of Evaluation Factor #5 that states “Capability to provide the majority of services from the submitted home or major regional office and consultant offices within the designated 200 mile radius as well as to provide full-time, on-site support services” is to be changed within the RFQ to read as “Capability to provide the majority of services from the submitted home or major regional office and consultant offices within the designated 200 mile radius as well as to provide full-time and/or part-time, on-site support services”.

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