A29 Amendment 0001 - RFQ Janitorial.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES 1 6

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0001 3-05-2025 15DDHQ25R00000018

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

Drug Enforcement Administration 8701 Morrissette Drive Springfield, VA 22152

Jose Marin, jose.l.marin@dea.gov

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, state and ZIP Code) (X)

Prospective Offeror(s)

9A. AMENDMENT OF SOLICITATION NO.

15DDHQ25R00000018

9B. DATED (SEE ITEM 11)

2-26-2025

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE PAGES 2 OF 3

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C.DATE SIGNED 16B. UNITED STATES OF AMERICA 16C.DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

15DDHQ25R00000018/ 0001 Page 2 of 6

The purpose of amendment number 0001 is to (1) provide answers to questions, (2) revise CLINS referenced in Section 1 "Schedule of Supplies/Services" and (3) add RFQ Section 6 instructions to Offeror, as follows:

Highlights:

1. Provide answers to questions (Q&A) from prospective offeror(s).

2. Revise the Period of Performance on CLINS 0005-0008 referenced in Section 1 “Schedule of Supplies/ Services" to read as follows:

a. 04/01/2026 - 03/31/2027

3. Add RFQ Section 6 instructions to Offeror

NO ADDITIONAL QUESTIONS WILL BE ACCEPTED FOR RFQ NUMBER: 15DDHQ25R00000018.

Question#1 Will a Site Visit be scheduled?

Answer: Site visit will be Wednesday March 12, 2025 between 10:00 am - 2:30 pm by appointment only.

Cut off to set up appointment is 4:00 p.m. on Friday March 7, 2025. Contact Margaret Moss at Margaret.R.Moss@dea.gov to schedule appointment

The solicitation (X) will ( ) will not be amended to reflect this clarification.

Question#2 Is there an incumbent. If so, can you provide contract information.

Answer: Chi-Ada Corp. 15DDHQ24P00000376, $18,979.92

The solicitation () will (X) will not be amended to reflect this clarification.

Question#3 For the supervisor position, we can have someone once a week. Do you require more time?

Answer: NO

The solicitation () will (X) will not be amended to reflect this clarification.

Question#4 Any room in the budget for a project manager and/or site supervisor?

Answer: NO

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#5 Can you confirm how many restrooms are in the office as well as how many urinals there are?

Answer: 1 Toilet/Sink Combo in the holding cell only

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#6 Are there existing napkin dispensers in the restrooms?

Answer: NO

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#7 What is the expected processing time for background checks and security clearance for personnel assigned to this contract?

15DDHQ25R00000018/ 0001 Page 3 of 6

Answer: Estimated 4-6 weeks

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#8 Can you confirm the billing cycle (e.g., net 30, net 60) and if there are any special invoicing requirements?

Answer: NET 30 – Must provide period of performance, description of service and reference contract number on invoices.

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#9 Are there any specific formatting requirements (e.g., page limits, font size) for our proposal submission?

Answer: See RFQ Section 6

The solicitation (X) will ( ) will not be amended to reflect this clarification.

Question#10 Can you provide details on how proposals will be evaluated (e.g., cost, experience, past performance)?

Answer: See RFQ Section 6

The solicitation (X) will ( ) will not be amended to reflect this clarification.

Question#11 Is there an opportunity for subcontracting other vendors?

Answer: Yes

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#12 What's the total square footage of carpeted areas to be cleaned?

Answer: Not available, additional square footage can be gathered during site visit.

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#13 What's the total square footage of VCT floor to be stripped and wax?

Answer: Not available, additional square footage can be gathered during site visit.

15DDHQ25R00000018/ 0001 Page 4 of 6

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#14 What' the square footage of terrazzo?

Answer: Not available, additional square footage can be gathered during site visit.

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#15 What is the total square feet of restroom floors requiring scrubbing?

Answer: Not available, additional square footage can be gathered during site visit.

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#16 Current amount of cases of toilet, paper, hand soap, hand towels, use per month?

Answer: unknown

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#17 Current item numbers or model numbers for all paper and soap products currently used?

Answer: unknown

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#18 How many employees on site currently to perform daily duties?

Answer: Cleaning – 1

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#19 Time it currently takes current contractor to perform duties?

Answer: See SOW

The solicitation ( ) will (X) will not be amended to reflect this clarification.

15DDHQ25R00000018/ 0001 Page 5 of 6

Question#20 How many restrooms are included in the scope of cleaning services?

Answer: 1

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#21 Are these restrooms accounted for within the stated 2,500 sq. ft. facility area?

Answer: Yes

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#22 The solicitation indicates that 10 employees use the office space. Can you indicate how many people work during the day, how many individuals work at night and weekends?

Answer: There is no set number of employees for day or night.

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#23

Since the RFQ states that a supervisor must be physically present during the cleaning hours (10:00 AM

– 2:00 PM), I would like to confirm whether it is permissible for the supervisor to assist with certain light cleaning tasks while overseeing the process

Answer: The supervisor is not required to be present during daily routing cleanings.

The solicitation ( ) will (X) will not be amended to reflect this clarification.

Question#24

Are there existing janitorial challenges that the agency wants to improve upon?

Answer: No

The solicitation ( ) will (X) will not be amended to reflect this clarification.

15DDHQ25R00000018/ 0001 Page 6 of 6

QUESTIONS.pdf