A28 RFQ.pdf

15DDHQ25R00000018 Page 1 of 4

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDEX

PAGE OF PAGES

1 4

1. REQUEST NO.

15DDHQ25R00000018

2. DATE ISSUED

02/26/2025

3. REQUISITION/PURCHASE REQUEST NO.

D-25-MI-0042

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2 AND/

OR DMS REG. 1

RATING

DEA

Attn: Office of Acquisition (FA) 8701 Morrissette Drive Springfield, VA 22152-1080

5a. ISSUED BY 6. DELIVER BY (Date)

7. DELIVERY

OTHER

(See Schedule)

FOB DESTINATION X

9. DESTINATION

5b. FOR INFORMATION CALL (NO COLLECT CALLS) a. NAME OF CONSIGNEE

NAME

Jose Marin jose.l.marin@dea.gov

TELEPHONE NUMBER

AREA CODE NUMBER

Ext.:

8. TO:

b. STREET ADDRESS

c. CITY

a. NAME b. COMPANY

To all prospective Small Business offerors. Any questions are due no later than March 5, 2025 at 10:00 am EST. jose.l.marin@dea.gov

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

03/12/2025 10:00 ET

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Requirement for Janitorial Services.

See attached Statement of work for details.

The contractor shall quote all discounts This is an all or none requirement. An Award will be made to the offeror found to be technically acceptable and proposed the lowest Price (LPTA)

All Interested offerors shall include the following information on their quote:

1. UEI number

2. CAGE Code Number

3. Tax Identification Number

All quotes are due to jose.l.marin@dea.gov

Firm Fixed Price

See Continuation Sheet(s)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%)

0.00 %

b. 20 CALENDAR DAYS (%)

0.00 %

c. 30 CALENDAR DAYS (%)

0.00 %

d. CALENDAR DAYS

NUMBER

PERCENTAGE

0.00 NOTE: Additional provisions and representations [ X ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

04/01/2025

Miami

FL

Miami Field Division

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Section 1 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Daily Janitorial Services:

PSC: S01

Line Period of Performance: 04/01/2025 - 03/31/2026

Base Period

12 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Bi-annual Bathroom Scrubbing:

PSC: S01

Line Period of Performance: 04/01/2025 - 03/31/2026

Base Period

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Bi-annual Stripping and Waxing Tile Floors:

PSC: S01

Line Period of Performance: 04/01/2025 - 03/31/2026

Base Period

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 Bi-annual Carpet Deep Cleaning:

PSC: S01

Line Period of Performance: 04/01/2025 - 03/31/2026

Base Period

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 Daily Janitorial Services:

PSC: S01

Line Period of Performance: 04/01/2026 - 03/31/2025

Unexercised Option 1

12 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 Bi-annual Bathroom Scrubbing:

PSC: S01

Line Period of Performance: 04/01/2026 - 03/31/2025

Unexercised Option 1

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 Bi-annual Stripping and Waxing Tile Floors:

PSC: S01

Line Period of Performance: 04/01/2026 - 03/31/2025

Unexercised Option 1

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 Bi-annual Carpet Deep Cleaning:

PSC: S01

2 EA $________ $_________________

15DDHQ25R00000018 Page 3 of 4

Line Period of Performance: 04/01/2026 - 03/31/2025

Unexercised Option 1

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 Daily Janitorial Services:

PSC: S01

Line Period of Performance: 04/01/2027 - 03/31/2028

Unexercised Option 2

12 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 Bi-annual Bathroom Scrubbing:

PSC: S01

Line Period of Performance: 04/01/2027 - 03/31/2028

Unexercised Option 2

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0011 Bi-annual Stripping and Waxing Tile Floors:

PSC: S01

Line Period of Performance: 04/01/2027 - 03/31/2028

Unexercised Option 2

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0012 Bi-annual Carpet Deep Cleaning:

PSC: S01

Line Period of Performance: 04/01/2027 - 03/31/2028

Unexercised Option 2

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0013 Daily Janitorial Services:

PSC: S01

Line Period of Performance: 04/01/2028 - 03/31/2029

Unexercised Option 3

12 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0014 Bi-annual Bathroom Scrubbing:

PSC: S01

Line Period of Performance: 04/01/2028 - 03/31/2029

Unexercised Option 3

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0015 Bi-annual Stripping and Waxing Tile Floors:

PSC: S01

Line Period of Performance: 04/01/2028 - 03/31/2029

Unexercised Option 3

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0016 Bi-annual Carpet Deep Cleaning:

PSC: S01

Line Period of Performance: 04/01/2028 - 03/31/2029

Unexercised Option 3

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0017 Daily Janitorial Services: -

PSC: S01

Line Period of Performance: 04/01/2029 - 03/31/2030

Unexercised Option 4

12 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0018 Bi-annual Bathroom Scrubbing:

PSC: S01

Line Period of Performance: 04/01/2029 - 03/31/2030

Unexercised Option 4

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0019 Bi-annual Stripping and Waxing Tile Floors:

PSC: S01

Line Period of Performance: 04/01/2029 - 03/31/2030

Unexercised Option 4

2 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0020 Bi-annual Carpet Deep Cleaning:

PSC: S01

Line Period of Performance: 04/01/2029 - 03/31/2030

Unexercised Option 4

U.S. DEPARTMENT OF JUSTICE

DRUG ENFORCEMENT

ADMINISTRATION

JANITORIAL SERVICES

Miami Field Division Miami International Airport

Purchase Order:

SECTION 1.0 – STATEMENT OF WORK

1.1 INTRODUCTION

The mission of the Drug Enforcement Administration (DEA) is to enforce the controlled substances laws and regulations and to bring to the criminal and civil justice systems those organizations involved in the growing, manufacture, or distribution of controlled substances appearing in or destined for illicit traffic in the United States. DEA has a presence in more than 350 domestic offices in 22 divisions within the U.S. and 75 foreign offices. DEA’s operation and support activities are distributed across five core business lines that include the following:

• Investigative

• Forensic

• Financial

• Intelligence

• Administration

1.2 BACKGROUND

The Drug Enforcement Administration has a requirement for full janitorial services for the Miami Field Division, Miami International Airport Office, located in Miami, Florida. The period of performance for this contract will consist of 1 base year and 4 option years.

1.3 SCOPE

The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment necessary to provide Janitorial Services for the Drug Enforcement Administration (DEA), Miami Division, Miami International Airport, Miami, Florida 79918-8033 in accordance with the terms, conditions, and specifications provided herein.

SECTION 2.0 SCOPE OF WORK

A. Main Area

Building Data: Drug Enforcement Administration, Miami International Airport, Miami, Florida 33172

Location: 4200 NW 21 Street, Miami FL., 33172, Concourse A Population: Approximately 10 employees

Facility Operation: 24 hours per day, seven (7) days per week, 365 days per year

B. Building Statistics (Area diagram is in attachment) Square Feet

Gross Area: 2,500 (est.)

Occupancy Area: 2,500 (est.)

Net Cleaning Area: 2,500 (est.)

Interior Hallway:

Carpet Flooring Covering Main Entrance (Reception Area):

Carpet Flooring

GS Office:

Carpet Flooring

Interior Office Space:

Carpet Flooring Conference Room:

Carpet Flooring File Room:

Vinyl Composition Tile Flooring

Copy Room:

Vinyl Composition Tile Flooring

Break Room:

Vinyl Composition Tile Flooring

Processing Room:

Vinyl Composition Tile Flooring

Interview Room:

Vinyl Composition Tile Flooring

Holding Cell (Includes Toilet and Sink):

Quarry Tile Walls and Flooring

SECTION 3.0 GENERAL REQUIREMENTS

A. Schedule of Janitorial Services

1. Services shall be provided daily Tuesday through Friday between the hours of 10am and 2pm, subject to change with mission requirements.

2. The Contractor shall establish a standard holiday schedule that coincides with the Government's schedule as referenced in DEA Clause DEA-2852.211-71 SCHEDULED

AND UNSCHEDULED CLOSURES OF GOVERNMENT OFFICES (NOV 2012).

3. Government holidays are not billable unless work is actually requested by the Government and performed on those days. Work performed on Government holidays shall be billable only for the actual hours worked and only if approved by the Government in advance.

B. Parking

The Contractor’s staff at the airport site should be coordinated with Miami International Airport.

C. Security

The personnel security access level for this contract is Sensitive but Unclassified (SBU).

Only U.S. citizens shall be permitted to perform services on this contract. Under no circumstances shall contractors have access to National Security Information (NSI) or NSI systems. The risk level associated with this contract is “Moderate” and the personnel working on this contract effort must undergo the appropriate background investigation or be issued a waiver by the Office of Security Programs, Personnel Security Section (ISR) prior to commencing work on this contract. ISR will conduct suitability reviews on all contractor personnel requiring access to DEA facilities, information technology systems, or SBU materials. ISR will make a final suitability determination on each contractor meeting the specified requirements.

D. Permits

After award, the Contractor shall apply for and retain a business permit obtained through Miami-Dade County’s Business Retention and Development – Permit Section, as required by Miami-Dade County Aviation Department to gain access to Miami International Airport premises. Granting of this permit by Miami-Dade County includes providing proof of insurance naming Miami-Dade County as additional insured on their certificate of insurance (COI). A copy of this permit will be provided to the COR prior to beginning performance under this contract.

E. Supervision

1. The Contractor shall designate a supervisor upon award of the contract. The Term supervisor means a person designated in writing, by the Contractor, who Has the authority to act for the Contractor on a day-to-day basis at the work site.

2. The Contractor shall arrange for satisfactory supervision of contract work. During the contract duration, the Contractor, or the designated supervisor, shall be available at all times to receive notices, reports, or requests from the Contracting Officer (CO) or the Contracting Officer's Representative (COR).

F. Supplies, Materials, Equipment, and utilities

1. To be furnished by the Government

a. The Government will furnish electrical power at existing outlets for the Contractor to operate such equipment as is necessary in the conduct of his work.

b. Hot and cold water will be provided as necessary.

c. Space within the building for the storage of supplies and equipment, which will be used in the performance of this contract, is limited to janitor closets only. This closet is located in the building for the storing of equipment to include mops, brooms, dust cloths, and other items. The Contractor shall keep this closet and the stored equipment clean and in an orderly manner. The Contractor will not store any flammable or explosive liquids in the building. The Government will not be responsible in any way for damage or loss to the Contractor's stored supplies, materials, replacement parts, or equipment.

2. To be furnished by the Contractor

a. The Contractor shall furnish all supplies, materials, and equipment necessary for the performance of all work under this contract unless otherwise specified herein. These supplies, materials, and products shall meet the approval of the COR. Fourteen workdays after award of the contract, the Contractor shall submit a list to the COR for approval which will include the name of the manufacturer, brand name, sample, and intended use of each of the materials and products to be used in the performance of the contract. The Contractor shall not use any materials or products that the COR determines to be harmful to the surfaces to which they will be applied.

b. Any materials or products the COR suspects of not meeting the approval, shall be tested by a recognized laboratory prior to the use of such materials and products. A report giving the results of the test along with a sample of each product, if requested, shall be submitted to the COR. The cost of such testing shall be borne by the Contractor.

c. All necessary cleaning equipment, including power-driven floor-scrubbing machines, waxing and polishing machines, industrial-type vacuum cleaners, and all necessary motor equipment, etc., needed for the performance of the work under this contract shall be furnished by the Contractor. Such equipment shall be of the size and type customarily used in work of this kind and shall meet the approval of the COR.

3. Uniforms

a. The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for easy identification, and ensure that every employee is in uniform no later than the first working day the employee first enters on duty. Employees shall wear uniforms consisting of shirts' and trousers, or coveralls for men, and dresses, skirts, blouses, slacks, or smocks as appropriate for women.

b. The uniform shall have the Contractor's name, easily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram.

Any color or color combination, as appropriate, may be used for the uniforms.

Employees shall be required to dress neatly, commensurate with the tasks being performed.

c. No denim will be worn by employees.

4. Supplies

a. The Contractor shall purchase and use environmentally preferred or friendly attributes, bio-based, and recycled contents products when the price, availability, and performance are reasonable and comparable to other products normally purchased. Environmentally green products include all-purpose cleaners, general degreasers, general disinfectants, carpet cleaners, floor strippers, bathroom disinfectants, solvents, fertilizers, compost, bathroom cleaners & soaps, and numerous other items. All materials, parts, grease, solvents, etc. will be reused, recycled or disposed of in accordance with all city, state, and federal regulations.

The Contractor shall maintain an inventory of supplies and materials sufficient to provide service and meet the needs of the facility for a quantity of two weeks of service.

5. Restroom Supplies

a. The Contractor shall furnish the following restroom supplies, which shall meet the COR’s approval:

Toilet Tissue (2 Ply) Paper Hand Towels Liquid Soap and Holder Deodorant, Standing Deodorant Air w/Holder-wall Urinal Deodorant (with screen) Toilet Bowl Deodorant Napkin Dispensers, double wax bags No. 6141

6. Other Supplies

a. The Contractor shall furnish the following restroom supplies, which shall meet the COR’s approval:

Detergent Metal Polish Floor Wax - Odor - mild, not offensive, leveling re-coating - excellent resistance to heel marks - slip resistant - meets or exceeds CSMA and ATSM of 0.5 minimum as determined - will stand up to damp Interlocking floor finish buffed - excellent.

Wax Remover - must be compatible with wax used.

Plastic trash can liners - shall be furnished for each trash receptacle the thickness shall not be less than 1.5 mil.

SECTION 4.0 QUALIFICATION OF PERSONNEL

1. Key Personnel: Supervisor

The supervisor shall be responsible for directing the work under this contract. The supervisor shall possess at least 5 consecutive years of recent (within the past 7 years) experience directing custodial-type operations, in a supervisory capacity, for space of a similar size to the Miami office space.

2. Other Contract Personnel

All personnel employed by the Contractor shall be capable employees, trained, and qualified in custodial-type work. The space shall be fully staffed beginning the first day of work under the contract, and at no time shall be at less than 100% required staffing.

SECTION 5.0 SCHEDULING WORK AND REPORTNG REQUIREMENTS

1. Daily Work

For the purpose of this contract, is defined as once daily, twice daily, twice weekly, or three times weekly. The plan for accomplishing the work shall outline the approximated number of employees needed to perform the work and how the work will be assigned.

2. Periodic Work

For the purpose of this contract, periodic work is defined as all work scheduled as weekly or less frequent. The Contractor shall submit an annual schedule of all periodic cleaning by dates and areas for approval by the COR. The annual schedule of periodic work shall be submitted 14 workdays after contract award.

3. Quality Control Program

The Contractor shall have an established, and complete, quality-control program to ensure that the requirements of the contract are completed as specified. The program shall include, but is not limited to, the following:

a. An inspection system covering all the services stated in the cleaning requirement section of this contract.

b. A copy of the checklist that will be used in the inspections. (The checklist shall include every area of the operation serviced by the Contractor as well as every test required to be performed.)

c. Name(s) of the individual(s) who will perform the inspections.

c. A system for identifying and correcting deficiencies in quality of services before the level of performance becomes unacceptable and/or, the Government inspectors point out the deficiencies.

d. A file of all inspections conducted by the Contractor and corrective action taken or identified deficiencies will be maintained. This documentation shall be made available to the Government during the term of the contract. (NOTE: The Quality Control Program is an essential part of this contract and will be actively enforced by the Government.)

SECTION 6.0 WORK PERFORMED "AS REQUIRED"

The following work shall be performed on an "as required" basis. "As required" means whenever the COR determines that a service is needed.

1. Utility Type Work:

a. The Contractor shall furnish a minimum of one man-hour as needed to perform utility-type work. Where the utility hour is needed for utility work, the hour shall be utilized in the normal cleaning operation. The utility man-hour shall be furnished to the location specified by the COR. The work shall include, but is not limited to the following activities: Servicing complaints and performing special cleaning required by vacating of space by building occupants, alterations to the building, special conferences, and cleanup work made necessary by toilet floods and similar occurrences.

b. Servicing and performing special cleaning requirements for special functions.

SECTION 7.0 GENERAL WORKING REQUIREMENTS

A. Daily Cleaning – The following services shall be performed daily, in the order of their appearance below. Daily basis is four (4) days per week. Tuesday through Friday

1. Bathrooms

a. Sweep and mop utilizing a cleaning disinfectant. The floor shall be clean and free of dirt, water streaks, mop marks, string, gum, grease, tar, etc. and present an overall appearance of cleanliness. All surfaces shall be dry and corners clean.

b. Clean all fixtures – water closets, urinals, washbasins, mirrors, waste receptacles, dispensers, and wall surfaces utilizing cleaning disinfectant. Rinse water closet seats. Porcelain fixtures, washbasins, urinals, toilets, et. Shall be clean and bright and there shall be no dust spots, stains, rust, green mold, encrustation, or excess moisture. Clean all door hinges and locks.

c. Clean any walls, floor, and ceiling utilizing cleaning disinfectant. All ceramic walls, floors, and ceiling tile shall be free of all spots, stains, mold, mildew, soap, scum, and excess moisture.

d. Empty waste receptacles, service paper towel, soap, and toilet dispensers.

Clean all washbasins, urinals, and commodes as traffic requires. Supply dispensers shall be kept filled at all times as needed. Waste receptacles shall be emptied, cleaned and new bags inserted.

e. Spot clean all surfaces (i.e. benches, wall lockers, partitions, etc.) and dust horizontal surfaces. Smudge marks or spots shall be removed without causing damage or unsightly discoloration.

2. GS Office

a. Sweep/vacuum, dust furniture, clean mirrors/glass, and empty trash cans.

b. Floor shall be clean and free of trash and foreign matter. No dirt shall be left in corners, behind doors, and under items to include furniture. Empty waste baskets and remove trash to designated pickup area.

c. Dust with treated cloth those horizontal surfaces that are readily available and visibly require dusting. Available horizontal surfaces shall be free of obvious dust.

d. Damp wiping any mirrors/glasses shall be clean and free of dirt, dust, streaks, watermarks, spots, grime, and shall not be cloudy.

e. All wood surfaces shall be clean with treated dust cloth.

a. NOTE: In dusting of horizontal spaces, working papers shall not be disturbed.

However, dust-type items shall be lifted and dust removed from the surrounding areas.

3. Entrances

a. Sweep/vacuum all areas and shall be clean of all dirt, sands, trash. No dirt or sands shall be left where sweeping can be utilized to pick up.

b. Damp wipe or polish any steps or railing. Metal, wood, or concrete surfaces shall be clean and free of smears, stains, and finger marks.

c. Clean any stainless-steel surfaces. They shall be clean and bright, and free of dust, spots, and nozzles free from encrustation. Bright metal surfaces shall have a polished and lustrous appearance.

d. Metal surfaces shall be free of smears, stains, and finger marks and shall be clean and bright, and polished to a uniform luster.

e. Wood surfaces shall be clean and free of smudge and residue. All wood furniture shall be polished.

f. Smudge marks or spots shall be removed without causing any damage or unsightly discoloration on all carpet and furniture.

g. There shall be no dust streaks. Corners crevice moldings and ledges shall be free of all dust. There shall be no spots or smudges on dusted surfaces caused by dusting tools.

h. Thoroughly vacuum carpets. Any naps on carpets shall lie in one direction upon completion of vacuuming task. Any fabric-type furniture shall receive a thorough vacuuming.

4. Office areas, conference rooms, file rooms, copy rooms, processing room, interview room, holding cell

b. Sweep/vacuum all areas. Empty waste baskets and remove trash to designated pick up area. Clean waste basins and mirrors as necessary and supply paper towels where dispensers are provided. All waste paper shall be collected and placed in the trash pick up area. All solid waste generated in the space shall be collected and removed to storage areas designated for trash or recycling.

c. Damp wiping of any mirrors shall be clean and free of dirt, dust, streaks, watermarks, spots, grime, and shall not be cloudy.

d. Clean both sides of any doors to entrance space and any windows in the space.

Interior glass shall be clean and free of dirt, dust, streaks, watermarks, spots, grime, and shall not be cloudy.

e. In all areas sweep and/or vacuum traffic patterned areas and extend the sweep or vacuum to remove obvious dirt from around and under furniture.

f. Dust with a treated cloth those horizontal surfaces that are readily available and visibly require dusting. Available horizontal surfaces shall be free of obvious dust.

g. NOTE: In dusting of horizontal spaces, working papers shall not be disturbed.

However, dust-type items shall be lifted and dust removed from the surrounding areas.

h. Clean any drinking fountains. Any stainless-steel surfaces shall be clean and bright, and free of dust, spots, and nozzles free from encrustation. Bright metal surfaces shall have a polished and lustrous appearance.

i. Any metal surfaces shall be free of smears, stains, and finger marks and shall be clean and bright, and polished to a uniform luster.

j. Wood surfaces shall be clean and free of smudge and residue. All wood furniture shall be polished.

k. Smudge marks or spots shall be removed without causing any damage or unsightly discoloration on all carpet and furniture.

l. There shall be no dust streaks. Corners crevice moldings and ledges shall be free of all dust. There shall be no spots or smudges on dusted surfaces caused by dusting tools.

m. Thoroughly vacuum carpets. Naps on carpets shall lie in one direction upon completion of vacuuming task. All fabric-type furniture shall receive a thorough vacuuming.

SECTION 7.0 INVOICING

1. All invoices are to be sent to Process Coordinator – Miami Division at Invoice.Miami@dea.gov

B. Twice a year cleaning - The following requirements shall be performed twice a year which means every 6 months (September & March.) NOTE: The requirements shall be performed after working hours, on weekends, to include holidays, unless otherwise approved by the COR. NOTE: this schedule might change due to Miami’s mission.

mailto:Invoice.Miami@dea.gov

1. All Floors

a. Hard Floors; Strip sealed floors and apply four coats of floor finish to all hard floors such as brick, terrazzo, marble, ceramic tile, etc. Included are break areas, corridors, stairwells, etc. Floors shall be sealed with a penetrating seal that fills the pores of the matrix and becomes a founded, integral part of the surface. Surface shall be slip resistant. All old finish must be removed.

b. Carpets; Shampoo carpets to clean all offices, conference rooms, corridors, and other areas that have carpeting within the space. Type of shampoo used and application shall be submitted for approval to the COR. All carpets shall have been shampooed with buildup or crusted materials being removed along with spots, smears, spills, and stains. There shall be no evidence of fuzzing caused by harsh rubbing or brushing. Cleaned areas shall blend with adjacent carpets.

NOTE: The contractor shall request variation in daily work. Contractors request must be submitted in writing at least one (1) workday prior to the requested work schedule change. Contractor request requires COR approval.

The Government reserves the right to make schedule changes without prior written notice to the contractor.

Fire b ird

R o o m

Interior Office Space Copy Room

C o n feren ce R o o m

GS Office Reception Area

Breakroom

File Room

Processing Room

Cell Interview Room

DEA PROVISION & CLAUSE MATRIX – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Updated through FAC 2024-07

SEPT 2024 Page 1 of 36

SOLICITATION #: 15DDHQ25R00000018

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/far-smart-matrix.

(End of provision)

CONTRACTING OFFICER: Check the corresponding box for the provisions and clauses applicable to this procurement.

52.204-6 UNIQUE ENTITY IDENTIFIER (OCT 2016)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-7 ALT I SYSTEM FOR AWARD MANAGEMENT (OCT 2018) WITH ALTERNATE I (OCT 2018)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2020)

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Sep 2023)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

[Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price;

(iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.]

Technical and past performance, when combined, are [Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.]

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.225-7 WAIVER OF BUY AMERICAN STATUTE FOR CIVIL AIRCRAFT AND RELATED ARTICLES (FEB 2016)

DOJ-06 NATIONAL SECURITY RISK ASSESSMENT (APR 2014)

(a) Any offeror responding to this solicitation acknowledges that before acquiring information technology equipment or software, the U.S. Department of Justice and its component entities will assess the supply chain risk of cyber-espionage or sabotage associated with the acquisition of such equipment or software, including any risk associated with such equipment or software being produced, manufactured, or assembled by one or more entities identified as posing a cyber-threat, including but not limited to, those that may be owned, directed, or subsidized by the People’s Republic of China.

(b) By submitting an offer to this solicitation, the Offeror understands and agrees that the Government retains the right to reject any offer or response to this solicitation made by the Offeror, without any further recourse by, or explanation to, the Offeror, if the Government determines the Offeror or the equipment or software offered by the Offeror, in whole or in part, presents an unacceptable risk to national security.

(c) To assist the Government in assessing whether the acquisition poses a national security risk, offerors are required to complete and submit with its offer or quotation the National Security Acquisition Risk Assessment Questions, which are attached to this solicitation. Offerors must answer all questions completely and accurately to the best of their knowledge and belief. All answers are to be reflective of the parent and subsidiary levels of an organization.

https://www.acquisition.gov/far-smart-matrix https://www.acquisition.gov/content/52204-6-unique-entity-identifier https://www.acquisition.gov/content/52204-7-system-award-management https://www.acquisition.gov/content/52204-7-system-award-management https://www.acquisition.gov/content/52204-7-system-award-management https://www.acquisition.gov/content/52209-7-information-regarding-responsibility-matters https://www.acquisition.gov/content/52209-12-certification-regarding-tax-matters https://www.acquisition.gov/content/52211-6-brand-name-or-equal https://www.acquisition.gov/content/52212-1-instructions-offerors-commercial-items https://www.acquisition.gov/content/52212-2-evaluation-commercial-items https://www.acquisition.gov/content/15304-evaluation-factors-and-significant-subfactors#i1108563 https://www.acquisition.gov/content/15304-evaluation-factors-and-significant-subfactors#i1108563 https://www.acquisition.gov/content/52225-7-waiver-buy-american-statute-civil-aircraft-and-related-articles

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(d) Offerors are also required to request, collect, and forward with its offer or quotation completed National Security Acquisition Risk Assessment Questions from all subcontractors that will provide any equipment or software in performance of the contract or order. Offerors are responsible for the thoroughness and completeness of each subcontractor's submission.

(e) Failure to provide any such requested information may render a proposal unacceptable.

JAR 2852.233-70 PROTESTS FILED DIRECTLY WITH THE DEPARTMENT OF JUSTICE (NOV 2020)

(a) The following definitions apply in this provision:

(1) ‘‘Agency Protest Official’’ (APO) means the Deciding Official for a procurement protest filed with a contracting activity of DOJ when the contracting officer will not be the Deciding Official because of the protestor’s election under JAR 2833.103(b).

(2) ‘‘Deciding Official’’ means the official who will review and decide a procurement protest filed with the agency. The Deciding Official will be the contracting officer unless the protestor requests pursuant to JAR 2833.103(b) that the protest be decided by an individual above the level of the contracting officer, in which case the HCA will designate an APO to serve as the Deciding Official.

(3) ‘‘Interested Party’’ means an actual or prospective offeror whose direct economic interest would be affected by the award of a contract or by the failure to award a contract.

(b) Only interested parties may file a protest.

(c) An interested party filing a protest with the DOJ has the choice of requesting either that the Contracting Officer or the APO decide the protest.

(d) A protest filed directly with the DOJ shall:

(1) Indicate that it is a protest to DOJ.

(2) Be filed with the Contracting Officer.

(3) State whether the protestor chooses to have the Contracting Officer or the Agency Protest Official decide the protest. If the protestor is silent on this matter, the Contracting Officer will decide the protest.

(4) Indicate whether the protestor prefers to make an oral or written presentation of arguments in support of the protest to the deciding official.

(5) Include the information required by FAR 33.103(d)(2):

(i) Name, address, facsimile number and telephone number of the protestor.

(ii) Solicitation or contract number.

(iii) Detailed statement of the legal and factual grounds for the protest, to include a description of resulting prejudice to the protestor.

(iv) Copies of relevant documents.

(v) Request for a ruling by the agency.

(vi) Statement as to the form of relief requested.

(vii) All information establishing that the protestor is an interested party for the purpose of filing a protest.

(viii) All information establishing the timeliness of the protest.

(e) The decision by the APO is an alternative to a decision by the Contracting Officer. The APO will not consider appeals from the Contracting Officer’s decision on an agency protest and a decision by the APO is final and not appealable.

(f) The Deciding Official may conduct a scheduling conference. The scheduling conference, if conducted, will establish deadlines for oral or written arguments in support of the agency protest and for agency officials to present information in response to the protest issues. The deciding official may hear oral arguments in support of the agency protest at the same time as the scheduling conference, depending on availability of the necessary parties.

(g) Oral conferences may take place either by telephone or in person.

(h) The protestor has only one opportunity to support or explain the substance of its protest. DOJ procedures do not provide for any discovery. The deciding official may request additional information from the agency or the protestor. The deciding official will resolve the protest through informal presentations or meetings to the maximum extent practicable.

(i) A protestor may represent itself or be represented by legal counsel. The DOJ will not reimburse the protester for any legal fees related to the agency protest.

(j) The DOJ will stay award or suspend contract performance in accordance with FAR 33.103(f), unless the contract award is justified, in writing, for urgent and compelling reasons or is determined, in writing, to be in the best interest of the Government. The justification or determination shall be approved at a level above the Contracting Officer. The stay or suspension, unless over-ridden, remains in effect until the protest is decided, dismissed, or withdrawn.

(k) The deciding official will make a best effort to issue a decision on the protest within thirty-five (35) days after the filing date. The decision shall be written, and provided to the protestor using a method that provides for evidence of receipt.

(l) The DOJ may dismiss or stay proceedings on an agency protest if a protest on the same or similar basis is filed with a forum outside DOJ.

(End of Clause)

CONTINUED ON NEXT PAGE

https://www.ecfr.gov/current/title-48/section-2852.233-70

SEPT 2024 Page 3 of 36

SOLICITATION #:15DDHQ25R00000018

OFFERORS – COMPLETE THE REPRESENTATIONS BELOW AND RETURN THEM WITH YOUR OFFER OR QUOTE IF THE VERSIONS OF THESE PROVISIONS IN YOUR ANNUAL REPRESENTATIONS AND CERTIFICATIONS IN THE SYSTEM FOR AWARD MANAGEMENT ARE EARLIER THAN OCT 2020.

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It will, will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It does, does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services— https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.sam.gov/

SEPT 2024 Page 4 of 36

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

Attention is drawn to paragraph (b) of provision 52.212-3, which requests offeror-provided fill-in information in (b)(2), when applicable:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

***** Paragraph (i) Contracting Officer fill-in information: Paragraph (i)(1): The end products being acquired under this solicitation that are included in the List of Products Requiring Contractor Certification as to Forced or Indentured Child Labor are listed by Schedule of Supplies/Services Item Number as follows: [when applicable, enter item numbers with country of origin in parentheses and separated by commas]

***** Paragraph (k) Contracting Officer fill-in information: select applicable item when an exemption to the Service Contract Labor Standards statute applies.

Paragraph k(1) is applicable. Paragraph k(2) is applicable.

(v) (2) The Offeror represents that—

(i) It does, does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(ii) After conducting a reasonable inquiry* for purposes of this representation, that it does, does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

* Reasonable inquiry has the meaning provided in the clause…