Attachment 2 Instructions to Offerors_RFQ Amend 2.pdf

15DDHQ24Q00000163 Amend 2 _ Attachment 2

Instructions to Offerors

1. NON-COMMITMENT OF GOVERNMENT TO AWARD A CONTRACT

This solicitation does not commit the Government to award a contract. The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed procurement.

2. COMMUNICATIONS

All communications concerning the solicitation, including any of a technical nature, shall be made through the Contracting Officer. All questions, technical or otherwise, shall be in writing and received by the Contracting Officer, Laura Over, at laura.e.over@dea.gov no later than 19 September at 12:00 PM EST. All questions and answers will be provided to Offerors as an amendment to the solicitation prior to the quoted due date. Questions shall identify the applicable section, page number and paragraph of the solicitation and applicable attachment pertaining to each question. The Government will not consider questions received after this date.

3. INSTRUCTIONS TO OFFERORS

a. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value to the Government.

b. This is an all-or-none procurement. The Offeror shall provide their Fixed Price-Level of

Effort quote for each CLIN identified on the SF-1449.

c. The Offeror should review the attached Statement of Work (SOW) for the technical specifications of DEA’s Polygraph Support Services requirement. The Offeror should make clear each proposed task and its corresponding price in its quote.

d. CLIN 0001, established as FP-LOE, encompasses all necessary functions/tasks of the SOW including up to two (2) polygraph examinations per applicant, at an estimated 900 applicant examinations per year, and travel/per diem costs for the base year of performance. Vendors shall propose a fully loaded rate IAW SOW requirements and

CLIN 0001.

e. CLINs 1001, 2001, established as FP-LOE, are Option Years encompassing all necessary functions/tasks of the SOW including up to two (2) polygraph examinations per applicant, at an estimated 900 applicant examinations per year, and travel/per diem costs for Option Years 1 and 2 respectively. Vendors shall propose a fully loaded rate IAW SOW requirements and CLINs 1001 and 2001.

f. CLINs 0002, 1002 (OY1), and 2002 (OY2), established as FP-LOE, are Optional CLINs to account for surge examination requirements encompassing all necessary functions/tasks of the SOW including up to two (2) polygraph examinations per applicant and travel/per diem costs. Each Optional CLINs may be exercised up to two (2) times per year, in their respective base or option year, but will not exceed 200 Surge applicant examinations per year. Vendors shall propose a fully loaded rate IAW SOW requirements and CLINs 0002, 1002, 2002.

g. CLINs 0003, established as FP-LOE, accounts for base year No-show examinations IAW the Statement of Work. This CLIN is not to exceed 50 No-Show applicant examinations per year. Vendors shall propose a fully loaded rate in accordance with CLIN 0003.

h. CLINs 1003 and 2003, established as FP-LOE, are Option Year CLINs established to account for No-show examinations IAW the Statement of Work. These CLINs are not to exceed 50 No-Show applicant examinations per year. Vendors shall propose a fully loaded rate in accordance with CLINs 1003 and 2003.

i. CLIN 0004, established as a COST CLIN, shall account for contract (non-examination) related travel and costs associated with Declaration requirements, as needed, in accordance with the SOW. These costs must be approved by the Contract COR prior to invoicing. This CLIN shall not exceed $20,000 per year.

j. CLINs 1004 and 2004, established as COST CLINs, shall account for contract (non-examination) related travel and costs associated with Declaration requirements, as needed, in accordance with the SOW. These costs must be approved by the Contract COR prior to invoicing. This CLIN shall not exceed $20,000 per year.

k. Contractors shall provide a Total Quoted Price associated with all CLINs.

l. OFFER ACCEPTANCE PERIOD – The Offeror shall provide an acceptance period of not less than 60 calendar days.

m. Offerors are advised to carefully follow the instructions in this section to ensure that proposals are fully considered

4. TIME, DATE, AND PLACE FOR SUBMISSION OF QUOTE

a. The Offerors Quote shall consist of two (2) volumes; Volume I – Technical Capability, and Volume II – Price Quote. All volumes shall be submitted in a Microsoft Office Compatible format via email to Laura Over at laura.e.over@dea.gov on or before:

10/04/2024 09/30/2023 at 4:00 PM EDT

b. The quote shall conform to provisions and clauses included in this solicitation. To aid its evaluation, the quote shall be clearly and concisely written as well as being neat, indexed, and logically assembled.

c. Quote Volumes: The quote shall be prepared in two (2) parts:

Quote Volume Volume Title Page Limit I Technical Quote 30 II Price Quote 8 (*)

d. The quote shall be specific, convincing and complete in every detail. The quote shall be practical, straightforward with concise delineation of what it is the Offeror will do to satisfy the requirements of the Statement of Work.

e. The quote shall not merely offer to perform work in accordance with the scope of the work. It shall outline the actual work proposed as specifically as practical. The Statement of Work reflects the objectives of the program; therefore, merely stating or affirming that the Offeror will execute the performance requirements without sufficient elaboration will not be acceptable.

TECHNICAL QUOTE (Volume I): Technical Criteria are as follows:

Factor 1 - Technical Capability The Quoter shall convincingly describe in detail its Technical Capability based on clarity, feasibility, efficiency, innovation, value, and completeness of the Quoter’s approach and ability to perform the Tasks/Functions and expected activities in compliance with the Statement of Work. The Quoter shall provide a proposed approach for the completion of the DEA Polygraph Support Services requirements.

Factor 2 - Past Performance The Offeror shall provide a list of up to three contracts that were performed within the last 3 years, i.e. agency/company name; contract number and title; and name, email address and telephone numbers of the point of contact/Contracting officer/Contracting officer’s Representative. The Offeror shall identify any terminations (whether for convenience or default) of any contracted services within the last 3 years. The past performance examples shall reflect requirements supporting the Quoter’s technical capability of completing DEA’s Polygraph Support Services requirement.

PRICE QUOTE (Volume II): The Price Quote shall include a Firm Fixed Price offer for each CLIN described in the SF-1449 in accordance with the Statement of Work requirements.

BUSINESS INFORMATION TO BE FURNISHED – The Offeror shall provide the following business information with their business quote:

• Company Name, Address, Point of Contact

• UEI number

• NAICS Code

• Business Size

• Price Quote

• Any changes or updates to the representations and certifications on file in the System for Award Management as required by paragraph (b) of Federal Acquisition Regulation provision 52.212-3 Contractor Representations and Certifications – Commercial Items.

• Completion of DEA-2852.209-70 – Organizational Conflicts of Interest – The Offeror shall refer to clause DEA-2852.209-70 Organizational Conflicts of Interest (SEP 2021) located in attached clause matrix. Furthermore, the Offeror shall include a section in its price quote (Volume II) to warrant that to the best of its knowledge and belief, there are no relevant facts or circumstances that would give rise to an organizational conflict of interest as described in FAR Subpart 9.5, and the Offeror has disclosed all such relevant information. In the event that an actual, potential, or apparent organizational conflict of interest is discovered prior to award, the Offeror shall make full disclosure of the particular facts and circumstances to the Government’s Contracting Officer in writing.

This disclosure shall include a description of the actions that the Offeror has taken, or proposes to take in order to avoid, mitigate, or neutralize the risk to the Government.

• Certification of Teaming Arrangements and/or Subcontracting Information, if applicable.

• DEA-2852.203-70 Former Employment or Assignment with DEA requirements – DEA

Contractor Ethics Questionnaire and Resume. (*Note: DEA 2852.203-70 questionnaire and resumes do not count towards the Price Quote page limit)

5. COMPLIANCE WITH INSTRUCTIONS

When evaluating an Offeror’s capability to perform the prospective Contract, the DEA will also consider compliance with these instructions. The Government will consider an Offeror’s noncompliance with these instructions, or any attempt to evade the requirements imposed by these instructions, as indicative of the conduct the Government may expect from the Offeror during Contract performance. The Government reserves the right to treat noncompliance with these instructions as a risk, and may treat such risk as grounds to eliminate any Offeror from award consideration.

6. EXPENSES RELATED TO OFFEROR SUBMISSION

The Government will not pay any cost incurred in the preparation and submission of any quotes.

7. DETERMINATION OF CONTRACTOR RESPONSIBILITY

Separate and independent of this evaluation, the Contracting Officer will make a determination of responsibility using the standards listed in FAR 9.104-1. In the event a Contractor is deemed not responsible, that Contractor will be notified and removed from participation in this procurement.