15DDHQ24Q00000163_DEA Polygraph RFQ Questions and Answers_Final.xlsx
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- Solicitation number
- 15DDHQ24Q00000163
About this file
This document contains a Request for Quotation (RFQ) and related Questions and Answers for a federal contract opportunity to provide nationwide certified contractor support to administer polygraph examinations for new and existing Drug Enforcement Administration (DEA) CORE employees.
The key details are:
- The contract will be for a 1-year base period with two 1-year option periods.
- The contractor will be responsible for managing, scheduling, conducting, reporting, collaborating, and supporting DEA polygraph examinations within the contiguous United States (CONUS) at DEA-approved sites.
- The contractor must have qualified polygraph examiners to administer full-scope national security, DEA-modified Law Enforcement Pre-Employment Test (LEPET) format polygraph examinations.
- The contractor is responsible for up to two examinations per applicant based on the outcome of the initial examination.
- The contractor must have a quality control process to assess examination results and provide recommendations to the government.
- The government will provide necessary IT systems, facilities, and equipment for the contractor to perform the work.
- Proposals are due by September 19, 2022.
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Sheet1
| Question # | RFQ Reference | ||||
| (i.e., Contract Line-Item Number {CLIN}, SF1449, SOW, Quotation Instructions, Evaluation Criteria, etc.) | Reference Statement | Vendor Question | Government Response | ||
| 1 | Attachment 2 Instruction to Offerors, Page 2 | Factor 2 - Past Performance | If a company does not have specific past performance providing polygraph services, could they still submit a response noting their contract management, staffing, and quality control for providing related services? | A vendor may elect to submit a response noting their contract management, staffing and quality control for providing related services. All quotes will be evaluated in accordance with the established factors listed in FAR 52.212-2 and the Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value to the Government. | |
| 2 | Attachment 2 Instruction to Offerors, Page 2 | Factor 2 - Past Performance | If a company does not have specific corporate past performance delivering polygraph services, however they have key personnel with FBI polygraph expertise, would that be acceptable? | A vendor may elect to submit a response without specific corporate past performance delivering polygraph services. All quotes will be evaluated in accordance with the established factors listed in FAR 52.212-2 and the Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value to the Government. | |
| 3 | SOW Section 3.2.1.8-2 | When an examination is canceled within 48 business hours of the scheduled examination by the Applicant, and the examination is subsequently rescheduled, the rescheduled examination is not considered a Retest but shall be considered the initial examination. | How many times will the contractor be required to reschedule an Applicant when the Applicant cancels or does not to come to the initial appointment or retest appointment? | The contractor will notify the Government PM and decision will be made by DEA. | |
| 4 | SOW Section 3.2.2.3-1 | If the resubmitted examination report does not meet the quality standards outlined in this SOW, the Government will not approve payment for that examination. | Will the Government allow the Contractor to correct an examination report until it meets the quality standards outlined in the SOW for examinations payment approval? | Yes, a vendor will be allowed to correct an examination report until it meets the quality standards outlined in the SOW. | |
| 5 | SOW Section 3.2.3.1-3 | If the initial examination results in a no-opinion, the contractor polygraph examiner shall examine the issues that caused the outcome, notify the Government QC Manager with a corrective action recommendation and schedule a retest in accordance with SOW 3.2. ISG reserves the right to assign or perform a polygraph examination to resolve the no-opinion. | If ISG performs a retest from a No Opinion conducted by the contractor is that examination, then billable by the contractor? | See SOW 3.2.2.3. | |
| 6 | SOW Section 6.1.1 | Contractor will furnish all examination equipment to include the DASbox and will ensure it’s compliant with DEA requirements to conducting examinations. DEA will provide necessary IT Systems equipment to access PES and facilities necessary for the Contractor to perform the duties expected of them. Any identification media, DEA provided software and all other Government property must be surrendered when requested by the DEA Polygraph Support Section. | Will the Government be providing portable scanners and signature pads as part of the equipment they issue? | Yes, the government will provide scanners we do not use signature pads. | |
| 7 | SOW Section 3.2.1.5 | The Contractor shall attend internal and external meetings, as required by the ISG Senior Inspector or his/her designee. The COR shall communicate required meetings to the Contractor as needed. | Will the Contractor be allowed to attend internal and external meetings via SKYPE or TEAMS? | Yes, vis TEAMS | |
| 8 | SOW Section 4.1.7 | Shall make themselves available for DEA required training and NCCA required CE credits, as approved by the DEA Polygraph Support Section and IAW NCCA. | How much DEA training will be required that the contractor must attend? | DEA training will be limited to policy changes and the initial mentorship requirement. See SOW 4.1.8. | |
| 9 | SOW Section 4.1.7 | Shall make themselves available for DEA required training and NCCA required CE credits, as approved by the DEA Polygraph Support Section and IAW NCCA. | Is DEA-required training billable beyond NCCA requirements? | No, the DEA mentorship/training function is not billable beyond NCAA requirements. Please see SOW 4.1.8 outlining the DEA "training" requirements that all examiners must meet. | |
| 10 | SOW Section 3.2.1.8 | Cancellations and No-Shows: | Will the Contractor be allowed to bill for a scheduled examination appointment when an Applicant cancels the appointment within 24 hours or does not arrive for the appointment at all? | No, only travel associated with no-shows are billable under this contract. Travel associated with no-show applicants shall be invoiced against the applicable CLIN and in accordance with SOW section 7.1.2. | |
| 11 | Attachment 2 Instruction to Offerors, Page 1 | CLINs 0002, 1002, and 2002 are Optional CLINs to account for surge examination requirements encompassing all necessary functions/tasks of the SOW including up to two (2) polygraph examinations per applicant and travel/per diem costs. Each Optional CLINs may be exercised up to two (2) times per year but not to exceed 200 Surge examinations per year. | Is the Optional CLIN for Surges (0002, 1002, 2002/?) limited to a maximum of 200 examinations in a year. Instructions to Offerors 3F contradicts SF 1449 | Yes, Optional Surge CLINs are limited to a maximum of 200 applicant examinations per year. The Government reserves the right to exercise a Surge CLIN per year; however, will not exceed 200 per year. | |
| 12 | General | General Question | In order to limit the travel costs factored into the Firm Fixed Price (FFP) requirement, will the Government consider identifying the DEA offices where polygraph examinations will be conducted and limiting the number of offices the contractor will travel to? | Please see RFQ Amend 1 - Attachment 1 Statement of Work Section 2.1 In the event DEA approved sites are not available, commercial sites (i.e. REGUS or WeWork) may be approved following DEA review. | |
| 13 | General | General Question | In order to limit the travel costs factored into the Firm Fixed Price (FFP) requirement, will the Government consider assigning Examinees to the contractor in batches of 5 for the same examination location, so the contractor can create a full week schedule at a single location for each Examiner? | Yes | |
| 14 | SOW Section 1.1 | If a contractor employee is contacted by any other office outside of the Polygraph Support Section, he/she shall contact the DEA COR immediately. | Is it preferable that the examiner contact the Technical PM immediately instead and then have the Technical PM serve as a 1 voice to the government? | Yes | |
| 15 | SOW Section 2.0 | The purpose of this contract is to provide nationwide certified contractor support to administer polygraph examinations for new and existing Drug Enforcement Administration CORE Employees. | What is defined as an "existing" employee? Are there different policies or protocols for conducting an exam on a current employee? | Anyone currently employed by DEA. There are not different policies for conducting an exam on a current employee. | |
| 16 | SOW Section 2.1, Place of Performance | The place(s) of performance will be within CONUS. Examination locations will be at DEA approved sites and will be identified by the appropriate DEA point of contact, DEA Office of Security Programs, ISG Program Officer and/or Government COR. | What access requirements will be necessary for individual contract examiners for each testing site? | Each examiner will be provided PIV Card for access to DEA facilities where required. | |
| 17 | SOW Section 2.1, Place of Performance | The place(s) of performance will be within CONUS. Examination locations will be at DEA approved sites and will be identified by the appropriate DEA point of contact, DEA Office of Security Programs, ISG Program Officer and/or Government COR. | Does DEA want each individual contract examiner to contact the site or is it preferable for the Technical PM to manage that relationship? | Based on the questions posed, the Government will assume that the vendor is defining the "Technical PM" as the Contractor PM. |
If the location is a DEA facility the Technical PM (Contractor) should work with the Government PM for onsite access. If it's a REGUS/WeWork or other location the Technical PM (Contractor) is required to manage that relationship.
| 18 | SOW Section 2.1, Place of Performance | The place(s) of performance will be within CONUS. Examination locations will be at DEA approved sites and will be identified by the appropriate DEA point of contact, DEA Office of Security Programs, ISG Program Officer and/or Government COR. | Will each testing site be a permanent location in terms of building and office for individual contract examiners to access and/or store their equipment? | No. |
| 19 | SOW Section 2.1, Place of Performance | The place(s) of performance will be within CONUS. Examination locations will be at DEA approved sites and will be identified by the appropriate DEA point of contact, DEA Office of Security Programs, ISG Program Officer and/or Government COR. | Will each testing site and/or office be secured or lockable for the contract examiners to store their equipment? | The Contractor is responsible for the security of all Government furnished equipment regardless of location of examination performance. |
| 20 | SOW Section 2.1, Place of Performance | The place(s) of performance will be within CONUS. Examination locations will be at DEA approved sites and will be identified by the appropriate DEA point of contact, DEA Office of Security Programs, ISG Program Officer and/or Government COR. | What is the responsibility of the DEA if contract examiner equipment goes missing? | The Contractor is responsible for the security of all Government furnished equipment regardless of location of examination performance. In the event equipment goes missing, DEA reserves the right to investigate the loss of equipment and will impose approriate corrective action as a result of the aforementioned investigation. |
| 21 | SOW Section 3.1.1. | Polygraph examinations will be conducted in-person at standard DEA Facility locations, as determined by DEA ISG. | In what Cities/States will the polygraph examinations will be administered? | See SOW Section 2.1 - RFQ Amend 1 |
| 22 | SOW Section 3.1.1 | Polygraph examinations will be conducted in-person at standard DEA Facility locations, as determined by DEA ISG. | How many LEPET polygraph examinations will be conducted at each DEA Facility per day | No more than 2 full scope polygraph examinations will be conducted by any one examiner per day. |
| 23 | SOW Section 3.2.1.1 | The Contractor shall schedule, prepare for, and administer full-scope national security, DEA-modified LEPET format polygraph examinations of applicants to DEA core-series employment positions. | Please explain what is the DEA-modified LEPET 2-part series examination will be, is it for Suitability, Terrorist Activity or Both Series? | A full scope DEA LEPET format polygraph examination consists of a Series I -Suitability and Series II - National Security. |
| 24 | SOW Section 3.2.1.1 | "The contractor shall process from 50 to 75 polygraph exams per month, up to 900 exams per year…" | Will the contractor be held accountable for the contracted mandatory exams "50 to 75 exams per month and 900 exams per year" if the DEA is unable to provide that number of examinees? | No, the contractor will not be held accountable for an exam limit if DEA is unable to provide that number of examinees/applicants. The Contractor shall invoice based on applicant examinations completed IAW the SOW. |
| 25 | SOW Section 3.2.1.1 | General | How many completed exams will an individual contract examiner be expected to complete in one (1) day? (i.e. One 2-part series exams or up to Two 2-part series exams OR one 2-pat series exams and any retest of no opinions/hurdles) | A full scope DEA LEPET format polygraph examination consists of a Series I -Suitability and Series II - National Security. No more than 2 full scope polygraph examinations will be conducted by any one examiner per day. |
| 26 | SOW Section 3.2.1.1 | The contractor is responsible for up to two (2) polygraph examinations per applicant based on the outcome of the initial polygraph examination | By responsible, do you mean that pricing should include the possibility of conducting two examinations? or By responsible are you only speaking to performing of examinations? | The Contractor is responsible for performing up to two (2) examinations based on the outcome of the initial examination. The Contractor should consider this responsibility when establishing its pricing. |
| 27 | SOW Section 3.2.1.1 | The contractor is responsible for up to two (2) polygraph examinations per applicant based on the outcome of the initial polygraph examination | Can you further clarify the occurrences/outcome that will warrant contractor responsibility? | See Attachement 1 - Statement of Work. |
| 28 | SOW Section 3.2.1.1 | The contractor is responsible for up to two (2) polygraph examinations per applicant based on the outcome of the initial polygraph examination | Are two (2) polygraph exams requirement defined as Series 1 (National Security) & Series 2 (Suitability)? OR Is this when Obtaining a "No Opinion" and a complete or partial re-examination is required? | See SOW 3.2.1.1. - RFQ Attachment 1 - RFQ Amend 1 |
| 29 | SOW Section 3.2.1.1 | The contractor is responsible for up to two (2) polygraph examinations per applicant based on the outcome of the initial polygraph examination | If QC disagrees with the original decision is a complete or partial re-examination is required? | Government QC Manager will make the final decision. See SOW 3.2.3.2. Government Quality Control. |
| 30 | SOW Section 3.2.1.1 | The contractor is responsible for up to two (2) polygraph examinations per applicant based on the outcome of the initial polygraph examination | What will be the protocol if a re-examination is required, but the examinee refuses the re-examination? | Vendor shall notify DEA PM for further action. |
| 31 | SOW Section 3.2.1.1 | The contractor is responsible for up to two (2) polygraph examinations per applicant based on the outcome of the initial polygraph examination | What will be the protocol if a re-examination if required, the examinee agrees to the re-examination, but refuses to allow the original contract examiner to conduct the re-examination? | Contractor shall notify Government PM and QC Manager for further action. |
| 32 | SOW Section 3.2.1.1 | The contractor is responsible for up to two (2) polygraph examinations per applicant based on the outcome of the initial polygraph examination | Will the applicant only be re-examined on the specific part of the test in which they receive a no opinion, etc (successive hurdles)? | The applicant will only be tested on the "NO OPINION" Questions (ie No Successive hurdles) |
| 33 | SOW Section 3.2.1.2 | The Contractor shall ensure Polygraph exams are administered, receiving and responding to all DEA work requests to the assigned DEA’s representative/COR within three (3) business days. | Please clarify what is meant by "ensure Polygraph exams are administered, receiving and responding to all DEA work results to the assigned COR within three business days". (note: is this a contradiction to 3.2.3.1 ten (10) business days following exam completion or speaking of something different in the process?) | Section was removed. |
| 34 | SOW Section 3.2.1.5 | "….collecting and reviewing all applicable documentation from the Law Enforcement applicant's e-QIP and Personnel Security correspondence, and corresponding and providing updates to the appointed QC manager or COR through email." | Will this information be disseminated to the individual contract examiner assigned utilizing email or will this be a DEA "login" type of secured environment that will store the examinee's information where the contract examiner can access and review? | DEA will provide secure computer systems to be utilized only for DEA polygraph examination and communication with DEA management through the polygraph enterprise system (PES). |
| 35 | SOW Section 3.2.1.5 | "….collecting and reviewing all applicable documentation from the Law Enforcement applicant's e-QIP and Personnel Security correspondence, and corresponding and providing updates to the appointed QC manager or COR through email." | Is it preferred that the correspondence utilize the Technical PM as a one voice to the DEA? | Based on the questions posed, the Government will assume that the vendor is defining the "Technical PM" as the Contractor PM. |
Yes.
| 36 | SOW Section 3.2.1.9 | 3.2.1.9. | Assignment and Execution: DEA will assign polygraph examinations candidates to the contractor for scheduling in the Polygraph Enterprise System (PES). When assigned, all appropriate documentation will be provided to the contractor in PES. Once assigned, the contracted polygraph examiner shall complete the following within 40 days | Is it the expectation of DEA that the Contractor will reach out to the Candidate to schedule? OR Does DEA schedule the Candidate and the Contractor schedules the Examiner based on the DEA schedule? | DEA will provide the applicants and relevant applicant documentation to the Contractor. The Contractor is responsbile for scheduling and administering examinations IAWthe SOW. | |
| 37 | SOW Section 3.2.1.9 | 3.2.1.9. | Assignment and Execution: DEA will assign polygraph examinations candidates to the contractor for scheduling in the Polygraph Enterprise System (PES). When assigned, all appropriate documentation will be provided to the contractor in PES. Once assigned, the contracted polygraph examiner shall complete the following within 40 days | Will PES be the environment for communicating with DEA for updates and other exam related correspondence? | Yes, for polygraph examination file sharing and examination notations. | |
| 38 | SOW Section 3.2.1.9 | 3.2.1.9. | Assignment and Execution: DEA will assign polygraph examinations candidates to the contractor for scheduling in the Polygraph Enterprise System (PES). When assigned, all appropriate documentation will be provided to the contractor in PES. Once assigned, the contracted polygraph examiner shall complete the following within 40 days | Will all required forms be electronic or hard copy, if hard copy, will DEA provide the hard copies or will printing copies be the responsibility for the contractor? | All files will be electronic and provided in PES. | |
| 39 | SOW Section 3.2.1.9 | 3.2.1.9. | Assignment and Execution: DEA will assign polygraph examinations candidates to the contractor for scheduling in the Polygraph Enterprise System (PES). When assigned, all appropriate documentation will be provided to the contractor in PES. Once assigned, the contracted polygraph examiner shall complete the following within 40 days | Will uploading a complete examinee PF Folder to PES be sufficient to satisfy the DEA requirement for Audio recordings, additional electronic or scanned paperwork and other test data? | Yes provided all audio, and recorded electronic data and paperwork are in the PF Folder. | |
| 40 | SOW Section 3.2.1.9 | 3.2.1.9. | Assignment and Execution: DEA will assign polygraph examinations candidates to the contractor for scheduling in the Polygraph Enterprise System (PES). When assigned, all appropriate documentation will be provided to the contractor in PES. Once assigned, the contracted polygraph examiner shall complete the following within 40 days | Will there be a protocol in place to each site for recording criminal admissions made by applicants as Contract examiners will not be able to detain examinees if admissions are criminal | The Contractor shall contact the Government QC Manager. | |
| 41 | SOW Section 3.2.3.1. | 3.0.1.1. Contractor Polygraph Quality Control: Once an examination is complete, the Contractor shall assess the results for quality control purposes and provide a recommendation based on the examination outcome to the Government QC Manager with ten (10) business days following the completion of the examination. | Please confirm that the contractor's responsibility is solely for the assessment of RESULTS and not for review of reports. | Yes - Contractor will not approve reports. Government QC Manager will approve all DEA report of Investigation (ROI's) | ||
| 42 | SOW Section 3.2.3.1. | Contractor Polygraph Quality Control | Please clarify the percentage of polygraph examinations that the Contractor Quality Control (QC) personnel will be responsible for reviewing, assessing the results to provide a recommendation to the Government QC Manager daily? | See RFQ Attachment 1 SOW 3.2.3.1. - RFQ Amend 1 | ||
| 43 | SOW Section 3.2.3.1 | Contractor Polygraph Quality Control | Please advise if the Contractor QC personnel will be required to be onsite at each DEA testing site during the weeks that polygraph examinations will be conducted or will Contactor QC be conducted Remote? | Contract Peer Review will be conducted remotely. | ||
| 44 | SOW Section 3.2.3.1 | Contractor Polygraph Quality Control | Please advise how the Examiners will submit the results of the polygraph examinations to the Contractor QC and the Government QC Manager (i.e. electronic ? | The contract examiners will submit results and all supporting documents with audio via the DEA Polygraph Enterprise System (PES) to the Government QC. | ||
| 45 | SOW Section 3.2.3.1 | Contractor Polygraph Quality Control | Will DEA require an onsite contractor QC at each location or will contract QC be able to access completed exams in PES remotely to conduct QC prior to submission to DEA QC Manager? | No. All positions will be remote. | ||
| 46 | SOW Section 3.2.3.1 | Contractor Polygraph Quality Control | If exam results is "No Opinion" and contractor QC concurs, is the contractor QC required to "return" the exam for re-examination or does that require the DEA QC Manager to make that decision? | See SOW 3.2.3.1. "If the initial examination results in a no-opinion, the contractor polygraph examiner shall examine the issues that caused the outcome, notify the Government QC Manager with a corrective action recommendation and schedule a retest in accordance with SOW 3.2. ISG reserves the right to assign or perform a polygraph examination to resolve the no-opinion." | ||
| 47 | SOW Section 3.2.3.1 | Contractor Polygraph Quality Control | If contractor QC non-concurs with the contract examiner decision, is the contractor QC required to "return" the exam for re-examination or does that require the DEA QC Manager to make the decision? | Contractor shall notify Government QC Manager follwing a peer review non-concurrance. | ||
| 48 | SOW Section 3.2.3.1. | Contractor Polygraph Quality Control: If the initial examination results in a NO-Opinion, the Contractor Polygraph Examiner shall examine the issues that caused the outcome, notify the Government QC Manager with a corrective action recommendation. | Shouldn’t this recommendation to the Government QC Manager come from the Contractor Polygraph QC personnel, not the Contractor Polygraph Examiner? | Yes, the recommendation to the Government QC Manager will come from the Contractor designee. | ||
| 49 | SOW Section 3.2.3.1. | General question - quality control pricing | Please confirm that the pricing of quality control responsibilities should be included in the examination unit price as well. | Yes, the cost of the peer review functions will be included in the examination unit price. See updated SF1449. | ||
| 50 | SOW Section 3.2.1.8, Cancellations and No Shows | Cancellations and No Shows | How should the contractor bill for approved/billable cancellations and no shows as there this no line item on the schedule in the RFP | DEA will not pay for no shows, however will reimburse for all travel expenses as long as multiple exams are not being completed within the same week at the same location. Please see updated SF 1449. | ||
| 51 | SOW Section 4.2. | Quality Control Qualifications: The Contractor must maintain qualifications at the QC Level in accordance NCCA Federal Polygraph Handbook and DEA Polygraph Handbook. | Please clarify what the DEA procedure and process to be qualified at the QC Level entails? (NCCA QC Course completion or are there other factors as well) | See RFQ Attachment 1 SOW 3.2.3.1. - RFQ Amend 1 | ||
| 52 | SOW Section 6.1.1. | DEA will provide necessary IT Systems equipment to access PES and facilities necessary for the Contractor to perform the duties expected of them. | Please confirm that the Government will provide the necessary Laptops that will allow for capability and security of the Government networks/IT Systems. | DEA will provide laptops to meet the requirements using PES. See SOW Section 6.1 Property, Equipment and Facilities. | ||
| 53 | SOW Section 6.1.1. | Property, Equipment and Facilities: Contractor will furnish all examination equipment to include the DAS box and will ensure it’s compliant with DEA requirements to conducting examinations. | Please clarify which Lafayette DAS polygraph equipment is compliant with DEA procedures (i.e. Lafayette LX5000, LX6)? | DEA requires use of Lafayette DASequipment versions LX6000 | ||
| 54 | SOW Section 6.1.1. | Property, Equipment and Facilities: | How many Lafayette DAS boxes will the Contractor be required to deploy at each location? | Contractor will be required to deploy one DAS box per examiner at each location and reserve backups if contractor feels the need. | ||
| 55 | SOW Section 6.1.1 | Property, Equipment and Facilities: | Will the DEA Facilities be secured so that the Contractor can leave the Lafayette polygraph equipment at the designated DEA office that is utilized? | The Contractor is responsible for the security of all Government furnished equipment regardless of location of examination performance. DEA facilities utilized for polygraph examinations are secure locations. | ||
| 56 | RFP Document, Section 1, Commodity or Services Schedule | Item No. | Is Item 0001 missing for the base year or has it purposefully been eliminated to only conduct 200 "surge"/ad hoc examinations in the base year? | Item 0001 is not missing. Item 0001 is located on page 1 of the Standard Form 1449 under sections 19 and 20. Item 0001 is a requirement under the DEA Polygraph Support Services requirement and the awardee will be responsible for meeting requirements of Item 0001. | ||
| 57 | RFP Document, Section 1, Commodity or Services Schedule | Item No. 1001 (and possibly 0001 if erroneously mission): Polygraph Examinations estimated at 900, up to two (2) examination per applicant, per year including per diem and travel in accordance with the Federal Travel Regulations (FT). | Please clarify if the RFP verbiage is stating 1) there will be an estimated 900 examinations per year and that of those 900, two will be with the same applicant for informational purpose in reference to the two PARTS of DEA modified LEPET Test. OR | |||
| 2) It is the expectation that the Contractor price for the expectation of possible 2 exams (i.e. retest due to no opinion, etc.) | Yes, the cost is per applicant meaning that up to two exams are to be completed if a no opinion is reached | |||||
| 58 | RFP Document, Section 1, Commodity or Services Schedule, pg. 5 of 136 | Quantity, Unit Price, Amount | Can the Government please clarify the calculation methodology for pricing? I.e. Are Quantity = 900 (or 200), Unit Price = Price per examination, Amount = Unit Price X 900 (or 200). | Quantity (0001,1001, 2001) = 900, (0002, 1002, 2002) = 200. |
Unit Price = Price Per Applicant Examination.
Amount = Quantity x Unit Price
| 59 | RFP Document, Section 1, Commodity or Services Schedule, pg. 5 of 136 | missing item question - No Show | Should/will the government add a line item for No Show applicants/exams or is the contractor to assume it can be billed at a full examination rate. | Only travel associated with no-shows are billable under this contract. Travel associated with no-show applicants shall be invoiced against the applicable CLIN and in accordance with SOW section 7.1.2. See SF1449. |
| 60 | RFP Document, Section 1, Commodity or Services Schedule, pg. 5 of 136 | missing item question - Quality Control | Should/will the government add a line item for Quality Control or is the contractor to assume it should be included in the full examination rate. | The Government does not intend to include a line item for Quality Control/Peer Review activities. |
| 61 | RFP Document, DEA-2852.203.70 Former Employment or Assignment of the DEA (Sept 2021), pg. 66 of 136 | Any offeror or contractor who intends to employ any individual who either currently works for DEA, or had been employed with DEA as a Federal employee within the previous five (5) years for work supporting a prospective or active DEA contract must notify DEA of its intent as described in this clause. When the intent to employ such individual is known prior to the award of a new contract or order, the contractor shall submit the employee’s completed questionnaire and résumé to DEA concurrently with its proposal. | Please advise if it is expectation of the Government that the Contractor Submit resumes and completed DEA Contractor Ethics Questionnaire for any former DEA staff it intends to hire to work on this contract? | Confirmed. The Government expects the submission of resumes and completed DEA contractor ethics questionnaires for any former DEA staff if hiring for work on this contract. |
| 62 | RFP Document, Classified Position - DEA Contractor Security Requirements, pg. 77 of 136 | The applicant must hold National Security Information (“NSI”) eligibility, issued by DOD/DSS at the TOP Secret with SCI or Interim Top Secret with SCI level. | Please confirm that the applicant must have a TS/SCI level clearance | The contractor must have a Secret to work in the contract position. Clause removed. |
| 63 | RFP Document, DEA-2852.204.88 Classified Position - DEA Contractor Security Requirements, pg. 81 of 136 | The applicant must hold National Security Information (“NSI”) eligibility, issued by DOD/DSS at the TOP Secret or Interim Top Secret level. | OR |
Please confirm that the applicant must have a Top Secret level clearance.
| (pg. 77 and Pg. 81 provide different requirements) | The contractor must have a Secret to work in the contract position. Clause removed. | |||
| 64 | RFP Document, Offeror Representations and Certifications..., pg. 122 of 136 | The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. | Please confirm that the Government requests the Contractor complete the Reps an Certs as outlined on page 122 of the RFP and include with proposal submission |
OR
| the Government will accept the Reps and Certs that they may access of the Contractors records on Sam.gov. | The Contractor shall follow the guidance at FAR 52.212-3 and "The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov." | ||||
| 65 | Instructions to Offerors (Attachment 2), 4. c. Quote Volumes | The quote shall be prepared in two (2) parts (Technical Capability and Price) | Are there any page limit requirements for the proposal submission? | Yes. See RFQ Amend 1 - Attachment 2 - Instructions to Offerors. | |
| 66 | Instructions to Offerors (Attachment 2), Price Quote (Volume II) | Any changes or updates to the representations and certifications on file in the System for Award Management as required by paragraph (b) of Federal Acquisition Regulation provision 52.212-3 Contractor Representations and Certifications – Commercial Items. | Is it the Governments expectation that paragraph b only be completed and included in the proposal if there are changes? | Yes. Please reference guidance at FAR 52.212-3. | |
| 67 | Instructions to Offerors (Attachment 2), Price Quote (Volume II) | DEA-2852.203-70 Former Employment or Assignment with DEA – DEA Contractor Ethics Questionnaire. | Please confirm that the Government requests a completed DEA Contractor Ethics Questionnaire AND resume as outlined in the RFP Document, DEA-2852.203.70 Former Employment or Assignment of the DEA (Sept 2021), pg. 66 of 136 |
OR
| include only the completed questionnaire as outline in the instructions (Attachment 2) | The Contractor will be responsible for following the requirements of DEA-2852.203-70 Former Employment or Assignment as is defined in Section 2 of the contract. See RFQ Amend 1 - Attachment 2. | ||||
| 68 | Instructions to Offerors (Attachment 2), Price Quote (Volume II) | General Question | Please confirm that it is the Government expectation that multiple factors to include but not limited to Examinations, travel, quality control, and corporate costs (G&A/etc.) should be included in the price per exam | Confirmed. The Government's expectation is a flat fixed price rate for each exam applicant inclusive of the factors associated with completing the examination requirements of the SOW. | |
| 69 | Instructions to Offerors (Attachment 2) | General Question | Is there a maximum file size for electronic submissions? | Yes. See RFQ Amend 1. | |
| 70 | Instructions to Offerors (Attachment 2), Past Performance - Factor 2 | Past Performance | For the point of contact, the instructions ask for the "address." Can the Government please clarify if the requirement is for a mailing address, or an email address? | Email address. See RFQ Amend 1. |
File details come from the government source that posted it. Updated .