RFI Tamper Proof PC Enclosures.pdf

Request for Information (RFI)

Tamper Proof PC Enclosures

Federal Bureau of Prisons

Background and Scope

The Federal Bureau of Prisons (BOP) is an agency of the Department of Justice (DOJ). It consists of 122 institutions throughout the United States, including Hawaii and Puerto Rico, 6 regional offices, a Central Office (headquarters), 2 staff training centers, and 22 Residential Reentry Management offices (previously known as community corrections offices).

The BOP is responsible for the custody and care of approximately 159,100 Federal offenders.

Approximately 91 percent of these inmates are confined in Bureau‐operated facilities, while the balance is confined in community‐based facilities, home confinement, and local jails. More information about the agency can be found on the BOP’s public site, www.bop.gov.

Purpose

The Federal Bureau of Prisons is issuing this Request for Information (RFI) to gather information about potential solutions for an industrial style PC enclosure. The hardware should be able to house a Small Form Factor (SFF) or desktop mini pc. The PC Enclosure should be hardened to prevent tampering in a correctional environment. The hardware should have options for tamper‐resistant touch screen and/or industrial style peripherals.

The BOP seeks information about vendor provided solutions inclusive to maintenance and support.

Furthermore, the BOP is interested in solutions that have integration and interoperability potential with the current BOP provided Small Form Factor (SFF) and Desktop Mini PC.

For this option, solution information should include details about maintenance and support.

The BOP intends to use the information provided by responsive vendors to further refine their specifications for the eventual solicitation and acquisition of such a PC enclosure. Vendors are expected to answer the specific questions outlined in this RFI in detail, including descriptions of actual hardware, necessary software, required peripherals, and configuration specifications. A response stating the vendor’s solution is compatible with the specified requirements will be considered non‐responsive.

Vendors should submit a solution that addresses the functional, technical, and security requirements identified in the RFI. Compliance with specific DOJ IT security requirements will be a key consideration and those requirements are described in the various sections below.

The BOP may schedule an onsite or remote demonstration, at BOP headquarters, of select systems for vendors to provide more detailed information and showcase system functionality. Web/virtual conferencing platforms such as Cisco WebEx, Citrix GoToMeeting, Microsoft Teams, or Adobe Connect may be utilized for remote demonstrations, accommodating at least ten (10) possible connections.

System Hardware and Performance Requirements

Vendors must demonstrate their ability to meet technical and system performance requirements through documentation, current client references and/or system demonstrations. Solution information shall include compliance details for 508, TAA (Trade Agreements Act), FISMA (Federal Information Security Modernization Act), NIST (National Institute of Standards and Technology), FIPS (Federal Information Processing Standards), FedRAMP (Federal Risk and Authorization Management Program), DOJ‐05 (Security of Department Information and Systems DOJ‐05 (OCT 2023), and HSPD‐12 (Homeland Security Presidential Directive 12).

Hardware Requirements

The vendor is expected to provide a diagram describing the system communications and interfaces, if requested.

The PC enclosure must provide the following capabilities:

A. Access Device Components and Required Configurations

1. Describe the materials and components being utilized;

2. The enclosure must be hardened steel and/or aluminum.

3. The enclosure will require a coating to prevent rust/corrosion in humid/moist environments.

4. Must be capable of weld joints that can handle contraction and expansion due to fluctuating temperatures (Above 105 °F and below 30 °F).

5. The enclosure must be tamper‐proof.

6. The enclosure should have a minimum IP65 rating.

7. All external screws must be Tamper‐Proof security screws.

8. Enclosure will require a locking system; to include cylinder locks (Keyed with a key style capable of standard lock shop reproduction of duplicates).

9. Must be capable of housing a 19 in or larger computer monitor/display.

10. Must have capability to supply power AC or DC to the monitor/display (Wattage varied by make and model).

11. Must be able to house a standard Desktop Mini PC (Dimensions H: 1.35x W: 6.97x D: 6.89 in or larger).

12. Must be able to supply power AC or DC to the Desktop Mini PC (min. 90 watts of available power).

13. Must be able to house a standard Small Form Factor PC (Dimensions H: 3.95x W: 13.3x D:

12.1 in or larger).

14. Must be able to supply power AC or DC to the Small Form Factor PC (min. 450 watts of available power).

15. The enclosure is required to have an industrial style keyboard. Keyboard may have integrated mouse pad. (If Non‐Touch Screen display/monitor is used.

16. The enclosure keyboard must be capable of direct spray sanitation or anti‐microbial bacterial keyboard.

17. The enclosure is required to have an integrated or external mouse.

18. The enclosure mouse must be capable of direct spray sanitation or anti‐microbial bacterial mouse.

19. The enclosure is required to have an external Type A female USB input capable of handling tampering to prevent removal.

20. The enclosure is required to have an external 3.5 audio coax female input capable of handling tampering to prevent removal.

21. Display protection should be tamper‐resistant glass for a standard monitor/display.

22. Display protection for a touch screen should be capable of handling puncture/direct impacts without shattering (example: laminated glass).

23. The enclosure must have equipment included for heat dissipation (example: heat shield or cooling fans).

24. The enclosure must include AC surge protection.

25. The enclosure should include an AC/DC transformer with DC terminal block, if AC surge block with space to accommodate components is not available.

26. The enclosure must include cordage from internal power to grid power.

27. The cordage from internal power to grid power must be in no less than FMC (Flexible metal

Conduit) or greater rigidness.

28. The enclosure must have a mounting system that may only be removed by internal access to the device.

29. The enclosure must include seismic‐capable bracing.

30. The enclosure must be ADA‐compliant.

31. All electronic devices and equipment utilized for the enclosure to function must be TAA compliant.

32. The device must be 508 compliant.

Additional questions:

33. Is the device secure, rugged, or rated for use in a correctional environment?

34. Can the device be secured in a manner to prevent access to the internal components or available device ports?

35. What are the power requirements for the device?

36. Does the enclosure have integrated cooling fans?

37. Does the enclosure have an integrated heat sink?

38. Does the enclosure include an AC/DC transformer with DC terminal block?

39. Does the enclosure include AC surge protection?

40. Does the enclosure include cordage from power devices to grid power?

41. Does the touch screen have a tamper‐resistant screen?

42. Does the enclosure meet IP65/IP66 specifications?

43. Does the enclosure have a removable (Pre‐drilled) mounting plate for various install capabilities?

44. Is the enclosure sealed and secured using Tamper‐Proof Security Screws?

45. Do the enclosures have a locking system including tubular cylinder locks?

46. Is the device 508 compliant?

B. Network Security Specifications

1. None required for this request.

C. System Security Specifications

1. Administrative access is required to customize device screens and modify settings;

D. Personnel Security

Generally, any individual who desires to develop a DOJ IT system:

Must undergo an OPM Moderate‐Risk Background Investigation (MBI). This requirement applies to anyone physically and directly accessing a networked device, or via remote access.

Must be a US citizen.

Indicate whether the vendor can comply with the above personnel security requirements.

Functional Requirements

For each of the functionalities described below, place a “Y” or “N” in the appropriate section to indicate that the submitted system does or does not support the specified functionality (put “N/A” if the item is not a function of the system or is not supported):

Functionality Y/N

The enclosure is hardened steel and/or aluminum.

The enclosure must be hardened steel and/or aluminum.

Is there a coating to prevent rust/corrosion in humid/moist environments.

Does the enclosure have weld joints that can handle contraction and expansion due to fluctuating temperatures (Above 105 °F and below 30 °F).

Is the enclosure tamper‐proof.

Does the enclosure have a minimum IP65 rating.

Are all external screws Tamper‐Proof security screws.

Does the enclosure have a locking system; to include cylinder locks (Keyed with a key style capable of standard lock shop reproduction of duplicates).

Is the enclosure capable of housing a 19 in or larger computer monitor/display.

Does the enclosure have the capability to supply power AC or DC to the monitor/display (Wattage varied by make and model).

Is the enclosure able to house a standard Desktop Mini PC (Dimensions H: 1.35x W:

6.97x D: 6.89 in or larger).

Can the enclosure supply power AC or DC to the Desktop Mini PC (min. 90 watts of available power).

Can the enclosure house a standard Small Form Factor PC (Dimensions H: 3.95x W:

13.3x D: 12.1 in or larger).

Can the enclosure supply power AC or DC to the Small Form Factor PC (min. 450 watts of available power).

Does the enclosure have an industrial style keyboard. Keyboard may have integrated mouse pad. (If Non‐Touch Screen display/monitor is used.

Is the enclosure keyboard of direct spray sanitation or is it an anti‐microbial bacterial keyboard.

Does the enclosure have an integrated or external mouse.

Is the enclosure mouse capable of direct spray sanitation or anti‐microbial bacterial mouse.

Does the enclosure have an external Type A female USB input capable of handling tampering to prevent removal.

Does the enclosure have an external 3.5 audio coax female input capable of handling tampering to prevent removal.

Is the display protection tamper‐resistant glass for a standard monitor/display.

Is the display protection for a touch screen handling puncture/direct impact without shattering (example: laminated glass).

Does the enclosure have equipment included for heat dissipation (example: heat shield or cooling fans).

Does the enclosure include AC surge protection.

Does the enclosure include an AC/DC transformer with DC terminal block, if AC surge block with space to accommodate components is not available.

Is cordage provided from internal power to grid power.

Is the cordage from internal power to grid power no less than FMC (Flexible metal Conduit) or greater rigidness.

Does the enclosure include seismic‐capable bracing.

Is the enclosure ADA‐compliant.

Is the enclosures electronic devices and equipment TAA compliant.

Does the enclosure meet 508 compliance.

Additional questions:

1. Does Vendor provide support for:

a. Hardware?

b. Peripherals?

c. Training?

2. What warranty terms are available?

3. Specify power requirements (e.g. 240 volt, 60 amp circuit).

4. Do you have devices and/or a solution in any correctional environment? If so, please indicate where and the purpose.

Additional Information

1. Is your company registered at SAM.gov?

2. What NAICS codes are listed under your registration?

3. Does your product have resellers?

4. Does your product maintenance and support have resellers?

5. What is your company’s business size standard?

6. Is your company qualified for any small business socio‐economic program(s)?

7. If yes, what are they?

The vendor should indicate if they have experience providing solutions to federal or government customers, acquiring and maintaining an Authority to Operate (ATO), and adhering to federal IT standards, policies, processes, and mandates.

Lengthy or elaborate submissions are not desired, and promotional or sales‐oriented offerings should be avoided. The Bureau of Prisons seeks a clear, concise, and demonstrable description of the entity’s solution, limited to 25 single‐spaced pages, coupled with one or more attachments which may contain additional details or backup information.

The BOP is only interested in possible solutions that meet our requirements. The BOP does not fund technology research. All vendors with applicable technology (either a completely or partially compliant solution) are invited to submit detailed specifications. In addition to any equipment specification sheets, please provide detailed answers to the questions outlined herein.

Please be advised that providing a response to this RFI will not automatically include the vendor in the acquisition process should the BOP determine to continue to establish an acquisition plan.

Responses must be submitted to Adam Simmonds, Contracting Officer at asimmonds@bop.gov; by May 17, 2024. Responses to this RFI shall be emailed in PDF format and contain RFI‐15BPCC24N00000008 in the subject line. Emails shall be no larger than 10mb. Multiple emails may be sent but must be clearly labeled to indicate total number of emails.