15BGCS26Q10600001 - Butner Water Chemical Testing.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division Field Acquisition Office

Grand Prairie, Texas 75051

RE: Request for Quote 15BGCS26Q10600001 Water Testing and Treatment Program Federal Correctional Complex (FCC) – Butner, North Carolina

Dear Quoter:

Attached is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the provision of Water Testing and Treatment Program, for FCC Butner. This package contains all necessary information to submit a quote.

When submitting your quote, you shall consider all information provided herein. Please carefully follow all instructions located on pages 39-40 of the solicitation package concerning content, format, and submission of quotes.

All potential quoters are advised that this solicitation includes the clause at FAR 52.212-4 for Commercial Items.

Paragraph (t), System for Award Management (SAM), of this clause requires that all quoters doing business with the Federal Government to be registered in the SAM database. Quoters should include their Unique Entity Number in their quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardees Unique Entity ID number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. For the purposes of this solicitations, all quoters SAM registration should include NAICS code 325998.

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Quotes shall be received on or before the deadline of September 25, 2026, at 12:00 p.m. Central Time. Quotes shall be submitted electronically via email to jwray@bop.gov in pdf format only and will be deemed received at the time as indicated on the email notification. Faxed and hand delivered quotes will not be accepted.

Funds are not presently available for this solicitation. No award will be made under this solicitation until funds are made available and confirmed in writing by the contracting officer. The Government reserves the right to cancel this solicitation at any time, either before or after the closing date. In the event of cancellation, the Government shall have no obligation to reimburse any quoter for any costs incurred in connection with the preparation or submission of its quote.

This is not a new requirement. Services awarded to Venergy Group, LLC under contract number 15B 10621 D00000056.

Contractors must comply with FAR 52.222-54 E-Verify requirements by enrolling in E-Verify within 30 days of contract award and beginning verification within 90 days of enrollment.

Please submit any questions you may have in writing. Questions may be submitted via email to jwray@bop.gov.

Sincerely, Justin Wray, Contracting Officer http://www.aptac-us.org/ mailto:jwray@bop.gov mailto:jwray@bop.gov.

15BGCS26Q10600001 Page 1 of 47

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER

15B10626PR000399

PAGE 1 OF

5. SOLICITATION NUMBER

15BGCS26Q10600001

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

09/08/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Justin Wray jwray@bop.gov

b. TELEPHONE NUMBER (No collect calls)

815-259-1018

8. OFFER DUE DATE / LOCAL

TIME

09/25/2026 12:00 CT

CODE 15BGCS

Federal Bureau of Prisons

Field Acquisition Office

U.S. Armed Forces Reserve Complex

346 Marine Forces Drive

Grand Prairie, TX 75051

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

325998

SIZE STANDARD:

650 Employees

10. THE ACQUISITION IS

SEE SCHEDULEX

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

X REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

15B106CODE15. DELIVER TO

Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

CODE BBUX16. ADMINISTERED BY

Federal Bureau of Prisons FCC Butner

PO BOX 999

Butner, NC 27509

FACILITY

CODE

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

OFFEROR

BBUXCODE18a. PAYMENT WILL BE MADE BY

Federal Bureau of Prisons FCC Butner

PO BOX 999

Butner, NC 27509

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Water Chemical Testing and Consultation Services for Federal Correctional Complex Butner in accordance with the Statement of Work.

UEI #:

Firm Fixed Price

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print)

Justin Wray

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

15BGCS26Q10600001 Page 2 of 47

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

15BGCS26Q10600001 Page 3 of 47

Table of Contents

Section Description Page Number

A Solicitation/Contract Form B Supplies or Services and Prices/Costs C Description/Specifications/Statement of Work

Statement of Work D Packaging and Marking E Inspection and Acceptance F Deliveries and Performance G Contract Administration Data

2852.201-70 Contracting Officer's Representative (COR) (NOV 2020) Tailoring: Solicitation Administration Data - Water Testing and Chemicals - FCC Butner

H Special Contract Requirements 2852.222-70 Domestic Violence, Sexual Assault, and Stalking (DEC 2014) 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (NOV 2020) DOJ-05 Security of Department Information and Systems (APR 2026)

I Contract Clauses 52.203-6 Alt I Restrictions on Subcontractor Sales to the Government (Jun 2020) - Alternate I (Nov 2021) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.204-13 (DEV) System for Award Management-Maintenance (Oct 2018) (DEVIATION NOV 2025) 52.209-6 (DEV) Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Jan 2025)

(DEVIATION NOV 2025)

52.209-9 (DEV) Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (DEVIATION NOV 2025) 52.209-10 (DEV) Prohibition on Contracting With Inverted Domestic Corporations (Nov 2015)

(DEVIATION NOV 2025)

52.212-4 (DEV) Terms and Conditions-Commercial Products and Commercial Services (Nov

2023) (DEVIATION NOV 2025)

52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-21 (DEV) Requirements (Oct 1995) (DEVIATION DEC 2025) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-6 (DEV) Notice of Total Small Business Set-Aside (Nov 2020) (DEVIATION DEC 2025) 52.219-8 (DEV) Utilization of Small Business Concerns (Jan 2025) (DEVIATION DEC 2025) 52.219-14 (DEV) Limitations on Subcontracting (Oct 2022) (DEVIATION DEC 2025) 52.222-3 (DEV) Convict Labor (June 2003) (DEVIATION DEC 2025) 52.222-19 (DEV) Child Labor-Cooperation with Authorities and Remedies (Jan 2025)

(DEVIATION MAR 2026)

52.222-35 (DEV) Equal Opportunity for Veterans (Jun 2020) (DEVIATION DEC 2025) 52.222-36 (DEV) Equal Opportunity for Workers with Disabilities (Jun 2020) (DEVIATION

DEC 2025)

52.222-37 (DEV) Employment Reports on Veterans (Jun 2020) (DEVIATION DEC 2025) 52.222-40 (DEV) Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (DEVIATION DEC 2025)

52.222-41 (DEV) Service Contract Labor Standards (Aug 2018) (DEVIATION DEC 2025) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43 (DEV) Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (DEVIATION DEC 2025) 52.222-50 (DEV) Combating Trafficking in Persons (Oct 2025) (DEVIATION DEC 2025) 52.222-54 (DEV) Employment Eligibility Verification (Jan 2025) (DEVIATION DEC 2025) 52.222-62 (DEV) Paid Sick Leave Under Executive Order 13706 (Jan 2022) (DEVIATION

DEC 2025)

15BGCS26Q10600001 Page 4 of 47

52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) 52.224-3 Privacy Training (Jan 2017) 52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving (May 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 (DEV) Protest after Award (Aug 1996) (DEVIATION NOV 2025) 52.233-4 (DEV) Applicable Law for Breach of Contract Claim (Oct 2004) (DEVIATION NOV 2025) 52.240-91 (DEV) Security Prohibitions and Exclusions (DEVIATION NOV 2025) 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020)

BOP 2852.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS

(APR 2011)

DOJ-01 Whistleblower Information Distribution (Oct 2021) DOJ-02 Contractor Privacy Requirements (JAN 2022) DOJ-03 Personnel Security Requirements For Contractor Employees (Nov 2021) DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency (OCT 2007)

J List of Attachments K Representations, Certifications and Other Statements of Offerors

52.240-90 (DEV) Security Prohibitions and Exclusions Representations and Certifications

(DEVIATION NOV 2025)

Tailoring: Water Testing and Chemicals - Quote Submission Instructions/Evaluation and Award Methodology/SAM Registration/APEX/FOIA

L Instructions, Conditions and Notices to Offerors 52.204-7 (DEV) System for Award Management-Registration (Nov 2024) (DEVIATION NOV 2025) 52.212-1 (DEV) Instructions to Offerors-Commercial Products and Commercial Services (Sep

2023) (DEVIATION NOV 2025)

2852.233-70 Protests Filed Directly with the Department of Justice (NOV 2020)

M Evaluation Factors for Award 52.212-2 (DEV) Evaluation-Commercial Products and Commercial Services (Nov 2021)

(DEVIATION NOV 2025)

52.217-5 (DEV) Evaluation of Options (July 1990) (DEVIATION AUG 2025)

15BGCS26Q10600001 Page 5 of 47

Section B - Supplies or Services and Prices/Costs

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Water Chemical Testing and Consultation Services - Base Year

PSC: H146

Line Period of Performance: 02/01/2026 - 09/30/2029

Delivery Schedule:

Quantity: 0.000000

Delivery Address:

Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Water Chemical Testing and Consultation Services – Option Year 1

PSC: H146

Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Water Chemical Testing and Consultation Services – Option Year 2

Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 Water Chemical Testing and Consultation Services – Option Year 3

Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

15BGCS26Q10600001 Page 6 of 47

0005 Water Chemical Testing and Consultation Services – Option Year 4

Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

12 MO $________ $_________________

Aggregate Total: $__________________________ (Base Year plus all Option Years)

15BGCS26Q10600001 Page 7 of 47

Section C - Description/Specifications/Statement of Work

Clauses By Full Text

Statement of Work

STATEMENT OF WORK/SPECIFICATIONS FCC BUTNER

Powerhouse Water Treatment

INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex located at:

Federal Correctional Complex Old NC Highway 75 Butner, NC 27509

Intends to make a single award to a responsible entity that will provide all necessary materials, reagents, training, and incidentals for Bureau staff and workers to conduct the Powerhouse Water Treatment Program in accordance with ADM/ FAC 4200.12, CN-1 "Facilities Operations Manual" (September 21, 2023). All applicable Regulations, Codes, Policies, and Manufacturers' Recommendations will be required to be implemented.

SCOPE OF WORK

Treatment and Testing Boiler Water Treatment

Steam and closed loop hot water boilers require a chemical treatment program to minimize scaling, corrosion, and carryover. The boiler water chemical treatment program must be developed by a certified testing agency as applicable to the specific system. Below are the Bureau of Prisons guidelines for steam boilers only. Any variances from these guidelines will be part of the comprehensive water treatment program that must be submitted post contract award, as outlined in this statement of work. Hot water boilers must have a separate treatment program. All treatment programs must be submitted for approval before implementation.

• Total hardness of makeup water for water tube boilers must be less than 0.5 PPM and fire tube boilers less than 1.0 PPM.

• Residual phosphate concentration of boiler water must be between 30 and 60 PPM.

• Alkalinity must maintain a PH level between 7.0 and 10.5 for boiler water.

• Sodium sulfite is to be used as an oxygen scavenger. The residual concentration of sodium sulfite is to be between 30 and 50 PPM. When the boiler is placed in wet lay-up, the sodium sulfite can be increased up to 100 PPM.

• Chemical dispersant and synthetic polymers are to be added for sludge conditioning and precipitation.

• Blow-down is to be performed to reduce the concentration of solids and prevent carryover. The limits of conductance must be between 2,500 and 4,000 microhms. In no case may the blow-down be carried to make concentration of solids less than 2,000 microhms. Automatic blow-down systems are recommended. If automatic blow-down systems are used, they must be calibrated annually and documented in Cl\1MS.

• Neutralizing or filming agents are to be used to prevent corrosion of condensate return lines. A PH between 7.5 and 9 is to be maintained in all condensates return lines.

• Treatment chemicals on systems feeding food service equipment must meet the requirements of National Sanitation Foundation (NSF-USDA) classification code G7.

15BGCS26Q10600001 Page 8 of 47

Cooling Tower Water Treatment

The cooling tower water chemical treatment program must be developed by a certified testing agency and/or incorporate the following, as applicable to the specific system:

• A biocide water treatment is to be used to prevent growth of algae and scaling

• Blow-down is to be performed periodically to reduce the concentration of solids. Automatic blow-down systems are recommended.

• Corrosion control methods must be implemented; however, chromium, zinc, or other heavy metals may not be used.

Chilled and Hot Water Systems Water Treatment

• Nitrate water treatment is to be used as an inhibitor to control both corrosion and scale deposits. Use of chromates is prohibited.

• Closed-loop systems will be tested at least monthly and more frequently based upon a weekly review of makeup water to that system.

Consulting Services

Upon award, vendor must provide, in writing, a comprehensive water treatment program that addresses all systems;

boilers, chillers, cooling towers, closed loops, and any other system utilizing water as a heat transfer medium. These services are to include:

• Instructions for operation of all treatment equipment,

• Fully outlined testing procedures including frequencies and basic corrective actions when outside of perimeters,

• Supply and delivery of all materials needed to conduct testing for the duration of the contract, delivered on a quarterly basis,

• Bi-weekly visits to observe and complete an on-site analysis,

• A monthly report outlining any discrepancies and recommended corrective action.

• Provide a minimum of 8 hours of training for each staff member working on systems requiring water treatment per calendar year.

• Have representative on site for the annual boiler inspections to view boiler internals and make recommendations on any adverse conditions.

All monthly reports will be provided to the Facility Manager no later than the 16th of each month. Any deficiencies and/ or corrective actions must be clearly outlined in the monthly report. It shall be clearly defined in the monthly report if the corrective action was taken by the consultant or if action is needed from the BOP staff.

Equipment

The contractor will provide all necessary equipment for chemical feeds. This will include pumps, tanks, overflow pallets, and monitoring equipment. The use of monitoring equipment that can report directly to our Building Automation System.

The equipment for reporting to the BAS will have to be reviewed by FBOP Information

Technology Department to connect to our network. The contractor must keep spare pumps on site. This includes chemicals for treatment. The contractor will supply all necessary testing supplies and FBOP will provide storage and work area.

System Inventory

Boilers

FMC Powerhouse

15BGCS26Q10600001 Page 9 of 47

• (3) Cleaver Brooks High Pressure Steam Model CB200700150

• Feedwater and Condensate tanks

FCI 2 Powerhouse

• (1) Cleavor Brooks Heating Water Model FLX-200-1100-160-HW

• (2) heat exchangers feed from FMC boilers

LSCI Powerhouse

• (3) Hurst Heating Water Model

FCI 2 Food Service

• Bryan High Pressure Steam Model AB90-5-150-F06

FPC Food Service

• Columbia Steam Model

Chillers

FMC Powerhouse

• (4) Trane Centrifugal Model CVHF910

FCI 2 Powerhouse

• (2) Trane Centrifugal Model CVHF485

LSCI Powerhouse

• (2) Trane Model CVHF570

• York Model YDTL131 (Not in use)

Cooling Tower

FMC Powerhouse

• (4) Marley

FCI 2 Powerhouse

• (2) Baltimore Aircoil Company

LSCI Powerhouse

• (3) Marley Common Sump

QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

All installers/technicians shall be qualified and certified by the manufacturer to install test. Such certification must be verified in writing by the manufacturer and submitted to the COR.

All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be considered.

15BGCS26Q10600001 Page 10 of 47

Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the General and the National Electric Code (NEC).

It is the contractor's responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the COR upon receipt from local agency.

These parts shall be currently manufactured and available through authorized dealers. Such certification must be verified in writing thru submittals by the manufacturer and submitted to the COR on a timely basis.

UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed.

TESTING AND ACCEPTANCE

The Contractor shall put together a water treatment program as referenced in consulting services section.

HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible for ensuring the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCC Butner upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., associated with the upgrade.

SUBMITTALS & TRAINING

Submittals:

The contractor shall provide written submittals to the COR describing recommended equipment within (15) days from receiving the Notice to proceed for approval.

All security clearance paperwork/documentation shall be submitted to the COR a minimum of (14) working day prior to the start of work (see below).

The Contractor shall provide to the COR three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR.

Provide complete narrative descriptions of all system operations.

Contractor will provide 8 hours of training for staff and will schedule with the COR to ensure all staff receive training.

Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution's Contracting Officer prior to the implementation of the requested change.

It is the Contractor's responsibility to repair and/or replace any Government property damaged by contractors/ subcontractors’ employees. Damage will be corrected and restored to previous conditions at no cost to the Government.

It shall be the Contractor's responsibility for obtaining all measurements and data requirements to comply with manufacturer's installation recommendations. All installations must be in accordance with product manufacture's recommendations.

15BGCS26Q10600001 Page 11 of 47

CONTRACTOR SECURITY/WORKING REGULATIONS

Work Hours:

Work Hours for the contractor are 7:00 AM - 3:00 PM, Monday - Friday, excluding weekends and federal holidays.

Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institutional emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

Delivery of Materials:

All materials/equipment required for work on this project are required to be processed by the Contractor and coordinated with the institution COR for storage. Any related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FBOP Butner or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

Storage of Materials and Equipment:

All materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor.

The storage area will be a secure lockable gang box or similar size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe and orderly fashion

Materials cannot be stored at a height that would create a fall hazard.

All tools will be inventoried prior to entering the Institution at the start of each workday on a daily tool inventory sheet. At the end of the workday, all tools will be inventoried again to ensure all tools are accounted for.

All contractor-owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a ''high risk" tool having a Federal Bureau of Prisons' tool classification of Double A. All contractors-owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

15BGCS26Q10600001 Page 12 of 47

All contractor-owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor's responsibility to review security clearance submissions to ensure they are complete.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor's responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractor or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FCC Butner will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment.

Contractors are required to wear Safety Toe footwear (composite, aluminum or steel toe are acceptable.) while performing on site contract work. Safety footwear must comply with current ASTM standards, which outlines the performance requirements for protective footwear. If the Contractor determines that on site hazards warrant the use of Internal or External Metatarsal guards, they may require the equipment be worn by their employees. The Contractor alone is responsible for ensuring the employee is wearing the proper PPE before beginning the workday.

All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure that he or she can make timely notifications to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box.

Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCC Butner locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be compliant with the institution Lock-out program.

Additional Considerations:

• Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FCC Butner.

The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

• Contractors will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

• Lunches will be consumed at the worksite. Contractors shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

• Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.

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Section D - Packaging and Marking

This Section Is Intentionally Left Blank

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Section E - Inspection and Acceptance

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Section F - Deliveries and Performance

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Section G - Contract Administration Data

Clauses By Full Text

2852.201-70 Contracting Officer's Representative (COR) (NOV 2020)

(a) Mr. Brenton Rains of FBOP / Federal Correctional Complex Butner , Old Highway 75, Butner, NC 27509 , (919)575-8000 , is hereby designated to act as Contracting Officer's Representative (COR) underTBD , for the period of TBD (specify the performance period of the contract that the designation covers).

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or another representative designated in writing by the Contracting Officer. The term “technical direction” includes, without limitation, the following:

(i) Receiving all deliverables;

(ii) Inspecting and accepting the supplies or services provided in accordance with the terms and conditions of this contract;

(iii) Clarifying, directing, or redirecting the contract effort, including shifting work between work areas and locations, filling in details, or otherwise serving to accomplish the contractual statement of work to ensure the work is accomplished satisfactorily;

(iv) Evaluating performance of the Contractor; and

(v) Certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to issue direction that:

(i) Constitutes a change of assignment or work outside the contract specification/work statement/scope of work.

(ii) Constitutes a change as defined in the clause entitled “Changes” or other similar contract term.

(iii) Causes, in any manner, an increase or decrease in the contract price or the time required for contract performance;

(iv) Causes, in any manner, any change in a term, condition, or specification or the work statement/scope of work of the contract;

(v) Causes, in any manner, any change or commitment that affects price, quality, quantity, delivery, or other term or condition of the contract or that, in any way, directs the contractor or its subcontractors to operate in conflict with the contract terms and conditions;

(vi) Interferes with the contractor's right to perform under the terms and conditions of the contract;

(vii) Directs, supervises, or otherwise controls the actions of the Contractor's employees or a Subcontractor's employees.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction of the COR. If, in the opinion of the Contractor, any direction by the COR or the designated representative falls outside the authority of (b) above and/or within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer.

(e) Failure of the Contractor and Contracting Officer to agree that technical direction is within the scope of the contract is a dispute that shall be subject to the “Disputes” clause and/or other similar contract term.

(f) COR authority is not re-delegable.

(End of Clause)

Tailoring: Solicitation Administration Data - Water Testing and Chemicals - FCC Butner

The Government contemplates a single award of an indefinite delivery/requirements type contract with firm-fixed unit prices resulting from this solicitation. It is anticipated that the contract resulting from this solicitation will be awarded in July 2026, with an anticipated Effective Date of Award (EDOA) of October 01, 2026. On or about the EDOA, FCC Butner will issue a delivery/task order to the contractor. The contractor shall commence full performance services on the EDOA.

The quantity of services to be provided by the Contractor is estimated. These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will remain stable or normal. Contract pricing shall include all charges to the Government for providing the services and supplies required by this solicitation.

Pursuant to FAR 17.203(c), the Government’s evaluation shall be inclusive of options. The Government will evaluate quotes for award purposes by adding the total price of all options to the total price of the base year requirement. quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

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The Contract is anticipated to extend for one (1) Base Year with a potential four (4) Option Years. It is anticipated that an award will be made in August 2026 with a projected effective date of award of October 01, 2026.

Performance Periods:

The anticipated Effective Date of Award (EDOA) Base Year: Effective Date of Award (EDOA) through 12 months from EDOA;

Option Year 1: 13 months from EDOA through 24 months from EDOA Option Year 2: 25 months from EDOA through 36 months from EDOA Option Year 3: 37 months from EDOA through 48 months from EDOA Option Year 4: 49 months from EDOA through 60 months from EDOA

Place of Performance: Services will be performed on-site in the Health Services Department at the Federal Correctional Complex (FCC) Butner, located at Old Highway 75, Butner, NC 27509

Point of acceptance: The point of acceptance of services shall be determined by the FCC Butner.

Extent of Obligation: There is no obligation for either party until an order is placed. If the contractor accepts the order, the Government is only obligated to the extent of authorized purchases for services actually placed under this agreement via orders. The Government will utilize the price list. When an order is placed, the terms of the call must be in accordance with the terms of the contract itself (Clauses, Statement of Work, and Terms and Conditions).

Service Contracting Information: This service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific task. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. The contractor shall attend all training required by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend institution meetings, staff recalls or Government training sessions for institution staff.”

Reviews: The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of services rendered under this contract. All records shall be subject to review by the Contracting Officer or other representative of the BOP.

Contracting Officer Responsibility: Authority to negotiate changes in terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility after award will be delegated to an Administrative Contracting Officer by the Contracting Officer.

Contracting Administration Office: The Contracting Office at FCC Butner is assigned to be the CAO for a resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as listed in FAR 42.302(a), items 1 through 71; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11.

Authorized Ordering Official: Orders may be issued by any properly warranted FBOP Contracting Officer, Administrative Contracting Officer (ACO), or an ordering official for FCC Butner with an appropriate certificate of appointment. Each Order will identify the services schedule for that period. Orders can be issued orally, by facsimile, mail, or electronic commerce methods. Task orders will take the form of an SF-1449.

Delivery Tickets and Invoices: An itemized invoice shall be submitted on a per month basis and/or upon expiration the contract, whichever occurs first, for all services received during a billing period to include total dollar values and from which payment has not been received. A proper invoice will consist of:

Name and address of the contractor;

Invoice date and number;

Contract Number and/or applicable order number;

Terms of any discount for prompt payment offered;

Name and address of official to whom payment is to be sent;

Name, title, and phone number of person to notify in event of defective invoice;

Itemized list of services provided and dates of service.

The individual invoice will be paid once monthly, unless otherwise mutually agreed upon. The period of discount will commence on the final date of the billing period or the date of receipt of the invoice for all services accepted during

15BGCS26Q10600001 Page 18 of 47 the billing period, whichever is later. An invoice will be considered received on the date it is received by the Financial Management Department. These invoices are to be submitted to the following address:

FCC Devens Old Highway 75 Butner, NC 27509 Attn: Accounting Department / Financial Management Business Office Email: bux-businessoffice-s@bop.gov

Prices charged to the Government shall be equal to or lower than those charged to the Contractor's most favored customers for comparable quantities under similar terms and conditions, including any applicable prompt payment discounts. The contractor shall notify the CAO/ACO in writing of any existing price reductions falling below the contract price(s) for any services identified as a Contract Line-Item Number (CLIN).

Additionally, the Contractor may, at any time, offer temporary, one-time or intermittent price reductions for any item identified in this contract.

“Requirements for Security Clearances: The Contractor will not be subject to Government supervision, except for security related matters and monitoring of contract performance. The following investigative procedures may be applied, and appropriate forms completed before any Contractor employees are permitted inside an institution:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

(8) Release of Information;

(9) Questionnaire for Sensitive Positions;

(10) Credit Check, if applicable

(11) Urinalysis if applicable;

Quoters should also note that clause DOJ-03, Personnel Security Requirements for Contractor Employees(Nov 2021) requires that contractor personnel have a “favorable credit report.” Quoters are strongly encouraged to pre-screen potential candidates for credit issues before submitting the candidate information to FCC Butner.

By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the Bureau requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens.

By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the Bureau requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens.

Privacy Act Notification: Contractor personnel shall comply with the Privacy Act 1974 and applicable BOP policies governing systems of. Unauthorized disclosure of information is prohibited. Requests for information shall be submitted to the Contracting Officer or COR for appropriate action.

Service Contract Labor Standards Wage Determination:

• Boiler Tender (Occupation Code 25010) - $29.50

• Laboratory Technician (Occupation Code 30210) - $29.77

The applicable wage determination for this requirement is WD 2015-4403, Revision 35, Dated 08/12/2026. The current revision of the wage determination is provided as an attachment for informational purposes only. Please be advised that the WD revision number is subject to change at any point during the procurement process. The Government will incorporate and adhere to the most current revision in effect at the time of the award. Orders placed against the resulting contract will be subject to the WD version in effect at the time each individual order is issued.

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Section H - Special Contract Requirements

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title Fill-ins (if applicable)

2852.222-70 Domestic Violence, Sexual Assault, and Stalking (DEC

2014)

2852.223-70 Unsafe Conditions Due to the Presence of Hazardous

Material (NOV 2020)

Clauses By Full Text

DOJ-05 Security of Department Information and Systems (APR 2026)

I. Applicability to Contractors and Subcontractors Section 2839.102 of the Justice Acquisition Regulation (JAR), (48 C.F.R. § 2839.102), applies to this contract.

Accordingly, all contractors are obligated to comply with all applicable DOJ security policies, directives, or guidance documents, including the security requirements in the provisions in this contract clause. This contract clause applies to all contractors and subcontractors, including cloud service providers (“CSPs”), and personnel of the contractors and subcontractors (hereinafter collectively, “Contractor”) that may access, collect, store, process, maintain, use, share, retrieve, disseminate, transmit, or dispose of DOJ Information. The security requirements set forth herein are in addition to those required by the Federal Acquisition Regulation (“FAR”), and any other applicable laws, mandates, contract clauses, DOJ policies, directives or guidance documents and Executive Orders pertaining to the development and operation of Information Systems and/or the protection of Government Information. This clause does not alter or diminish any existing rights, obligations, or liability under any other civil and/or criminal law, rule, regulation, or mandate.

II. General Definitions The following general definitions apply to this clause. Specific definitions also apply as set forth in other paragraphs.

A. Authorization to Operate (“ATO”), as defined in National Institute of Standards and Technology (“NIST”) Special Publication (“SP”) 800-37 Revision 2, is the official management decision given by a senior Federal official or officials to authorize operation of an information system and to explicitly accept the risk to agency operations (including mission, functions, image, or reputation), agency assets, individuals, other organizations, and the Nation based on the implementation of an agreed-upon set of security and privacy controls.

B. Cloud Computing, as defined in DOJ Order 0904 Cybersecurity Program, is a model for enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications, and services) that can be rapidly provisioned and released with minimal management effort or service provider interaction. This cloud model is composed of five essential characteristics, three service models, and four deployment models in accordance with NIST SP 800-145.

C. Covered Contract is any contract, order or other agreement under which the contractor, or a subcontractor at any tier, including a cloud service provider, may access, collect, store, process, maintain, use, share, retrieve, 15BGCS26Q10600001 Page 21 of 47 disseminate, transmit, or dispose of DOJ Information (as defined below) in the course of providing a product or service to the Department, with the exception of acquisitions under the micro-purchase threshold.

D. Covered Information System means any information system used for, involved with, or allowing, the processing, storing, or transmitting of DOJ Information under a Covered Contract.

E. Data means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data, computer software, and personally identifiable information (PII) (defined below). The term does not include information incidental to contract administration, such as financial, administrative, cost or pricing, or management information.

F. DOJ Information, as defined in DOJ Order 0904, means any Information that is owned, produced, controlled, protected by, or otherwise within the custody or responsibility of the DOJ, including, without limitation, information related to DOJ programs or personnel. It includes, without limitation, Information (1) provided by or generated for the DOJ, (2) managed or acquired by the Contractor for the DOJ in connection with the performance of the contract, and/or (3) acquired to perform the contract.

G.