FCI PHOENIX - FREEZER-COOLER 23Z4AP9 - 15BFA025Q00000153 0001.pdf

15BFA025Q00000153/0001 Page 1 of 6

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 6

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

06/04/2025

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

BFAOCODE

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Anne Bradley

(O) 771-474-6749 abradley1@bop.gov

6. ISSUED BY 15B608CODE

Federal Bureau of Prisons FCI Phoenix

37900 N 45TH AVE

Phoenix, AZ 85086

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15BFA025Q00000153

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/01/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose for this amendment is to change the SITE VISIT date from 5 June 2025 at 9:00 am to 12 June 2025 at 9:00 am. The solicitation due date is also extended to 2 July 2025 at 10:00 am. All other terms and conditions remain unchanged.

THIS AMENDMENT EXTENDS THE SOLICITATION CLOSING DATE/TIME TO: 07/02/2025 - 10:00 ET US/Eastern

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Craig Redd

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

15BFA025Q00000153/0001 Page 2 of 6

Table of Contents

Section Description Page Number

1 Solicitation/Contract Form 2 Commodity or Services Schedule 3 Contract Clauses 4 List of Attachments 5 Solicitation Provisions

15BFA025Q00000153/0001 Page 3 of 6

Section 2 - Commodity or Services Schedule

Replace Freezers/Coolers (Supply and Install) for FCI Phoenix. See attached Specifications.

UEI: _______________________________

E-MAIL: ____________________________

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

Total Aggregate Pricing: $__________________________

Calendar Days for completion______________________

Section 2.3 Special Contract Terms and Conditions

Type of Contract: The Government contemplates a Firm Fixed Price single award to the contractor that offers the Best Value to the Government. It is anticipated that the contract resulting from this solicitation will be awarded in July 2025, with an Effective Date of Award (EDOA) of July 17, 2025. The contractor shall initiate performance under this contract by submitting required documentation to initiate security clearance of potential candidate(s) no later than 3 calendar days after the effective date of award.

Performance Period: The anticipated Effective Date of Award is July 17, 2025. The period of performance is 180 days.

The anticipated completion of the supply and install is January 13, 2026.

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility after award may be delegated to an Administrative Contracting Officer by the Contracting Officer.

Contract Administration Office (CAO): The Contracting Office at FAO is assigned to be the CAO for the resultant requirement. This assignment carries with it the authority to perform all normal contract administration functions as listed in FAR 42.302(a), it 1 through 71; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11.

Reviews: The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of services rendered under this contract. All records shall be subject to review by the Contracting Officer or other representative of the BOP.

Point of Acceptance: The point of acceptance for services is FCI Phoeniz , 37900 N. 45th Avenue, Phoenix, AZ 85086.

Security and Investigative Requirements:

The employees of the contractor entering the institution may be required to meet certain security requirements prior to entering the institution. Primary concerns are the amount of contact that may occur between the contractor and his/her employees with the adults in custody (AIC) population during the performance of the contract. Contract employees are allowed access to the institution at the sole discretion of the CEO of the institution. The program manager at FCI Phoenix is responsible for conducting the appropriate law enforcement check on all contractor staff that may need access inside the prison facility. The following investigative procedure will be performed:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

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(8) Release of Information;

(9) Questionnaire for Sensitive Positions (SF-85 for Low Risk, SF-85P for above low risk);

(10) Credit Check, if applicable;

(11) Urinalysis, if applicable.

Quoters should also note that clause DOJ-03, Personal Security Requirements for Contractor Employees (Nov 2021) requires that contractor personnel have a "favorable credit report." By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the Bureau requirements will not be granted access to perform services under the BPA. This is a condition of the BPA. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens.

Schedule of Insurance: In accordance with FAR 52.228-5 and 28.307-2, (a) Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

Non-Personal Services Information:

This service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific task. The service does not constitute an employer/employee relationship.

The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. The contractor shall attend all training required by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend institution meetings, staff recalls or Government training sessions for institution staff.

Section 3 - Contract Clauses

No Clauses

Section 4 - List of Attachments

No Clauses

No Attachments

Section 5 - Solicitation Provisions

Provisions By Full Text

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Section 5.1 Quote Submission Requirements and Instructions

The following provisions will apply to this solicitation pursuant to the issuance of a contract award.

The information requested below must be submitted by contractors and received on or before the solicitation response date and time. If any of the following information is not received, the Contracting Officer may elect to deem quotes non-compliant or request the required information from one or any of the contractors, whichever is most advantageous to the Government, at the discretion of the Contracting Officer.

1) Contractor shall provide a price with aggregate total.

2) Certificate of Liability Insurance.

3) Point of Contact (POC) that includes name, title, phone number, and email address.

4) Point of Contact information for three professional references which are of a related nature, size, and scope.

The quoter shall fill out the below and return with the quote:

FILL IN REFERENCES BELOW:

#1. Company/Business Name: _____________________________Contract Amount: _____________ Contract Number: _______________________Active? __________ or Complete? ________________ Contact Name: ___________________________Email: ____________________Phone: ___________

#2. Company/Business Name: _____________________________Contract Amount: _____________

#3. Company/Business Name: _____________________________Contract Amount: _____________

Name and Title: ________________________Email: ________________ Phone:_______________

All quotes shall be submitted on or before the deadline identified in the solicitation and will be accepted through email only. Failure to provide all the required information detailed above may result in the quote being eliminated from consideration for award.

Questions regarding this requirement may be directed in writing to Anne Bradley, Contract Specialist, at abradley1@bop.gov

Price: Price shall be evaluated utilizing the total aggregate pricing offered by the quoter.

Past Performance: The Contractor Performance Assessment Reporting System (CPARS) at www.cpars.gov and/or the professional references submitted with quotes, and/or any other relevant information available to the Contracting Officer may be used for past performance evaluation.

Freedom of Information Act: The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests to Federal Agencies for copies of quotes from other than Government sources. The quoter should identify information in its quote it believes should be withheld from these sources, on the basis it consists of "trade secrets and commercial or financial information obtained from a person and privileged or confidential" (exemption (b) (4) of the (FOIA). This identification will assist in the decision by a responsible federal official to disclose or withhold the requested information.

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If a quoter considers elements of its quote to be exempt under FOIA, ensure the following notice is annotated on the title page of the quote:

"Elements of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on this basis is contained on pages ____."

The quote must annotate each individual item it considers privileged or confidential under the FOIA exemption with the following notice:

"The data or information is considered confidential or privileged, and not subject to mandatory disclosure under the FOIA."

All information in an offeror's quote not designated may be subject to automatic public disclosure if it is requested under the FOIA. It must be emphasized that under the FOIA, no information is automatically exempt form public disclosure.

However, no disclosures will be made without careful evaluation, giving due regard to the need for safeguarding material considered privileged or confidential by the quoter. It is the Department of Justice policy to withold whenever possible, material that is genuinely privileged or confidential.

I. Pre-Quote Conference Site Visit:

A pre-quote conference and site visit are scheduled for Thursday, June 12, 2025, at 9:00 A.M. local time, at FCI Phoenix, located at 37900 N. 45th Avenue, Phoenix, AZ 85086. Attendance is not mandatory (see provision 52.237-1 of the solicitation). Criminal History Check will be required for all attendees. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and sent to togden@bop.gov by 14:00 noon local time on June 9, 2025. The forms must include a cover letter indicating they are for the FREEZERS/

COOLERS – (SUPPLY & INSTALL):

•Company name and list of individuals from the company who will be attending.

•Phone number/point of contact for the company for notification of any NCICs that are denied.

Please follow up with Mr. Timothy Ogden 623-742-7575 to ensure receipt of Criminal History Check forms and directions to FCI Phoenix.

All contractors approved to enter the institution for the pre-quote meeting must bring a photo ID and your license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided. Please arrive at least 15 minutes early to allow time for security procedures.

II. Pre-Quote Questions:

Any questions relating to the solicitation after the closing of the pre-quote conference/site visit shall be sent in WORD FORMAT to Anne Bradley, Contract Specialist, via email at abradley1@bop.gov no later than ONE WEEK PRIOR TO SOLICITATION CLOSING DATE, at 12 noon EST. In order to provide sufficient response time prior to the quote due date, the Government is establishing the above cut-off date for questions about the solicitation. All quoters shall quote/ offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contract Specialist only.

Funds are not presently available for this solicitation. No award will be made under this solicitation until funds are made available and confirmed in writing by the Contracting Officer. The Government reserves the right to cancel this solicitation at any time; either before or after the closing date. In the event of cancellation, the Government shall have no obligation to reimburse any quoter for any costs incurred in connection with the preparation or submission of its quote.

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