Revised_Technical_Evaluation_Factors.pdf

2/1/2018

DECISION RULE CRITERIA – COMMUNITY TREATMENT SERVICES (CTS)

OPERATIONS:

1. Quoter must demonstrate adherence to the Cognitive Behavioral Therapy (CBT) theoretical model.

2. Quoter must have a plan for completing crisis intervention assessments within 24-hours of request by CTS staff. Provide crisis intervention procedures for emergency referral and evaluation of inmates if the inmate cannot be evaluated by the agency.

3. Quoter must have a comprehensive inmate accountability program to be used in conjunction with the Bureau provided

Treatment Services and Accountability log that ensures every inmate is accounted for upon arrival, during treatment, and departure from the proposed performance site(s). Quoter must provide a plan that:

a) Adheres to the Adam Walsh Child Protection and Safety Act of 2006 (Public Law 109-248) requirements as required by the state (provide state statute);

b) Describes notifying CTS and Residential Reentry Center (RRC) immediately of any absences/late arrivals;

c) Addresses supervision of inmates while in common areas, to include hallways, restrooms and lobbies (specifically if there are businesses, including your own, which cater to or provide services to children);

d) Addresses a method for notifying RRC of inmate departure from treatment facility; and

e) Includes a mechanism for regulating inmate cell phone use while in the treatment facility.

4. Quoter must have a plan that details how treatment files for Bureau inmates shall be maintained.

If paper: Detail how Bureau inmate files will be maintained separately from non-Bureau files, kept on-site, and secured.

If electronic: Any intended use of electronic database systems must address the electronic system’s ability to meet the

Bureau’s electronic security requirements (PGD 15-03, Security of Information and Information Systems). Submit proof that the proposed system meets the Health Insurance Portability and Accountability Act of 1996 (HIPAA) requirements.

FACILITY:

5. Quoter must demonstrate ability to legally provide treatment services on the contract effective date:

a) Must submit state or local licensing statutes to operate a treatment facility for substance use, mental health, and/or sex offender treatment (as applicable). If state or local law does not require facility licensing, the quoter must provide the statute that this factor does not apply, or submit official documents that allow services to be performed (e.g., email from regulatory board);

b) If applicable, provide the required state license(s) to provide treatment services at the propose performance site(s);

c) If the quoter is in the process of obtaining a valid license, they may submit the completed application, provisional license, official email correspondence, certified letter and/or other official documentation.

6. Quoter must provide the following information for all proposed performance sites:

a) Proof that the proposed performance site(s) is within the solicitation’s geographic and mass transit restrictions;

b) A deed, lease, bill of sale, options to lease, or option to buy in the name of the Quoter. If the proposed performance site is at an RRC, the Quoter must submit a statement that services will be provided in a space dedicated to treatment.

All documentation submitted must show the proposed performance site will be available on the contract effective date;

c) Provide an office diagram with dimensions of both individual counseling offices and group rooms. Therapeutic group room must be no less than 200 square feet, with the ability to hold 13-15 adults comfortably seated in chairs in a circular fashion;

d) Proof of compliance with Americans with Disabilities Act (ADA), or a plan for ADA compliance, to include restroom accommodations;

e) Must submit a plan for maintaining confidentiality for all treatment sessions in accordance with HIPAA and American

Counseling Association (ACA) standards.

2/1/2018

STAFFING:

7. Quoter must complete and sign the Technical Personnel document. This document must identify the position and responsibility of all personnel proposed to meet the solicitation requirements, to include all employees, subcontractors, volunteers, and interns who have face-to-face interaction with inmates or who have access to their personally identifiable information, treatment records, contract documentation, billing invoices, or any other inmate information. All authorized negotiators must be identified on this document.

8. Quoter must ensure all personnel providing clinical services to Bureau inmates meet the experiential, educational, and appropriate licensure/certification as required by the state authority where the services will be provided. Note table below for acceptable licenses for specific scope of practice. Any licenses other than those listed will be reviewed on a case-by-case basis.

a) Must submit resumes for all personnel providing direct clinical services to Bureau inmates;

b) Must submit copies of original professional licenses or renewal cards for each applicable staff member. License verification printouts are not acceptable substitutes, but may be submitted in conjunction with copies of licenses or renewal cards to verify current expiration dates;

c) Must complete the Mental Health/Behavioral Health Professionals Scope of Practice Summary to include all licenses listed on the Technical Personnel document.

Solicitations with mental health and psychiatric treatment must also address the following:

d) Must have a qualified practitioner with prescriptive authority who meets the standards of practice established by the state’s professional regulatory board to provide medication monitoring and psychiatric evaluations; submit resumes as required by 8a, professional licenses as required by 8b and Drug Enforcement Agency Controlled Substance

Registration Certificates;

e) Intended use of telepsychiatry must be detailed and address the system’s ability to meet the Bureau’s electronic security requirements: HIPAA compliance, system housed in Continental US, secure network with 128-bit or higher encryption. Also, provide staffing procedures to ensure inmates are in the presence of a National Crime Information

Center (NCIC) cleared, and Bureau approved, staff member at all times.

All Clinicians Must be Licensed or Certified in the State of Indiana.

Mental Health/Sex Offender/Substance Use Substance Use

Licensed Mental Health Counselor

Licensed Independent Social Worker

Licensed Marriage and Family Therapist

Licensed Psychologist

CADAC I/II

CADAC IV

CCDP

CCDP-D

CCS