Questions from vendors.docx
DOCX document 17 KB Posted
- Attached to
- FCC Terre Haute FS Cooler Replacement FCI
- Solicitation number
- 15B41826Q00000029
About this file
This file is a Questions and Answers memorandum addressing vendor inquiries regarding RFQ 15B41826Q00000029 for food service cooler repair parts at the Federal Correctional Complex (FCC) Terre Haute in Indiana. The Government clarified that the requirement involves furnishing and delivering equipment and materials only, with commissioning required if a warranty is included. Delivery should be made to 4200 Bureau Road North in Terre Haute, Indiana, the main warehouse facility. Vendors may offer technically equivalent equipment that meets stated specifications in lieu of exact manufacturer and model numbers for condensing units and coolers under CLINs 0001-0012. The Government noted that component descriptions and part numbers for CLINs 0003, 0042, and 0043 may appear inconsistent because multiple units require various parts to complete necessary repairs.
The solicitation permits partial quotations, though the Government intends to award a single purchase order for all items across the 71 CLINs. The August 31, 2026 delivery date is a requested deadline rather than mandatory; if vendors cannot meet this date, they must justify any delays and provide estimated ship dates and tracking information. All quotes must include shipping costs under FOB destination terms. This is a 100% Small Business set-aside solicitation under NAICS code 423740, with award based on best value considering price, past performance, and delivery time. Vendors must submit SF 1449 forms with original signatures, maintain active SAM.gov registration, and include their UEI number and email address for consideration.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 15B41826Q00000029.pdf | ||
| Combined Synopsis Solicitation FS Cooler Parts.docx | DOCX document |
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Text version
MEMORANDUM FOR FILE RFQ 15B41826Q00000029
FROM: Carl Livingston, Contract Specialist SUBJECT: Questions and Answers submitted by vendors I have received some questions regarding RFQ 15B41826Q00000029. I have listed the questions and answered to the best of my ability.
Here are some details that may be helpful when completing your quotes.
1. Please confirm whether the requirement is limited to furnishing and delivering the listed equipment and materials, with no removal, installation, startup, testing, or commissioning required. Supply and commissioning if a warranty is included.
2. Please confirm the correct delivery address. The solicitation documents reference both 4700 Bureau Road South and 4200 Bureau Road North in Terre Haute, Indiana. Either will work, 4200 Bureau Road North is our main warehouse.
3. Please provide the complete manufacturer and model numbers for the major condensing units and unit coolers under CLINs 0001 through 0012, or confirm that technically equivalent equipment meeting the stated specifications may be offered. Technically equivalent equipment meeting the stated specifications may be offered
4. Please clarify the descriptions and part numbers for CLINs 0003, 0042, and 0043, as some of the listed components and sizes appear inconsistent. This is for multiple units and as such some parts may seem inconsistent. All parts are needed to complete repairs.
5. Please confirm whether an offer must include pricing for all 71 CLINs or whether partial quotations will be considered. Partial quotations will be considered, but we are seeking to award a single purchase order for all items.
6. Please confirm whether August 31, 2026, is a mandatory delivery deadline or the Government’s requested delivery date. It is a requested deadline, not mandatory. If it is beyond the requested date, justify and provide est. ship date and tracking info.
File details come from the government source that posted it. Updated .