FCI ELKTON PRODUCE DELIVERY INFORMATION Q2 FY27.docx
DOCX document 16 KB Posted
- Attached to
- FY27 2ND QTR PRODUCE
- Solicitation number
- 15B21627Q00000005
About this file
This is a delivery information and requirements document for a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons for produce supply to FCI Elkton. The solicitation number is 15B21627Q00000005, covering second quarter FY27 produce requirements for the facility located in Lisbon, Ohio. This acquisition is set aside for small business concerns under NAICS code 311991 with a 700-employee size standard.
Quotations must be submitted via email to zbowers@bop.gov no later than Monday, November 24, 2026, at 10:00 AM EST, with late submissions not considered for award. Weekly produce deliveries are required beginning Tuesday, January 5, 2027, and concluding Tuesday, March 30, 2027, with all deliveries scheduled between 7:00 AM and 2:00 PM EST. Deliveries must be palletized and pre-arranged with the Food Service Warehouse (contact: 330-420-6200, extension 1316/1361). Temperature requirements are strictly enforced: non-frozen perishable foods must be delivered between 34°F and 41°F, canned goods above 34°F and not frozen, and frozen foods at 0°F or below. Federal holidays are excluded from delivery schedules, and failure to meet delivery time frames constitutes nonconformance. All items undergo inspection with conditional receipt permitted for three days; nonconforming products must be repaired, replaced, or reperformed at no additional cost to the government, and vendors must pick up rejected items within two weeks at their own expense. Contractor failure to meet delivery schedules or specifications will negatively impact past performance ratings and eligibility for future awards.
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Other files
| File | Type | Posted |
|---|---|---|
| Q2 FY27 PRODUCE QUOTE SHEET.pdf | ||
| Q2 FY27 PRODUCE DELIVERY SCHEDULE.pdf |
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Text version
FCI ELKTON DELIVERY INFORMATION –
Requirement: 15B21627Q00000005 Q2 FY27 PRODUCE
• Schedule: Product must be delivered on a weekly basis beginning Tuesday, January 5, 2027 and concluding Tuesday, March 30, 2027. All delivery dates are listed below.
• Quotes: All quotes must be submitted via email to zbowers@bop.gov no later than Monday, November 24, 2026, at 10:00AM EST. Late quotes will not be considered for award.
• Requested quantities are approximate. Please round your bid to the nearest pack size.
You can contact the Food Service Warehouse at 330-420-6200 X 1316/1361 with any questions.
Deliveries must be made between the hours of 7:00 am and 2:00 pm EST. Federal holiday deliveries will not be accepted. Delivery schedules must be pre-arranged with the receiving warehouse. Delivery schedules must be pre-arranged with the receiving warehouse.
Upon Award, the Food Service Warehouse must be contacted prior to delivery for approval or adjustments in delivery schedule. Delivery schedules will be strictly enforced. Failure to deliver within the established time frame will be considered as nonconformance to the terms of the contract.
• All items will be closely inspected.
• All deliveries must be palletized.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below. Any product that indicates prior thawing will be refused.
• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
• Some items may require thawing and cooking to determine specifications compliance.
• Items that fail to meet specifications will be refused.
• If the product is not accepted, in accordance with FAR (DEV) 52.213-4 (a), “The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.”
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification.
• If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
Items must meet specifications as indicated on the solicitation and award. All items will be closely inspected prior to acceptance. See FAR (DEV) 52.213-4 (a) Inspection and Acceptance.
https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaulpart-52#FAR_52_212_4 Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
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