Questions and Answers.pdf

U.S. Department of Justice Federal Bureau of Prisons Federal Medical Center, Devens P.O. Box 880

Ayer, MA 01432

August 8, 2022

MEMORANDUM FOR PROCUREMENT FILE

LOCATION: FMC DEVENS

SUBJECT: Questions and Answers

RFQ 15B20522Q00000026 – Digital Imaging Network

Question 1) “Regarding section VIII Pass-through of Security Requirement to Subcontractors and CSPS - The requirements set forth in the preceding paragraphs of this clause apply to all subcontractors and CSPs who perform work in connection with this Contract, including any CSP providing services for any other CSP under this Contract, and Contractor shall flow down this clause to all subcontractors and CSPs performing under this contract."

There are no preceding paragraphs to the one sited above within section VIII. Which contract clauses specifically need to flow down to Subcontractors and CSP's?”

Answer 1) The paragraph you are referencing is found on page 11 of 41 of the SF 1449. The clause DJAR-PGD-15-03, Security of Department Information Systems, starts on page 6. The paragraph quoted is referring to itself, clause DJAR-PGD-15-03.

Question 2) “Who provides the RIS and will an extract be provided to accomplish the migration of existing studies/patient records?”

Answer 2) There is no RIS at this facility, the images will be removed via direct connection to a standalone PC.

Question 3) “Will a list of existing modalities to be integrated with be provided?”

Answer 3) Only 1 modality will directly connect to this system.

Question 4) “In the absence of a DOJ issued ATO/ATO-C, will a issued DHA ATO/ATO-C satisfy this requirement?”

Answer 4) The BOP IT approval process is different than that of the Defense Health Agency.

A successful offeror will have to go through the Bureau of Prisons IT approval process.

In accordance with Bureau of Prisons Acquisition Policy (BPAP) 39.101-70 (b) (2)

“(2) Acquisitions of $30,000 or more require Central Office approval. A “Special Authorization (SA)” number/approval is required prior to submission to the contracting officer for all IT-related purchases, regardless of whether the purchases are for new activations, the expansions of existing sites, an installation of a new system, or merely an upgrade to an existing system or network. An SA number/approval is required for any network or system, including both staff and inmate Local Area Networks.”

Question 5) “Section 1.1 (SOW) refers to “scan and/or print DICOM”, is this referencing print to an existing diagnostic film printer?”

Answer 5) There is no printer at this time, this section refers to importing images from CD’s to the system

Question 6) “Is there a long term/permanent archive to integrate with or provide as part of this proposal?”

Answer 6) No this is a local PACS only and the images are stored on another system via our reading contract

Question 7) “Section 1.3 (SOW) refers to 90-120 day completion target. With current supply chain disruptions, is there any flexibility in circumstances where hardware availability concerns are beyond the selected vendors control?”

Answer 7) No. There is not much room for flexibility on this section.

Question 8: Can there be a one-week extension to the solicitation to allow more time for a response?

Answer 8: FMC Devens will grant a one-week extension. The solicitation close date will now be 08-18-2022 at 10am.