1- Cover Letter.pdf

U.S. Department of Justice Federal Bureau of Prisons Federal Medical Center, Devens P.O. Box 880 Ayer, MA 01432

August 2nd, 2022

RE: 15B20522Q00000026– Digital Imaging Network - Picture Archiving and Communications System (DIN-PACS) for FMC Devens.

Dear Quoter:

Enclosed is a solicitation package prepared by the Contracting Office from the Federal Bureau of Prisons, Federal Medical Center Devens located in Ayer, Massachusetts. This acquisition is for the provision of Digital Imaging Network-Picture Archiving and Communications System (DIN- PACS) at FMC Devens.

This package contains all the necessary information for submitting a request for quote which will be evaluated. In submitting the request for quote (RFQ), quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of your quote. Please note, failure to comply with the instructions may lead to the exclusion of the quote provided by the quoter.

All potential quoters are advised that this solicitation includes the provision 52.204-7 System for Award Management. This provision reads: FAR 52.204-7(b)(1) “An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

Quoters must include their Unique Entity ID (UEI) number in their offers. Vendors must be registered in System for Award Management (SAM), www.sam.gov. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in the elimination from consideration for award.

Questions must be asked in writing by August 4th, 2022, 10am EST.

The questions and answers will be made available by August 8th, 2022.

Place any questions you may have in writing to ccoushaine@bop.gov. All applicable questions received will be considered and a response will be provided when appropriate. Please be sure to read the cover letter, solicitation, and statement of work.

http://www.sam.gov/ mailto:ccoushaine@bop.gov

Quotes must be received on or before the deadline of August 11th, 2022 at 10:00 AM Eastern Standard Time.

All quotes must be submitted by email to the following email address:

ccoushaine@bop.gov jxgonzalez@bop.gov eriverawhite@bop.gov

Please do not submit quotes to any location other than the one listed above.

All quotes must be valid for 180 days to ensure approval from the FITARA process prior to award.

Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Technical Compliance – Technical will be evaluated based on conformance to the requirements in the solicitation, features of the equipment and/or any other reasonable basis.

In addition, all equipment is subject to the Federal Information Technology Acquisition Reform Act (FITARA) approval, prior to award, from the Information, Policy and Public Affairs (IPPA) Division of the Federal Bureau of Prisons.

(2) Price - The government will evaluate the Quoter's proposed price to ensure it is fair and reasonable;

(3) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor; and

(4) Delivery - Delivery terms proposed by the offerer.

Solicitation Timeline:

1. 07/22/2022 Pre-solicitation Posted

2. 08/02/2022 Solicitation posted

3. 08/04/2022 10am Written questions are due

4. 08/08/2022 Written questions and answers posted

5. 08/11/2022 10am Solicitation closes, quotes are due.

Sincerely, Charles Coushaine Federal Bureau of Prisons Federal Medical Center (FMC) Devens Contract Specialist mailto:ccoushaine@bop.gov mailto:jxgonzalez@bop.gov