Combined Synopsis Solicitation BREAD MILK EGGS.pdf

TO ALL INTERESTED PARTIES:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Federal Correctional Complex Allenwood in Allenwood Pennsylvania is soliciting quotes (RFQ) for the following requirement under solicitation number 15B20127Q00000001; “Bread, Dairy, and Egg” items delivered to FCC ALLENWOOD, Route 15, 2 Miles North of Allenwood, Allenwood PA 17810.

Please see attached quote sheet for specifications and quantities requested.

•Place quotes on the attached specification sheet.

•Fill in offeror Business name and UEI number at the top of each page of the quote sheet.

•Please ensure that you only bid on items that you can and will provide meeting the provided specifications. If you cannot provide items that you were awarded, performance will be affected and may affect future awards.

•QUOTE ONLY on Items that Meet the REQUIRED SPECIFICATIONS as provided.

•Quotations must be received no later than Tuesday, December 1, 2026, 12:00 P.M. EST.

•We will anticipate the delivery of awarded items throughout the quarter: January 1, 2027 – March 31, 2027.

•Mixed Deliveries of dry and refrigerated goods will not be accepted.

•Electronically submitted quotations only and submitted to Ryan Vincenzes: rvincenzes@bop.gov.

•NO SF1449 WILL BE ISSUED FOR THE QUOTATION OF THIS SOLICITATION.

This requirement is a Firmed-Fixed-Price contract. The government reserves the right to make a single award or multiple awards from this solicitation if it is advantageous to the agency. FCC Allenwood will use the criteria outlined in RFO 12.203 for evaluation of vendor bids The Government will award to responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past performance will be considered approximately equal in value to price. The Best Value Determination method will be used to make award for this requirement. FAR defines “Best value” as the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. Please include shipping in all pricing. Considerations for this best value determination include A) Price; B) Past Performance – Go/No-Go Evaluation The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

· Timeliness of Deliveries: The Quoter must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a "No-Go" determination.

· Order Accuracy and Completeness: The Quoter must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items—supported by customer complaints, returns, or input from other Contracting Officers—will be considered. A pattern of incomplete or inaccurate deliveries will result in a "No-Go" determination.

Only Quoters receiving a "Go" rating under this factor will be considered eligible for award.

No substitutions of products will be allowed. This Solicitation is being distributed solely through the Federal Business Opportunities website, www.sam.gov. Interested parties are responsible for monitoring this site to ensure you have the most up-to-date information about this acquisition. The date for receipt of quotes is Tuesday, December 1, 2026, 12:00 P.M. EST.

Faith-Based and Community-Based Organizations have the right to submit offers/quotes equally with other organizations for contracts for which they are eligible. The North American Industrial Classification System (NAICS) code applicable to this requirement is 311999. The solicitation is 100% set-aside for small business, with a small business size standard of 700 employees. Each offeror is required to complete their representations and certifications in the System for Award Management (SAM). The System for Award Management (SAM) is online.

This solicitation incorporates provisions and clauses by reference. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. To view all available rewritten FAR Parts and agency deviations, visit Revolutionary FAR Overhaul.

United States Penitentiary P.O. Box 3500 White Deer, PA 17887

U.S. Department of Justice Memorandum Federal Bureau of Prisons

Federal Correctional Complex, Allenwood

The following FAR provisions apply to this acquisition:

FAR 52.212.1 Instructions to Offerors—Commercial Products and Commercial Services

52.212-2, Evaluation—Commercial Products and Commercial Services

RFO 52.212-4, (Deviation NOV 2025) Terms and Conditions- Commercial Products and Services

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation

52.204-7 System for Award Management— Registration

52.204-7 with Alt I System for Award Management— Registration, with Alternate I

52.204-90 Offeror Identification

52.209-12 Certification Regarding Tax Matters

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products

52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran Representation and Certifications

52.229-11 Tax on Certain Foreign Procurements— Notice and Representation

The Following Clauses are applicable:

52.203-17 Contractor Employee Whistleblower Rights

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-13 System for Award Management— Maintenance

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.219-6 Notice of Total Small Business Set Aside

52.222-3 Convict Labor

52.222-19 Child Labor—Cooperation with Authorities and Remedies

52.222-35 Equal Opportunity for Veterans

52.222-36 Equal Opportunity for Workers with Disabilities

52.222-37 Employment Reports on Veterans

52.222-50 Combating Trafficking in Persons

52.222-90 Addressing DEI Discrimination by Federal Contractors

52.225-1 Buy American-Supplies

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-1 Payments

52.232-33 Payment by Electronic Funds Transfer —System for Award Management

52.232-36 Payment by Third Party

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

Special Instructions for Shipping/Receiving:

Product should be within 6 months of production date.

Manufactured dating such as Sell By, Used By, Freeze By must be received prior to printed date.

Dairy products, items 1 – 3 will be awarded on an all or none basis.

Bread products, items 4 - 7 will be rewarded on an all or none basis.

Bread will be shipped weekly as designated on the weekly request provided by Allenwood Food Service.

In effort to reduce FCC Allenwood’s Environmental footprint, bread will be shipped on reusable, plastic bakery trays on dollies stacked no more than 6 feet high.

Each dolly of bread will be marked with the institution USP, FCI, U-5, LSCI as on the weekly order that is faxed/emailed.

Mixed dollies of Bread will be labeled as to what items are on that dolly (ie, 50 pk wheat bread, 36 pk hotdog) Eggs and Dairy will be delivered weekly according to the weekly request.

You will be notified of any differences found after items have been counted, either at time of delivery or a later time if they cannot be counted at time of delivery.

Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within three days of noncompliance notification.

All items will be closely inspected.

Items that are required to be redelivered must be provided within 24 hours of notification of the rejected items.

Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

All items will be delivered palletized, unless agreed upon with the food service administrator prior to delivery.

Rejected deliveries in whole or part will be returned at the offeror’s expense. Rejected items failed to be picked up within three days will be disposed of by warehouse staff.

Failure to provide product meeting the specification or of poor quality (i.e. molded, stale, etc.) will result in the order being cancelled and awarded to the next offeror that meets the requirements.

Bread and Eggs delivery time will be no later than 10:00 AM on Mondays, if Monday is a Federal Holiday, it will be delivered the Friday prior.

Dairy will be delivered on Tuesdays no later than 7:30 AM, if Tuesday is a Federal Holiday, it will be delivered the Monday prior.

Invoicing Instructions:

Invoice only items that have been delivered.

Invoiced items need to match items, and units of measure as shown on the purchase order. Invoices that do not match the purchase order will be returned and payment may be delayed.

Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.

Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.

Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. Subsistence is a vital part of the orderly running of the operation of a Federal Prison. In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:

•52.222-25, Affirmative Action Compliance, and

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

The point of contact for all information regarding this solicitation is Ryan Vincenzes, PPS, (570) 547-0963 x6183.

Quotes shall be submitted electronically to rvincenzes@bop.gov NO LATER THAN Tuesday, December 1, 2026, 12:00 P.M.

EST. It is the Quoters responsibility to confirm receipt of their quote.