15B11825Q00000008 4th QTR FS FY 25 PRE SOL.pdf
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- Solicitation number
- 15B11825Q00000008
About this file
This document is a pre-solicitation notice for a quarterly subsistence (general items) food service contract issued by the Federal Bureau of Prisons, United States Penitentiary Big Sandy in Inez, Kentucky. The solicitation (15B11825Q00000008) is set aside for 100% small businesses, with a solicitation period from June 2 to June 13, 2025, and an anticipated award date between June 16-20, 2025. The procurement will be conducted through SAM.gov, with best value determination based on price, technical acceptability, and past performance.
Delivery will be to the United States Penitentiary Big Sandy at 1197 Airport Road, Inez, KY 41224, with the contract awarded via purchase card or purchase order. The document emphasizes the critical nature of timely food deliveries, noting potential serious consequences of delays in a prison environment. Interested vendors must submit electronic offers by the specified due date, with all questions to be handled via email. The primary NAICS code is 311999, and the site point of contact is BSY-Contracting-S@bop.gov.
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U.S. Department of Justice
Federal Bureau of Prisons
United States Penitentiary, Big Sandy
1197 AIRPORT ROAD
INEZ, KY 41224
May 27, 2025
COVER LETTER
FROM: J. Music, Supervisory Contract Specialist
SUBJECT: Pre-Solicitation SUBSISTENCE (GENERAL ITEMS) Food Service
The Federal Bureau of Prisons, United States Penitentiary Big Sandy located in Inez, Kentucky, is issuing this pre-solicitation notice for the requirements of: 15B11825Q00000008 QUARTERLY SUBSISTENCE (GENERAL
ITEMS).
Solicitation Date: June 2, 2025 to June 13, 2025, at 4:00 p.m. site local time Anticipated Award Date: June 16, through June 20, 2025 Government Point of Entry: https://sam.gov/ Set-Aside: 100% Small Business Primary NAICS: 311999 Delivery location: United States Penitentiary Big Sandy, 1197 Airport Road, Inez, KY 41224 Best Value Determination: Evaluation of Price, Technically Acceptable, and Past Performance Site Point of Contact email: BSY-Contracting-S@bop.gov
Deliveries will begin when the Contracting Officer issues a signed Award Document to the Vendor. The Government reserves the right to make single or multiple awards based on Best Value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on Best Value. Awards will be issued with a Purchase Card or through a Purchase Order, SF-1449.
All future information about this solicitation, including solicitation amendments and awards, will be distributed through the Government Point of Entry above. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Refer to the posted solicitation for due date regarding receipt of quotes (page #1, block #8). Offers must be sent electronically to the above mentioned contact on or before the due date specified within the solicitation. The only format in which questions will be answered is by e-mail (no phone calls please). Faith Based and Community Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.
While we acknowledge COVID-19 is affecting us all and how we conduct business, it must be pointed out the serious nature of delays in our receiving food shipments. Simply put, a lack of food can lead to riots in the prison setting.
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award.
52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance.
https://sam.gov/
File details come from the government source that posted it. Updated .