15B11825Q00000006 Cover letter BREAD EGG 3rd QTR FY 25.pdf
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- Solicitation number
- 15B11825Q00000006
About this file
This document is a cover letter for a federal solicitation (Solicitation Number: 15B11825Q00000006) issued by the U.S. Department of Justice Federal Bureau of Prisons for subsistence items (specifically bread and eggs) for the United States Penitentiary, Big Sandy in Inez, Kentucky. The solicitation is for the third quarter of fiscal year 2025, with quotations due by 4:00 P.M. Eastern Standard Time on March 21, 2025, and anticipated awards expected around March 26-27, 2025.
The government will evaluate quotes based on best value, considering price, technical acceptability, and past performance, with the option to make single or multiple awards. Vendors must submit a completed Standard Form (SF) 1449 and follow specific instructions, including not modifying item descriptions or using limiting phrases like "minimum award amount". Quotes should be submitted via email to BSY-Contracting-S@bop.gov, and award may be issued through a Purchase Card or Purchase Order. The solicitation emphasizes strict adherence to the provided specifications, with any changes potentially resulting in quote rejection.
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| File | Type | Posted |
|---|---|---|
| 15B11825Q00000006 Solicitation 3RD QTR FY 25 BREAD EGGS.pdf |
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U.S. Department of Justice
Federal Bureau of Prisons
United States Penitentiary, Big Sandy
P. O. Box 2067 Inez, Kentucky 41224
March 10, 2025
15B11825Q00000006 Re:
Dear Offeror:
This letter precedes a solicitation package for various subsistence items for delivery to United States Penitentiary, Big Sandy, Inez, KY. This package contains all necessary information for you to submit a price quote to the government. The following MUST be completed and submitted with your offer.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items and continuation sheets.
Quoters are advised the government reserves the right to make single or multiple awards based on best value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on best value. Best value will be determined by evaluating each quotation for price, technical acceptability, and past performance. Award may be issued with a Purchase Card or Purchase Order. Line item quantities are for delivery as required by USP Big Sandy. Please quote only on those items specified. Do not change the item description or the unit of issue. Do not use phrases such as “minimum award amount”, “All or none”, or any other phrases that would limit the government from awarding by line item. ANY CHANGES TO THE
SOLICITATION CAN RESULT IN THE GOVERNMENT REJECTING PART OR ALL OF
THE QUOTE SUBMITTED. Be sure to complete blocks 17a, 23, 24, 30a, 30b, and 30c of SF-1449 and the continuation sheets. Please include your telephone number, and email in block 17a.
The completed package shall be returned no later than 4:00 P.M., Eastern Standard Time, March 21, 2025:
Federal Bureau of Prisons USP Big Sandy 1197 Airport Road PO Box 2067 Inez, KY 41224 Attn: J. Flanigan, Contract Specialist
The preferred method regarding the return of quotes is through email. Email quotations to BSY-Contracting-S@bop.gov
If you have any questions regarding this solicitation, please do not hesitate to contact us at
BSY-Contracting-S@bop.gov
ALL AWARDS ARE EXPECTED TO BE COMPLETED ON, OR AROUND March 26-27, 2025.
mailto:BSY-Contracting-S@bop.gov
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award.
52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays, and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance. Not abiding by the terms of the above said clause will be saved to the Contract File as an example of past performance.
File details come from the government source that posted it. Updated .