15A00025R00000106 Amend 1 SRT Canine Trainers and Canines (Signed).pdf

15A00025R00000106/0001 Page 1 of 15

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 15

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

06/10/2024

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

15A000CODE

ATF - ACQUISITIONS MANAGEMENT

DIVISION

Jim Huff

99 NEW YORK AVE. NE

WASHINGTON, DC 20226

(O) 2026489117

(F) 2026489654 James.Huff@ATF.gov

6. ISSUED BY 15A000CODE

Acquisition Management Division (AMD) 99 New York Ave NE

WASHINGTON, DC 20226

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15A00025R00000106

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

08/25/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment #1 is hereby issued to correct Section L and M under Technical approach to state Technical Approach MUST address all aspects within Attachment A SOW Paragraph 4.1 thru 4.1.22 and 5.1 thru 5.2, paragraph 14.1 thru 14.22 is incorrect. See corrected Section L page 11 of 15 and Section M page 13 of 15. All other terms and conditions will remain the same.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

James M. Huff Contracting Officer

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

08/27/2025 Previous edition unusable STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

15A00025R00000106/0001 Page 2 of 15

Table of Contents

Section Description Page Number

1 Solicitation/Contract Form 2 Commodity or Services Schedule

Section B Supplies or Services and Prices/Costs 3 Contract Clauses

Section C Descriptions and Specifications Section G Contract Administration Data

4 List of Attachments 5 Solicitation Provisions

Section L Instructions, Conditions and Notices to Bidders Section M Evaluation Factors for Award

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Section 2 - Commodity or Services Schedule

ATF SRT CANINE TRAINERS AND CANINES

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ATF SRT CANINE TRAINERS AND CANINES

Section B Supplies or Services and Prices/Costs

The Bureau of Alcohol, Tobacco, Firearms and Explosives intends to award a Single Firm Fixed Price contract to acquire Special Response Training (SRT) Canine Trainer services. The contract will be awarded on a competitive basis, awarded based on a technically acceptable low-cost requirement. Contract Line for Other Direct Cost to include Travel and per diem will not be included in the low-cost determination.

B.1 SUPPLIES / SERVICES BEING PROCURED

The Contractor shall provide SRT canine training in accordance with the specifications outlined in the Statement of Work (SOW) under Attachment A of this RFP.

B.2 PERIOD OF PERFORMANCE

The contract shall be issued for a period of twelve (12) months.

B.3 CONTRACT TYPE

This will be a Firm Fixed Price contract based on cost per day per trainer.

All proposed rates should include all anticipated charges.

B.4 FEDERAL TRAVEL REGULATION (FTR)

ATF will pay approved travel, lodging, and per diem in accordance with (IAW) the Federal Travel Regulation (FTR) outside of the local travel radius of 50 miles.

All approved travel to and from the primary training site will be paid by ATF IAW the FTR.

B.5 PRICING SCHEDULE

Offerors shall enter the daily for the Canine Trainer Services below

CLIN

Description

Quantity

Per Day

Unit Price

SRT Canine Trainer Services Pricing should be for one

(1) trainer (three (3)

Per Day

15A00025R00000106/0001 Page 4 of 15 trainers per day might be needed, if so the Government would times the contractor’s fixed amount by three

(3) when needed)

0002 Canines in accordance with Attachment A

SOW

Price should be for one (1) each canine, if the Government buys more than one

(1) up to a possible four (4) canines the Government will pay the same price for "each" extra canine required

1 EA

Contract Line for Other Direct Cost to include Travel and per diem

LOT

$100,000.00

Section 3 - Contract Clauses

Section C Descriptions and Specifications

See Attachment A Statement of Work for SRT Canine Trainers and Canines

Section G Contract Administration Data

SECTION G- CONTRACT ADMINISTRATION DATA

The resultant contract will be administered by:

Department of Justice Bureau of Alcohol, Tobacco, Firearms and Explosives Acquisition Management Division (AMD) 99 New York Avenue NE Washington, D.C. 20226

POC: Jim Huff, Contracting officer Email: James.Huff@atf.gov Phone: 202/648-9117

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CONTRACTING OFFICERS REPRESNTATIVE (COR)

Richard Fitzpatrick Special Operation Division (SOD) Email: Richard.Fitzpatrick@atf.gov Phone: 202/528-9472

CONTRACTING OFFICER’S REPRESENTATIVE

a. The Contracting Officer may designate Government personnel to act as the Contracting Officers Representative (COR) to perform functions under the contract such as review or inspection and acceptance of supplies, services, including construction and other functions of a technical nature.

The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the Contractor notice to proceed. The designation letter will set fort the authorities and limitations of the COR under the contract.

b. The COR shall not sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer.

Pre Award:

1. Develop contract specifications or statement of work;

2. Assist in market research and technical evaluation of prospective contractors;

3. Coordinate actions relating to funding and scope of work;

Post Award:

1. Maintain the COR file;

2. Maintain a list of cleared contractor personnel;

3. Document in writing technical instructions to the contractor;

4. Review and submit recommendations to the Contracting Officer on subcontracts if applicable;

5. Monitor the contractor’s performance to assure that it is strictly within the scope of the contract;

6. Promptly review reports, approve and keep adequate inspection and testing reports;

7. Accept deliverables;

8. Refer matters that may affect the contract to the Contracting Officer;

9. When the contractor is known to be behind schedule, inform the Contracting Officer with the reasons; coordinate corrective action necessary to restore the contract schedule with the Contracting Officer;

10.Furnish the Contracting Officer a copy of Governmental/contractor reports and correspondence;

11.Request the Contracting Officer authorize Governmental-furnished property and furnish the Contracting Officer with description of Government-furnished property or contractor-acquired property;

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12.Monitor contractual spending;

13.Review contractor invoices to ensure that they reflect accordingly to work completed and deliverables received in accordance to the requirements of the contract. Certify acceptance under the contract. Submit invoice to the Financial Management Division, and provide a copy of the accepted contractor invoice to the Contracting Officer;

14.Formally request the Contracting Officer issue Government desired changes in the work or services, and delivery schedule in written modifications before the contractor proceeds with changes;

15.Report suspected fraud, bribery, conflicts of interest, and other improper conduct to the Contracting Officer;

16.Forward to the Contracting Officer any contractor requests for public release of information regarding work being performed under the contract;

17.Notify the Contracting Officer of any inventions developed by the contractor during the performance of the contract;

18.When required, furnished the Contracting Officer with a formal for request for contract termination;

19.Upon expiration of the contract attest in writing that the contractor has completed performance under the contract, has delivered all requirements and all goods and services are accepted;

20.Certify that the contractor employees have followed the appropriate checkout procedures when contractor personnel no longer require access to ATF facilities (when applicable). The COR must ensure that the contractor completes the separation checklist for their personnel, and submits it to the COR. The COR will certify it, maintain the original in the COR file and provide a copy to the Contracting Officer;

21.Submit annual and final performance evaluation reports of contractor performance as required in the applicable past performance database. A notice of satisfactory or unsatisfactory completion should be included with the final performance evaluation report.

Section 4 - List of Attachments

No Clauses

No Attachments

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Section 5 - Solicitation Provisions

Provisions By Full Text

Section L Instructions, Conditions and Notices to Bidders

SECTION L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Proposals

The preferred method for proposals to be submitted in response to this solicitation is via e-mail to James.Huff@atf.gov.

Mailing address is as follows:

Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF)

Acquisition Management Division (AMD)

Attention: Jim Huff

99 New York Avenue NE

Suite 3 S-133

Washington, DC 20226

All offers, whether received by U.S. mail or email, must be postmarked and received via provided e-mail address for Contracting Officer no later than the closing date specified in Block 8 of the SF 1449. Offers received after the closing date will be rejected.

Except as specifically provided in an order, all postage and fees related to the submission of information, including but not limited to forms, reports, supporting, supporting documentation, etc. shall be paid by the Contractor. The Government shall not be responsible for costs associated with proposal preparation

Department of Justice

Bureau of Alcohol, Tobacco, Firearms, & Explosives

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available. Be cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its proposal. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal. Also, the full text of a provision may be accessed electronically at these addresses:

http://www.arnet.gov/far

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(a) The Government may award without discussions with the offeror; therefore, the offeror is cautioned to examine the solicitation in its entirety and to ensure that its proposal is complete, containing all necessary information/all required documentation, in all respects. However, the Government reserves the right to conduct discussions and to permit the offeror to revise its proposal(s).

(b) The Offeror shall submit an electronically signed and dated offer, by 3:00 PM Eastern Standard Time (EST) on Tuesday September 2nd, 2025, to James.Huff@ATF.gov or to the mailing or e-mail address provided within the solicitation. Any questions Must be received via provided e-mail address for Contracting Officer no later than by 1:00 PM Eastern Standard Time (EST) on Wednesday August 27th, 2025. All answers will be provided no later than close of business at 3:00 PM EST Tuesday September 2nd, 2025.

1. PROPOSAL SUBMISSION

(a) To be considered for selection, the Offeror must submit a complete response to this Request for Proposal (RFP) using the sequence and format provided herein. All pages must be identified with the Offeror’s name and Solicitation number.

(b) For the electronic submission, the offer/proposal shall be in uncompressed files submitted via email.

(c) The electronic version of the text shall be in Microsoft Word or Adobe Acrobat Portable Data Format (PDF).

(d) Information shall be confined to the appropriate section to facilitate independent evaluation. The technical proposal should be clear and concise, logically assembled and indexed and cross-indexed to applicable parts of the RFP as appropriate. Pages over the maximum-page limitation for any section will be excluded from evaluation. The page limits shall include any diagrams, figures, tables, or reference material.

The examination and testing of the applications in no way, expressed or implied, obligates the agency to purchase, rent, or otherwise procure the items or services demonstrated, displayed, or furnished.

By submission of its proposal and the applications, the contractor agrees to allow ATF personnel to use or test the applications for the testing described in this section at no charge to the Government. ATF personnel will not endorse the contractor's product and will use reasonable care when handling the product.

ATF assumes no cost or obligation, expressed or implied, for damage to, destruction of, or loss of any vendor-provided equipment or material used in the testing.

In return for the opportunity to test the capabilities of the contractor’s applications, the contractor agrees not to file any claims against the U.S. Government, or any of its authorized agencies, or otherwise seek any form of reimbursement for the use, or compensation for the loss, damage to, or destruction of the product used during this testing. The contractor agrees to release and hold harmless the United States, ATF, and all their employees and contractors from any and all claims or demands resulting from any loss, damage, death or injury that may arise due to use of the contractor's repeater.

The contractor shall not file any claim against the agency or otherwise seek compensation for any equipment, materials, supplies, information, or services provided. The agency is not bound or obligated in any way to give special consideration to the contractor on future contracts as a result of the testing.

(e) The contractor’s written proposal (Section I, II, III, IV, and V) must be sent to the Contracting Officer at e-mail address: James.Huff@atf.gov. If received after the due date the contractor’s proposal will be considered LATE and a late submission will not be considered for award.

2. FORMAT

(a) Submissions. Submissions shall be on 8 ½” x 11” (with no fold-outs) white paper and printed only on one side of the paper. The text shall have 1” margins on all sides, be single-spaced; font style Times New Roman; font color black; and font size 12. Illustrations (e.g., graphics figures, graphs, and tables) shall be in portrait format with font colors

15A00025R00000106/0001 Page 9 of 15 other than black allowable and font sizes 12, 10, and 9 are considered acceptable. The Offeror’s company name (no logos), the date, solicitation number, section shall be included on each page of the proposal (may be included in a header/ footer). All pages of the proposal/offer shall be numbered, using a uniform-paragraph-numbering system. Page numbers, headers and footers may be outside the page margins, and are not bound by the font, color and point-size requirement.

Information not contained within the above limitations will not be evaluated.

(b) The Offeror shall present all information relevant to each factor in the appropriate section. The Offeror shall insert its company’s name in the filename. At the end of each section, the Offeror may include any “Exceptions” that they take with the requirements, constraints, and terms and conditions. Any exceptions taken shall clearly identify the RFP Section, paragraph, and requirement/objective, constraint, or terms and conditions to which exception is being made and include appropriate supporting rationale for each exception. The Government is not obligated to accept such exceptions to the RFP, and these may render the Offeror’s proposal unacceptable.

(c) Requirements

Section

Section/Tab Title

Page Limits

I

Introduction (Table of Contents, Executive-Level Summary, Corporate Qualifications), System Award Management (SAM) Certification or other Certifications and Representations

II Factor I: Key Personnel (Experience) to include three (3) ea. Resumes

Unlimited

III

Factor II: Technical Approach

Unlimited

IV Factor III: Past Performance Unlimited

V

Factor IV: Price per trainer per day x 3 (up to three (3) trainers per day) and per canine x 4 (up to four canines)

Solicitation Section 2 / Section B

3. CONTENT

All sections listed above MUST be broken out clearly within the contractor’s proposal, if not, Proposals will be considered nonresponsive. If a contractor’s proposal is determined nonresponsive or technically not acceptable, the contractor’s proposal will be immediately removed and cannot be considered for award.

3.1 Section I – Offers shall contain the following information.

3.1.1 Introduction & Table of contents for easy reference.

3.1.2 Executive-Level Summary. Provide a letter formally transmitting the offer/quote. Identify the name, address, e-mail address, telephone and facsimile transmission number of the person(s) whom has the contractual authority and can be contacted concerning any questions about this offer/ proposal. Also, include the following as attachments to the letter:

(a) A document containing the following information:

Name, address, telephone number, facsimile number, e-mail address, and cage code of the contractor and of any corporate affiliate at which work is to be performed.

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The Offeror shall demonstrate its corporate experience, as well as that for all proposed subcontractors or team members, in performing tasks similar to those identified in the Statement of Work (SOW)

3.1.3 Section I - ORCA Certification in accordance with FAR Part 52.212-3. This tab shall contain a completed copy of your company’s ORCA Certification or proper DUNS Number that will allow the government to download your ORCA information.

3.1.4 Section I - Exceptions/Alternatives (Terms and Conditions).

(a) Offerors are cautioned that they take exception to any Terms and Conditions of the solicitation at their own risk. The Government may, at its option, reject an offer/quote which contains any such exceptions.

(b) Nonetheless, any exception taken by the Offeror, at its own risk, shall be identified in this tab. The Offeror shall clearly identify the paragraph and term or condition to which the exception is being made and include appropriate rationale for any such exception.

(c) Suggested, optional wording changes (to include clarifications and addenda) to any terms and conditions of the solicitation shall be identified in this part. The Government may at its option accept or reject any such changes. If accepted, it may be necessary to amend the solicitation and to discuss the changes with other Offerors.

(d) If no exceptions are taken, the Offeror shall include the following statement in this part of the proposal: “[Name of Offeror] takes no exception to any terms and conditions of Solicitation No. 15A00025R00000106.

3.1.5 Section I Contractor must show proof that they are registered under North American Industry Classification System (NAICS) number 812910 - Pet Care (except Veterinary) Services in Systems Award Management (SAM)

3.1.6. CONFLICT OF INTEREST. Any contractor (or member of its team and/or subcontractor) having a conflict of interest as defined under FAR Part 9.5 must identify the conflict as soon as it is known and provide a recommended mitigation plan. Mitigation plans are required whenever a competing contractor has had unequal access to non-public information regarding this requirement and/or competition or has assisted the Government in defining the requirements or evaluation criteria.

Section II Factor 1: Key Personnel (Experience)

Key Personnel Qualifications: The contractor will show the individual’s ability to execute the SOW requirements on the basis of strength of relevant education and training, depth and breadth of relevant experience.

Resume shall be submitted with quotation for proposed Canine Trainer. Resume shall include a description of the experience and capability of the proposed individual.

All Resumes MUST include either a Letter of Intent or a signed resume by the key personnel.

Resumes MUST address all aspects within Attachment A SOW Paragraph 13.1 thru 13.13

Each resume at a minimum shall contain the following information:

Company: Current company affiliation and location

Education: Degree(s), School, Location of School, Major, and Year of Graduation

Job Title: Current & Planned Job Title

Professional Experience/Qualifications: Brief summary of experience and training.

Security Clearance: Current security clearance (if applicable)

Section II Factor 2: Technical Approach

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The contractor will demonstrate a knowledge, understanding, and technical ability to successfully perform and manage the requirements of the Statement of Work (SOW). Additionally, the appropriateness, soundness and reasonableness of the Offeror’s problem resolution, logistic considerations, corporate commitment to achieve the overall project objectives and methodology for providing resource support will be assessed.

The contractor shall describe its solution and the technical approach for achieving the Statement of Work in Section C Attachment A. The contractor’s technical approach will address how your company will provide the required Special Response Training (SRT) Canine Training. The response must be clear, concise, specific; statements that your company, “understands the requirement and will comply” by themselves are not satisfactory. The proposal shall include a detailed description of supplies and or services to be provided which addresses in-depth how the offeror plans to meet the requirement.

Technical Approach MUST address all aspects within Attachment A SOW Paragraph 4.1 thru 4.1.22 and 5.1 thru 5.2

Section III Factor 3: Past Performance

The contractor will demonstrate the likelihood of successful performance in providing requirements similar in size, scope, recent, relevant and complexity of this solicitation. The Government may choose to evaluate publicly available reports, and/or data from the Contractor Performance Assessment Reporting System (CPARS). The Government may use present and/or past performance data obtained from a variety of sources, not just those contracts identified by offeror.

The information gathered for past performance may also be used in the responsibility determination.

The Offeror shall provide references for a maximum of three (3) contracts/Orders with the Federal Government and/or commercial customers that demonstrate recent and relevant past performance of similar scope, size and complexity of services identified.

Recent is defined as within the last three (3) years. Relevant is defined as work similar in complexity, magnitude, and type of the work described in the (SOW).

The Government may consider the past performance of other companies when they are team members, affiliates, or significant subcontractors, who will perform major or critical aspects of the requirement when such information is relevant to the acquisition; however, the offeror must clearly explain how these other companies will be significantly involved in the proposed contract. The Offeror shall provide a detailed summary of the work performed for each past performance reference submitted. Where possible, ATF may interview each reference provided to verify project scope, dollar value and obtain additional past performance information. The Offeror shall provide telephone, fax, and email for the points of contact for the technical and contractual personnel with each referenced project as well as a description of the referenced contracts/task orders.

Section IV Factor 4: Price

Price Evaluation: The government shall conduct a price evaluation. Price reasonableness will be determined by price competition based on the comparison of the contractors proposed base training rates per day and price per canine by Contract Line Item Number (CLIN) by Contract Line Item Number (CLIN) within the solicitation.

The contractor shall not be entitled to revise pricing based upon variations of the trainings per year, nor shall they be entitled to an equitable adjustment based upon the anticipated training. Pricing MUST be all-inclusive.

A proposal complying with solicitation requirements with the lowest price per training per day for one (1) trainer (three

(3) trainers per day might be needed, if so the Government would times the contractor’s fixed amount by three (3) when needed) and lowest price per canine times four (4) each canines if the Government buys all four (4) canines will be selected as long as the overall proposal is determined technically acceptable.

All proposals will be evaluated for compliance with the terms, conditions, and requirements set forth by the RFP.

Price — the contractor shall propose a fixed daily rate and a fixed canine rate for the Statement of Work (SOW) provided.

All proposed rates should include all anticipated charges, except travel and per diem that is allowable under Federal Travel Regulations (local travel is not reimbursable). Travel and lodging will be considered Other Direct Costs (ODC), which will be paid outside the firm fixed daily rate.

Contract Instructor will bill actual time scheduled/worked during events, and associated travel, lodging, and per diem costs. Travel time will not be charged separately and must be incorporated into the daily fees if the facilitator wishes to be compensated for the time.

- If the contractor’s price is bound by any special conditions, these conditions must be stated in the Price Proposal.

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- Prices —the contractor shall propose fixed daily rates for a canine trainer and a fixed canine rate by Contract Line Item Number (CLIN) within the solicitation.

- Contract Line for Other Direct Cost to include Travel and per diem will be paid in accordance with the Federal Travel Regulation. This will be a cost reimbursable CLIN and shall not be priced out and shall not be included with the contractor’s final pricing.

Pricing is based on one (1) each per day per year for the order under the contract, the one (1) each per day for canine trainer per year and a fixed canine rate is provided for purposes of price evaluation only. The Government may order more or less than the stated one (1) each per day or one (1) canine, and the contractor shall not be entitled to revise pricing based upon variations in the quantities, nor shall they be entitled to an equitable adjustment based upon change quantities. Pricing MUST be all-inclusive.

Section M Evaluation Factors for Award

SECTION M

SECTION M - EVALUATION FACTORS FOR AWARD

General

(a) The Government is conducting this source selection in accordance with the competitive negotiation source selection procedures contained in FAR Part 12, and 13.

(b) The Government intends to award a Single Firm Fixed Price contract to acquire Special Response Training (SRT) Canine Trainer services. The contract will be awarded on a competitive basis, awarded based on a technically acceptable low-cost requirement. Contract Line for Other Direct Cost to include Travel and per diem will not be included in the low-cost determination.

(c) The Government intends to evaluate proposals and award a contract without discussions with the Offerors, unless discussions become a necessity. Therefore, the initial proposal should contain the Offerors' best terms from a technical and cost/price standpoint.

(d) When conducting the evaluation, the Government will use the data included by Offerors in their proposals to include the technical factors and past performance, as well as data obtained from other sources. Each Offeror is responsible for ensuring that the information provided is thorough, accurate, and complete.

(e) The Offeror must clearly demonstrate that all the technical requirements of the SOLICITATION are met.

Basis for Contract Award. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. This is a competitive LPTA source selection. The Government intends to award a single contract to the contractor whose proposal offers the lowest evaluated price and for which all non-price factors are rated as acceptable in accordance to the established criteria. By submission of its offer, the offeror accepts all solicitation requirements, including terms and conditions, representatives and certifications, and technical requirements. Failure to meet a requirement will result in an offer being determined technically unacceptable.

Offerors must clearly identify any exception(s) to the solicitation and conditions and provide complete accompanying rationale. The Government intends to select ONE contractor for award of this effort.

Proposals will be evaluated for lowest price, and the Program Office will determine if the lowest-priced proposal is technically acceptable or not. If the proposal is determined unacceptable the contractor will be determined to be nonresponsive, and the Program Office will move to the next lowest priced proposal until a technically acceptable proposal is found. The objective of this plan is to select the proposal that represents the lowest price technically acceptable proposal to the Government.

Key Personnel, Technical Approach and Past Performance are referred to as technical criteria. Key Personnel, Technical Approach and Past Performance will be determined acceptable or not acceptable. If any of the factors are determined

15A00025R00000106/0001 Page 13 of 15 nonacceptable the contractor will not be considered for award. If all factors are determined acceptable the contractor with the lowest final price will be the awardee. Price reasonableness will be determined by the Contracting Officer based on competition.

For the purpose of award, the government shall evaluate offerors based on the evaluation factors described below:

The proposal will be evaluated on the basis of the following evaluation factors:

(1) Factor 1: Key Personnel (Experience) Acceptable/Unacceptable Determination:

The contractor’s submitted key personnel (Canine Trainers) a total of no less than three (3) each resumes that met or exceeded the Canine Trainers Qualifications under Attachment A SOW Paragraph 13.1 thru 13.13

Acceptable: All resumes for the Canine Trainers clearly met or exceeded under the Canine Trainers Qualifications under Attachment A SOW Paragraph 13.1 thru 13.13 of the solicitation. Resumes must demonstrate the individual’s ability to execute SOW requirements.

(Letter of Intent or Signed Resume MUST be provided for each examiner).

Unacceptable: All the resumes for the Canine Trainers did NOT meet or exceed the Canine Trainers Qualifications under Attachment A SOW Paragraph 13.1 thru 13.13 of the solicitation. Resumes did not demonstrate the individual’s ability to execute SOW requirements. (Fails to provide a Letter of Intent or Signed Resume for ALL examiners).

(2) Factor 2: Technical Approach in accordance with Statement of Work (Attachment A) of the solicitation:

The Government will evaluate whether the Offerors effectively demonstrate a knowledge, and technical ability to successfully perform and manage the requirements of the Statement of Work (SOW). Additionally, the appropriateness, soundness and reasonableness of the Offeror’s problem resolution, logistic considerations, corporate commitment to achieve the overall project objectives and methodology for providing resource support will be assessed.

The Government will evaluate if the contractor has a complete understanding of ATF’s objectives, scope, tasks and deliverables by fully describing its proposed detailed technical solution and management/development approach to perform each task/deliverable specified in the PWS. The prospective contractor shall clearly define the steps involved for executing the proposed solution including ensuring that it does not restrict or limit the Government’s ability to replace, upgrade, enhance, or transition operations to the Government/other personnel and any assumptions.

The Government will evaluate the contractor’s Technical Approach to ascertain how the company intends to accomplish, administer, and manage the tasks and deliverables in the PWS. The Government will evaluate whether the Offerors effectively demonstrate the contractor’s ability to execute ALL the task requirements within the SOW under Paragraph 4.1 thru 4.1.22 and 5.1 thru 5.2.

Technical Approach Acceptable/Unacceptable Determination

Acceptable: Proposal clearly meets the requirements of the solicitation and addresses ALL requirements of the SOW under Paragraph 4.1 thru 4.1.22 and 5.1 thru 5.2.

Unacceptable: Proposal does not clearly meet the requirements of the solicitation and fails to address ALL requirements of the SOW under Paragraph 4.1 thru 4.1.22 and 5.1 thru 5.2.

(3) Factor 3: Past Performance Acceptable/Unacceptable Determination:

The quality of the contractor’s recent and relevant past performance will be evaluated to assess the offeror’s probability of meeting the solicitation requirements. The Government will first evaluate the submitted references up to three (3).

The offerors’ proposal will be evaluated to determine the extent to which their performance demonstrates the likelihood of successful performance in providing requirements similar in size, scope and complexity of this solicitation. The

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Government may choose to evaluate publicly available reports, and/or data from the PPIRS. The Government may use present and/or past performance data obtained from a variety of sources, not just those contracts identified by offeror.

The information gathered for past performance may also be used in the responsibility determination. Past performance will be evaluated on an acceptable/unacceptable based on confidence rating listed below. Offerors are required to identify contracts, both commercial and Government contracts for the same or similar service.

a. Recency: Recent is defined as contract performance within the past three years. The following ratings will be used for Past Performance Recency:

Adjectival Rating Description Recent Contract Performance occurred within the past three years from the date proposals are due.

Not Recent Contract Performance did not occur within the past three years from the date proposals are due.

a. Relevancy: Relevancy includes, but is not limited to, the following:

similarity of product/service/support, complexity, dollar value, contract type, use of key personnel (for services), and extent of subcontracting/teaming. The following ratings will be used for Past Performance Relevancy:

Adjectival Rating Description Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(c) Performance Confidence Assessment: For past performance contract references determined to be both recent and relevant, the Government will evaluate the degree to which the performance of those efforts demonstrates an overall performance and quality record that supports an expectation of successful achievement of the solicitation requirements by assigning a performance confidence assessment rating as follows:

Performance Confidence Assessments Rating Method

Adjectival Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

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Acceptable: Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. The offeror’s received a neutral confidence or higher rating.

Unacceptable: Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort. The offeror’s received a limited confidence or lower rating.

If the offeror is without a record of relevant and recent past performance, it shall affirmatively state that it possesses no relevant and recent past performance. "In such a situation, an offeror lacking relevant and recent past experience that fails to provide an affirmative declaration may be found to have failed to provide a solicitation requirement, the Government may reject their proposal." Reference FAR 15.305(a)(2)(iv) – Proposal evaluation, an offeror without a record of relevant and recent past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Government will assess the performance confidence as neutral. Therefore, the neutral offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

1.4 Factor 4 Price: Price Evaluation: The government shall conduct a price evaluation. Price reasonableness will be determined by price competition based on the comparison of the contractors proposed base training rates per day and price per canine by Contract Line Item Number (CLIN) within the solicitation.

The contractor shall not be entitled to revise pricing based upon variations of the trainings per year, nor shall they be entitled to an equitable adjustment based upon the anticipated training. Pricing MUST be all-inclusive.

A proposal complying with solicitation requirements with the lowest price per training per day for one (1) trainer (three

(3) trainers per day might be needed, if so the Government would times the contractor’s fixed amount by three (3) when needed) and lowest price per canine times four (4) each canines if the Government buys all four (4) canines will be selected as long as the overall proposal is determined technically acceptable.

All proposals will be evaluated for compliance with the terms, conditions, and requirements set forth by the RFP.

Price — the contractor shall propose a fixed daily rate and a fixed canine rate for the Statement of Work (SOW) provided.

All proposed rates should include all anticipated charges, except travel and per diem that is allowable under Federal Travel Regulations (local travel is not reimbursable). Travel and lodging will be considered Other Direct Costs (ODC), which will be paid outside the firm fixed daily rate.

Contract Instructor will bill actual time scheduled/worked during events, and associated travel, lodging, and per diem costs. Travel time will not be charged separately and must be incorporated into the daily fees if the facilitator wishes to be compensated for the time.

- If the contractor’s price is bound by any special conditions, these conditions must be stated in the Price Proposal.

- Prices —the contractor shall propose fixed daily rates for a canine trainer and a fixed canine rate by Contract Line Item Number (CLIN) within the solicitation.

- Contract Line for Other Direct Cost to include Travel and per diem will be paid in accordance with the Federal Travel Regulation. This will be a cost reimbursable CLIN and shall not be priced out and shall not be included with the contractor’s final pricing.

Pricing is based on one (1) each per day per year for the order under the contract, the one (1) each per day for canine trainer per year and a fixed canine rate is provided for purposes of price evaluation only. The Government may order more or less than the stated one (1) each per day or one (1) canine, and the contractor shall not be entitled to revise pricing based upon variations in the quantities, nor shall they be entitled to an equitable adjustment based upon change quantities. Pricing MUST be all-inclusive.