158600Addendum1.pdf
PDF 278 KB Posted
- Attached to
- IFB#158600 - Janitorial Services - Rocky Mt.
- Solicitation number
- 53325
- Issued by
- Franklin County, Virginia
About this file
This document is an addendum to an Invitation for Bids (IFB) issued by the Virginia Department of Transportation (VDOT) for janitorial services at the Rocky Mount Office Building. The addendum revises the bid submission deadline and bid opening date to January 16, 2024. It also provides updates to the materials to be supplied by the contractor, the hours of work and frequency of services, and clarifies that VDOT will supply all toilet tissue, paper products, hand soap, and trash bags. The janitorial services are to be performed 5 days per week, Monday through Friday, excluding weekends and holidays, between the hours of 5:00 PM and 8:00 PM.
The bid price shall include all cleaning supplies, materials, and incidentals necessary for the janitorial maintenance of the Rocky Mount location. VDOT will supply the paper products. The contract administrator may determine the need for different hours for operational purposes, with 24-hour notice provided to the contractor. Acknowledgment of the addendum is required prior to the bid due date, and failure to do so may result in the bid being deemed non-responsive.
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Text version
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1401 East Broad Street (804) 786-2701 Commissioner Richmond, Virginia 23219 Fax: (804) 786-2940
January 3, 2024
ADDENDUM NO. 1 TO ALL BIDDERS
Reference - Invitation For Bids: IFB # 158600 Commodity: Janitorial Services – Rocky Mount Office Dated: December 21, 2023 Bids Due: January 15, 2024 at 1:00PM Bid Opening: January 15, 2024 at 1:30PM
The above is hereby changed to read:
1. Solicitation Closing Date and Time: 1:00 PM Eastern Daylight Time on January 16, 2024
2. Bid Opening Date and Time changed to: 1:30 PM Eastern Daylight Time on January 16, 2024
3. IV.A.3 has been updated as follows:
MATERIALS: Bid price shall include all cleaning supplies, materials and incidentals including restroom air freshener batteries and recharged air freshener canisters, necessary for the janitorial maintenance of the Rocky Mount location per the terms of this solicitation. VDOT will supply all toilet tissue and all other paper products necessary for this contract along with hand soap and trash bags.
4. IV.A.4 has been updated as follows:
HOURS OF WORK and FREQUENCY: The janitorial services shall be performed 5 days per week, Monday through Friday, excluding weekends and holidays, between the hours of 5:00PM and 8:00PM, in the Rocky Mount Office Building. Services shall be performed twice a week in the shop office, on Tuesday and Thursday, between the hours of 5:00PM and 8:00PM. Contractor shall set the schedule for the Shop Building with the Contract Administrator within two
(2) days after the award. No work shall be performed on Saturday or Sunday unless specifically approved in writing by the Contract Administrator or designee. The Contract Administrator, or designee may determine the need of different hours for operational purposes. When a change is needed, VDOT will give the Contract at least a 24-hour notice.
Note:
Acknowledgement of this addendum or any subsequent addenda must be prior to the bid due date and time or signed and uploaded as an attachment with the electronic bid submission. Failure to acknowledge or submit the addendum may be grounds for declaring the bid non-responsive.
Very truly yours, Shonda Fowler Contract Officer Phone: (540)378-5089
IFB# 158600
Addendum 1
Name of Firm
Signature Title Date
| 158600Addendum1_DTF.pdf |
| 158600SpecificationsTermsConditions_Add1.pdf |
| 158600FillableForms.pdf |
| 158529FillableForms.pdf |
| Untitled |
| Untitled |
| 156351_Fillable Forms.pdf |
| 156346_Small Business Subcontracting Plan.pdf |
| Emergency and Normal Telephone Numbers.pdf |
| IFB# ____________________ |
| NORMAL AND EMERGENCY TELEPHONE NUMBERS |
| IFB 156111 Vendor Qualification Equipment Certification Inventory Certification.pdf |
| IFB #: |
| VENDOR QUALIFICATION / EQUIPMENT INVENTORY CERTIFICATION |
| In Column 1 place an “R” beside each piece of equipment that will be rented/leased or sub-contracted |
| SBSP fixed.pdf |
| Untitled |
| Untitled |
| IFB 156180 Vendor Qualification Equipment Certification Inventory Certification.pdf |
| IFB #: |
| VENDOR QUALIFICATION / EQUIPMENT INVENTORY CERTIFICATION |
| In Column 1 place an “R” beside each piece of equipment that will be rented/leased or sub-contracted |
| 158600SpecificationsTermsConditions_Add1.pdf |
| a) RESTROOMS: |
| All Floors swept and mopped/scrubbed |
| All Faucets, sinks and urinals cleaned and sanitized |
| All Paper Towel Holders cleaned and sanitized |
| All Sanitary Napkin receptacles emptied/cleaned and sanitized |
| All Mirror shelves, dispenser, fixtures wiped clean |
| All stall partitions wiped clean |
| All window frames/sills wiped clean |
| All radiator/grill/vents wiped clean |
| All trash receptacles emptied, wiped clean and liner replaced |
| All stall partitions wiped clean |
| All Paper towel, hand soap and toilet paper dispensers shall be restocked. VDOT will provide the paper products. |
| b) ROOMS—to include Offices, Hallways and Stairwells: |
| Carpeted surfaces, high traffic areas, shall be vacuumed and spot cleaned. Also included shall be any areas specifically pointed out by the Contract Administrator or designee. |
| All Hard Floors shall be wet mopped or scrubbed |
| All Drinking Fountains wiped cleaned and sanitized |
| All horizontal surfaces in Break Room Area and Kitchenette cleaned |
| All horizontal surfaces in offices cleaned (desk/file/tabletops, chair seats, costumers, racks, windowsills, etc.) |
| All sinks wiped clean |
| All trash receptacles emptied, wiped clean and liner replaced |
| All light fixtures, baseboards, ceilings, walls shall be dusted and cobweb free |
| All external and internal walkways free of trash or debris |
| All glass (to include) front entrance shall be cleaned and smudge free |
| All Paper towel, hand soap and toilet paper dispensers shall be restocked. VDOT will provide the paper products. |
| All Sanitary Napkin receptacles shall be emptied and cleaned |
| All Mirror shelves, Mirrors and soap dispensers wiped clean |
| All Stall partitions and Walls wiped clean |
| All Window frames and sills wiped clean |
| 7. DURING EACH CLEANING: |
| 8. ROCKY MOUNT OFFICE BUIDING AND SHOP FLOORS – ANNUAL SERVICES |
| 158600FillableForms.pdf |
| 158529FillableForms.pdf |
| Untitled |
| Untitled |
| 156351_Fillable Forms.pdf |
| 156346_Small Business Subcontracting Plan.pdf |
| Emergency and Normal Telephone Numbers.pdf |
| IFB# ____________________ |
| NORMAL AND EMERGENCY TELEPHONE NUMBERS |
| IFB 156111 Vendor Qualification Equipment Certification Inventory Certification.pdf |
| IFB #: |
| VENDOR QUALIFICATION / EQUIPMENT INVENTORY CERTIFICATION |
| In Column 1 place an “R” beside each piece of equipment that will be rented/leased or sub-contracted |
| SBSP fixed.pdf |
| Untitled |
| Untitled |
| IFB 156180 Vendor Qualification Equipment Certification Inventory Certification.pdf |
| IFB #: |
| VENDOR QUALIFICATION / EQUIPMENT INVENTORY CERTIFICATION |
| In Column 1 place an “R” beside each piece of equipment that will be rented/leased or sub-contracted |
File details come from the government source that posted it. Updated .