15409-0 sole-source-determination.docx

SOLE-SOURCE DETERMINATION MEMO

ODHS Office of Contracts & Procurement

Contract specialist:

DAS Delegation 649-11, as amended

Estimated total contract value: $1,257,255.00

Description of goods or services: Mink Bowman Transition

1. Background: This sole source justification applies to the purchase of:

a) This contract will require Deloitte to transition the current Mink Bowman Project Management work relating to the Mink Bowman Federal lawsuit over to the Oregon Health Authority (OHA) upon completion of State hiring and Contractor training for OHA staff to manage this program.

b) Deloitte is currently providing services that will transfer to OHA using a six-month transition plan shown below (Attachment 1).

2. Prospective contractor/vendor:

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services

Office of Contracts and Procurement

Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair (unless available on DAS price agreement), or training.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

|_| Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

or |_| Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

or |_| Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.

or |X| Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. Deloitte is currently performing Project Management services (kT# 178181) and this contract transfers this work from Deloitte to OHA.

APPROVED:

By:

Signed by DPO electronically via OregonBuys

Kirk N. Rhoades or acting DPO

Attachment 1 Level 3 - Restricted

Level 3 - Restricted

Level 3 - Restricted image1.png image2.svg DRAFT Compared to the 3 - month transition, the 6 - month transition timeline allows for additional time for OHA PM staff identification a nd hiring. Anticipated 6 - Month Transition Timeline June May April March February January W24 W23 W22 W21 W20 W19 W18 W17 W16 W15 W14 W13 W12 W11 W10 W9 W8 W7 W6 W5 W4 W3 W2 W1 Transition Meetings 3 Develop PM Transition Document PM Meeting to launch transition efforts and align on approach June 26 th: Transition Complete Conduct New Lead + Supports Mink Onboarding & Start Shadowing Meetings Reverse Shadowing & Final Handoff 1 Share PM Transition Document with Christa and Sam 15 min weekly meetings with Christa and Sam to provide transition updates Additional Details: • 1 - Reverse Shadowing & Final Handoff includes the transition of recurring meetings such as Dr. Pinals Meeting, Executive Coordin at ion Meetings, Manager Coordination Meetings, Project Team Meetings, and recurring deliverable development. • 2 - Special Topic Deep Dive includes Review of Mink Bowman PM Transition Document, Review of Recurring Deliverables and Reporting P roducts, Review of Dr. Pinals’ Recommendations, Smartsheet Workspace Tour, Teams Site/ SharePoint Tour and Review of Priority Projects and Suppo rt. • 3 - All transition meetings are flexible based on OHA PM staff hiring. Transition Meeting Ownership Draft PM Transition Document Outline Special Topic Deep Dive with New Lead and Supports (1x a week) 2 1/01/26: HB2005 Implementation Work Begins 1/15/26: CR Manual due to Dr. Pinals 2 /27/26: CREP Go - Live Quarterly: Status Hearing Preparation Quarterly: Status Hearing Preparation New PM Lead Hired Key MB Milestones Transition Tasks All PM Support Staff Hired