151174-event.pdf

Lateral Watering System

Request for Bids

Salt Lake County Contracts and Procurement, on behalf of Salt Lake Valley Landfill/Solid Waste invites your company to bid on providing an automated watering system to apply the appropriate amounts of water at specified times to aid in the composting of material in windrows.

Salt Lake Valley Landfill uses water from wells located on the property to add water to composting windrows.

REQUIREMENTS:

Salt Lake County - Lateral Watering System Salt Lake County (Landfill) seeking an automated watering system to apply the appropriate amounts of water at specified times to aid in the composting of material in windrows.

Open 10/18/2016 2:00 PM MST Type Invitation for Bid Close 11/18/2016 2:00 PM MST Number SLCO SWM31748 RFB Sealed Until 11/18/2016 2:00 PM MST Currency US Dollar

Contacts

Brent McDougal bmcdougal@slco.org

Phone

Commodity Codes

Commodity Code Description

21100 Agricultural and forestry and landscape machinery and equipment including agricultural machinery for soil prep harvesting planting seeding and livestock equipment and irrigation systems and forestry machinery and equipment and services

21101 Dispersing and spraying appliances for agriculture including sprinklers and dusters and sprayers composter and pollination equipment or supplies and frost protection equipment and fertilizer spreaders

21102 Greenhouses and equipment including irrigation equipment and greenhouse pots and ventilation equipment and isolation equipment and agricultural sun shade material and hydroponic fertilizer injector

Description mailto:bmcdougal@slco.org

A. Power available - Operates under its own power.

B. Hose-fed system.

C. Vault water supply.

D. 4 Wheel cart.

E. Basic Control Panel.

F. Furrow guidance.

G. High-Clearance Tower: Height 12’10”.

H. Tire Size 16.9x24.

I. Total System Length 350 ft.

J. Booster Pump. (Increased pressure will likely be required) K. Room on cart for 100gal. tank.

L. May add and/or replace current pump with optional higher displacement pump

PARTS AND SERVICE:

a. Bid shall list the source(s) of parts and service of the purposed equipment. The supplier must have a Parts and Service Center located within 150 miles of the Salt Lake County Landfill. Consideration will not be given to offers unable to provide adequate service facilities and availability of replacement parts.

DELIVERY, TRAINING, DOCUMENTATION, ACCEPTANCE AND PAYMENT:

a. Delivery and set up shall be in accordance with Vendor’s bid. An extension may be granted but unless a delivery extension is granted for acceptable reasons due to circumstances beyond the vendor’s control, liquidated damages of $50.00 per business day will be deducted from the invoice for every working day after the expiration of the number of days shown on the purchase order until the unit(s) is delivered. This provision is not intended as a penalty but as liquidated damages.

b. Delivery and set up shall be at no additional charge. FOB Salt Lake County Landfill 6030 West California Ave., SLC, UT.

TRAINING:

a. INSTRUCTION ON SAFETY, OPERATION AND MAINTENANCE: the vendor shall provide the services of a competent, factory-trained, technician thoroughly trained in the use and operation of the unit(s).

b. Vendor shall provide instruction of functions, safety, operation and preventive maintenance on the unit(s) delivered.

Instruction shall identify potentially hazardous situations when working.

c. LESSON PLAN: The vendor shall furnish a copy of the manufacturer’s approved lesson plan for the instructional training within 30 days after award of the purchase order. The lesson plan may be taken from the operator’s manual, provided all necessary information is included.

DOCUMENTATION:

a. Delivery must include vendor’s invoice, a Copy of Warranty(s) and operator’s manual for unit, and any attachments.

b. Operators Manual shall include start up procedure, check list for data collection, shut down procedure, check list for winter storage and check list for return to service.

c. Delivery must also include one (1) complete set of parts lists, and one (1) set of shop (repair) manuals at no additional charge.

ACCEPTANCE:

a. All unit(s) ordered will be subject to acceptance inspection and performance testing upon receipt.

b. Acceptance inspection and performance testing will not take more than five working days, weather permitting.

c. The vendor will be notified within this time frame of any units that do not comply with the purchase order specifications.

d. If any units are canceled for non-acceptance, the needed equipment may be purchased elsewhere and the vendor may be charged full increase, if any, in cost and handling.

CONTENTS:

If any provision or specification in this “Request for Bid” (RFB) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFB shall be accepted following opening of the bids.

QUESTIONS:

Questions shall be submitted through SciQuest Utah Public Procurement Place ( https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah) Questions are due prior to the question due date and time specified in SciQuest. If a question/answer changes the RFB document, the change will be released in an addendum to the “Request for Bids”. Do NOT contact the Agency, Division, Department, or other County officers or employees.

PRE-BID CONFERENCE or SITE VISIT:

A pre-bid conference will be held on Wednesday October 26th at 10:30 AM. (Specified in SciQuest). The location will be at the Salt Lake Valley Landfill. 6030 West California Ave., Salt Lake City, UT. Attendance is not mandatory but it shall be the sole responsibility of the bidder to attend this conference. Bidders not attending do so at their own risk. The written questions submitted, along with any other additional information pertaining to the clarification of specifications, will be discussed in detail at this conference. Bidders should thoroughly familiarize themselves with this RFB document including specifications prior to attending the conference. Verbal statements or information given at a pre-bid conference is not binding on the bidder or the County unless released in a Bid Addendum.

PREFERENCE SYSTEMS:

Salt Lake County may award bids and contracts to bidders through a preference system. Please refer to the preference systems attachment.

AWARD :

Salt Lake County may award bids and contracts to vendors through a preference system. Please refer to the preference attachment. Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County.

Award will be to the lowest responsive, responsible bidder submitting the lowest cost including delivery.

DELIVERY:

The bid pricing being offered must include delivery charges and be shipped FOB Destination, Freight Pre-Paid.

PARTIAL BID SUBMISSION:

Submission of a partial listing of items on the price schedule sample list may result in your bid being deemed non-responsive.

WARRANTY:

Must include a warranty that covers all parts and labor for a period of at least 1 year.

https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah

TRAINING:

Upon delivery of equipment, training by qualified instructor(s) shall be provided by operators, service personnel, and mechanics to assure efficient and economical performance and maintenance of machine. Training, at the vendor’s expense, is to be done until the County feels personnel are trained.

REQUIRED INSURANCE POLICIES:

A. Any insurance coverage required herein that is written on a “claims made” form rather than on an “occurrence” form shall

(i) provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii) be maintained for a period of at least 3 (three) years following the end of the term of this Agreement or contain a comparable “extended discovery” clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to the County.

B. All policies of insurance shall be issued by insurance companies licensed to do business in the State of Utah and either:

(i) Currently rated A- or better by A.M. Best Company;

C. Bidder shall furnish certificates of insurance, acceptable to the County, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

D. In the event any work is subcontracted, Bidder shall require its subcontractor, at no cost to the County, to secure and maintain all minimum insurance coverages required of the Bidder hereunder.

E. In the event that governmental immunity limits are subsequently altered by legislation or judicial opinion, Bidder shall provide a new certificate of insurance within 30 (thirty) days after being notified thereof in writing by the County, certifying coverage in compliance with the modified limits or, if no new limits are specified, in an amount acceptable to the County.

F. All required certificates and policies shall provide that coverage thereunder shall not be canceled or modified without providing 30 (thirty) days prior written notice to the County in a manner approved by the County District Attorney.

G. In the event Bidder fails to maintain and keep in force any insurance policies as required herein, County shall have the right at its sole discretion to obtain such coverage and reduce payments to Bidder for the costs of said insurance.

REQUIRED INSURANCE POLICIES.

Bidder agrees to secure and maintain the following required policies of insurance in accordance with the general insurance requirements set forth in the preceding subsection:

A. Workers’ compensation and employer’s liability insurance as required by the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law. This requirement includes Bidders who are doing business as an individual and/or as a sole proprietor as well as corporations, limited liability companies, joint ventures and partnerships. In the event any work is subcontracted, Bidder shall require its subcontractor(s) similarly to provide workers’ compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

B. Commercial general liability insurance on an occurrence form with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence with a $2,000,000 general policy aggregate and $2,000,000 products completed operations policy aggregate. The policy shall protect the County, Bidder, and any subcontractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from Bidder’s operations under this Agreement, whether performed by Bidder itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent Bidders, and completed operations.

C. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence.

—OR IF THERE WILL NOT BE ANY VEHICLE OPERATIONS—

D. The Bidder shall not operate a vehicle in connection with any services rendered under this Agreement. Inasmuch as the Bidder agrees not to operate a vehicle in connection with services rendered under this Agreement, the County shall not require the Bidder to provide commercial automobile liability insurance.

Prerequisites Required to View Event Required to Enter Bid

1. Specification Requirements

2. Refer to Terms and Conditions document under Buyer Attachment area.

Buyer Attachments

1. SLCo Claim of Business Confidentiality

2. SLCo Preference System

3. SLCo Environmental Compliance

4. SLCo RFB Terms & Conditions

Questions Required Questions

1.1. Provide legal supplier name and DBA (if applicable)

1.2. Bidder has reviewed the scope of work and requirements.

1.3. A pre-bid conference was held. Refer to the Scope of Work for details. Did the bidder attend?

1.4. Bidder requests a claim of business confidentiality and has attached the Request for Protected Information form.

1.5. Bidder requests preference(s) per the Preference System attachment. Bidder must prepare and attach the preference form.

1.6. Provide Supplier Contact person, telephone number and e-mail contact

1.7. Brochure or Literature Required: In the Supplier Attachment area, please attach literature for the equipment you are bidding on. What is the make and model number you are bidding?

1.8. Bidder agrees to comply with the County's environmental compliance statement and non-debarment certification.

1.9. Is the Bidder registered with the Utah Department of Commerce to do business in the State of Utah?

1.10. Partial Bid Not Allowed: Bidder understands that submission of a partial listing of items on the price schedule sample list may result in your bid being deemed non-responsive.

1.11. The Bidder will provide proof of insurance coverage for the amounts listed in the Buyer Attachment.

1.12. I certify that to the best of my knowledge the information contained in this bid is accurate and complete and that I have the legal authority to commit this Supplier to a contractual agreement. I understand that final funding for any service is based upon funding levels and the approval of the Mayor for Salt Lake County. Electronic signature acceptable for electronic submission. Provide your name and title.

1.13. Warranty: Bidder understands the price bid must include a warranty that covers all parts and labor for a period of at least one (1) year. Refer to T&C #5.

1.14. Training: Upon delivery of equipment, training by qualified instructor(s) shall be provided to County operators, service personnel, and mechanics to assure efficient and economical performance and maintenance of equipment.

Bidder agrees that training will be at the Bidder’s expense. Training is to be provided until the County feels personnel are trained.

1.15. Service Facility: Bidder shall have a service facility and personnel authorized to perform warranty work on the unit being bid and maintain a parts inventory for that unit. Facility must be located within 150 miles of Salt Lake County.

Include address of Bidder's service facility.

https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/151174-384652662Buyer%20Attachment%20Claim%20of%20Business%20Confidentiality.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1550334543&Signature=pBcije66ubFgsWgX3%2Fixyja4bF0%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/151174-384652670Preference%20System%20Attachment%20Oct%202015.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1550334543&Signature=%2BKPUpy558kN3g1vZbZHjU%2FZxpNk%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/151174-384652676Environmental%20Compliance%20Practices%20.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1550334543&Signature=Cmc12NZeZPWpAHvKIprvUfwEEso%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/151174-3846533610.00%20PO%20Standard%20Terms%20and%20Conditions%2027Jan2014.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1550334543&Signature=Rl3E3ZkI9IGvPnGaDvL6tbWvdu8%3D

Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 350' Lateral Watering System 1 EA - Each

A. Power available - Operates under its own power.

B. Hose-fed system.

C. Vault water supply.

D. 4 Wheel cart.

E. Basic Control Panel.

F. Furrow guidance.

G. High-Clearance Tower: Height 12’10”.

H. Tire Size 16.9x24.

I. Total System Length 350 ft.

J. Booster Pump.

K. Room on cart for 100gal. tank.

L. May add and/or replace current pump with optional higher displacement pump.

16 February 2017