1502000 C UST-AST SOW (FFP) w EM comments.docx

1502000 – Facility Investment Table of Content

1502000 – Facility Investment Table of Content

- AST/UST

1502000 – Facility Investment

(1) The personnel working under this contract shall be qualified and licensed for the work they are performing as required by the General Laws of the State of Rhode Island particularly those laws described in Chapters 23, 42, and 46. Additionally all personnel performing work under this contract shall be qualified and licensed as required by all other federal state, and local regulations.

(2) All Leak Detection System technicians shall be qualified for the systems worked and trained/certified as required by the equipment manufacturers.

(3) Tank inspectors will be STI SP001 and/or API 653 certified (2.2.1 Certification & Licenses)

(4) Within 15 days of contract award, the Contractor shall submit a copy of all required license(s) for all employees that will be assigned to this contract. If the contractor hires new employees, he shall submit a copy of required license(s) prior to the personnel performing work on this contract.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area (to include the sump aprons and generator enclosures). All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

The Contractor shall maintain sufficient materials and equipment on hand to support service call work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service call work within the time limits specified.

1502000 – Facility Investment

The Contractor shall comply with all Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance such as

(1) OPNAVINST 5090.1E

(2) RICR140-25-2

(4) P.L. 91-596

(5) EM 385-1-1

(6) AST Regulation #2

(7) RIDEM UST 250-140-25-1

(8) In addition to local, state & federal standards, call out:

Services are performed in accordance with industry environmental standards.

If environmental related procedures or operations are found to be out of compliance, the Contractor shall immediately notify the KO/PAR and the installation's Environmental Office with recommendations for appropriate action.

Regulatory compliance and adherence to policies, instructions and guidance, may be determined by planned sampling, validated customer complaints and documented citations if applicable.

Contractor shall provide advanced notification to the Air Program Manager regarding testing dates for annual State I Vapor testing at least 14 days before conducting the testing.

Services are performed in a timely manner and in compliance with Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance.

Installed Equipment & Systems are in normal working condition & functioning properly in accordance with specified standards.

No documented citations such as NOV (Notice of Violation), NON (Notice of non-compliance), warning letters or citizen suits due to Contractor’s non-performance, mismanagement or negligence

Requirement Information:

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the KO.

Service order work may include repairs to existing facility assets and equipment. and newly installed facility assets and equipment, work to facilities and structures located on the installation, but not listed in the facilities listing, facilities and equipment that are not maintained through a recurring work schedule or program, labor hour support for non-contract projects, and any work requirements typical to the annexes and sub-annexes contained in this PWS.

Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government.

Samples of required work and historical service order workload are provided in J-1502000-XX. Historical data and supporting information provided is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

The Contractor shall maintain sufficient materials and equipment on hand, to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded ($2,500)

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

The Contractor shall submit a monthly summary of completed service orders per Section F

Service order work is responded to and completed within the specified time.

Facilities, ground structures, and installed equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete, the facility, ground structure, equipment or installed equipment and system does not present danger to personnel or equipment.

The Contractor shall perform routine service orders to repair deficiencies and return facilities and installed equipment and systems to normal working condition.

Routine service order work shall be responded to within one workday.

The Routine service order response time shall commence upon reception of the routine service order by the Contractor and shall terminate upon Contractor’s arrival at the site where work is to be performed.

Routine Service Orders are limited to a FFP ceiling of $2,500 combined Labor and Materials Work Oder work exceeding the $2,500 labor/ parts limit must be approved by the KO before starting work.

Historically there has been an average of 10 Service Work Orders a year.

See Spec Item 3.1.

Routine service orders responded to within one workday of receipt of call.

Work is continued without interruption until condition is arrested

Requirement Information:

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a ceiling of 2 labor hours or $500.00 in material cost.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The Government may issue a routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system.

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

The Contractor shall provide the Work Order Summary Report by the first business day of each Month.

Informational Note:

The Work Order Summary will contain updates and information on all on-going work (i.e. IMP, Service Work Orders etc...)

The Contractor delivers the report on time each month.

A monthly schedule will be provided to the FSC PAR by the fifth of every month.

Clarifying Information:

The Contractor shall submit an IMP to the KO/PAR to validate completeness. IMP shall include the Contractor’s approach for AST/UST Intergraded Maintenance, including maintenance and inspection tasks, schedules for planed work accomplishment, plan for minimizing occurrence of repair and downtime on Alarm Systems, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

Requirement Information:

As part of their IMP the Contractor shall include:

1. Remove sump covers monthly & perform sump testing, as regulations require.

2. Spill Buckets shall be inspected weekly & tested as regulations require.

3. Overflow Protection periodically checked, and describe what type of protection the Tank has

4. Tightness Testing on all Tank piping that is 20 yrs. or older every two (2) yrs.’, on all USTs with dry interstice that are 20 yrs. or older and every two (2) years thereafter, and all heating oil USTs with dry interstice that are 30 yrs. or older and every 5 years thereafter

5. Gasoline “Impact Valve” testing annually @ bldg. 1285 NEX Gas Station & A-9 PWD

6. Pressurized Pipe testing @ Bldg. 1285 NEX Gas Station & A-9 PWD

7. Weekly Stage I vapor inspections & annual Stage I vapor inspections as required by 250-RICR-120-05-11-9.2(G).

8. Ensure Asset Tag is present and legible. Correct tag is illegible.

The AST/UST current system inventory is provided in J-150200-01.

The AST/UST Inspections shall include all items in Section J-150200-01

The GW wells at ASTs R168 & R169 shall be opened once every month. The GW will be measured and observed for presence of oil.

Readings will be recorded on the provided Monthly Tank Inspection Report. Contractor will submit completed forms to Navy.

The Systems and equipment, including associated inventories in the IMP Spec Items below;

As part of the IMP, the Contractor has full responsibility for Minor Repairs, Items costing $2,500.00 time and material. The Contractor will notify the KO/PAR upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the Contractors liability limit, the Government may order under the IDIQ section of this contract.

If a repair or replacement will exceed the Contractors liability limit, the Contractor shall provide a detailed cost breakdown to the KO within (5) five working days. This cost breakdown shall separately show the following:

Materials, labor rate (for calculating labor costs) shall be the IQ labor rate indicated in the ELINS.

If the Government identifies a problem or a need for repair, the Government will contact the Contractors work reception desk. Service Orders will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

The Contractors shall submit an IMP schedule and IMP Maintenance and Repair Status. Report in accordance with Annex 2

The Contractor’s IMP is submitted with Bid.

IMP is accomplished per Contractors program and work schedule.

The contractor provides a Monthly Schedule to the PAR

Work is accomplished per Workmanship and Material Standards in Annex 2

The service provider reports will encompass all items in Section J 0200000-05 One copy pf the Monthly Reports will be given to the FMFS PAR, and one to the Tank Program Manager, no later than (10) ten days after the previous Month. Annual reports must be received by June of 2020. ERP Compliance Certification Checklist must be received by 01 June of 2020 and 01 June of 2023.

All inspections must be at least (21) twenty-one days apart

All Contractor inputs to reports must be written in “Times New Roman” @ 12 Font.

The Contractor Shall list on all pages “Titles/Facility” on all pages

All Reports are Accurate, Up to date, and turned in by the 10th of every month.

The Contractor shall provide fifty-five gallon (55 gal.) drums for the disposal of waste off the work site. Drums are to be returned to Bldg. 15 at the end of every day.

The Contractor will comply with Federal, state and local statutes and regulations, and with DoD policies, instructions

HW disposal complies with Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance.

The Contractor shall fill out the Compliance Certification Form and present the form ton the FSC PAR/COR once every Three (3) Years.

All forms are filled out correctly and submitted on time.