15016 Award Recommendation.pdf
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- Solicitation number
- 15016-0-2026-BP
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a Proposal Award Recommendation document from the City of Madison Finance Department's Purchasing Services division, issued in partnership with the Madison Metropolitan Sewerage District, recommending the award of planning and design services for the Lake Forest Lift Station replacement project. The City of Madison Engineering Department determined that the pumps and control equipment at the lift station located at 2021 Dickson Place require replacement. The project deliverables include a detailed design report, detailed plan drawings for construction, detailed specifications for bidding, miscellaneous services during bidding and construction phases (including design clarifications, pre-bid conference attendance, addenda preparation, submittal reviews, and shop drawing reviews), paper and electronic copies of all contract documents, a cost estimate for the final design, and permit applications as required. The RFP process received three proposals from AECOM Technical Services, Inc., Roth Professional Services, Inc., and Short Elliott Hendrickson Inc. (SEH). The evaluation panel conducted independent assessments based on pre-established criteria, followed by group discussion of qualitative and quantitative aspects. After an initial round of evaluations, the panel posed additional questions to AECOM and Roth, both of which provided answers satisfactory to the panel. Based on final scoring, Roth Professional Services was selected as the recommended awardee with a total score of 75.42 out of 100 points. The contract term is from the date of execution through May 1, 2028, with no renewal options.
The award amount is $105,875, representing the actual contract amount with no price adjustment terms included. Sufficient budget authority exists within the Lift Station Rehab program, with a current year commitment of $150,000 and $157,000 available in the current budget. The project is funded through GL Account 140083-54660 and Project Account 14626-83-173. No local vendor preference was applicable to this procurement, as none of the three proposers qualified for local preference status. In the scoring breakdown, Roth Professional Services scored 35.42 points on technical questions, 40.00 points on cost (the highest cost score among all proposers), and 0.00 points on local vendor preference, totaling 75.42 points. AECOM scored 68.89 points and SEH scored 70.56 points. The award recommendation was prepared by Jim Wolfe, Engineering Department leadership, on April 27, 2026, with signatures from Purchasing Representative Brian Pittelli and Purchasing Supervisor Mary Richards dated April 28, 2026. The City reserves the right to terminate any contract with no penalty if the Common Council fails to appropriate funds for continuation of the contract in any ensuing fiscal year.
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Other files
| File | Type | Posted |
|---|---|---|
| 15016-0-2026-BP Planning Design for Lake Forest Lift Station - REBID.pdf | ||
| 15016 Addendum 1.pdf |
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Text version
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Proposal Award Recommendation
Proposal award recommended by:
Department name: Engineering
Department leadership name: Jim Wolfe Initials: Date: 4-27-2026
Project name: Planning & Design for Lake Forest Lift Station - REBID RFP number: 15016-0-2026-BP
Project description:
The City of Madison Engineering Department and the Madison Metropolitan Sewerage District reviewed the age, condition, and capacity of the Lake Forest Lift Station, located at 2021 Dickson Place, and determined that the pumps and control equipment are in need of replacement.
The deliverables will include a detailed design report for the project; Detailed plan drawings required for construction;
Detailed specifications to be used for bidding using the City’s standard Advertisement; Instructions to Bidders, General Conditions, and Contract forms; Provide miscellaneous services during bidding and construction, including design-related clarifications for bidders, attendance at pre-bid conference, preparation of addenda and/or plan and specification revisions (if needed), review of submittals and shop drawings, and provide design-related clarifications for construction Contractor that may come up during construction; Provide the City with paper and electronic copies of all contract documents; Provide a cost estimate for the final design chosen; and Prepare and provide all permit applications as required to construct the lift station in accordance with Request for Proposals (RFP).
Please note that this is a rebid of RFP 15000-0-2026-BP. That RFP was “no awarded” due all submitted costs higher than the budget.
Contract term:
Initial term: From date of execution through May 1, 2028.
Number of potential renewals: NA
Award amount:
Initial term award amount: $105,875
Total potential award amount, including all future renewals*: $105,875
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: The amount listed is the intended amount. However, in the past there have been variables that can arise as the process and may require further funding.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
Budget information:
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 140083-54660
Project Account: 14626-83-173
☐ Award is contingent on additional budget approval: NA Date: __________________
Budget Comment: Sufficient budget authority already exists in the Lift Station Rehab program
Current year commitment $150,000 Next year commitment* $
Current budget available $157,000 Next year budget available* $
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of proposals received: 3
List Proposers’ names.
1. AECOM Technical Services, Inc.
2. Roth Professional Services, Inc.
3. Short Elliott Hendrickson Inc. (SEH)
Panel members first conducted evaluations of proposals independently based on the pre-established criteria determined by the panel. Then, the panel met to discuss all qualitative and quantitative aspects of the proposals and overall ratings as a group. Purchasing staff rated the cost section of the proposals.
Below is a summary of the scoring:
Max Points Section AECOM Roth SEH 55 Questions Total 42.83 35.42 49.17 40 Cost 26.05 40.00 21.40 5 Local Vendor 0.00 0.00 0.00
100 68.89 75.42 70.56
After the first round of evaluations, the panel had additional questions for AECOM and Roth. Each company was asked specific questions related to their particular technical proposals and supplied answers to a satisfactory level of the evaluation panel. Following this, based on the scoring, the panel felt comfortable selecting the top scoring vendor, Roth Professional Services, as the recommended awarded vendor.
Local Vendor Preference
How many proposers qualified for Local Preference? 0
Was the selected proposer qualified for Local Preference? No
Did Local Preference influence the outcome of this RFP? No
Final Award of Evaluation Panel: Roth Professional Services
Additional information (optional): NA
Purchasing Representative: Brian Pittelli Signature: Date:
Purchasing Supervisor: Mary Richards Signature: Date: 4/28/2026
4/28/2026
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